Brand Name Justification - Marion EHRM Infra Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, Invitation for Bid (IFB) 36C77623B0047 is for the EHRM Infrastructure Upgrades Construction project at the Marion VA Medical Center (VAMC) in Marion, IL.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the EHRM Infrastructure Upgrades Construction project at the Marion (IL) VAMC, that will be awarded as a firm fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Physical Security Access Control

i. Siemens PACS, CCTV and Video Surveillance Equipment

b. Building Automation System – HVAC

i. Johnson Controls Building Automation Systems

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the EHRM Infrastructure Upgrades Construction project at the Marion (IL) VAMC. The scope includes everything necessary to complete the EHRM Infrastructure Upgrades Construction project that meets the requirements of the Department of Veterans Affairs. There are two (2) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR Construction magnitude for the entire project is between $10,000,000 and $20,000,000.

a. Physical Security Access Control

i. Siemens PACS and Camera Systems

ii. Value:

iii. Description: Card reader/keypad access control that meets or exceeds current VA physical security requirements and Closed Circuit TV / Video Surveillance Equipment.

b. Building Automation System – HVAC

i. Johnson Controls Building Automation System

ii. Value:

iii. Description: Building Automation System for controlling and monitoring all HVAC systems including but not limited to temperature, humidity, and pressurization.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302 1; 41 U.S.C. § 3304(a)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302 3;

( ) (4) International Agreement per FAR 6.302 4 ( ) (5) Authorized or Required by Statute FAR 6.302 5;

( ) (6) National Security per FAR 6.302 6;

( ) (7) Public Interest per FAR 6.302 7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Marion (IL) VAMC. Installing a different manufacturers’ system will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items are listed below:

a. Physical Security Access Control

i. Siemens PACS, CCTV and Video Surveillance Equipment

ii. Impact: This Access Control system/CCTV and Video Surveillance system is what is currently installed in the Marion IL VA and all access control hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

b. Building Automation System

i. Johnson Controls Building Automation Systems

ii. Impact: This Building Automation System (hardware and software) is what is currently installed in the Marion IL VA and all access control hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside. This Justification for Other Than Full and Open Competition will be posted to Contracting Opportunities with the solicitation.

7. Determination by the Contracting Officer (CO) that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the AE Firm Spur Design and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire Marion (IL) VAMC facility.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The new components must be able to tie into the existing and operational systems including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used at the Marion (IL) VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Shawn Moore Date General Engineer Marion (IL) VAMC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Donald A. Marsh III Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

Donald A. Marsh 1489406 Digitally signed by Donald A. Marsh 1489406

SHAWN

MOORE

Digitally signed by

SHAWN MOORE

Date: 2023.05.30 11:04:30 -05'00'