BPM006982_Solicitation_Amendment_3.pdf
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- Attached to
- IFB - PCS-25-061 - ADVS-Sierra Vista-Southern Arizona Veterans' Memorial Cemetery Expansion
- Solicitation number
- BPM006982
- Issued by
- Cochise County, Arizona
About this file
This Solicitation Amendment 3 document issued by the Arizona Department of Administration's General Services Division amends Invitation for Bid (IFB) PCS-25-061 for the Southern Arizona Veterans' Memorial Cemetery Expansion in Sierra Vista, Cochise County. The amendment, dated July 11, 2025, updates the wage decision exhibit and provides clarifications to 26 questions submitted by bidders regarding project specifications and requirements. Key clarifications address materials specifications, including terracotta sandstone for grave site section identifiers with smooth finish, corrugated HDPE pipe for storm drainage, HDPE pipe for cleanout installations, and confirmation that precast crypts must be supplied by the contractor. The amendment confirms that spoils from excavation may be utilized for the access road with required cleanup and hydroseeding upon completion, that memorial plaques will be supplied by the Veterans Administration with the contractor responsible for fastening devices and installation, and that the contractor will provide redlined construction documents and field as-built plans rather than final CAD drawings. Additional clarifications address wayfinding signage sizing (to match existing onsite dimensions), floral policy sign placement on flower vase receptacles, single cemetery map updates at the office entrance kiosk, and confirmation that hard dig contingencies will be addressed on a time-and-materials basis if encountered.
The amendment specifies that material testing and special inspections must be provided by the contractor, who will coordinate these services. Bidders cannot sole-source vendors for rosettes, mounting hardware, or trash/vase receptacles, as multiple manufacturers carry these items. The Veterans Administration will not provide oversight of construction but has reviewed plans and specifications for compliance with grant requirements and National Cemetery Administration guidelines. No bid extension was granted despite contractor requests, due to time constraints associated with grant funding. The wage decision table was updated to the most recent version dated July 4, 2025, ensuring compliance with prevailing wage requirements for the project.
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Solicitation Amendment 3 Arizona Department of Administration
Solicitation No.: BPM006982
Description: IFB - PCS-25-061 - ADVS-Sierra Vista- Southern Arizona Veterans' Memorial Cemetery Expansion
General Services Division 1400
W. Washington St Suite B200
Phoenix, AZ 85007
Solicitation Amendment No.: 3 Date 7/11/25
Pursuant to the Information for Offerors, Item 2.7., Solicitation Amendments, the above referenced solicitation shall be amended as follows:
1. Exhibit 7
a. Remove - Exhibit 7 - Wage Decision Number AZ20250038 06202025
b. Add – Exhibit 7 – Wage Decision Number AZ20250038 07042025
2. Questions and Answers
Question # Question Answer
It was mentioned at the job walk that the spoils can be used for the access road and left onsite. Please confirm this is accurate.
Yes, spoils can be utilized for the access road but disturbed area will need to be cleaned up and hydroseed after the project is completed.
Will the excess material that is to be placed along the temp access road at project completion need to be screened to a certain size
The material placed along the construction access road does not have to be screened, just graded so we don't have a bunch of mounds of soil.
For the Section Identifier. What material would you like this made out of? Should we prioritize matching the existing?
The specified color for the project is terracotta sandstone, with a smooth finish.
For the water Spigot post, what material would you like that made out of? Should we prioritize matching the existing?
Yes, match existing.
Sheet SP202, note 2 on the Section Identifier:
Are we to supply a 4" number on all 4 sides of the identifier?
Yes All 4 sides need to be numbered.
Sheet SP202, note 2 on the Section Identifier:
Note lists both Crypt Section "1" and Cremains section "C1". Should the 4" number say "1" or "C1" on this pillar?
This pertains to Sheet SP203 detail 2 Grave Site Section Identified. It should say 5.
Sheet SP202, under "3 Blank Memorial Wall Plaques" it states the VA is providing the plaques, but the General Notes suggest that the Contractor is to provide. Please clarify.
The memorial plaques are to be provided by the veterans administration (VA) contractor to provide all fastening devices and install all VA supplied memorial plaques.
SOW says to update existing cemetery maps.
How many current maps are there? What are their dimensions? What methodolgy do you want us to use to update them?
One Map at the Office Entrance Kiosk.
Solicitation No.: BPM006982
Description: IFB - PCS-25-061 - ADVS-Sierra Vista- Southern Arizona Veterans' Memorial Cemetery Expansion
General Services Division 1400
W. Washington St Suite B200
Phoenix, AZ 85007
Solicitation Amendment No.: 3 Date 7/11/25
SOW mentions adding a Floral Policy Sign. Is this in reference to the verbiage on the flower vase receptacle cans, or are you looking for a new large scale sign near visitor center?
The Floral Policy Sign is in reference to the verbiage on the flower vase receptacle.
SOW references the Wayfinding QR code sign as 18"x30", in the VA sign standards the closest sizing is 18''X36". Please verify that the intent is to veer from VA standards.
The intent is to match the existing sign and size of the sign onsite.
11 Should we account for a Hard Dig Contingency?
Hard dig is not expected however if we run into it we will address it on a T&M basis
12 Please confirm the contractor will not be responsible for producing Final CADD As Builds, only redlined documents (SOW 1.02D)
The contractor will provide a redlined construction set which will be provided to the design team to refine the
CAD for record drawings. The contractor is to provide the as-build plans on the field copy.
Please confirm that all Special Inspections and Materials Testing will not be provided by the contractor (SOW 1.01A/B) Contractor only needs to coordinate these.
Material testing and special inspections are to be provided by the contractor.
Spec Section 04 73 10 1.2.2 states that the VA would like 160 spare Marble Markers in addition to the Memorial Marker Covers.
Please confirm this is correct.
Marble covers spares are not required.
Note 4 of Sheet GD101 notes a Nyoplast Catch Basin. Specification Section 33 44 00 notes a concrete catch basin. Please provide a detail of the catch basin that is to be installed.
A concrete catch basin is not required. It is a Nyloplast Catch basin as per plan.
Sheet SP205 Detail 7 notes vitrified clay pipe is to be used on the cleanout. The drainage pipe is noted as Slotted HDPE pipe. Would solid HDPE pipe be acceptable for use as the cleanout instead of clay pipe?
Yes, HDPE pipe is to be utilized for the clean out as well.
Please confirm the diameter of Rosettes.
Detail 5 of sheet SP201 notes 14’-01/2” diameter.
SP202 Detail 1 shows 1" diameter rosettes
Solicitation No.: BPM006982
Description: IFB - PCS-25-061 - ADVS-Sierra Vista- Southern Arizona Veterans' Memorial Cemetery Expansion
General Services Division 1400
W. Washington St Suite B200
Sheet SP201, Detail 4 and 5 – Can a manufacturer / provider be provided for the Rosettes and mounting hardware?
We can not sole source a vendor. This is hardware that is carried by several manufactures.
Sheet SP203, Detail 3 – Please provide vendor and model number for Trash / Vase Receptacles.
We can not sole soure a vendor or model. Several Site Furnishing companies carry this typ of receptacle / flower vase.
Due to the short period of time between the questions due date and the bid due date, we’re requesting a 7-day extension to allow enough time for review the answers and to provide an accurate proposal.
Unfortunatly we can not extend this bid dude to time constraints with the grant funding.
21 Are the precast crypts supplied or will the contractor have to provide them?
Supplied by Contractor
Detail 2 of Sheet SP203 identified the Grave Site Section Identifier, which is to be made from sandstone and is to match the sandstone that is placed on the memorial wall. In reviewing the specifications and plans, we could not locate information specific to color, or quarry, with finish for the sandstone for
The specified color for the project is terracotta sandstone, with a smooth finish.
Will the VA have oversight or input to the construction of the new cemetery? Is there a specific contract officer or representative from the VA that will be involved, and has this person review the design and layout in the RFP?
No, the VA will not have oversight on this project. They have reviewed the plans and specifications for compliance with the grant requirements and the National Cemetery Administration guidelines.
Key note 1 of Sheet GD202 identified that Contractor to install 12-inch HDPE storm drain pipe with all necessary fittings and trench, backfill and compaction to conform as per MAG std. specification section 601 with installation as per MAG std. specification section 618. Could you please clarify if the HDPE pipe need to be solid wall or corrugated material?
The HDPE pipe is to be corrugated material including the slotted / perforated pipe.
Solicitation No.: BPM006982
Description: IFB - PCS-25-061 - ADVS-Sierra Vista- Southern Arizona Veterans' Memorial Cemetery Expansion
General Services Division 1400
W. Washington St Suite B200
Key note 6 of Sheet GD202 identified that Contractor to install 12-inch diameter SLOTTED/PERFORATED HDPE storm drain pipe with all necessary fittings and trench, backfill and compaction to conform as per MAG std. specification section 601 with installation as per MAG std. specification section 618. Could you please clarify if the HDPE pipe need to be solid wall or corrugated material?
The HDPE pipe is to be corrugated material including the slotted / perforated pipe.
26 Are the precast crypts supplied or will the contractor have to provide them?
Contractor will provide them.
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