bid-2878-24.pdf

Contractor Initials_______

Date___________

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

Date: ___________________

Company Name: __________________________________________

Address: __________________________________________

To: Point of Contact: Liz Moskalenko Telephone: (603)-271-3122 Email: NH.Purchasing@das.nh.gov

RE: Bid Invitation Name: Snow Removal Bid Number: 2878-24 Bid Posted Date (on or by): 4/22/2024 Bid Closing Date and Time: 05/23/2024 11:00 a.m. (EST)

[Insert name of signor]_____________________________, on behalf of _____________________________ [insert name of entity submitting bid (collectively referred to as “Vendor”) hereby submits an offer as contained in the written bid submitted herewith (“Bid”) to the State of New Hampshire in response to BID # 2878-24 for Snow Removal at the price(s) quoted herein in complete accordance with the bid.

Vendor attests to the fact that:

1. The Vendor has reviewed and agreed to be bound by the Bid.

2. The Vendor has not altered any of the language or other provisions contained in the Bid document.

3. The Bid is effective for a period of 180 days from the Bid Closing date as indicated above.

4. The prices Vendor has quoted in the Bid were established without collusion with other vendors.

5. The Vendor has read and fully understands this Bid.

6. Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates or principal officers (principal officers refers to individuals with management responsibility for the entity or association):

a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA 356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled;

b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20;

c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document submitted to the state of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation;

d. Is currently debarred from performing work on any project of the federal government or the government of any state;

e. Has, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state;

f. Is presently subject to any order of the department of labor, the department of employment security, or any other state department, agency, board, or commission, finding that the applicant is not in compliance with the requirements of the laws or rules that the department, agency, board, or commission is charged with implementing;

g. Is presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled;

h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section;

i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or

j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year.

This document shall be signed by a person who is authorized to legally obligate the responding vendor. A signature on this document indicates that all State of New Hampshire terms and conditions are accepted by the responding vendor and that any and all other terms and conditions submitted by the responding vendor are null and void, even if such terms and conditions have terminology to the contrary. The responding vendor shall also be subject to State of New Hampshire terms and conditions as stated on the reverse of the purchase order.

Authorized Signor’s Signature _______________________________ Authorized Signor’s Title ______________________________________ mailto:NH.Purchasing@das.nh.gov

Date___________

REQUEST FOR BID FOR

SNOW REMOVAL SERVICES

FOR THE STATE OF NEW HAMPSHIRE

PURPOSE:

The purpose of this bid invitation is to establish a contract for Snow Removal Services to the State of New Hampshire with services indicated within the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

INSTRUCTIONS TO VENDOR:

Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section (detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign page one of the bid invitation.

BID SUBMITTAL:

All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on page 1 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR BID

RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

BID INQUIRIES:

Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

Questions shall be submitted by email to Liz Moskalenko at Elizabeth.A.Moskalenko@DAS.NH.Gov .

Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

BID DUE DATE:

All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

ADDENDA:

In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

TIMELINE:

The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

4/22/2024 Bid Solicitation distributed on or by 5/20/2024 Last day for questions, clarifications, and/or requested changes to bid 5/23/2024 11:00 a.m. (EST) Bid Closing 8/1/2024 Implementation of Contract

TERMS OF SUBMISSION:

All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

mailto:NH.Purchasing@DAS.NH.Gov mailto:Elizabeth.A.Moskalenko@DAS.NH.Gov https://apps.das.nh.gov/bidscontracts/bids.aspx

Date___________

A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF.

Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

CONTRACT TERM:

The term of the contract shall commence October 1, 2024, or upon execution by the Commissioner of the Department of Administrative Services or Governor and Executive Council, whichever is later (the “effective date”) and shall continue thereafter for a period of approximately three (3) years.

The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Commissioner of the Department of Administrative Services or Governor and Executive Council.

CONTRACT AWARD:

The award shall be made to the Vendors meeting the criteria established in this RFB and providing the lowest cost per location. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contracts. All awards shall be, in the form of a State of New Hampshire Contract.

Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

NOTIFICATION AND AWARD OF CONTRACT(S):

Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

LIABILITY:

The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

Confidential, commercial or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid

Date___________ or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

By submitting a proposal, Bidders acknowledge and agree that:

• The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

• The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

• The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

TERMINATION:

The State of New Hampshire shall have the right to terminate the contract at any time with a thirty (30) day written notice to the successful Vendor.

VENDOR CERTIFICATIONS:

All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

• STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee: https://DAS.NH.Gov/Purchasing).

• NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION or HOME STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing. If applicable, please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

• CONFIDENTIALITY & CRIMINAL RECORD: If applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non- Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing any work.

• CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

BID PRICES:

Bid prices shall remain firm for each one 1 year increment of the contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation with the ability to bid differently per year. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified. This shall include subsequent purchase orders without additional charge(s).

Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

PRICE ADJUSTMENTS:

The successful Vendors may provide price adjustments/increases by yearly increments within Attachment 1 as noted above within the Bid Price section above and only either upward or downward, keyed to the industry changes or general trade.

https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/

Date___________

AUDITS AND ACCOUNTING:

The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

ESTIMATED USAGE:

The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These quantities do not include any eligible participant usage.

USAGE REPORTING:

The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to Bureau of Procurement Services, Liz Moskalenko and sent electronically to Elizabeth.A.Moskalenko@DAS.NH.Gov . At a minimum, the Report shall include:

• Contract Number

• Utilizing Agency and Eligible Participant

• Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

• Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.

• In Excel format.

ESTABLISHMENT OF ACCOUNTS:

Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any service; the agency shall receive the services ordered in accordance with the time required under this bid invitation, as if an account already exists for the agency.

ELIGIBLE PARTICIPANTS:

Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

PAYMENT:

Payments shall be made via ACH or Procurement Card (P-Card = Credit Card) unless otherwise specified by the State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm Eligible participants shall negotiate their own payment methods with the successful Vendor.

mailto:Elizabeth.A.Moskalenko@DAS.NH.Gov https://www.nh.gov/treasury/state-vendors/index.htm https://www.nh.gov/treasury/state-vendors/index.htm

INVOICING:

Invoices shall be submitted to the corresponding State agency following completion work for each month (one invoice per month).

Invoicing period will be from October through May and reflect equal installments not to exceed the annual total represented in a resultant contract. Invoices received in advance of completed work shall be rejected by the State and require a new invoice be submitted for processing.

Invoices shall clearly state; amount being invoiced for a specific month, location address and any/all services provided (i.e., October, applicable serviced location(s), service provided). A simple line item stating snow removal with no other information will not be accepted.

Final invoice; Prior to submitting, Vendor must complete any and all required site repairs that have been incurred due to seasonal snow removal, and secure an approved and signed copy of the site end of season Sign Off Form. Final invoice must include approved and signed end of season checklist by Site Manager. All end of service year invoices shall be accompanied by end of season Sign Off Form by no later than June 1st of the current season.

TERMS OF PAYMENT:

Payment shall be made in full within thirty (30) days after receipt of the invoice or facility Sign-Off Form date and acceptance of the corresponding services to the State’s satisfaction whichever is later, as the net thirty (30) basis.

VENDOR RESPONSIBILITY:

The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

In preparation of a bid response, the prospective Vendor shall:

• Provide pricing information as indicated in the “Offer” section; and

• Provide all other information required for the bid response (if applicable); and

• Complete the “Vendor Contact Information” section; and

• Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration with up to date contact information.

Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s Contracting Office listed in Box 1.9 of Form P-37.

Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at:

https://www.das.nh.gov/purchasing/vendorresources.aspx.

https://www.das.nh.gov/purchasing/vendorresources.aspx

IF AWARDED A CONTRACT:

The successful Vendor shall complete the following sections of Appendix A (Agreement State of New Hampshire Form #P-37):

Section 1.3 Contractor Name

Section 1.4 Contractor Address

Section 1.11 Contractor Signature

Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

• Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

• Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A.

• If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State; or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

SPECIFICATIONS:

Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

SITE VISITATION:

Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete services. Locations where site visitation is mandatory, a bid will be classified as non-compliant if site visitation requirements have not been met.

SCOPE OF SERVICES:

This Scope of Service shall apply as an overall scope of services required in the removal of snow, slush buildup and or icing at all locations State of New Hampshire contracted Agencies require serviced.

The term Vendor shall also cover any services provided by any Vendor Subcontractor(s) or respective employee(s).

Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform services as described herein.

Trucks shall be equipped so as to be capable of plowing snow and sanding under all storm conditions. All vehicles being used by the Vendor or Subcontractor must be owned and registered to the Vendor or Vendors Subcontractor and all vehicles must be manned and operated by Vendor, Vendors Subcontractor or employees of Vendor or Vendors Subcontractors. All equipment used in the performance of services shall have amber flashing lights and strobe lights. These lights shall be on and in working condition at all times during operations. Vehicles not meeting this criterion shall be taken out of service immediately. No exceptions shall be permitted.

Site contacts shall be retained and/or shared with any/all subcontractors.

Offer Section I: Non-Regularly Serviced Locations services shall be provided by Vendor to locations requested on a case-by-case situation, at the pricing rates established within this bid.

Offer Section II: Individual Locations requiring snow plowing/removal in their scope of services; all removal, shoveling and salting, sanding, calcium chloride, potassium chloride or other approved product shall be included and shall be built into the annual fee. Site contacts shall be retained and/or shared with any/all subcontractors.

Offer Section III: Rooftop Snow Removal Individual Location Pricing requiring the removal of snow buildup shall include cleanup from any/all snow on walkways or lot resulting from precipitation from roof/structure.

Except as otherwise specified in this Scope of Service (see Agency Specification Section), all services performed under this contract shall be performed between the hours 8:00 a.m. and 4:00 p.m. Monday through Friday unless other arrangements have been made in advance with the State location Vendor is awarded. Any deviation in work hours shall be pre-approved by the utilizing Agency’s contact.

The State shall require a ten day advance knowledge of said work schedules to provide security and access to respective work areas and where strict security requirements are needing to be met prior to commencing awarded location(s).

No premium charges will be permitted or paid for any off hour work.

Date___________

Vendor shall commence operations as follows:

• To remove all snow, slush buildup and ice from entrance roadways, parking lots, and other areas of facilities as listed and specified herein. Salting, sanding, calcium chloride, potassium chloride or other approved product shall be included in the plowing/removal bids. Some building sidewalks/walkways are included in this bid. Please note which sites include sidewalks/walkways.

• Areas requiring snow plowing are to be properly staked prior to the start of each snow season. This is to be completed by the Contractor. If damage is found while the Vendor is staking the property, the Vendor shall be responsible for notifying the Contract Manager in writing. The State of New Hampshire will reject any claim that the area was damaged before snow plowing commenced if the claim was not made before the first storm.

• Plowing and removal operations shall begin upon the accumulation of two (2) inches of snow or more, unless otherwise specified differently in the facility’s scope of work and

• Salting and sanding shall occur at any time conditions warrant. Examples are; freezing rain, black ice, sleet, spring melt off, and snow drift clean-up.

• Snow is to be removed as soon as accumulation reaches two (2) inches, every time it snows, and plow continuously for the duration of the storm so as not to allow accumulations of two (2) inches of snow, or sanded/salted in the event emergency vehicles need to gain access to any part of the location, they will be able to do so. All areas requiring services shall be completed by the times indicated for that location.

• The Contractor shall maintain locations with the goal of obtaining bare and dry pavement. Bare pavement should occur as soon as practical after a winter storm terminates.

• In the event that plowing operations (by the Vendor, city, town, or state) creates snowbanks impairing the vision of vehicles and pedestrians entering and exiting the locations, these banks shall be removed to ensure safe entering and exiting can occur.

• This shall be completed within forty-eight (48) hours after the cessation of the storm. Additionally, the Vendor is responsible to remove all snow from areas connecting roadways to parking lots or spaces left by plow trucks.

• Some locations require either additional or only walkway and sidewalk snow removal. The Vendor shall always keep walkways and sidewalks safe and passable. The clearing of walkways and sidewalks shall not be done with equipment larger than the width of the walk or sidewalk. Special care must be exercised not to damage commemorative plaques, monument, and statutes. Hand shoveling shall be done within three (3) feet of the aforementioned items.

• Many locations regularly receive high volumes of vehicle and foot traffic. As such, snow shall not be pushed up against any buildings. All entrances, exits, and windows must be clear of clear of snow and ice. Additionally, all snow must be moved away from all generators, transformers, dumpsters, gate entrances and exits, fencing, dock or designated loading and unloading areas, above ground fuel storage tanks, building fuel fill ports, HVAC units, and external safety devices, such as fire hydrants. These areas and equipment are to remain clear and accessible at all times.

• Locations may request roof clearing services as needed and at their discretion. Upon request by the Property Contact, Vendors will supply labor and equipment to remove excessive snow loads from the roof of the property. "Excessive snow loads" will be determined solely by the Property Contact. Vendor will be responsible for supplying all labor and equipment necessary to complete roof snow removal in an efficient manner, including equipment necessary to transport snow blowers and personnel onto the roof.

The Property Contact will meet with Vendor prior to the work to see if the amount of snow to be removed and the location where snow can be stored. Vendor shall perform the work in a manner that preserves the integrity of the roofing system. Vendor shall make best efforts to perform the work within forty-eight (48) hours of notice by the Property Contact. Vendor is responsible for snow drift and wind row clean-up. Vendor may be called to return to the site to plow snow drifts during, after, or between storms. In the event that the Vendor cannot perform the aforementioned work, they shall take all reasonable steps to arrange for the work to be performed.

• Vendor may use parking spots to store snow. Snow storage in parking spots shall not exceed five (5) percent of the available spots or as specified by the location. Handicap parking spots shall be kept completely free and clear.

• The State does not provide or allow snow removal of snow from one State facility to be deposited at another State facility. All removed snow shall be lawfully disposed of. Under no circumstances shall the Vendor push or plow snow onto public or private walkways and roadways.

• Vendor shall clear concrete walkways and driveways with sand treated with magnesium chloride or other approved product(s) only.

No salt shall be used on these surfaces. Snowplow blades used on these surfaces shall be rubber, urethane, or other approved product[s).

• Vendor may stage equipment at serviced locations on a case-by-case basis. To stage equipment, Vendor must notify the Property Contact and receive permission in writing prior to staging equipment.

Date___________

• All equipment used in the performance of services shall be fitted with rubber tires. No metal chains shall be on the equipment.

• All equipment shall be free of foreign substance on all areas to be utilized in the plowing of the job site. A foreign substance is defined as any of the following: motor vehicle fluids (oil, gas, diesel, grease); plow fluids (fluids, grease); tobacco (no form of tobacco shall be in use in the vehicles while at the facility); and vehicle refuse (trash in vehicle that may escape into the plowing area). Vehicles and/or equipment that do not meet the above criterion shall be immediately taken out of service until the problem(s) are corrected. No exceptions shall be permitted.

• In the event of a hazardous waste spill, any captured hazardous materials must be disposed of promptly and properly. This disposal shall take place within two (2) working days of the incident. The Vendor shall be required to provide copies of all disposal records and logs.

• The Vendor shall report all accidents involving injury or major damage immediately after occurrence to law enforcement officials (if necessary), to the facility location contact, and the Contract Manager.

• Damage to curbing, pavement, grates, guard rails, etc., shall be reported at the earliest opportunity, but no later than four (4) hours after occurrence, to the facility location contact. All damages will be shown to and annotated by facility location contact. Damages noted above are to be repaired by the Vendor, at the Vendor's expense, as soon as possible after occurrence. Unrepaired damages may result in delayed payments to vendor. Final payment will not be made unless all repairs have been completed and approved by the facility location contact. All repaired damages will be reviewed, approved, and signed off by the designated person at each facility location.

• Vendor shall establish and implement methods of ensuring all cardkeys and keys issued to the Vendor by the State are not lost or misplaced. Vendor shall ensure card keys and keys are not used by unauthorized persons. No card keys and keys issued to the Vendor shall be duplicated. The Vendor shall report the loss of key cards and keys to the facility contact. In the event that keys are lost, the Vendor shall be required to rekey or replace the affected lock(s). The State, at its discretion, may replace the affected lock(s) or perform the rekeying. When the replacement of lock(s) or rekeying is performed by the Stale, the total cost of rekeying or lock replacement shall be deducted from the monthly payment due to the Vendor.

• It is the responsibility of the Vendor to prohibit the use of keys issued by the State to any person(s) other than the Subcontractors or employees of the Vendor or Vendors Subcontractor.

• Vendor shall complete spring clean-up prior to requesting a sign-off for the end of season from the facility location. Final payment shall be invoiced after the clean-up has occurred and approved.

ADDITIONAL AGENCY SPECIFIC LOCATION REQUIREMENTS:

Vendor shall refer to Attachment One (1) Offer Sheet, Section Two (2) Individual Locations and Section Three (3) Rooftop Snow Removal and the coinciding Agency. Vendors shall strictly be required to adhere to the following agency specific special requirements for any all applicable locations bid and awarded for; snow plowing and or removal, slush buildup plowing and or removal, ice removal remediation. The term Vendor shall apply to any/all Subcontractor(s) or respective employee(s) of the Vendor. The term snow removal and or snow plowing services in Section Two (2) shall include but shall not be limited to salt/sand or other specified form of ice melt, the shoveling, snow blowing, clearing or removal of winter precipitation from walkways, sidewalks, plazas and the like.

NH DMAVS / NG - Department of Military Affairs and Veterans Services / National Guard – All Locations The following specifications are applicable for ALL NH Army National Guard locations Statewide in conjunction with site specific specifications - The State of New Hampshire Army National Guard locations are first responders on a declared emergency and as such plowing is a priority at these facilities. Facilities are required to be fully operational 24/7. Normal business hours are Monday through Sunday, 6:00 a.m. to 4:30p.m. All areas are to be plowed and treated by 6:30 A.M. All areas to service include travel lanes, parking spaces, walkways, entrance ways and emergency access points to buildings are required to be plowed out, shoveled and treated for emergency egress.

o Vendor shall provide snow plowing and shoveling ensuring no more than two (2) inches of accumulation at any given tie accumulates unless otherwise specified to less than two (2) inches (see below).

o Driveway entrances and exits shall have a clear view of oncoming traffic.

o Vendor shall be required to return during all winter storms to ensure all travel lanes, parking spaces, walkways, entrance ways and emergency exits are cleared from ice, slush buildup and snow and will be bare pavement prior to leaving the locations(s). Rock salt and sand should be utilized in parking lots and only magnesium, potassium chloride or approved salt substitute should be utilized on walkways (all building sidewalks, means of egress, doorways and overhead doors are included).

o Salting and or sanding shall occur at any time the conditions warrant. Examples shall include but are not limited to; freezing rain, black ice, sleet, spring melt off and snow drift clean up.

o After a storm is complete all travel lanes, parking spaces, walkways and entrances or access areas to buildings shall be cleared of snow, ice and treated.

o All compound gates shall be cleared of snow and ice in order to effectively open freely. Vendor shall remove snow and ice from all motor pool gates (inside and outside of gate structures). Any snow and ice that prevents or hinders the complete and full operation and or movement of the gates shall be removed by the Vendor.

o Vendor shall ensure that all motor pool gates are clear of snow and ice, both inside and outside of the motor pool. Vendor will sign for motor pool keys as required. Vendor may be required to return after vehicles have been moved.

o Vendor will have a key, signed for in order to unlock and lock applicable gates. If lock is found to be frozen and Vendor is unable to unlock the gate, the Vendor shall thaw frozen lock with approved deicer or deicing method. Vendor shall take available measures to prevent compound gate lock from freezing. Any/all keys and or locks misplaced, lost or missing, Vendor at its own expense, shall replace due to security issues.

o Should a dumpster cage be onsite when plowing parking areas, snow shall be pulled or shoveled away from dumpster gates to allow for gate to open freely.

o All damages incurred over the winter months by the Vendor its Subcontractor or respective employees, will be required to be repaired and signed off by the designated staff member at contracted location(s).

o Heavy equipment will be required if winter conditions warrant.

NOTE: Site maps available within Attachment 2 for some NH DMAV/NG locations

• Army Aviation Support Facility and Tarmac - 26 Regional Dr, Concord NH o AASF is a secure facility and requires all Vendor, Subcontractor or respective employees sign in and out. All individual and vehicle movement is restricted to designated areas.

o All Vendor, Subcontractor or respective employees who will work onsite, shall attend a mandatory safety training course.

The National Guard will provide training at no cost to the Vendor.

o Due to salt being extremely corrosive to the aircrafts, the State will not permit entrance if there is any salt or sand contaminates that may affect the aircrafts. Please note the following:

- All road contaminants (i.e., rock salt) shall be removed prior to entering the compound gates.

- The spreader will be cleaned of any salts from other jobs prior to entering the compound.

- Vehicles shall not be leaking any type of fluid(s).

- If a problem occurs, the vehicle shall be immediately taken out of services.

- Vehicles may be stored on site in a designated area.

- All vehicles, Vendor, Subcontractor or respective employees are subject to search while on and exiting facility location.

o Vendor shall supply a list of Subcontractor or respective employees scheduled to work on this facility location, retain and keep list up to date. There shall be no Vendor, Subcontractor or respective employees if they are not on the list.

o Smoking is prohibited at this facility location.

o If Vendor uses loaders with bush boxes, it is recommended the Vendor, Subcontractor or respective employees have rubber squeegee blades with backer plates to keep the rubber from rolling under.

o It is suggested Vendor, Subcontractor or respective employees have carbon edge blades and wear shoes on plow vehicles.

o Due to the high probability of snow drifting at this location, the Vendor should consider the use of snow fencing.

o Vendor, Subcontractor or respective employees shall shovel alongside of the building to include the building doorways in order to reduce melting and ice buildup.

o In the event the State of New Hampshire has declared a disaster, the facility shall be plowed after one (1) inch of snow fall.

o Snow plowing and removal is to include the compound and walkways.

o All damages incurred during the winter by Vendor, Subcontractor or respective employees; Vendors shall be held responsible to fix, purchase, and or replace damaged items or property and shall be determined by designated State facility personnel at the facility location.

• Tarmac o Vendor, Subcontractor or respective employees shall always stop, look in all directions and above in the air prior to accessing the runway ensuring safety of any aircraft, it’s crew, Vendor, Subcontractor or respective employees.

o Vendor, Subcontractor or respective employees shall shovel along tarmac side of the building to include the building between all hanger bay doors and all man doorways to reduce melting and ice buildup.

o The cement located at the facility is very aggressive and will cause advanced wear unless carbon wear shoes are utilized.

o Due to salt being extremely corrosive to the aircrafts, the State will not permit entrance if there is any salt or sand contaminates that may affect the aircrafts. Please note the following:

o All road contaminants (i.e. rock salt) shall be removed prior to entering the compound gates.

o The spreader will be cleaned of any salts from other jobs prior to entering the compound.

o Vehicles shall not be leaking any type of fluid(s).

o If a problem occurs, contact shall be made with State staff immediately for inspection purposes and the vehicle shall be immediately taken out of services.

o Vehicles may be stored on site in a designated area.

• Littleton Readiness Center - 350 Meadow St, Littleton NH o Snow storage available on site if needed. Placement of snow storage area will be approved by PMEIII Regional Supervisor.

• Nashua Readiness Center - 154 Daniel Webster Hwy, Nashua NH o Snow removal, salt/sand shall be required at the request of this location when deemed necessary up to and over the two

(2) inch amounts of accumulation.

• Pembroke Readiness Center & Edward Cross Training Complex (ECTC) Compound - 722 Riverwood Dr, Pembroke

NH

o Mandatory site visitation shall be required in order to bid and be classified as compliant for this location.

Date___________

NH BCF – Bureau of Courts – All Locations Contractor shall commence snow removal operations not later than 6:00 a.m. Monday through Friday, ensuring the following:

o All parking spaces and travel lanes are plowed and usable prior to 6:30 a.m.

o All walkways and employee access areas are shoveled and usable prior to 6:30 a.m.

o Snow shall not be plowed against buildings and underground storage tanks or on walkways and handicap parking spaces.

o During primary business hours of 7:00 a.m. and 4:30 p.m. Monday through Friday, Contractor shall provide snow plowing as needed ensuring no more than two (2) inches of snow accumulation in travel lanes unless otherwise specified by locations (see below).

o All parking spaces shall be useable to the greatest extent possible.

o Sand and or salt shall be applied to all parking spaces and travel lanes each time the parking lot is plowed during business hours ensuring they are kept clear of ice and snow hazards with o There shall be no minimum of ice before all parking spaces and travel lanes should be treated.

o Facility (State personnel) shall shovel and maintain walkways and employee access areas during the primary business hours of

7:00 a.m. through 1:00 p.m.

o Contractor shall provide snow removal services as follows:

- Snow pile storage permitted in parking spaces if necessary, stemming from accumulation during a storm within 24 hours of the storms end. Plowing in and covering of any/all fire hydrants is strictly prohibited.

- Contractor shall coordinate with State location which areas may be utilized for temporary snow storage during this time.

- All parking spaces shall be useable within 24 hours of the storms end. Snow removal times shall be after 7:00 p.m. Monday through Friday or between 8:00 a.m. to 8:00 p.m. Saturday and or Sunday.

o No storage of Contractor equipment permitted on State property.

o No use of State equipment.

• Carrol County Superior Court – 96 Water Village Rd, Ossipee, NH o Snow piling in parking spaces, if necessary during a storm, shall be permitted as follows: up to (9) parking spaces located in the front parking area closest to the fence may be used for piling. Once the nine (9) designated spaces are full of snow the snow shall be removed within 24 hours. Snow removal times shall be after 7:00 p.m. Monday though Friday or between 8:00 a.m. to 8:00 p.m. Saturday and Sunday.

o The State shall allow the Vendor to store equipment on State property as needed.