addendum-6-bid-2878-24.pdf

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Attached to
CONTRACT: Snow Removal
Solicitation number
Bid 2878-24
Issued by
Hillsborough County, Merrimack County, Manchester City, Nashua City, New Hampshire

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This is Addendum #6 to Bid Invitation #2878-24 issued by the State of New Hampshire Bureau of Purchase and Property for snow removal services across multiple state agencies and court facilities. The addendum addresses vendor inquiries regarding service scope clarifications and pricing submission procedures. The bid closing date has been extended to June 14, 2024, at 11:00 AM EST. The contract covers snow removal, plowing, shoveling, salting, and sanding services for various state-owned facilities throughout New Hampshire, including Bureau of Courts facilities and Department of Administrative Services locations. Vendors may submit bids for individual locations without being required to bid on all sites. The contract term is three years with potential for two-year extension. Notably, the addendum clarifies that the DMV Testing and Licensing Site at 23 Hazen Drive in Concord includes 5,314 square feet of walkways that require snow removal services, addressing a vendor question about whether only plowing was required at that location.

The addendum provides significant square footage corrections for multiple court locations across the state, with updated measurements highlighted in yellow for easy reference. Regarding pricing submission, vendors must fill in monthly service fees for each location, with the offer sheet formula calculating annual fees and the three-year contract price automatically. The addendum modifies the contract award language to clarify the state's right to add or delete locations throughout the contract term, establishing that additions of new locations or equipment require submission of a detailed request for quote (RFQ) to all awarded contractors, with no service performed until documented acceptance by the state is received. Material changes or increases in assigned price limitations require contract amendment approval, while non-material changes require only written approval from the requesting agency. Bidders must sign and submit the addendum with their bid documents to ensure compliance and must update their Offer Sheet Attachment 1 Revision 1 with all corrected square footage figures provided in the addendum.

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attachment-5-bid-2878-24.pdf PDF
bid-2878-24-award.pdf PDF
addendum-3-bid-2878-24.pdf PDF
addendum-2-bid-2878-24.pdf PDF
attachment-2-bid-2878-24.pdf PDF
addendum-5-bid-2878-24.pdf PDF
addendum-1-bid-2878-24.pdf PDF
bid-2878-24.pdf PDF
addendum-7-bid-2878-24.pdf PDF
attachment-3-bid-2878-24.pdf PDF
attachment-1-bid-2878-24-offer-sheet-rev.xlsx XLSX spreadsheet
attachment-4-bid-2878-24.pdf PDF
addendum-4-bid-2878-24.pdf PDF
Addendum_4_bid_2878_24.pdf PDF
attachment_5_bid_2878_24.pdf PDF
Addendum_3_bid_2878_24.pdf PDF
Addendum_5_bid_2878_24.pdf PDF
bid_2878_24.pdf PDF
Addendum_1_bid_2878_24.pdf PDF
Addendum_2_bid_2878_24.pdf PDF
attachment_1_bid_2878_24_offer sheet rev.xlsx XLSX spreadsheet
attachment_3_bid_2878_24.pdf PDF
attachment_4_bid_2878_24.pdf PDF
Addendum_6_bid_2878_24.pdf PDF
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P a g e 1 of 4

STATE OF NEW HAMPSHIRE

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

ADDENDUM # 06 TO BID INVITATION # 2878-24

Posted: 6/6/2024

DATE OF BID CLOSING: 06/14/2024 TIME OF BID CLOSING: 11:00 AM (EST)

FOR: Snow Removal

Vendor Question(s):

1. Want to ask about DMV testing and Licensing Site 23 Hazen Drive, Concord. It does not list any walkways on this bid sheet. Is that correct that we are only bidding for Plowing at that location?

2. On attachment A section 2 each property has a line item for monthly service fee and then a line item for annual totals.

In the past there was only a line for the annual total. Do I leave the monthly service fee line at $0 and just fill out the total annual price? Or do I make the monthly service fee equal the annual price? If so is it divided by 12 months or the 6 equal pay requests for the contract?

Agency Response(s):

1. See “Change to Read” table below: Bidding on 23 Hazen Drive, Concord will require and include snow removal for 5,314 sq

ft. of walkways.

2. You will need to fill in each monthly service fee with the applicable amount. The offer sheet (spreadsheet) has a formula which will calculate the annual fees and total the 3 year contract price.

CURRENTLY READS:

CONTRACT AWARD:

The award shall be made to the Vendors meeting the criteria established in this RFB and providing the lowest cost per location.

The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contracts

CHANGE TO READ:

CONTRACT AWARD:

The award shall be made to the Vendors meeting the criteria established in this RFB and providing the lowest cost per location. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of a resultant contract. For the addition of new locations or product, a requesting agency through the Division of Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to all awarded successful contractors. Quotes shall be consistent with pricing and service requirements contained herein and no service shall be performed until documented acceptance by the State is received. Any addition of new locations/product which constitutes a material change or increase in the assigned price limitation shall be effective upon approval of a contract amendment. Changes which do not constitute material change in scope of service or increased contract price limitation shall be effective upon written approval of the requesting agency.

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NH BCF - Bureau of Courts - ** See Bid Document Pages 12-13 for Additional Information Carroll County Superior Court David Conner 603-783-1715 or Roger Roome 603-856-5847

33,000 2,100 96 Village Rd, Ossipee NH David.R.Conner@das.nh.gov or Roger.B.Roome@das.nh.gov Concord Circuit Court Herney Londono 603-731-0494 or Brian Young 603-892-4519

50,000 1,600 32 Clinton St, Concord NH herney.londono-arang@das.nh.gov or Brian.G.Young@das.nh.gov

Coos County Superior Court Jim Barrett 603-931-0008 or Harold White 603-545-8482 54,800 4,100 55 School St, Lancaster NH James.E.Barrett@das.nh.gov or Harold.R.White@das.nh.gov

Derry Circuit Court Manuel Osorio 603-419-0538 or Brian Young 603-892-4519 18,200 1,100 10 Courthouse Lane, Derry NH manuel.a.londono-Osorio@das.nh.gov or Roger.B.Roome@das.nh.gov Dover Circuit Court Kathy Keefe 603-731-0970 or Brian Young 603-892-4519

9,400 1,800 25 St. Thomas St, Dover NH katherine.a.keefe@das.nh.gov or Roger.B.Roome@das.nh.gov Franklin Circuit Court John Cimikoski 603-931-9058 or Brian Young 603-892-4519

3,400 300 7 Hancock Terrace, Franklin NH john.l.cimikoski@das.nh.gov or Roger.B.Roome@das.nh.gov Hampton Circuit Court Dana Smiledge 603-419-0537 or Brian Young 603-892-4519 26,000 1,600 3 Timber Swamp Rd, Hampton NH Dana.E.Smiledge@das.nh.gov or Roger.B.Roome@das.nh.gov Hillsborough County Superior Court - North Bill Brennan 603-931-0958 or Bob Bennett 603-496-2253 16,000 2,100 300 Chestnut St, Manchester NH William.J.Brennan@das.nh.gov or Robert.E.Bennett@das.nh.gov

Hillsborough County Superior Court - South David Arango 603-931-2054 or David R. Gomez 603-931-2392 34,500 7,000 30 Spring St, Nashua NH Jose.D.Arango@das.nh.gov or david.rodriguezgomez@das.nh.gov Jaffrey-Peterborough Circuit Court Tony LaFratta 603-783-1814 or Brian Young 603-892-4519 23,000 1,800 84 Peterborough St, Jaffrey NH Anthony.J.LaFratta@das.nh.gov or Roger.B.Roome@das.nh.gov Laconia District Court Kevin Crutchfield 603-783-1811 or Brian Young 603-892-4519

6,400 3,400 26 Academy St, Laconia NH Kevin.G.Crutchfield@das.nh.govor brian.g.young@das.nh.gov

Lebanon Circuit Court ** Dave McGrath 603-252-0950 or Brian Young 603-892-4519 17,300 400 38 Centerra Parkway, Lebanon NH David.M.McGrath@das.nh.gov or brian.g.young@das.nh.gov

Manchester Circuit Court Angel Martinez 603-496-1052 or Richard Anzalone 603-856-1609 5,100 2,100 35 Amherst St, Manchester NH Angel.O.Martinez@das.nh.gov or Richard.A.Anzalone@das.nh.gov Merrimack County Superior Court John Cimikoski 603-931-9058 or Larry LeBrun 603-688-5860 30,000 2,800 5 Court St, Concord NH john.l.cimikoski@das.nh.gov or larry.e.lebrun@das.nh.gov Milford Circuit Court John Halloran 603-892-8327 or Brian Young 603-892-4519

25,000 2,000 4 Meadowbrook Dr, Milford NH John.S.Halloran@das.nh.gov or brian.g.young@das.nh.gov Plymouth Circuit Court Kevin Morse 603-545-1066 or Brian Young 603-892-4519

20,000 1,200 26 Green St, Plymouth NH kevin.d.morse@das.nh.gov or brian.g.young@das.nh.gov Portsmouth Circuit Court Jim O'Donnell 603-856-5289 or Dave Paola 603-783-1810 12,000 2,000 111 Parrott Ave, Portsmouth NH james.m.odonnell@das.nh.gov or david.m.paola@das.nh.gov Rochester Circuit Court Michael Chase 603-783-1820 or Brian Young 603-892-4519

9,300 2,200 76 North Main St, Rochester NH Michael.J.Chase@das.nh.gov or brian.g.young@das.nh.gov Rockingham County Superior Court Jonathan Barnard 603-582-5886 or Tyler Barry 603-892-4256

180,000 7,000 10 Route 125 Brentwood NH jonathan.r.barnard@das.nh.gov or Tyler.A.Barry@das.nh.gov NHDAS - Department of Administrative Services CFB - ** See Bid Document Pages 14-17 for Additional

Information

DMV Testing & Licensing Site ** Kevin Jordon 603-496-5796 or Don Perrin 603-271-7774 55,093 23 Hazen Dr, Concord NH Kevin.Jordan@das.nh.gov or donald.m.perrin@das.nh.gov mailto:herney.londono-arang@das.nh.gov mailto:William.J.Brennan@das.nh.gov%20or%20Robert.E.Bennett@das.nh.gov mailto:Kevin.G.Crutchfield@das.nh.gov

P a g e 3 of 4

CHANGE TO READ:

If submitting bids on the NH BCF or NHDAS CFB locations, please note the following corrected square footage highlighted in yellow and schedule site visits if applicable/necessary. All other locations within the Offer Sheet Revision 1 remain as is and are classified as locations available for bid submission. Please be sure to update your Offer Sheet Revision 1 with your pre-submission prices if applicable.

NH BCF - Bureau of Courts - ** See Bid Document Pages 12-13 for Additional Information Carroll County Superior Court David Conner 603-783-1715 or Roger Roome 603-856-5847

68,739 6,328 96 Village Rd, Ossipee NH David.R.Conner@das.nh.gov or Roger.B.Roome@das.nh.gov Concord Circuit Court Herney Londono 603-731-0494 or Brian Young 603-892-4519

45,420 3,315 32 Clinton St, Concord NH herney.londono-arang@das.nh.gov or Brian.G.Young@das.nh.gov

Derry Circuit Court Manuel Osorio 603-419-0538 or Brian Young 603-892-4519 27,488 1,340 10 Courthouse Lane, Derry NH manuel.a.londono-Osorio@das.nh.gov or Roger.B.Roome@das.nh.gov Dover Circuit Court Kathy Keefe 603-731-0970 or Brian Young 603-892-4519 10,763 2,109 25 St. Thomas St, Dover NH katherine.a.keefe@das.nh.gov or Roger.B.Roome@das.nh.gov Franklin Circuit Court John Cimikoski 603-931-9058 or Brian Young 603-892-4519

6,085 893 7 Hancock Terrace, Franklin NH john.l.cimikoski@das.nh.gov or Roger.B.Roome@das.nh.gov Hampton Circuit Court Dana Smiledge 603-419-0537 or Brian Young 603-892-4519

35,300 1,576 3 Timber Swamp Rd, Hampton NH Dana.E.Smiledge@das.nh.gov or Roger.B.Roome@das.nh.gov Hillsborough County Superior Court - North Bill Brennan 603-931-0958 or Bob Bennett 603-496-2253 21,756 2,751 300 Chestnut St, Manchester NH William.J.Brennan@das.nh.gov or Robert.E.Bennett@das.nh.gov

Hillsborough County Superior Court - South David Arango 603-931-2054 or David R. Gomez 603-931-2392 60,514 6,103 30 Spring St, Nashua NH Jose.D.Arango@das.nh.gov or david.rodriguezgomez@das.nh.gov Jaffrey-Peterborough Circuit Court Tony LaFratta 603-783-1814 or Brian Young 603-892-4519

34,075 1,744 84 Peterborough St, Jaffrey NH Anthony.J.LaFratta@das.nh.gov or Roger.B.Roome@das.nh.gov Laconia District Court Kevin Crutchfield 603-783-1811 or Brian Young 603-892-4519 5,562 4,871 26 Academy St, Laconia NH Kevin.G.Crutchfield@das.nh.govor brian.g.young@das.nh.gov

Lebanon Circuit Court ** Dave McGrath 603-252-0950 or Brian Young 603-892-4519 25,845 2,065 38 Centerra Parkway, Lebanon NH David.M.McGrath@das.nh.gov or brian.g.young@das.nh.gov

Manchester Circuit Court Angel Martinez 603-496-1052 or Richard Anzalone 603-856-1609 4,525 2,851 35 Amherst St, Manchester NH Angel.O.Martinez@das.nh.gov or Richard.A.Anzalone@das.nh.gov Merrimack County Superior Court John Cimikoski 603-931-9058 or Larry LeBrun 603-688-5860 49,609 8,576 5 Court St, Concord NH john.l.cimikoski@das.nh.gov or larry.e.lebrun@das.nh.gov Milford Circuit Court John Halloran 603-892-8327 or Brian Young 603-892-4519

46,680 3,942 4 Meadowbrook Dr, Milford NH John.S.Halloran@das.nh.gov or brian.g.young@das.nh.gov Plymouth Circuit Court Kevin Morse 603-545-1066 or Brian Young 603-892-4519

21,612 3,567 26 Green St, Plymouth NH kevin.d.morse@das.nh.gov or brian.g.young@das.nh.gov Portsmouth Circuit Court Jim O'Donnell 603-856-5289 or Dave Paola 603-783-1810 13,711 2,000 111 Parrott Ave, Portsmouth NH james.m.odonnell@das.nh.gov or david.m.paola@das.nh.gov Rochester Circuit Court Michael Chase 603-783-1820 or Brian Young 603-892-4519

5,100 540 76 North Main St, Rochester NH Michael.J.Chase@das.nh.gov or brian.g.young@das.nh.gov Rockingham County Superior Court Jonathan Barnard 603-582-5886 or Tyler Barry 603-892-4256

264,011 1,778 10 Route 125 Brentwood NH jonathan.r.barnard@das.nh.gov or Tyler.A.Barry@das.nh.gov NHDAS - Department of Administrative Services CFB - ** See Bid Document Pages 14-17 for Additional Information DMV Testing & Licensing Site ** Kevin Jordon 603-496-5796 or Don Perrin 603-271-7774

55,093 5,314 23 Hazen Dr, Concord NH Kevin.Jordan@das.nh.gov or donald.m.perrin@das.nh.gov

• DATE OF BID CLOSING: 06/07/2024

CHANGE TO READ:

• DATE OF BID CLOSING: 06/14/2024

mailto:herney.londono-arang@das.nh.gov mailto:William.J.Brennan@das.nh.gov%20or%20Robert.E.Bennett@das.nh.gov mailto:Kevin.G.Crutchfield@das.nh.gov

P a g e 4 of 4

IMPORTANT CLARIFICATION:

Update your copy of Offer Sheet Attachment 1 Revision 1 with the above changes.

PURCHASING AGENT: Liz Moskalenko

TEL. NO.: 603-271-3122

E:Mail: NH.Purchasing@das.nh.gov

NOTE: UPON EXECUTION AND SUBMISSION OF THIS DOCUMENT, THE RETURNED ADDENDA WILL SUPERSEDE

PREVIOUSLY SUBMITTED BID. ADDENDUM MUST BE SIGNED AND SUBMITTED WITH BID DOCUMENTS

TO ENSURE COMPLIANCY.

BIDDER ________________________________ ADDRESS _______________________________

BY _______________________________ ____________________________

(this document must be signed)

____________________________ TEL. NO. ____________________________

(please type or print name)

Please visit: https://das.nh.gov/purchasing/purchasing.asp (click on “Bid and Proposals”) for complete bid and addendums.

mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/purchasing.asp

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