BDRS_Conditional_Approval_Letter.pdf

This is a Conditional Approval Letter related to a Design-Build Services request for professional services for the Cross Bayou Athletic Association Baseball Park reconstruction project in Pinellas County, Florida. The project encompasses the complete reconstruction of a baseball/athletic complex located at 102nd Avenue and 98th Street North in Seminole, Florida, including demolition and reconstruction of seven athletic fields (four Little League fields, two softball fields, and one tee ball field), two prefabricated buildings (a 1,120-square-foot restroom/concession facility and a 1,200-square-foot maintenance building), four batting cages, bleachers, dugouts, backstops, site lighting, irrigation systems, stormwater management infrastructure, and a mid-block pedestrian crossing. The procurement is structured in two phases: Phase 1 requires completion of 100% construction documents from existing 60% design plans within 190 calendar days of the Notice to Proceed; Phase 2 encompasses complete construction and Certificate of Occupancy issuance within 455 calendar days. A mandatory site visit was scheduled for February 25, 2026 at 9:00 AM, written questions were due by March 3, 2026 at 3:00 PM Eastern Time, and all submittals were due by March 12, 2026 at 3:00 PM Eastern Time through the OpenGov procurement platform.

The estimated project budget is $10,000,000 for combined design and construction services, funded through the Penny for Pinellas capital improvement sales surtax approved for the Local Infrastructure Sales Surtax program. The Design-Build firm's Phase 1 Guaranteed Maximum Price proposal must not exceed $10,000,000, with Phase 2 fixed lump sum compensation including a profit markup not exceeding 5%. Evaluation criteria total 2,000 points, comprising firm qualifications and personnel ability (425 points), firm experience and past performance (375 points), volume of previously awarded work (50 points), minority business status (25 points), Pinellas County Small Business Enterprise status (100 points), location (25 points), and proposed compensation (200 points), with up to 1,000 additional points for oral presentations. Approximately 10 percent of project work is identified as available for SBE subcontracting, including survey, erosion control, clearing and grubbing, grading, sidewalk installation, fencing, sodding, irrigation, and landscaping. The Design-Build team must provide a 5% bid bond for Phase 2, Performance and Payment Bonds equal to 100% of the agreement amount, and comprehensive insurance including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Professional Liability ($2,000,000 per occurrence/$2,000,000 aggregate), with 5% of monthly payments retained by the County during construction.