25-0036-REQ_Request_for_ITB_CCNA_RFP-9-11-24.docx

REQUEST FORM FOR ADVERTISEMENT OF

CCNA NON-CONTINUING PROJECT

OR CONTINUING CONTRACT

DATE: 9/12/2024

PID Name: Cross Bayou Athletic Association Complex Improvements PID Number: 004556B Project Manager/Department: Dan Glaser Phone Number: 727-464-5209 email: dglaser@pinellas.gov

NOTE: Please ensure that Project Manager and Supervisor review and approve all information listed below prior to submitting SharePoint request

1. When does this contract need to be awarded? 12/31/24

2. Required dates sensitive to Project (grants, etc.): N/A

Please complete the following information to prepare the CCNA/RFP request (Intake) for OpenGov, Contract Review, and Advertisement. Once Department review is completed and approved in Intake, PW Contracts staff will submit to Purchasing for Contract Review. Purchasing will draft Invitation to Bid (ITB) for final review before Advertisement. The following may be included in the Invitation to Bid package, which project manager will need to provide in SharePoint Work Request to PW Contracts:

1. Invitation to Bid Form – Complete all sections

2. Scope of Work

3. Budgetary Detail Report

4. Funding Form

5. Additional reference documents

6. Project Location Map

7. Preliminary Staff Report

The following areas must be 100% completed to avoid a delay in drafting the ITB in Intake.

3. Who will provide CEI Services for this project? County

4. Commodity Codes: A universal taxonomy for identifying commodities and services in procurement systems. Vendors are self-classified using those codes and some will only receive the advertisements for the commodity codes they have selected. OpenGov Commodity Codes.xls (please list all that apply) 91223 - Construction, General (Backfill Services, Digging, Ditching, Road Grading, Rock Stabilization, etc.), 15579 - Shelters, Non-Insulated, 90925 - Building Construction, Prefabricated (All Types). 90974 - Site Clean-up, Pre-Contruction, 90638 - 'ARCHITECTURAL SERVICES, PROFESSIONAL, 94135 - Construction, Sewer and Storm Drain, 89003 - Back Flow Preventers for Water/Sewer Pipe, 91227 - Construction, Irrigation System, 91319 - Construction, Curb and Gutter (Includes Maintenance, Repair, and Removal)

5. Financial Information:

A. Budget (Construction and CEI Services –if applicable): Amount: $555,178.15 B. Budget Description: Penny for Pinellas

6. Is this replacing an existing contract? Yes or No NO A. Existing Contract Number B. Vendor Name:

C. Contract Increase/decrease needed D. Contract term/time extension needed

7. Site Visit (with Purchasing) Yes or No YES If yes, Mandatory or Non-Mandatory Mandatory

8. Pre-Conference (prior to award with Purchasing) Yes or No NO If yes, Mandatory or Non-Mandatory

9. Continuing or Non-Continuing CCNA? NON

10. Completion Days for entire Project? 450

Phase 1: 75 Phase 2: 375 Total: 450

11. Evaluation Criteria? Yes or No YES

1. Evaluation Criteria Selection: RFP, RFN, or CCNA? RFP

2. Evaluation Committee?

(Enter names of evaluation committee members. No more than two can be selected from the requesting department. Five members are required for purchases with annual approval of more than $100,000.00. Three members are required for purchases with an annual approval of less than $100,000.00.)

Scott Yarley, Jeff Antonacci, Paul Cozzie, Greg Milam, Dan Glaser

12. Strategic Plan & Subtask(s): http://www.pinellascounty.org/strategicplan/default.htm

3.2 Preserve and manage environmental lands, beaches, parks, and historical assets. 4.6 Support a vibrant community with recreation, arts, and culture to attract residents and visitors. 5.2 Be responsible stewards of the public's resources.

13. Potential Vendors? Yes (if yes, list emails of requested vendors below) No

NO

14. Contract Term: 450

15. Term Contract Extension/Renewal N/A

16. Price Structure: Lump Sum, Quantity, or N/A Both

17. Funding Source (select all that apply):

Department Operating Budget Grants (Federal, State funding derived through Federal Funds, or State Funding):

Capital X

ARPA

N/A - Revenue

Please list title of funding sources:

PENNY FOR PINELLAS

18. If grant funded, have you included grant requirements language in Appendix 4 – Special Notices? N/A

a. Note: Include all required Exhibits and Attachments

b. What is the total expected project capital expenditure for this project?

c. Does the project fall under ARPA Flex Act Project?

19. Contract Security-Bonds (Amount or %): Only Performance and Payment Bonds - 100% *For Construction- 5% for Bid Bonds, Performance and Payment Bonds - 100%, Annual Contract – 50%

20. Additional Notes: (Financials and Term Information):

21. Is this purchase for Goods Only? No

1. How will the Goods be received? Shipped Common Carrier, Vendor Delivered, PC Employee Pickup?

22. Is there any type of Service or Installation involved? Yes or No

1. Will the vendor be coming on County Property for any reason? Yes or No

2. Will the vendor have access to County computer systems (remote in for repairs, etc)? Yes or No

23. Summary (Introduction Section):

Pinellas County, Florida, seeks proposals from professional Design/Build teams consisting of contractor and design professionals interested in qualifying to provide complete professional services for the project delivery of the reconstruction of the Cross Bayou Athletic Association Baseball Park. The park is located at the corner of 102nd Avenue and 8th Street N in Seminole, Florida. The Design/Build team will be selected in accordance with the Pinellas County guidelines described in this Request for Proposals as well as all pertinent State of Florida selection procedures.

24. Background (Introduction Section) (Optional):

Scope of Work (ITB Section):

Note: You can add/remove any of the example title below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

25. Objective/Justification:

Pinellas County, Florida, seeks proposals from professional Design/Build teams consisting of contractor and design professionals interested in qualifying to provide complete professional services for the project delivery of the reconstruction of the Cross Bayou Athletic Association Baseball Park. The park is located at the corner of 102nd Avenue and 8th Street N in Seminole, Florida. The Design/Build team will be selected in accordance with the Pinellas County guidelines described in this Request for Proposals as well as all pertinent State of Florida selection procedures.

The selected Design/Build team will utilize the Design Criteria Package found herein in this Section E, Part 5, including a detailed description of the scope of the work to be provided along with a topographic survey, geotechnical report, 60% complete construction drawings and CSI format specifications. These documents shall be utilized to provide a complete and fully functioning facility as required by the Design Criteria documents included herein.

26. Background:

The Cross Bayou Sports Complex is an existing facility currently consisting of six baseball fields of varying sizes along with a variety of related elements including a two-story building housing Pinellas Youth Baseball offices; restrooms and concessions; batting cages; maintenance buildings; paved drive and parking, lighting and other related elements. A 2017 study commissioned by the County found that the complex needed renovation and that additional fields were needed to meet local demand. Subsequently, the County retained a consultant to prepare 60% design documents and receive Pinellas County plan approvals and the water management permit. These tasks are complete. The County is now seeking a design-build team to complete the design documents and build the project.

27. Requirements:

Mandatory Requirements (Conditions)

28. Deliverables:

29. Project Description Pinellas County, Florida, seeks proposals from professional Design/Build teams consisting of contractor and design professionals interested in qualifying to provide complete professional services for the project delivery of the reconstruction of the Cross Bayou Athletic Association Baseball Park. The park is located at the corner of 102nd Avenue and 8th Street N in Seminole, Florida. The Design/Build team will be selected in accordance with the Pinellas County guidelines described in this Request for Proposals as well as all pertinent State of Florida selection procedures.

30. Scope of Work (detailed) The selected design build firm is to complete the design and to construct the Cross Bayou Athletic Association Baseball Park. The work is to be completed in two phases. Phase 1 includes the completion of 100% design documents from the 60% plans that are complete and are included in the Design Criteria Package in Attachment 5. More specifically, Phase 1 includes:

· Completion of 100% complete construction documents including plans and specifications

· 90% and 100% plan submittals will be made to the Pinellas County Project Manager for review and approval

· Development of a Guaranteed Maximum Price (GMP) proposal

· It is expected that this phase will be completed within seventy-five (75) calendar days of receipt of Notice to Proceed Phase 2 of the project consists of the construction of the facility for a complete and fully functioning Cross Bayou Athletic Association Baseball Park. More specifically, Phase 2 includes:

· Complete construction of the project and issuance of Certificate of Occupancy

· It is expected that the project will be completed within four hundred and fifty-five (450) calendar days from receipt of Notice to Proceed for Phase 2 A detailed scope of the work can be found in Attachment 5, Design Build Criteria Package.

This work includes, but is not necessarily limited to, demolition, grading, stormwater, potable water, sanitary system including lift station, pre-manufactured restroom/concession buildings, pre-manufactured storage and office building, ballfields including import of growing turf medium, irrigation system, electrical and lighting to including area lighting and ballfield lighting (area lighting by Duke Energy), paving including concrete as well as asphalt for roadway and parking, flashing signal crosswalk, fencing, batting cages, dugouts and any other facilities and appurtenances necessary for a fully functioning park facility as indicated on the project plans.

31. Vendor Responsibilities

32. County Responsibilities

33. SCHEDULE

Summer 2025 to Summer 2026

34. COMPENSATION

For the services performed under the scope of services, the CONSULTANT shall be compensated based on the Lump Sum amount of:

Task 1 General Task $X, XXX Lump Sum Task 2 Environmental Documentation and Permitting $X, XXX.XX Lump Sum Task 3 Roadway Analysis NA Lump Sum Task 4 Traffic Analysis $XX, XXX Lump Sum Task 5 Plans Preparation $X, XXX.XX Lump Sum Task 6 Survey and Subsurface Utility Engineering $XX, XXX.XX Lump Sum Task 7 Utility Coordination $X, XXX Lump Sum Task 8 Geotechnical Investigation $XX, XXX.XX Lump Sum Task 9 Mast Arm Structures $X, XXX Lump Sum Grand Total Fee $XX,XXX.XX Lump Sum

Evaluation Criteria:

Note: You can add/remove any of the example options below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

1. EVALUATION CRITERIA FOR WRITTEN PROPOSALS

Following is the criteria that will be used by the County to evaluate and score responsive written proposals. Proposers shall include sufficient information to allow the County to thoroughly evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by an evaluation committee. If an oral presentation is requested, a minimum of 3 highest ranked firms (if at least three firms submitted and are deemed qualified to proceed) shall be shortlisted and invited to an oral presentation. The average written scores from the short-listed firms are carried forward. Final ranking recommendation is based on the combined average scores obtained for a total potential 2,000 points.

A. Ability of Firm and its Professional Personnel. Willingness and Ability to Meet Schedule and Budget Based on Current and Projected Workload. 325 Points

1. Reviews the level of qualifications and experience of the firm and project team and appropriateness of the organization of the project team.

2. Reviews the professional resources available to properly provide services as requested in the RFP document.

3. Reviews the project team to ensure the team proposed contains all of the critical disciplines required.

4. Prime team proposed should have exceptional professional resources to properly provide services.

5. The project manager and proposed team should be uniquely qualified to provide the desired services.

6. Evaluates the workload commitments that will impact the firm’s ability to complete services on schedule.

7. The submittal should demonstrate that the firm has adequate time available and personnel to compete services on schedule and additional backup staffing capability in the event of unforeseen circumstances.

B. Firm Experience with Projects of Similar Size and Past Performance 275 Points

1. Reviews the firms experience with projects of similar size, type and scope and the performance on those specific projects.

2. The prime firm must have adequate, recent (within the past five years) experience with projects of similar type as defined in the RFP document.

3. Experience pertaining to specific Pinellas County projects may also be considered. Pinellas County staff shall not however furnish references for such projects.

4. The scope of services provided should represent projects that are similar to those defined in the RFP document.

5. The overall performance of the firm relative to projects of similar size and scope should be evaluated.

C. Volume of Work Previously Awarded by the County 50 Points Pre-populated by the Purchasing Department, the purpose of this criterion is to effect an equitable distribution of contracts. This criterion is evaluated based on all Non-Continuing contracts awarded to a firm during the two (2) previous completed fiscal years through to current date. The date utilized for establishing award shall be the date the Board of County Commissioners or County Administrator initially awards the contract. The points are worth 5 percent of the overall points available and are distributed as follows:

$0 - $200,000 – 5% of points available $200,001 - $400,000 – 4% of points available $400,001 – $600,000 – 3% of points available $600,001- $800,000 – 2% of points available $800,001 - $1,000,000 – 1% of points available Over $1,000,000 – 0% of points available Based on a typical 1,000-point evaluation scoring process, a firm deemed to be in the $0-$200,000 category threshold would be allotted 50 points etc.

D. Minority Business Status 25 Points Provides points pre-populated by the Purchasing Department for minority business status as designated by the State of Florida. If the firm, or its sub-consultant, is designated as a minority business by the Florida State Office of Supplier Diversity, Department of Management Services, 2.5% of the total evaluation points are awarded. If the firm does not have minority business status as per the Florida State Office of Supplier Diversity, Department of Management Services, 0% of the points available are awarded.

E. Pinellas County Small Business Enterprise (SBE) Status 100 Points Provides points pre-populated by the Purchasing Department for SBE status as designated by Pinellas County. To qualify, a firm or its sub consultants must be located in one of 4 counties (Pinellas / Hillsborough / Pasco / Manatee) and have annual sales of goods/services not exceeding the maximum 3 year average of 3 million dollars or gross revenues not exceeding 8 million dollars for construction and not exceed a maximum 3 year average of 50 employees.

Prime firm or sub-consultant must directly associate Small Business Enterprise (SBE), be an integral part and cannot consist of vendors or suppliers from office supply, printing services, etc.

If the prime firm is certified as a Pinellas County SBE, 100 points will be awarded. If the prime firm is not a certified Pinellas County SBE and utilizes 1 certified Pinellas County SBE as sub-consultant, 50 points will be awarded. If the prime firm utilizes more than 1 certified Pinellas County SBE as sub-consultant, 75 points will be awarded. Failure to utilize certified sub-consultants, as presented in your submittal and evaluated accordingly may affect future awards to your company. A prime firm or sub-consultant must be certified through Pinellas County Economic Development as an SBE prior to submission of your proposal document. If the prime firm nor any of its sub-consultants are not certified as a Pinellas County SBE, 0% of the points available will be awarded.

Proposer must provide complete SBE Status Form (Attachment A).

F. Location 25 Points Provides points pre-populated by the Purchasing Department. Evaluates the location of the project team relative to Pinellas County including the prime firm and project manager. If firm has an established office located in Pinellas, Manatee, Hillsborough or Pasco counties, 25 points are awarded. If not, no points will be awarded.

G. Compensation 200 Points The proposed compensation to be paid by the County for the services identified in the Scope of Work, including the methodology for determining compensation. Unless the compensation method of compensating the Proposer for the services is otherwise specified, Proposer shall specify whether the proposed compensation is based on: (i) a lump sum not-to-exceed amount; (ii) milestone payments upon completion of identified tasks or deliverables; or (iii) percentage of completion of the services Total 1,000 Points

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