BAA_10-RD-03 _Amendment_4_ _Attachment.docx

BROAD AGENCY ANNOUNCEMENT (BAA) BAA 10-RD-03

Air Force Research Laboratory Directed Energy Directorate Amendment 04, as of 15 Apr 2015

ANNOUNCEMENT OVERVIEW

NAICS CODE: 541712

SIZE STANDARD: 500 Employees

FEDERAL AGENCY NAME: AFRL/RDHE

BROAD AGENCY ANNOUNCEMENT TITLE: High Power Microwave Technological Electromagnetic Susceptibility with Laboratory Applications (HPMTESLA)

BROAD AGENCY ANNOUNCEMENT TYPE: Initial Announcement

BROAD AGENCY ANNOUNCEMENT NUMBER: BAA-10-RD-03

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER(S): 12.800 AIR FORCE DEFENSE RESEARCH SCIENCES PROGRAM

PROPOSAL DUE DATE AND TIME: NO PROPOSALS SHOULD BE SUBMITTED

AGAINST THIS BASELINE BAA. Proposal due dates and times will be specified in each call announcement (CALL). Proposals received after the due date and time specified in the CALL shall be governed by the provisions of the Federal Acquisition Regulation (FAR) 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility.

These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the stated date and time as a result of security delays will be considered “late”. Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

BRIEF PROGRAM SUMMARY:

This is a 5 year closed Broad Agency Announcement (BAA) describing the research areas of interest for the HPMTESLA program. This closed BAA approach allows for proposal submittals at a specified date and time, which will be posted through the issuance of CALLs at various times against this BAA. This BAA will be reviewed no less frequently than annually and updates will be published in FedBizOpps (http://www.fbo.gov) and/or Grants.gov (http://www.grants.gov). Any changes or cancellation of the BAA will be posted as amendments to this BAA. This annual review and subsequent amendment to the BAA shall meet the requirement of FAR 35.016 to publish the BAA no less frequently than annually. As technical

BAA 10-RD-03, Amendment 04 requirements are identified, CALLs may be issued in the FedBizOps/EPS and/or Grants.gov/FIND to request proposals for specific research efforts. If there are no assistance opportunities, the CALL will only be posted in FedBizOps/EPS. These subsequent CALLs will contain specific descriptions of the research effort to be addressed, anticipated period of performance, information peculiar to the specific research technical topic area, and the estimated funding profile for the CALL.

ESTIMATED PROGRAM COST: Anticipated funding for the program (not per CALL, contract or award):

This funding profile is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice.

GENERAL INFORMATION: This acquisition is unrestricted. This BAA is issued under the provisions of FAR 6.102(d)(2) that provides for the competitive selection of research proposals. Proposals submitted in response to this BAA that are selected for award are considered to be the results of full and open competition and in full compliance with the provisions of PL 98-369, the Competition In Contracting Act of 1984. There will be no other announcement issued for this requirement. Offerors MUST monitor FedBizOpps and/or Grants.gov/FIND in the event this announcement is amended, or CALLs are issued.

TYPE OF CONTRACTS/INSTRUMENTS: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the Federal Acquisition Regulation, Grant, Cooperative Agreement or Other Transactions for Research. Other Transactions for Research (See 10 U.S.C. §2371) are assistance instruments, that with the exception of a funds recovery provision, will generally be similar in format to a Cooperative Agreement. Specific instructions for assistance awards are in Section VI, Paragraph 2.f of the full text BAA. It is anticipated that awards under this BAA will generally be cost reimbursable, which require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

ON-LINE REPRESENATIONS AND CERTIFICATIONS: Potential offerors are notified that effective 01 Jan 2005 to be eligible for an award and in compliance with FAR 52.204-7 and DFARS 252.204-7007 Alternate A, they must submit annual Electronic Representations and Certifications via the System for Award Management home page at http://www.sam.gov. Before submitting the Electronic Representations and Certifications, potential offerors must be registered in the SAM database. The FAR & DFARS level representations and certifications are required in addition to the representations and certifications attached to this BAA (Attachment 3).

ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding a minimum of one contract or assistance instrument per specific CALL. However, the Air Force does reserve the right to make multiple awards or no awards pursuant to a CALL.

TECHNICAL POINT OF CONTACT: The technical point of contact for this BAA is Charles Davis, AFRL/RDHEE, Kirtland AFB, NM, Phone: 505-853-3193, Email: Charles.Davis.46@us.af.mil

CONTRACTING POINTS OF CONTACT: The contracting points of contact for this BAA are:

(1) Pearl Solano, Contracting Officer, AFRL Det 8/RVKDP, Kirtland AFB, NM, Phone: 505-853-6494, Pearl.Solano@us.af.mil; and/or

(2) John Seamon, Section Chief/Contracting Officer, AFRL Det 8/RVKDP, Kirtland AFB, NM, Phone: 505-846-4575, John.Seamon.1@us.af.mil.

BROAD AGENCY ANNOUNCEMENT (BAA) BAA-10-RD-03

Air Force Research Laboratory Directed Energy Directorate Amendment 04, as of 15 Apr 2015

FULL TEXT ANNOUNCEMENT

NAICS CODE: 541712

SIZE STANDARD: 500 Employees

FEDERAL AGENCY NAME: AFRL/RDHE

BROAD AGENCY ANNOUNCEMENT TITLE: High Power Microwave Technological Electromagnetic Susceptibility with Laboratory Applications (HPMTESLA)

BROAD AGENCY ANNOUNCEMENT NUMBER: BAA 10-RD-03

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER(S): 12.800 AIR FORCE DEFENSE RESEARCH SCIENCES PROGRAM

I. REQUIREMENT DESCRIPTION

1. The Air Force Research Laboratory (AFRL) High Power Electromagnetics Division (RDH) is interested in receiving proposals from offerors to advance the state-of-the-art and scientific knowledge in Directed Energy technology. Specifically, RDH is seeking cost effective, innovative solutions for determining the susceptibility/vulnerability of U.S. and foreign systems to high power electromagnetic (EM) environments with the High Power Microwave Technology and Electromagnetic Susceptibility with Laboratory Applications (HPMTESLA).

The HPMTESLA effort intends to develop new solutions, enhance present capabilities, and search for new opportunities in all aspects of high power EM lethality. While innovative solutions are always a desirable end product, the overriding objectives of usefulness to the AFRL/RDH mission at hand, timeliness of the deliverables, and cost effectiveness may dictate the use of existing, adequate solutions, possibly with modifications and/or enhancements which may prove to be innovative. The intent is for the contractor to make optimum use of available AFRL/RDH capital assets and to augment or complement AFRL/RDH capabilities.

“Innovative" refers to a sound engineering solution that is new and like nothing conceived or tried before. "Mission at hand" refers to the mission or objective stated in the individual task orders. "Cost effectiveness" refers to the minimization of the costs associated with a solution or set of solutions used to arrive at the desired end-product and fulfill the stated mission or objective. In this scheme, an existing but unused solution can be said to be innovative based upon a cost/benefit analysis. "Existing solution" refers to a solution that is either presently known or has been known in the past. It may be a past known solution that has been proposed but not tested or utilized. "Adequate solution" refers to a sound engineering solution that satisfies, or helps to satisfy, the task order mission at hand or stated objective in the most timely and cost-effective manner possible.

2. This is a 5 year closed Broad Agency Announcement (BAA) describing the research areas of interest for the HPMTESLA program. This closed BAA approach allows for proposal submittals at a specified date and time which will be posted through the issuance of CALLs at various times against this BAA. Periodically over the 5 year period (calculated from the baseline BAA publication date), proposal call announcements (CALLs) under the BAA may be issued in the FedBizOps/EPS (http://www.fbo.gov) and/or Grants.Gov/FIND (http://www.grants.gov) to request proposals for specific research efforts as technical requirements are identified. These subsequent CALLs will contain specific descriptions of the research effort to be addressed, anticipated period of performance, information peculiar to the specific research technical topic area, and the estimated funding profile for the CALL. Each CALL will specify a proposal due date and time. Proposals received after the stated due date and time will be governed by FAR 52.215-1(c)(3). Multiple subsequent CALLs are anticipated and may be announced sequentially or concurrently in the FedBizOps/EPS and/or GRANTS.GOV/FIND. The Government reserves the right to re-issue a previously announced CALL area with a second, subsequent proposal period. The Government also reserves the right to issue no CALLs for any given technology area.

3. Technical Topic Areas: Offerors may submit proposals in response to one or more of the Technical Areas described below.

a) Technical Area 1, Susceptibility Experimentation: The objective of this Technical Area is to conduct aircraft, ground-based electronic systems, sub-systems, and component susceptibility experimentation. The goal of these experiments is to provide the necessary data to allow for the prediction of HPM/HPEM (High Power Electromagnetics) effects on similar systems. The contractor will provide effective methods and approaches to quantifying the susceptibility effects of HPM/HPEM by applying and implementing susceptibility verification methods and techniques. The contractor will implement Design of Experiment methods to enhance the cost-effectiveness of effects experiments.

b) Technical Area 2, Modeling, Simulation, and Analysis: The objective of this Technical Area is to develop theoretical techniques and computational tools related to HPM/HPEM effects testing. This Technical Area will make use of the developed tools to model HPM engagements and perform other modeling and simulation efforts. This Technical Area includes, but is not limited to, the development of techniques and tools for:

· Performing accurate and effective analysis of experimental effects data to identify effects on electronic subsystems and systems as functions of the waveform parameters: frequency, power density, pulse shape and pulse repetition frequency;

· Modeling the EM response of some portions of an electronic system in great detail to obtain an accurate description of the response and modeling other portions of an electronic system with approximate or statistical methods to obtain useable results at an affordable investment of resources;

- Predicting effects based on system components, geometries, and architecture.

c) Technical Area 3, Mitigation Technology Development: This Technical Area includes numerical and experimental analysis of electronic systems and subsystems that may be susceptible to high intensity EM fields. Major differences exist between the approaches used to determine possible system susceptibility and those used to determine possible lethality of an HPM weapon against the same system. The results sought by this Technical Area will look at the “tails” of the Probability of Effect distributions. Efforts will identify the type and level of mitigation (software or hardware) that would be most suited to provide the required additional protection. Efforts should also evaluate the risk trade-offs for mission accomplishment between retro-fit hardening and procedural (CONOPS) changes which allow for a system to be non- functional for a specified amount of time.

d) Technical Area 4, HPM/HPEM Laboratory Source and Technology Development: The objective of this Technical Area is to design, fabricate and demonstrate more effective approaches for obtaining experimental measurements from the responses of electronic components, subsystems, and systems to incident HPM/HPEM fields. This Technical Area includes theoretical and experimental analysis on advanced concepts that will be used for improving the capabilities of HPM/HPEM sources. These sources cover the electromagnetic spectrum from radio-frequency waves to gamma rays, and their interactions with air, charged particles, and solid target materials. Additionally, as HPM/HPEM applications reach technology maturation, this Technical Area provides the ability to develop laboratory simulation capability, test environments, and laboratory sources necessary to meet the objectives of this Technical Area and accommodate future HPM/HPEM applications, sources and technology.

e) Technical Area 5, HPEM and Accelerated Particle Computational Physics & Software Development: The objective of this Technical Area is to develop multiphysics models, supported through the development of cutting edge numerical capabilities, data analysis, optimization of computational processes, and user interface improvements to AFRL's large inventory of EM, PIC, and fluid dynamic codes. Solutions resulting from this Technical Area will: 1) enable the modeling and design of state-of-the-art sources and radiators, 2) provide an understanding of the physical processes involved, 3) support the high speed evolution and refinement of directed energy sources. The validation of results through baseline physics models used as comprehensive checks on code evolution or creation is important to this Technical Area.

4. Deliverable Items: Hardware, software, or data will be identified in the CALL. The following data deliverables are representative of the types of data that may be required: (a) Program Plan with updates as needed; (b) Monthly Status/Financial Reports; (c) Final Report, draft and final; (d) Presentation Materials, (e) Patent Reports, (f) Test Plans, (g) Software User Manuals, (h) Developmental Design Drawings, (i) Computer Programming Manual, and (j) Test/Inspection Reports. Data deliverables are subject to negotiations on each individual CALL.

5. Schedule: The period of performance will be stated in the CALL.

II. AWARD INFORMATION

1. Anticipated Funding: Anticipated funding for the program (not per contract or award): FY11: $6.2M; FY12: $6.2M; FY13: $6.2M; FY14: $6.2M; FY15: $6.1M; FY16: $6.1M. This funding profile is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice.

2. Anticipated Number of Awards: The Air Force anticipates awarding a minimum of one contract or assistance instrument per specific CALL. However, the Air Force does reserve the right to make multiple awards or no awards pursuant to a CALL.

III. POINTS OF CONTACT

1. Technical Points Of Contact (TPOC):

a) The technical point of contact for the baseline BAA is Charles Davis, AFRL/RDHEE, Kirtland AFB, NM, Phone: 505-853-3193, Email: Charles.Davis.46@us.af.mil.

b) Each CALL will include a specific technical area point of contact.

2. Contracting Points Of Contact:

a) The contracting points of contact for the baseline BAA are:

1) Pearl Solano, Contracting Officer, AFRL Det 8/RVKDP, Kirtland AFB, NM, Phone: 505-853-6494, Pearl.Solano@us.af.mil; and/or

2) John Seamon, Section Chief/Contracting Officer, AFRL Det 8/RVKDP, Kirtland AFB, NM, Phone: 505-846-4575, John.Seamon.1@us.af.mil.

b) Each CALL will include specific contracting points of contact.

3. Ombudsman: AFFARS CLAUSE 5352.201-9101 Ombudsman (APR 2014) is hereby incorporated into this BAA and will be made a part of any awards based on this solicitation. An Ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition announcement. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer listed above for resolution. The ombudsman for

AFRL is Ms. Barbara Gehrs, AFRL/PK, 1864 4th Street, Bldg 15, Room 225, Wright-Patterson AFB, OH, 45433-7130, Phone 937-904-4407, Fax 937-904-7024, E-mail Barbara.Gehrs@us.af.mil.

IV. ELIGIBILITY INFORMATION

1. Eligible Offeror/Applicants: All responsible sources capable of satisfying the Government's needs may submit a proposal. Small Businesses, Historically Black Colleges (HBCU), Minority Institutions (MI), Small Disadvantaged Business (SDB), Woman-Owned Businesses, and Service-Disabled Veteran-Owned Businesses are encouraged to submit proposals; however no part of this announcement will be a set-aside. Foreign or foreign-owned offerors are advised that their participation is subject to foreign disclosure review procedures. Foreign or foreign-owned offerors should immediately contact the contracting office focal point identified in the CALL for information if they contemplate responding. All correspondence must reference the BAA number, the BAA title and the CALL number.

2. Cost Sharing or Matching: Cost sharing is not a requirement unless stated in the CALL.

3. Federally Funded Research and Development Centers: DoD-sponsored FFRDCs that function primarily as research laboratories (C3I Laboratory operated by the Institute for Defense Analysis, Lincoln Laboratory operated by Massachusetts Institute of Technology, and Software Engineering Institute operated by Carnegie Mellon) may respond to solicitations and announcements (Section 217, Pub. L. 103-337) (DFARS 235.017-1).

The following guidance is provided for other DoD sponsored and Non-DoD sponsored Federally Funded Research and Development Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor, against this BAA. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC. There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, the non-sponsoring agency must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work please contact the Program Office identified in the CALL. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this broad agency announcement.

5. Export Control: Research areas may involve technology that is subject to U.S. Export Control Laws. Therefore, only offerors who are certified by the Defense Logistics Information

Service (DLIS) may submit proposals. For questions, contact DLIS on-line at http://www.dlis.dla.mil/jcp or at DLIS, US/Canada Joint Certification Center, Federal Center, 74 North Washington, Battle Creek MI 49017-4312, (800) 352-3572. DFARS 252.204-7008, Export Controlled Items (JUNE 2013) is incorporated into this solicitation and will be in any awards resulting from the CALLs.

6. Security Requirement: The Federal Acquisition Regulation (FAR) requires that a DD Form 254 be incorporated in each classified contract. The DD Form 254 provides to the contractor (or a subcontractor) the security requirements and the classification guidance that would be necessary to perform on a classified contract. If a Contract Security Classification Specification, DD254, is required, it will be identified in the CALL per FAR 52.204-2.

V. COMMUNICATIONS

1. Prospective offerors are reminded to contact the technical point of contact to verify interest in the effort to be proposed and the funding availability PRIOR to committing any resources to the preparation of any proposals in response to this announcement/CALL.

2. Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Offerors are advised that only Contracting Officers are legally authorized to contractually bind or otherwise commit the Government.

VI. PROPOSAL/APPLICATION AND SUBMISSION INFORMATION:

1. General Information:

a) NO PROPOSALS SHOULD BE SUBMITTED AGAINST THIS BASELINE BAA. Proposal due dates and times will be specified in each CALL. Proposals received after the due date and time specified in the CALL shall be governed by the provisions of FAR 52.215- 1(c)(3).

b) DO NOT SUBMIT CLASSIFIED INFORMATION IN THE PROPOSAL

c) There will be no other announcement issued for this requirement. Offerors MUST monitor FedBizOps/EPS (http://www.fbo.gov) and/or Grants.gov/FIND (http://www.grants.gov) in the event this announcement is amended or CALLs are issued. Offerors must monitor these systems to ensure they receive the maximum proposal preparation time for subsequent amendments as this is the official notification vehicle to request proposals.

d) Future Broad Agency Announcement CALLs for research that may result in grants or assistance instruments issued by this office will invite electronic proposal submission through the grants.gov Government-wide portal.

e) Potential offerors are requested to advise the contracting officer if they intend to submit a proposal in response to a CALL. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal.

f) This BAA and associated CALLs are expressions of interest only and do not commit the Government to pay for proposal preparation cost. The cost of preparing proposals in response to CALLs placed pursuant to this BAA is not considered an allowable direct charge to any resulting contract or to any other contract. However, it may be an allowable indirect expense as specified in FAR 31.205-18.

g) DoD policy, per DFARS 227.7103-1, is to acquire only the technical data and the rights in that data, necessary to satisfy Government needs. The Government anticipates receiving, as a minimum, “Government Purpose Rights” to technical data developed under contracts awarded based on proposals received in response to this announcement. Data rights offered other than “Unlimited Rights,” as defined in DFARS 227.7103-5, should be identified in DFARS clause 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions, and addressed in the business section of the cost proposal.

h) There are no limits to the number of proposals an offeror may submit for any given CALL unless otherwise specified in the CALL.

i) You may be ineligible for award if all requirements of this announcement and requirements in the CALL are not met by the proposal due date and time as identified in each CALL.

2. Proposal Submission

a) Offerors should apply the restrictive notice prescribed in the provision of FAR 52.215-1(e) Instructions to Offerors—Competitive Acquisition. Properly marked proprietary information will be treated in accordance with DFARS 252.227-7016, Rights in Bid or Proposal Information.

b) Technical/management and cost volumes should be submitted in separate volumes, and shall be valid for 180 days. Proposals must reference the BAA announcement number, the CALL number, and include a unique contractor generated proposal identification number. Unnecessarily elaborate brochures or presentations beyond that sufficient to present a complete and effective proposal are not desired.

c) Submit with a cover letter, an original, three paper copies, and one electronic copy of the technical proposal and the cost/business proposal. The original and paper copies of technical and cost/business proposals must be in separate volumes. The electronic copy must be submitted on a compact disk (CD-R) in a PC compatible file format and must be readable by Microsoft Office. The electronic copy of the cost proposal worksheets must be in Microsoft Office Excel 2003 or later version and must contain all cell formulas.

BAA 10-RD-03, Amendment 03

d) Proposals for FAR type contracts should be submitted to the address identified in the CALL. Proposals sent to any inappropriate address are ineligible for award. Proposals for FAR contracts sent via facsimile or electronic means will not be accepted.

e) Offerors are advised that data included in the technical and cost/business proposals submitted to the Government in response to this BAA may be released to non- Government advisors for review and analysis. Any non-Government advisor will strictly serve in an advisory capacity only to the Government evaluators. Non-Government advisors will have appropriate Organizational Conflict of Interest clauses in their contracts with AFRL and will initiate any required Non-Disclosure Agreements. The use and identification of non- Government advisors will be identified in the CALL. All offerors must clearly indicate in their proposals if they have any objections or concerns regarding the use of non-Government advisors.

f) Special Instructions for Applications for Federal Assistance (Grants and Cooperative Agreements):

1) Proposal Cover Page – SF 424 (R&R) Form: All proposals, both electronic and hard copies, for grants or assistance must include SF 424 (R&R) as a cover page. Forms are available on Grants.gov. To access the forms, go to http://grants.gov/agencies/aforms_repository_information.jsp

2) Proposals for Grants or Assistance Instruments: Proposals for grants or assistance instruments may be submitted either (1) directly with a hard copy to the contracting POC listed in the CALL or (2) electronically through the Grants.gov Government-wide electronic portal.

3) For Hard Copy Submission: The original proposal and the number of copies specified in this announcement must be delivered directly to the contracting POC and address identified in the CALL at the time and date specified in the CALL.

4) For Electronic Submission:

i. Advance Preparation – Electronic proposals must be submitted through Grants.gov. There are several one-time actions your organization must have completed. Long before the proposal submission deadline, you should verify that the persons authorized to submit proposals for your organization have completed these actions. If not, it may take them up to 21 days to complete the actions before they will be able to submit proposals.

ii. Electronic Submission Process: The process your organization must complete includes obtaining a Dun and Bradstreet Data Universal Numbering System (DUNS) number, registering with the System for Award Management, registering with the credential provider, and registering with Grants.gov. Designating an E-Business Point of Contact (EBiz POC) and obtaining a special password called MPIN are important steps in the registration process. To begin the registration process goes to http://www.grants.gov/applicants/get_registered.jsp.

BAA 10-RD-03, Amendment 03

iii. Your organization’s E-Business POC, identified during System for Award Management, must authorize someone to become an Authorized Organization Representative (AOR). This safeguards your organization from individuals who may attempt to submit proposals without permission. Note: In some organizations, a person may serve as both an E- Business POC and an AOR.

iv. The Grants.gov Organization Registration Checklist is located at http://www.Grants.gov/section3/OrganizationRegCheck.pdf to guide you through the process.

v. Should you have questions relating to the registration process, system requirements, how an application form works or the submittal process, call Grants.gov at 1-800- 518-4726 or support@Grants.gov.

5) Submitting the Electronic Proposal:

i. Application forms and instructions are available at Grants.gov. To access these materials, go to http://grants.gov. Select “Apply for Grant”, and then select “Download Application Package”. Enter the CFDA number identified in the CALL. You should also enter the BAA number and CALL number, and then follow the prompts to download the application package.

ii. The applicant will receive a confirmation page upon completing the submission to Grants.gov. This confirmation page is a record of the time and date stamp that is used to determine whether the proposal was submitted by the deadline. A proposal received after the deadline is “late” and will not be considered for an award.

3. Specific Proposal Preparation Instructions

a) Cover letter - A cover letter shall accompany each proposal. The cover letter should identify the BAA number, CALL number, and technology area under which the proposal is submitted, a statement that the proposal is valid for 180 days from the due date specified in the CALL, provide technical and contracting points of contact, CAGE code, and include statement indicating if the firm is a small business, veteran-owned small business, service-disabled veteran- owned small business, HUBZone small business, small disadvantaged business, 8(a), or women- owned small business concern. The proposal must be signed and dated by an authorized official of the organization.

b) Technical Proposal:

1) Page Limitation: The Technical Proposal shall be limited to fifteen (15) pages unless stated otherwise in the CALL. The proposal will be prepared and submitted in Word format. Font shall be an easy to read font no smaller than 12 pitch or proportional font size 10 or larger. Character spacing must be “normal,” not condensed in any manner. Pages shall be single-spaced, double-sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on all sides. Smaller type may be used in figures and tables as long as it is clearly legible. Pages shall be numbered starting with the cover page being Page 1. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc. Blank pages, title pages, tables of content, lists, tabs or cover sheets are not included in the page count. The proposal page limit does not include the offeror’s proposed Contractor Statement of Work (C- SOW); however, the same formatting rules apply to the C-SOW. A CD with the MS Word version of your Technical/Management Proposal and the C-SOW must be submitted with the hard copies of the proposal, and must match the hard copy. Please note: The Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered.

2) Content: The proposal shall include a discussion of the nature and scope of the research and the technical approach. The technical proposal must convey an understanding of the problems or limitations of the general technology area and the intended application(s). The technical proposal shall include the following items.

i. Executive Summary: Describe the proposed program, objectives, and approach. A description of the innovation and benefits of the proposed approach and relationship to previous efforts should be discussed. It should summarize the technical issues addressed by the offeror’s proposal without repeating the requirements. This should provide a vision of what will ultimately be achieved and what solution this effort will produce.

ii. Program Description: Describe the techniques, methods, materials, or ideas that will be addressed in this proposal, their innovation, and to what degree they advance the state-of-the-art.

iii. Program Plan: Describe in detail the planned approach and how the plan will be executed. This section should include all technical aspects of the approach. Provide technical detail and analysis necessary to support the technical approach proposed. Clearly identify the core of the intended approach. The “new and creative” solution to the problem(s) should be developed and analyzed in this section. Include a risk assessment of key technical, schedule or cost areas and their potential impact on the program. Identify why proposed subcontractors were selected and what tasks they are to perform.

iv. Contractor’s Statement of Work (C-SOW): The C-SOW, a stand- alone document, should detail the research to be accomplished under the technical area and should be suitable for incorporation into the awarded document. The proposed C-SOW should summarize the technical methodology and the task description, but not to the extent to make the awarded instrument inflexible. Do not include any proprietary information in the C-SOW. Contractors may request copies of our contracts under the Freedom of Information Act. Consequently, it is imperative that no company-sensitive information be included in the C-SOW. For assistance in preparing the C-SOW, refer to the http://www.kirtland.af.mil/prs site under Broad Agency Announcement Reference Documents, “Guide to Preparing Contractor Statements of Work.” The C-SOW should include the anticipated deliverables (hardware, software, reports, etc.).

v. Milestone Chart: A Milestone Chart should indicate when specific objectives are expected to be met in the overall program schedule and should identify the specific accomplishments necessary to proceed to the next task. Provide a schedule of when the deliverable items identified in the CALL are to be delivered.

vi. Facilities and Equipment description: Describe the facilities that can be used to achieve the goals of the program, in terms of manufacturing capability, testing facilities, and/or any relevant specialized equipment.

vii. Description of Relevant Prior Work: Provide a list of related previous or current Government, commercial, or internally funded work during the past five years. For each such effort, provide the principal investigator, title of effort, contract number, brief summary of results, dollar value, and a technical and contracting point of contact, including phone numbers, for the funding organizations.

viii. Management Plan: Offerors should provide an approach that demonstrates the ability to effectively and efficiently manage and administer the research program to a successful conclusion.

ix. Resumes of Key Individuals: Include brief summaries of resumes of relevant key individuals including any consultants or subcontractors that might be proposed.

c) Cost/Business Proposal:

Separate the proposal into a business section and cost section.

1) Business Section: The business section should contain all business aspects to the proposed contract, such as type of contractual instrument, any exceptions to terms and conditions of the announcement or the CALL, any information not technically related, etc. Provide rationale for exceptions. As a goal, offerors are requested to keep the business section to 20 pages. Include the completed representations and certification and any specific representations and certification identified in a CALL and the completed proposal content checklist. Both of these documents can be found as attachments to this BAA.

2) Cost Section: Cost proposal instructions for both FAR contracts and Assistance Instruments can be found as attachments to this BAA. Certified cost or pricing data from the offeror will be required in accordance with FAR 15.403-4. Submit the electronic copy of the cost proposal worksheets on a compact disk (CD-R) in a PC compatible file format in Microsoft Office Excel 2003 or later version. The file must contain all cell formulas. Cost proposals have no page limitations but offerors are requested to keep cost proposals to 75 pages as a goal.

d) Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date. Failure to provide a complete proposal may result in a determination that the proposal is non-responsive and may be eliminated from consideration for award.

e) Submission Dates, Times and Address: Will be posted in the CALL. Proposals received after the due date and time specified shall be governed by the provisions of FAR 52.215-1(c)(3).

VII. PROPOSAL REVIEW and EVALUATION PROCEDURES:

1. Criteria: The selection of one or more sources for award will be based on an evaluation of each offeror’s proposal to determine the overall merit of the proposal in response to this announcement. Proposals will be evaluated in accordance with FAR 35.016. The proposals will be evaluated utilizing a peer or scientific review process and shall be evaluated based on the following criteria that are listed in descending order of importance:

· Overall scientific and technical merits of the proposal;

· Importance to AFRL/RD programs;

· Funds availability

Once selected for possible award, price will be evaluated for realism and reasonableness.

The Government reserves the right to change the evaluation criteria for a specific CALL. If the evaluation criteria differ from the above it will be stated in the CALL.

2. Review and Selection Process: The technical and cost proposals will be evaluated at the same time and categorized as follows:

a) Category I: Proposal is well conceived, scientifically and technically sound, pertinent to the program goals and objectives, and offered by a responsible contractor with the competent scientific and technical staff and supporting resources needed to ensure satisfactory program results. Proposals in Category I are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Category I proposals.

b) Category II: Proposal is scientifically or technically sound, requiring further development and is recommended for acceptance, but at a lower priority than Category I.

c) Category III: Proposal is not technically sound or does not meet agency needs.

VIII. AWARD ADMINISTRATION INFORMATION:

1. Award Notices: Offerors will be notified whether their proposal is recommended for award in writing by letter. The notification of recommendation for award is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Debriefings: When requested, a debriefing will be provided. The debriefing process will follow the guidelines set out in FAR 15.505 and 15.506.

IX. OTHER INFORMATION

1. Organizational Conflict of Interest may apply to this action but cannot be determined prior to issuance of this announcement or subsequent CALLs. This issue and the need for applicable clauses will be resolved prior to the award of any instrument resulting from an offeror’s proposal.

2. Information critical to developing complete and responsive offers to Phillips Research Site (PRS) Contracting and Assistance opportunities can be found on the PRS Contracting and Assistance Information Fact Sheet which may be accessed at www.kirtland.af.mil/prs/. Information on this fact sheet includes a Guide to Preparing Contractor Statements of Work and Contract Data Requirements List (CDRL) Instructions.

3. Support Contractors: Only Government employees will evaluate the proposals for selection. The AFRL Directed Energy (RD) and Space Vehicles(RV) has contracted for various business and staff support services, some of which require contractors to obtain administrative access to proprietary information submitted by other contractors. Administrative access is defined as "handling or having physical control over information for the sole purpose of accomplishing the administrative functions specified in the administrative support contract, which do not require the review, reading, or comprehension of the content of the information on the part of non-technical professionals assigned to accomplish the specified administrative tasks." These contractors have signed general non-disclosure agreements and organizational conflict of interest statements. The required administrative access will be granted to non- technical professionals. Examples of the administrative tasks performed include: a. Assembling and organizing information for R&D case files; b. Accessing library files for use by Government personnel; and c. Handling and administration of proposals, contracts, contract funding and queries. Consent to administrative access is included in K004 of the representations and certifications. Any objection to administrative access must be in writing to the Contracting Officer and shall include a detailed statement of the basis for the objection.

4. Wide Area Work Flow Notice: Any contract award resulting from this announcement will contain the clause at DFARS 252.232-7003, Electronic Submission Of Payment Requests, which requires electronic submission of all payment requests. The clause cites three possible electronic formats through which to submit electronic payment requests. Effective 01 October 2006, the Department of Defense adopted Wide Area Work Flow-Receipt and Acceptance (WAWF-RA), as the electronic format for submission of electronic payment requests. Any contract resulting from this announcement will establish a requirement to use WAWF-RA for invoicing and receipt/acceptance, and provide coding instructions applicable to this contract. Contractors are encouraged to take advantage of available training (both web-based and through your cognizant DCMA office), and to register in the WAWF-RA system. Information regarding WAWF-RA, including the web-based training and registration, can be found at https://wawf.eb.mil/ . Note: WAWF-RA requirement does not apply to Universities that are audited by an agency other than DCAA.

5. Item Identification and Valuation: Any contract award resulting from this announcement may contain the clause at DFARS 252.211-7003, Item Identification and Valuation, (Dec 2013) which requires unique item identification and valuation of any deliverable item for which the Government’s unit acquisition cost is $5,000 or more; subassemblies, components, and parts embedded within an item valued at $5,000 or more; or items for which the Government’s unit acquisition cost is less than $5,000 when determined necessary by the requiring activity for serially managed, mission essential, or controlled inventory. Also included are any DoD serially managed subassembly, component, or part embedded within a delivered item and the parent item that contains the embedded subassembly, component, or part. Per DFARS 211.274-3 policy for valuation, it is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost for all items delivered, even if none of the criteria for placing a unique item identification mark applies. Therefore, your proposal must clearly break out the unit acquisition cost for any deliverable items. Per DFARS 211.274-3 policy for valuation, “the Government’s unit acquisition cost is the contractor’s estimated fully burdened unit cost at time of delivery to the Government for cost type or undefinitized line, subline, or exhibit line items” (per DoD, “fully burdened unit costs” to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee). If you have questions regarding the unique item identification requirements, please contact the contracting point of contact listed above. For more information, see the following website: http://www.acq.osd.mil/dpap/uid/ .

The contract will also include DFARS 252.211-7007, Reporting of Government-Furnished Equipment in the DoD Item Unique Identification (IUID) Registry IAW the clause. For more information, see the following website: https://www.bpn.gov/iuid.

6. Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

7. Pre-Award Clearance: Pursuant to Far 22.805, a preaward clearance must be obtained from the U.S. Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry http://www.dol-esa.gov/preaward. This registry indicates that the contractor has been found to be “in compliance” within the past two years with The Equal Employment Opportunity (EEO) regulations that the OFCCP is mandated to enforce. The registry is updated nightly and facilities reviewed more than 2 years ago are removed and new ones are added. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

8. Excessive Pass-Through Charges: Any contract award resulting from this announcement may contain the clause at FAR 52.215-22, Limitations on Pass-Through Charges

– Identification of Subcontract Effort, (Oct 2009) and FAR 52.215-23 Alt I, Limitations on Pass Through Charges. The offeror shall identify in its proposal the total cost of the work to be performed by the offeror, and the total cost of the work to be performed by each subcontractor, under the contract, task order, or delivery order. If the offeror intends to subcontract more than 70 percent of the total cost of work to be performed under the contract, task order, or delivery order, the offeror shall identify in its proposal—(i) The amount of the offeror’s indirect costs and profit/fee applicable to the work to be performed by the subcontractor(s); and (ii) A description of the added value provided by the offeror as related to the work to be performed by the subcontractor(s). If any subcontractor proposed under the contract, task order, or delivery order intends to subcontract to a lower-tier subcontractor more than 70 percent of the total cost of work to be performed under its subcontract, the offeror shall identify in its proposal—(i) The amount of the subcontractor’s indirect costs and profit/fee applicable to the work to be performed by the lower-tier subcontractor(s); and (ii) A description of the added value provided by the subcontractor as related to the work to be performed by the lower-tier subcontractor(s).

9. Associate Contractor Agreements: Associate Contractor Agreements (ACAs) are agreements between contractors working on Government contract projects that specify requirements for them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. Prime contractor to subcontractor relationships do not constitute ACAs. For each award, the contracting officer will identify associate contractors with whom agreements are required.

10. Post-Award Small Business Program Representation: As prescribed in FAR 19.308, FAR Clause 52.219-28, “Post-Award Small Business Program Representation (Jul 2013),” is incorporated by reference in this solicitation. This clause will be contained in any contracts resulting from this solicitation. This clause requires a contractor to represent its size status when certain conditions apply. The clause provides detail on when the representation must be complete and what the contractor must do when a representation is required.

11. Subcontracting Plans: Small Business Subcontracting Plans are required under FAR 19.702 for efforts anticipated to exceed $650,000. Prospective offerors shall submit applicable subcontracting plans in accordance with the requirements set forth in FAR 19.704, DFARS 219.704 and AFFARS 5319.704. Small business is exempt from this requirement. If a company has a master subcontracting plan, as described in FAR 19.701 or a comprehensive subcontracting plan, as described in DFARS 219.702, a copy of the plan shall be submitted with the proposal. The subcontracting plan is a part of the cost/business section of the proposal and will not be included in the page count.

X. ATTACHMENTS

1. Det 8, Air Force Research Laboratory AFRL/PK, Cost Proposal Instructions, FAR Requirement (Non-APC), 2 June 2014

2. Det 8 Air Force Research Laboratory AFRL/PK, Budget Proposal Instructions, Assistance Instruments, 8 April 2013

3. BAA 10-RD-03 Representations and Certifications, 4 August 2014

4. BAA 10-RD-03 Contract Data Requirements Lists (CDRLs), DD Form 1423-1, Data Items A001 – A014, dated 30 July 2014

5. Sample BAA 10-RD-03 Department of Defense Contract Security Classification Specification, DD Form 254

BAA 10-RD-03 ATTACHMENT 1

“Det 8, Air Force Research Laboratory AFRL/PK, Cost Proposal Instructions, FAR Requirement (Non-APC), 2 June 2014”

COST PROPOSAL

INSTRUCTIONS

FAR Requirement (Non-APC)

DET 8 AFRL/RVK

3550 ABERDEEN AVE SE

KIRTLAND AFB, NM 87117

1.

COST PROPOSAL ADEQUACY AND STRUCTURE

1. GENERAL INSTRUCTIONS:

a. In response to…