B01 RFP 75H70126R00004.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

Solicitation Number: 75H701-26-R-00004 Kyle Health Center ASHRAE 170 Upgrades and Roof Replacement

SITE VISIT: 18 November 2025 at 10:00AM MST (L.6.) unless changed by Amendment

PROPOSAL DUE DATE: 16 December 2025 at 2:00PM PST unless changed by Amendment Proposals must set forth full, accurate, and complete information as required by this request for proposal (including Gres). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

Table of Contents Proposals must set forth full, accurate, and complete information as required by this request for proposal (including Gres). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

SECTION I – CONTRACT CLAUSES

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

SECTION M – EVALUATION FACTORS FOR AWARD

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

75H70126R00004

Indian Health Service Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

Project: Kyle Health Center ASHRAE 170 Upgrades and Roof Replacement

Project No: GP25KY400C10, GP25KY403C10, GP24KY800C07, GP23KY300

See Section L for Proposal Submittal Instructions and Site Visit Information.

This project will be procured as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under North American Industry Classification System (NAICS) code 236220, Commercial and Institutional Building Construction. The associated size standard for this procurement is $45 million.

CONSTRUCTION MAGNITUDE: The magnitude of this construction project is anticipated to be between $1,000,000 and $5,000,000.

Indian Health Service Division of Engineering Services (DES) - Seattle Attn: Taylor Kanthack 701 5th Ave Seattle, WA 98104

Taylor Kanthack taylor.kanthack@ihs.gov 240-478-1501 see box 10

1 58

2:00PM PT

10 Days after award

Section F x

12/16/2025

11/12/2025

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.3

Indian Health Service, DES - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

IHS Great Plains Area Office 115 4th Ave SE, Room 309 Aberdeen, SD 57401

Solicitation 75H701-26-R-00004 Kyle Health Center ASHRAE 170 Upgrades and Roof Replacement

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

B.1. PRICE SCHEDULE

Offers shall complete and return Attachment J07 – Bid Schedule. See paragraph L.10, Volume 1

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable taxes, or applicable requirements that may be incurred as a result of this project.

Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.2. Incidental Payment Items: The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees required to complete the project in accordance with the attached drawings, specifications, and provisions of the contract.

Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.3. SF1442, Block 24: Submit invoices in accordance with Section I, HHSAR 352.232‐71, Electronic Submission of Payment Requests and Section G, G.4 through G.6.

B.4. Pricing Data Submission: In accordance with FAR 15.403-3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above price schedule. This may be requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out.

B.5. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222-6, Construction Wage Rate Requirements. The applicable Wage Determination is included in Section J, Attachment J02.

END OF SECTION

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

ASHRAE 170 Upgrades and Roof Replacement

Kyle Health Center – Kyle, SD

1. Project Description

A. Title: ASHRAE 170 Upgrades and Roof Replacement B. Location: All project elements shall be located at the Kyle Health Center in Kyle, South Dakota.

C. Period of Performance: 365 calendar days from Notice to Proceed.

D. Description: This Statement of Work details the design and replacement of various HVAC equipment to ensure compliance with ASHRAE 170 Standards, as well as the membrane roof system. During the FY22 annual general inspection and FY23 facility condition assessment, several deficiencies were documented. These deficiencies will be addressed as follows:

1. Replacement of the membrane roof system, including the vapor barrier, insulation, impact board, PVC membrane, parapet flashing, vents, roof drains, and other associated components.

2. The lightning protection system, installed in April 2024, will allow for the reuse of materials whenever possible once the new roofing system is in place.

3. Cleaning and sealing of the supply and return ductwork.

4. Replacement of two air handling units, including DDC components and controls, pipe insulation, UV-C treatment, bipolar ionization, fan array, and other associated components.

5. Replacement of two air handling units, including DDC components and controls, pipe insulation, UV-C, bipolar ionization, and other related components.

6. Installation of a humidification system for the two air handling units.

7. LED lighting upgrades for the penthouse.

8. Application of epoxy paint for the penthouse flooring.

9. Painting of the penthouse walls.

10. Replacement of suspended, cabinet, and radiant unit heaters.

11. Replacement of two boilers.

12. Replacement of three circulating pumps.

13. Replacement of one chiller.

14. Replacement of pipe insulation for the mechanical room systems.

These actions will help address the identified deficiencies and enhance the overall performance and compliance of the HVAC systems and roof. The contractor must install all products following the manufacturer's specifications.

E. Background: Most of the components in the Kyle Health Center are from the original construction and require replacement. The primary goal of this project is to upgrade the equipment to comply with current healthcare standards. This upgrade will enhance patient care and satisfaction while also improving staff engagement within the upgraded facility.

F. Related Documents

1. NFPA 101 Life Safety Code – 2012

2. NFPA 99 Healthcare Facilities Code – 2012

3. NFPA 70 National Electrical Code (NEC) – 2011

4. IHS Architecture and Engineering Design Manual – 2022

5. FGI Guidelines for Design and Construction – 2022

6. ASHRAE Standard 170 Ventilation of Health Care Facilities – Current Edition

7. IECC International Energy Conservation Code – 2021

8. Architectural Barriers Act Standards – Current Edition

G. Common Acronyms or Definitions

1. CO – Contracting Officer

2. COR – Contracting Officer’s Representative

3. ICRA – Infection Control Risk Assessment

4. PCRA – Pre-Construction Risk Assessment

2. Statement of Work:

Note: It is recommended that the contractor perform a site visit before bidding to fully understand the Statement of Work. The site visit is not required and will be at the contractor's expense. Coordination with the COR is required.

The contractor shall provide all materials, labor, equipment, and supervision required to accomplish the following:

A. Warranty: The contractor shall provide a one-year warranty from the time of substantial completion of the entirety of this project. The warranty shall include material, labor, travel, and expenses with no deductibles.

B. Demolition: The contractor shall assume responsibility for all materials and components designated for demolition during this project. All demolished materials must be disposed of in compliance with relevant regulations. The items to be demolished include the roofing system, roof drains, thermostats, VAV boxes, air handling units, heaters, boiler, pumps, chiller, and pipe insulation. For additional details, refer to sections 2.D-2.P.

C. Design: The contractor shall design the new roofing system and the miscellaneous HVAC systems.

a. Minimum Design Standards for Roofing System:

A Vapor Barrier Class 1.

B Insulation 4” base layer rigid.

B Insulation Polyisocyanurate. Tapered thickness to slope ¼” per foot towards existing drains.

C Cover Board High hail resistance.

D Roof Material Duro-Last X PVC, 60-mil thickness, continuous membrane or equivalent. Color white.

E Flashing Stack, curb, corner, wall, and parapet are all weldable.

Parapet color to match the existing standing seam roof, Blue.

F Roof Drains Roof drains to be replaced and membrane skirt installed before drain install.

G Roof Air Vents Eliminate negative air pressure and promote air flow.

Weldable.

H Walkway Pads Non-skid, maintenance-free walkway pads. Weldable.

I Warranty Minimum 15-year warranty.

J Roof Intake Ventilator

Demolish, seal, and cover.

K Gas Vents Replace all necessary gas vents from the roof membrane upwards, including flashing, storm collars, stacks, and birdproof toppers. Demolish all non-essential or abandoned gas vents. Galvanized steel material is compatible with the roof material.

No. Item Location

1 Pre-Design Investigation and Workshop Kyle, SD

2 35% Construction Documents Review Meeting Virtual

3 95% Construction Documents Review Meeting Virtual

4 100% Final Construction Documents Virtual

No Item Duration Period

1 Contract Award 0 Date contract awarded

2 Pre-Design Submittal 14 Days after the previous milestone

3 Government Review 7 Days after the previous milestone

4 35% Design Development Submittals 14 Days after the previous milestone

5 Government Review 7 Days after the previous milestone

6 95% Design Development Submittals 14 Days after the previous milestone

7 Government Review 7 Days after the previous milestone

8 Final Construction Document Submittals

14 Days after the previous

TOTAL DESIGN DURATION 77 Days

b. Minimum Design Standards for AHU:

A Design Format

- Penthouse The new design will be developed using Autodesk Revit, version 2024. A Building Information Modeling (BIM) model will be created and submitted to IHS as part of the final submission package. This BIM model must include the completely new design from all disciplines, with a Level of Development (LOD) of 300.

Modeling of the penthouse and all new equipment will be based on the original PDF as-built plan sheets, as well as on-site measurements.

Page 20 of New Construction Drawings

B AHU &

Components

The Air Handling Units (AHUs) must meet or exceed the existing specifications. The AHUs, along with digital controllers, digital actuators, fan arrays, and various thermostats and sensors, should be compatible with the existing Building Automation System (BAS). Compliance with ASHRAE 170 Standards is required.

Key specifications include:

• Double-wall insulated panel housing made of galvanized steel

• Fan array with 90% redundancy and Electronically Commutated Motors (ECM)Humidification system:

currently, there is no Reverse Osmosis (RO) system

• Bipolar ionization for air purification

• UV-C lighting for additional sanitation

• Hot water and chilled water coils

• Access doors for maintenance

Pages 10, 12, 15 of New Construction Drawings

• Exhaust Air (EA), Return Air (RA), and Outside Air (OA) dampers

• Pre and final filtration

• Thermostats and various sensors must be calibrated after installation

• Hot and chilled water lines with appropriate pipe insulation

• All load calculations must be submitted for review before ordering materials.

Ensure all components adhere to these requirements for optimal performance and efficiency.

C Fire Alarm System

Installed addressable devices must be compatible with the existing fire alarm system, 4007ES IDNAC FACP 120/240 VAC Platinum. Test reports and certification of the system's functionality are required.

As-builts will be available upon completion of the Fire Alarm Replacement project

No. Item Location

1 Pre-Design Investigation and Workshop Kyle, SD

2 35% Construction Documents Review Meeting Virtual

3 65% Construction Documents Review Meeting Virtual

4 95% Construction Documents Review Meeting Virtual

5 100% Final Construction Documents Virtual

No Item Duration Period

1 Contract Award 0 Date contract awarded

2 Pre-Design Submittal 21 Days after the previous milestone

3 Government Review 7 Days after the previous milestone

4 35% Design Development Submittals 14 Days after the previous milestone

5 Government Review 7 Days after the previous milestone

6 65% Design Development Submittals 14 Days after the previous

7 Government Review 7 Days after the previous milestone

6 95% Design Development Submittals 14 Days after the previous milestone

7 Government Review 7 Days after the previous milestone

8 Final Construction Document Submittals 14 Days after the previous

TOTAL DESIGN DURATION 105 Days

c. Minimum Standards for HVAC Systems:

A Thermostats Johnson Controls TEC3000 or equivalent. Page 8 of New Construction Drawings

B VAV Boxes The VAV boxes must meet or exceed the current specifications. The VAV boxes, digital controller, and digital actuator must be compatible with the existing Building Automation System, Johnson Controls Metasys. Ensure compliance with ASHRAE 170 standards.

Pages 8, 11 of New Construction Drawings

C Heaters The suspended unit heaters, cabinet unit heaters, and radiant floor heaters must meet or exceed the current specifications. All equipment must be compatible with the existing Building Automation System, Johnson Controls Metasys.

Pages 8, 10, 14, 15 of New Construction Drawings

D Boilers The boilers must meet or exceed the current specifications. The boilers must be compatible with the existing Building Automation System, Johnson Controls Metasys. The existing boilers are Aerco BMK 1000 (Propane-Fired).

Pages 10, 11, 13, 15 of New Construction Drawings

E Circulating Pumps

The circulating pumps must meet or exceed the current specifications. The pumps must be compatible with the existing Building Automation System, Johnson Controls Metasys.

Pages 10, 11, 13, 14, 15 of New Construction Drawings

F Chiller The chiller must meet or exceed the current specifications. The chiller must be compatible with the existing Building Automation System, Johnson Controls Metasys. The existing chiller is McQuay AGZ065DHHNN-ER10 (Air-Cooled Water Chiller Unit). Cooling load calculations must be submitted for review before ordering materials.

Pages 12, 13, 15, 48, 49, 50 of New Construction Drawings

G Pipe Insulation Insulation must comply with ASTM standards regarding type, thickness, jacket, conductivity, fire safety, temperature resistance, and condensation control.

N/A

H BAS Update the existing graphics, points, and sequence.

N/A

I TAB Report Airflows must be balanced after installation, and a Test and Balance (TAB) Report should be submitted.

N/A

J Commissioning All equipment must be commissioned by a third-party entity to thoroughly verify and prove that building systems are installed and operating according to the criteria outlined in the design and engineering documentation. A report must be submitted.

N/A

D. Roofing System: The contractor is responsible for installing the roofing system in accordance with the manufacturer's recommendations. The existing roof material covers an area of approximately 20,000 square feet, and the contractor must verify the dimensions before placing an order. The installation will also include the penthouse roof. Additionally, the exterior walls of the penthouse require flashing and waterproofing. Ensuring continuous health care is a priority, and it is crucial to avoid any potential risks to the building or its occupants caused by leaks during construction. Refer to the New Construction Drawings and minimum standards for details.

E. Lightning Protection System: The contractor shall reuse the lightning protection system (LPS) as it was installed in 2024. The only new materials for this project will be aluminum adhesive cable holders and adhesives. Refer to the New Construction Drawings and minimum standards for details.

F. Ductwork: The contractor shall clean and disinfect the supply and return ductwork. The ductwork shall be sealed. A report shall be compiled that includes both before and after pictures. Refer to the New Construction Drawings and minimum standards for details.

G. Variable Air Volume Boxes: The contractor shall demolish all VAV boxes, pneumatic actuator, pneumatic lines, and, if necessary, the equipment air compressor. Refer to the New Construction Drawings and minimum standards for details.

H. Air Handling Units: The contractor shall demolish and replace the two existing air handling units and all associated components located in the penthouse. Refer to the New Construction Drawings and minimum standards for details.

To ensure smooth operations during the replacement and renovation processes, it may be necessary to install temporary air handling units. If this situation arises, the roofing work will be scheduled to take place after the completion of the replacement. This strategy guarantees that the HVAC systems will remain functional while minimizing disruptions to the facility's comfort and overall environment.

I. Penthouse Renovations: The contractor shall renovate the penthouse by upgrading the lighting, applying non-slip epoxy to the concrete floor, removing the curb at the top of the stairs, painting the walls, and replacing the door and frame. Refer to the New Construction Drawings for details.

a. LED Lighting: The contractor shall install shatter-resistant LED fixtures in the penthouse, utilizing the existing power supply.

b. Epoxy: The contractor will remove the existing curb and prepare the floor for non-slip epoxy paint, color TBD.

c. Walls: The contractor shall paint the walls Sherwin-Williams Black Magic or equivalent.

d. Door and Frame: The contractor shall replace the door and frame. The new door and frame must be made of metal and include a drip edge on the exterior frame.

Additionally, the door should have an 18-gauge satin stainless-steel armor plate on the interior. Both door and frame must be painted with Sherwin-Williams Black Magic or equivalent.

J. Suspended Unit Heaters: The contractor shall demolish and replace the five existing suspended unit heaters and all associated components. Refer to the New Construction Drawings and minimum standards for details.

K. Cabinet Unit Heaters: The contractor shall demolish and replace the two existing cabinet unit heaters and all associated components. Refer to the New Construction Drawings and minimum standards for details.

L. Radiant Floor Heaters: The contractor shall demolish and replace the five existing radiant floor heaters and all associated components. Refer to the New Construction Drawings and minimum standards for details.

M. Boilers: The contractor shall demolish and replace the two-existing propane-fired boilers and all associated components located in the mechanical room. Refer to the New Construction Drawings and minimum standards for details.

N. Circulating Pumps: The contractor shall demolish and replace the three existing circulating pumps and all associated components located in the mechanical room. Refer to the New Construction Drawings and minimum standards for details.

O. Chiller: The contractor shall demolish and replace the one existing air-cooled chiller and all associated components located outside. Refer to the New Construction Drawings and minimum standards for details.

P. Pipe Insulation: The contractor shall demolish and replace all pipe insulation for the hot and chilled water lines located in the penthouse and mechanical room. Refer to the New Construction Drawings and minimum standards for details.

Q. Clean Up: The job site must be cleaned daily and adhere to the requirements set by the Infection Control & Safety Officer as outlined in the ICRA and PRCA. All construction areas should be free of debris, rubbish, and leftover material scraps upon project completion. The contractor is responsible for providing trash receptacles for collecting this debris and for ensuring its removal from the project site. The COR will inspect the site before final payment to confirm that it has returned to its original condition.

R. Site Restoration: The construction site must be clean of all materials, debris, and rubbish. It is the contractor's responsibility to remove any such debris and restore any property outside the construction limits, as approved by the COR, to its original condition. Before the start of construction, photographs must be taken to document the site's original condition.

S. Addition Facility Requirements: The contractor shall comply with the requirements of the Facility Manager, Infection Control Officer, and Safety Officer. These requirements will be laid out during the pre-construction meeting. Other permits and requirements will be given after the pre-construction meeting when the ICRA and PRCA assessments are completed. An ICRA assessment was performed for this project, and a map of the ICRA levels throughout the facility for the scope of work presented in this project is provided.

3. Submittals

A. All materials shall be submitted and approved by the COR before ordering.

a. Roof design

b. Vapor barrier

c. Insulation

d. Coverboard

e. Roof membrane

f. Flashings

g. Roof drains

h. Air vents

i. Walkway pads

j. LPS adhesive and cable holders

k. Duct sealant

l. VAV boxes

m. VAV controllers and actuators

n. Air handling units and calculations

o. Humidifier and calculations

p. Bipolar ionization

q. UV-C lighting

r. Thermostats and sensors

s. LED light fixtures

t. Paint

u. Door and frame

v. Unit and radiant heaters

w. Boilers

x. Circulating pumps

y. Chiller

z. Pipe insulation

B. See also the contract clause in Section H, H.15. SUBMITTALS.

4. Schedule/Meetings A. The general contractor shall submit a detailed schedule, in Gantt chart form, to the COR for approval within 14 calendar days of the Notice to Proceed (NTP).

B. A NTP for the design will be issued, allowing the design process to commence.

C. A subsequent NTP for the construction will be issued following the final design submittal.

D. Pre-Construction Meeting: One pre-construction meeting shall be conducted before the construction of the contract starts. See also the contract clause in Section H, H.18.

PRECONSTRUCTION CONFERENCE.

E. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work, but no less than every other week. See also the contract clause in Section

H, H.19. PROGRESS MEETINGS.

F. Substantial Completion: Following the general contractor's notification of the COR that the project is substantially complete, one substantial completion meeting shall be held. Substantial completion means the project is fit for its intended use, with only minor, lingering details to finish. The owner can use the facility when a project is substantially complete. See also contract Section E – Inspection and Acceptance.

G. Final Completion: One completion meeting shall be held following the determination that the project is 100% complete. See also contract Section E – Inspection and Acceptance.

5. Miscellaneous A. Security Requirements:

a. All contractors must check in with the Facility Manager/House Manager before commencing work on any project.

b. The contractor will be fully responsible for the security of the work site. The hospital and the Indian Health Service staff shall not be responsible for securing the contractor’s tools, equipment, or materials during the project. The contractor is responsible for repairing or replacing any damaged or stolen property. The contractor is responsible for fencing off the site and locking the site when workers are not present.

c. See also the contract clause in Section H, H.43. CONTRACTOR EMPLOYEE SECURITY

CLEARANCE RESPONSIBILITIES.

B. Protection of Government Property: The contractor shall protect all Government property against damage, including but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

a. All damage caused by the contractor, whether to equipment, roads, landscaping, building components, or any other type of Government property encountered at or near the project site, shall be repaired or replaced to match the existing and to the satisfaction of the COR at no cost to the Government.

b. The contractor assumes responsibility for any damage or injury to persons or property resulting from the actions of the prime contractor and subcontractor employees (at any tier).

c. The contractor, at the contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the contractor against all claims for injury or damage.

d. The contractor shall maintain Workers’ Compensation and other legally required insurance for its employees and agents.

e. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the contractor or the contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

f. See also the contract clause in Section H, H.41. CONTRACTOR LIABILITY FOR PERSONAL

INJURY AND/OR PROPERTY DAMAGE.

C. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition that would jeopardize the building or its contents, such as heat loss, air conditioning, danger of freezing pipes, electrical power, water, sewer, or building security.

D. Temporary Utilities: The contractor shall be responsible for providing all temporary utilities related to this project.

E. Correspondence: See contract clause in Section G, G.3. ADDRESS FOR CORRESPONDENCE. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number, and Service Unit

Name/Location.

3. Name of those who were sent copies.

F. Superintendent. The prime contractor shall have an on-site superintendent for this project while any work is being performed unless prior approval is granted from the COR. Submit the proposed Superintendent, with a complete resume, to the COR before the Notice to Proceed for approval.

G. Tribal Requirements: See contract clause in Section H, H.48. TRIBE REQUIREMENTS – OGLALA

SIOUX TRIBE.

H. Construction Materials and Storage

1. All materials shall be stored and handled according to the manufacturer’s recommendations.

2. The contractor(s) shall be present and on-site to receive all construction materials, equipment, or products. IHS staff will not be present and responsible, nor will they obtain or provide offloading equipment for construction materials, products, or equipment. The contractor(s) are responsible for adequately receiving construction equipment, products, and on-site materials.

3. The contractor(s) shall provide the means of storing any construction materials, products, or equipment required for installation. IHS staff will not be responsible for or provide any means of storing construction material, products, or equipment before or during construction. All material, products, or equipment remain the contractor's s) property until all parties deem the project substantially completed.

I. Hours of Operation. See contract clause in Section H, H.1. WORK HOURS.

6. Contracting Officer’s Representative

The Contracting Officer Representative will be appointed via a separate memorandum at the time of the award. The Contracting Officer will document any change in COR designation in writing.

7. Closeout Documents

The contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the COR for approval. These shall be delivered in labeled 3-ring binders. The final installed submittal package and O&M shall also be sent electronically to the COR.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-12 Inspection of Construction (DEVIATION) (RFO Aug 2025) Aug 1996

E.2. INSPECTION OF SITE

(a) The Contractor shall be responsible for the complete coordination and proper relation of the work of all trades.

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(b) No allowances or extra construction on behalf of any Contractor will be permitted subsequently by reason of error or oversight on the part of any sub-contractor at any tier, or on account of interferences by the activities of the owner or others unless permissible in accordance with FAR 52.246-12, Inspection of Construction.

(c) All dimensions shown on government provided drawings are based on “as-built” record drawings and, to the extent possible, accurately represent existing conditions; however, there may be some variance between existing conditions and contract drawings. The Contractor is responsible for verifying all dimensions and for reporting to the CO any discrepancies that may affect performance of the work represented by contract drawings and specifications.

E.3. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation. Contractor is required to demonstrate full and complete operation of all work performed. Final acceptance will be based on an acceptable final inspection.

(a) Substantial Completion Inspection

(1) Substantial completion is the date when the work is sufficiently complete, in accordance with the contract documents, ready for beneficial occupancy or the designated portion thereof, for the use for which it is intended.

(2) The Government at this point will conduct an inspection for the development of punch list items in preparation for final inspection.

(3) The substantial completion inspection should be at least 15 days prior to the contractual completion date and the date of final inspection. The Contractor is to notify the CO at least 10 days in advance to schedule the substantial completion inspection.

(4) If at the time of the substantial completion inspection the Government finds that the Contractor will not have the project complete at the contract completion date, the CO will withhold 10% of any progress payment due the Contractor. These funds will be used to off-set any liquidated or actual damages assessed against the Contractor. Remaining funds will be released upon final inspection, and completion of the contract.

(b) Final Inspection

(1) Final Inspection completion date is the date established in the contract when the project is to be fully complete and is ready to turn over to the Government. When the Contractor is ready for final inspection, he shall request so in writing to the Contracting Officer and his duly authorized representative (COR) at least 5 days prior to the desired date.

(2) This includes final clean-up of the site, removal of all trailers, construction signs and debris removed, all punch list items resolved, Government’s manuals turned over, all as built drawings completed and turned over to the Government.

(3) All contract items, including any punch-list items, and final clean-up of the project site shall be totally complete on the day and at the time the final inspection is scheduled. Any discrepancies noted at the final inspection shall be corrected by the Contractor within the time specified by the Contracting Officer.

(4) Failure on the part of the Contractor to have the project ready for final inspection may result in assessment of damages as specified in the contract.

(5) Final inspection and acceptance of the work will be by the CO or an authorized representative appointed in writing.

SECTION F – DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.236-15 Schedules For Construction Contracts (DEVIATION) (RFO Aug

2025) Apr 1984

52.242-14 Suspension of Work Apr 1984

F.2 PERIOD OF PERFORMANCE

The Contractor shall be required to commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, prosecute the work diligently, and complete the entire work ready for use not later than 365 calendar days after the date the contractor receives the Notice to Proceed (NTP). The time stated for completion shall include final cleanup of the premises.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

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(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242-14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e-mail directly to the Administrative CO and COR. Include the Contract Number on all correspondence. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the CO, unless otherwise specified, at the following address:

Indian Health Service (IHS) – Division of Engineering Services - Seattle Attn: Taylor Kanthack 701 5th Ave, Suite 1650 Seattle, WA 98104

G.4. PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as-built drawings, etc., shall be pro-rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro-rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on-site manufacturing and assembly facilities, temporary on-site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro-rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the Contracting Officer. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre-Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request; e.g., deficient work items, as-built, payrolls, reports, O&M manuals, warranties, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232-5 Payments Under Fixed-Price Construction Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high-cost items to be incorporated into the contract and for which payment, prior to installation, will be requested. Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high-cost items. Payment of major high-cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on-site, and certified that none will be removed without written permission of the contracting officer. Materials may also be stored in a bonded warehouse offsite if no adequate storage space is available on base.

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(5) Payments will be made monthly, or at more frequent intervals as determined by the contracting officer.

(6) The contractor shall remain responsible and retain title to the materials until incorporated into the work.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts (May 2014)

(2) FAR 52.232-27, Prompt Payment for Construction Contracts (Jan 2017)

(3) FAR 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Oct

2018)

(4) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar

2023)

(5) HHSAR 352.232‐71, Electronic Submission of Payment Requests (Feb 2022)

(b) For the first payment, the signed payment invoice shall be sent via e‐mail to the IHS Contracting Officer for validity prior to any submission in the IPP system.

(c) Invoices for payment shall be sent via e‐mail to the Contracting Officer at taylor.kanthack@ihs.gov and the designated Contracting Officer’s Representative (COR). The invoice will then be reviewed and signed by the COR prior to submission to the Contracting Officer for final approval.

(d) Progress payments WILL be authorized for this project.

(e) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO. Final payment will be made within 30 calendar days upon receipt of a properly executed invoice.

(f) The contractor will contact the Contracting Officer with any payment issues or concerns.

Note: In accordance with FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ‐‐ Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. CERTIFICATION OF PAYMENTS - RELEASE OF CLAIM

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in accordance with established contractual arrangements; and

(b) A properly executed Contractor's Release. The Release of Claims form is available from the Contracting Officer. Failure to submit this completed release will result in a delay of final payment.

G.8. TIME EXTENSION FOR UNUSUALLY SEVERE WEATHER

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This paragraph specifies the procedure for the determination of time extensions for unusually severe weather. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(a)…