B05 Amend A00002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

SF30 CONTINUATION OF BLOCK NARRATIVE

SUMMARY OF CHANGES

Solicitation Number 75H70126R00004 is hereby amended to address the following:

1. Extend the proposal due date to 23 December 2025 at 2:00PM PST (2 pages)

a. See revised SF1442

2. Provide a revised Section C (Statement of Work) (13 pages)

3. Provide updated Section J (2 attachments)

a. Revised B01 Attachment J02 Wage Determination SD20250017

b. Revised B01 Attachment J07 BID SCHEDULE

4. Provide responses to questions submitted (7 pages)

5. Provide “Informational Only Attachments” (10 attachments)

a. Example Specification

b. KHC Addition

c. KHC Arch Only

d. KHC Civil Only

e. KHC Elec Only

f. KHC Fire Sprinkler

g. KHC Mech Only

h. KHC Struc Only

i. Kyle As Built LPS

j. Kyle Health Center (revit) please email taylor.kanthack@ihs.gov for this document

NOTICE TO OFFERORS: Offerors must acknowledge receipt of any and all amendments by number and date on their cover letter in their offer or by submitting a signed copy of the SF30. All other terms and conditions remain unchanged.

END OF SUMMARY OF CHANGES

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

75H70126R00004

Indian Health Service Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

Project: Kyle Health Center ASHRAE 170 Upgrades and Roof Replacement

Project No: GP25KY400C10, GP25KY403C10, GP24KY800C07, GP23KY300

See Section L for Proposal Submittal Instructions and Site Visit Information.

This project will be procured as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under North American Industry Classification System (NAICS) code 236220, Commercial and Institutional Building Construction. The associated size standard for this procurement is $45 million.

CONSTRUCTION MAGNITUDE: The magnitude of this construction project is anticipated to be between $1,000,000 and $5,000,000.

Indian Health Service Division of Engineering Services (DES) - Seattle Attn: Taylor Kanthack 701 5th Ave Seattle, WA 98104

Taylor Kanthack taylor.kanthack@ihs.gov 240-478-1501 see box 10

1 58

12/23/2025

2:00PM PT

10 Days after award

Section F

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.3

Indian Health Service, DES - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

IHS Great Plains Area Office 115 4th Ave SE, Room 309 Aberdeen, SD 57401

See Attachment J07 Bid Schedule

STATEMENT OF WORK

ASHRAE 170 Upgrades and Roof Replacement Kyle Health Center – Kyle, SD

Project GP24KY301C06

1. Project Description

A. Title: ASHRAE 170 Upgrades and Roof Replacement B. Location: All project elements shall be located at the Kyle Health Center in Kyle, South Dakota.

C. Period of Performance: 365 calendar days from Notice to Proceed.

D. Description: This Statement of Work details the design and replacement of various HVAC equipment to ensure compliance with ASHRAE 170 Standards, as well as the membrane roof system. During the FY22 annual general inspection and FY23 facility condition assessment, several deficiencies were documented. These deficiencies will be addressed as follows:

a. Replacement of the membrane roof system, including the vapor barrier, insulation, impact board, PVC membrane, parapet flashing, vents, roof drains, and other associated components.

b. The lightning protection system, installed in April 2024, will allow for the reuse of materials whenever possible once the new roofing system is in place.

c. Cleaning and sealing of the supply and return ductwork.

d. Replacement of two air handling units, including DDC components and controls, pipe insulation, UV-C treatment, bipolar ionization, fan array, and other associated components.

e. Replacement of two air handling units, including DDC components and controls, pipe insulation, UV-C, bipolar ionization, and other related components.

f. Installation of a humidification system for the two air handling units.

g. LED lighting upgrades for the penthouse.

h. Application of epoxy paint for the penthouse flooring.

i. Painting of the penthouse walls.

j. Replacement of suspended, cabinet, and radiant unit heaters.

k. Replacement of two boilers.

l. Replacement of three circulating pumps.

m. Replacement of one chiller.

n. Replacement of pipe insulation for the mechanical room systems.

o. Replacement of four minisplit and condensing units.

p. Installation of one minisplit and condensing unit.

q. Replacement of high plume exhaust fan.

r. Replacement of propane vaporizer and above-ground piping.

These actions will help address the identified deficiencies and enhance the overall performance and compliance of the HVAC systems and roof. The contractor must install all products following the manufacturer's specifications.

E. Background: Most of the components in the Kyle Health Center are from the original construction and require replacement. The primary goal of this project is to upgrade the equipment to comply with current healthcare standards. This upgrade will enhance patient care and satisfaction while also improving staff engagement within the upgraded facility.

F. Related Documents

a. NFPA 101 Life Safety Code – 2012

b. NFPA 99 Healthcare Facilities Code – 2012

c. NFPA 70 National Electrical Code (NEC) – 2011

d. IHS Architecture and Engineering Design Manual – 2022

e. FGI Guidelines for Design and Construction – 2022

f. ASHRAE Standard 170 Ventilation of Health Care Facilities – Current Edition

g. IECC International Energy Conservation Code – 2021

h. Architectural Barriers Act Standards – Current Edition

G. Common Acronyms or Definitions

a. CO – Contracting Officer

b. COR – Contracting Officer’s Representative

c. ICRA – Infection Control Risk Assessment

d. PCRA – Pre-Construction Risk Assessment

2. Statement of Work:

Note: It is recommended that the contractor perform a site visit before bidding to fully understand the Statement of Work. The site visit is not required and will be at the contractor's expense. Coordination with the COR is required.

The contractor shall provide all materials, labor, equipment, and supervision required to accomplish the following:

A. Warranty: The contractor shall provide a one-year warranty from the time of substantial completion of the entirety of this project. The warranty shall include material, labor, travel, and expenses with no deductibles.

B. Demolition: The contractor shall assume responsibility for all materials and components designated for demolition during this project. All demolished materials must be disposed of in compliance with relevant regulations. The items to be demolished include the roofing system, roof drains, thermostats, VAV boxes, air handling units, heaters, boiler, pumps, chiller, and pipe insulation. For additional details, refer to sections 2.D-2.P.

C. Design: The contractor shall design the new roofing system and the miscellaneous HVAC systems.

a. Minimum Design Standards for Roofing System:

A Vapor Barrier Class 1.

B Insulation 4” base layer rigid.

B Insulation Polyisocyanurate. Tapered thickness to slope ¼” per foot towards existing drains.

C Cover Board High hail resistance.

D Roof Material Duro-Last X PVC, 60-mil thickness, continuous membrane or equivalent. Color white.

E Flashing Stack, curb, corner, wall, and parapet are all weldable.

Parapet color to match the existing standing seam roof, Blue.

F Roof Drains Roof drains to be replaced and membrane skirt installed before drain install.

G Roof Air Vents Eliminate negative air pressure and promote air flow.

Weldable.

H Walkway Pads Non-skid, maintenance-free walkway pads. Weldable.

I Warranty Minimum 15-year warranty.

J Roof Intake Ventilator

Demolish, seal, and cover.

K Gas Vents Replace all necessary gas vents from the roof membrane upwards, including flashing, storm collars, stacks, and birdproof toppers. Demolish all non-essential or abandoned gas vents. Galvanized steel material is compatible with the roof material.

No. Item Location 1 Pre-Design Investigation and Workshop Kyle, SD 2 35% Construction Documents Review Meeting Virtual 3 95% Construction Documents Review Meeting Virtual 4 100% Final Construction Documents Virtual

No Item Duration Period 1 Contract Award 0 Date contract awarded 2 Pre-Design Submittal 14 7 Days after the previous milestone 3 Government Review 7 Days after the previous milestone 4 35% Design Development Submittals 14 7 Days after the previous milestone 5 Government Review 7 Days after the previous milestone 6 95% Design Development Submittals 14 7 Days after the previous milestone 7 Government Review 7 Days after the previous milestone 8 Final Construction Document

Submittals 14 7 Days after the previous milestone TOTAL DESIGN DURATION 77 49 Days

b. Minimum Design Standards for AHU:

A Design Format

- Penthouse The new design will be developed using Autodesk Revit, version 2024. A Building Information Modeling (BIM) model will be created and submitted to IHS as part of the final submission package. This BIM model must include the completely new design from all disciplines, with a Level of Development (LOD) of 300.

Modeling of the penthouse and all new equipment will be based on the original PDF as-built plan sheets, as well as on-site measurements.

A 2-D model will be developed, including all associated equipment and components.

Page 20 of New Construction Drawings

B AHU &

Components

The Air Handling Units (AHUs) must meet or exceed the existing specifications. The AHUs, along with digital controllers, digital actuators, fan arrays, and various thermostats and sensors, should be compatible with the existing Building Automation System (BAS). Compliance with ASHRAE 170 Standards is required.

Key specifications include:

• Double-wall insulated panel housing made of galvanized steel

• Fan array with 90% redundancy and Electronically Commutated Motors (ECM)Humidification system:

currently, there is no Reverse Osmosis (RO) system

• Bipolar ionization for air purification

• UV-C lighting for additional sanitation

• Hot water and chilled water coils

• Access doors for maintenance

• Exhaust Air (EA), Return Air (RA), and

Outside Air (OA) dampers

• Pre and final filtration

Pages 10, 12, 15 of New Construction Drawings

• Thermostats and various sensors must be calibrated after installation

• Hot and chilled water lines with appropriate pipe insulation

• All load calculations must be submitted for review before ordering materials.

Ensure all components adhere to these requirements for optimal performance and efficiency.

C Fire Alarm System

Installed addressable devices must be compatible with the existing fire alarm system, 4007ES IDNAC FACP 120/240 VAC Platinum. Test reports and certification of the system's functionality are required.

As-builts will be available upon completion of the Fire Alarm Replacement project

No. Item Location 1 Pre-Design Investigation and Workshop Kyle, SD 2 35% Construction Documents Review Meeting Virtual 3 65% Construction Documents Review Meeting Virtual 4 95% Construction Documents Review Meeting Virtual 5 100% Final Construction Documents Virtual

No Item Duration Period 1 Contract Award 0 Date contract awarded 2 Pre-Design Submittal 21 14 Days after the previous milestone 3 Government Review 7 Days after the previous milestone 4 35% Design Development Submittals 14 Days after the previous milestone 5 Government Review 7 Days after the previous milestone 6 65% Design Development Submittals 14 Days after the previous milestone 7 Government Review 7 Days after the previous milestone 6 95% Design Development Submittals 14 Days after the previous milestone 7 Government Review 7 Days after the previous milestone 8 Final Construction Document Submittals 14 7 Days after the previous milestone TOTAL DESIGN DURATION 105 91 Days

c. Minimum Standards for HVAC Systems:

A Thermostats Johnson Controls TEC3000 or equivalent. Page 8 of New Construction Drawings

B VAV Boxes The VAV boxes must meet or exceed the current specifications. The VAV boxes, digital controller, and digital actuator must be compatible with the existing Building Automation System, Johnson Controls Metasys. Ensure compliance with ASHRAE 170 standards.

Pages 8, 11 of New Construction Drawings

C Heaters The suspended unit heaters, cabinet unit heaters, and radiant floor heaters must meet or exceed the current specifications. All equipment must be compatible with the existing Building Automation System, Johnson Controls Metasys.

Pages 8, 10, 14, 15 of New Construction Drawings

D Boilers The boilers must meet or exceed the current specifications. The boilers must be compatible with the existing Building Automation System, Johnson Controls Metasys. The existing boilers are Aerco BMK 1000 (Propane-Fired).

Pages 10, 11, 13, 15 of New Construction Drawings

E Circulating Pumps

The circulating pumps must meet or exceed the current specifications. The pumps must be compatible with the existing Building Automation System, Johnson Controls Metasys.

Pages 10, 11, 13, 14, 15 of New Construction Drawings

F Chiller The chiller must meet or exceed the current specifications. The chiller must be compatible with the existing Building Automation System, Johnson Controls Metasys. The existing chiller is McQuay AGZ065DHHNN-ER10 (Air-Cooled Water Chiller Unit). Cooling load calculations must be submitted for review before ordering materials.

Pages 12, 13, 15, 48, 49, 50 of New Construction Drawings

G Pipe Insulation Insulation must comply with ASTM standards regarding type, thickness, jacket, conductivity, fire safety, temperature resistance, and condensation control.

N/A

H BAS Update the existing graphics, points, and sequence.

N/A

I TAB Report Airflows must be balanced after installation, and a Test and Balance (TAB) Report should be submitted.

N/A

J Commissioning All equipment must be commissioned by a third-party entity to thoroughly verify and prove that building systems are installed and operating according to the criteria outlined in the design and engineering documentation. A report must be submitted.

N/A

K Minisplit and Condensing Units

The minisplit and condensing units must meet or exceed the current specifications. The systems must be compatible with the existing Building Automation System, Johnson Controls Metasys.

Four existing minisplit and condensing units.

1. Pharmacy – Model: A-VMH24SU-

2. Lab – Model: PUZ-HA24NHA

3. Lab – Model: Unknown

4. IT 1 – Model: MUY-GE12NA2

5. IT 2 (NEW) – Model: Match IT 1 system.

No as-builts are available.

L High Plume Exhaust Fan

The high plume exhaust fan must meet or exceed the current specifications. The exhaust fan must be compatible with the existing Building Automation System, Johnson Controls Metasys. The existing exhaust fan is an Aerovent, Model:

090C4-AFE-2071-3/4, SN: 18633440-1-1,

HP: ¾, PH: 1, Volts: 115, HZ: 60.

No as-builts are available.

M Vaporizer The vaporizer must meet or exceed the current specifications. The vaporizer must be compatible with the existing Building Automation System, Johnson Controls Metasys. The existing vaporizer is TORREXX, PH: 3, Volt: 208. All the above pipes will also be replaced.

No as-builts are available.

D. Roofing System: The contractor is responsible for installing the roofing system in accordance with the manufacturer's recommendations. The existing roof material covers an area of approximately 20,000 square feet, and the contractor must verify the dimensions before placing an order. The installation will also include the penthouse roof. Additionally, the exterior walls of the penthouse require flashing and waterproofing. Ensuring continuous health care is a priority, and it is crucial to avoid any potential risks to the building or its occupants caused by leaks during construction. Refer to the New Construction Drawings and minimum standards for details.

E. Lightning Protection System: The contractor shall reuse the lightning protection system (LPS) as it was installed in 2024. The only new materials for this project will be aluminum adhesive cable holders and adhesives. Refer to the New Construction Drawings and minimum standards for details.

F. Ductwork: The contractor shall clean and disinfect the supply and return ductwork. The ductwork shall be sealed. A report shall be compiled that includes both before and after pictures. Refer to the New Construction Drawings and minimum standards for details.

G. Variable Air Volume Boxes: The contractor shall demolish all VAV boxes, pneumatic actuator, pneumatic lines, and, if necessary, the equipment air compressor. Refer to the New Construction Drawings and minimum standards for details.

H. Air Handling Units: The contractor shall demolish and replace the two existing air handling units and all associated components located in the penthouse. Refer to the New Construction Drawings and minimum standards for details.

To ensure smooth operations during the replacement and renovation processes, it may be necessary to install temporary air handling units. If this situation arises, the roofing work will be scheduled to take place after the completion of the replacement. This strategy guarantees that the HVAC systems will remain functional while minimizing disruptions to the facility's comfort and overall environment.

I. Penthouse Renovations: The contractor shall renovate the penthouse by upgrading the lighting, applying non-slip epoxy to the concrete floor, removing the curb at the top of the stairs, painting the walls, and replacing the door and frame. Refer to the New Construction Drawings for details.

a. LED Lighting: The contractor shall install shatter-resistant LED fixtures in the penthouse, utilizing the existing power supply.

b. Epoxy: The contractor will remove the existing curb and prepare the floor for non-slip epoxy paint, color TBD.

c. Walls: The contractor shall paint the walls Sherwin-Williams Black Magic or equivalent.

d. Door and Frame: The contractor shall replace the door and frame. The new door and frame must be made of metal and include a drip edge on the exterior frame.

Additionally, the door should have an 18-gauge satin stainless steel armor plate on the interior. Both door and frame must be painted with Sherwin-Williams Black Magic or equivalent.

J. Suspended Unit Heaters: The contractor shall demolish and replace the five existing suspended unit heaters and all associated components. Refer to the New Construction Drawings and minimum standards for details.

K. Cabinet Unit Heaters: The contractor shall demolish and replace the two existing cabinet unit heaters and all associated components. Refer to the New Construction Drawings and minimum standards for details.

L. Radiant Floor Heaters: The contractor shall demolish and replace the five existing radiant floor heaters and all associated components. Refer to the New Construction Drawings and minimum standards for details.

M. Boilers: The contractor shall demolish and replace the two existing propane-fired boilers and all associated components located in the mechanical room. Refer to the New Construction Drawings and minimum standards for details.

N. Circulating Pumps: The contractor shall demolish and replace the three existing circulating pumps and all associated components located in the mechanical room. Refer to the New Construction Drawings and minimum standards for details.

O. Chiller: The contractor shall demolish and replace the one existing air-cooled chiller and all associated components located outside. Refer to the New Construction Drawings and minimum standards for details.

P. Pipe Insulation: The contractor shall demolish and replace all pipe insulation for the hot and chilled water lines located in the penthouse and mechanical room. Refer to the New Construction Drawings and minimum standards for details.

Q. Minisplit and Condensing Units: The contractor shall demolish and replace the four existing minisplit systems located in the Pharmacy (RM 1302), Lab (RM 602 and 606), and IT (RM 1206).

The contractor shall install a new minisplit system in the second IT closet (MR 1113).

R. High Plume Exhaust Fan: The contractor shall demolish and replace the one high plume exhaust fan located on the roof.

S. Vaporizer: The contractor shall demolish and replace the one vaporizer located outside by the generator. All above-ground pipes shall be replaced.

T. Clean Up: The job site must be cleaned daily and adhere to the requirements set by the Infection Control & Safety Officer as outlined in the ICRA and PRCA. All construction areas should be free of debris, rubbish, and leftover material scraps upon project completion. The contractor is responsible for providing trash receptacles for collecting this debris and for ensuring its removal from the project site. The COR will inspect the site before final payment to confirm that it has returned to its original condition.

U. Site Restoration: The construction site must be clean of all materials, debris, and rubbish. It is the contractor's responsibility to remove any such debris and restore any property outside the construction limits, as approved by the COR, to its original condition. Before the start of construction, photographs must be taken to document the site's original condition.

V. Addition Facility Requirements: The contractor shall comply with the requirements of the Facility Manager, Infection Control Officer, and Safety Officer. These requirements will be laid out during the pre-construction meeting. Other permits and requirements will be given after the pre-construction meeting when the ICRA and PRCA assessments are completed. An ICRA assessment was performed for this project, and a map of the ICRA levels throughout the facility for the scope of work presented in this project is provided.

3. Submittals

A. All materials shall be submitted and approved by the COR before ordering.

a. Roof design

b. Vapor barrier

c. Insulation

d. Coverboard

e. Roof membrane

f. Flashings

g. Roof drains

h. Air vents

i. Walkway pads

j. LPS adhesive and cable holders

k. Duct sealant

l. VAV boxes

m. VAV controllers and actuators

n. Air handling units and calculations

o. Humidifier and calculations

p. Bipolar ionization

q. UV-C lighting

r. Thermostats and sensors

s. LED light fixtures

t. Paint

u. Door and frame

v. Unit and radiant heaters

w. Boilers

x. Circulating pumps

y. Chiller

z. Pipe insulation

aa. Minisplit systems

bb. High Plume Exhaust Fan

cc. Vaporizer

B. See also the contract clause in Section H, H.15. SUBMITTALS.

4. Schedule/Meetings

A. The general contractor shall submit a detailed schedule, in Gantt chart form, to the COR for approval within 14 calendar days of the Notice to Proceed (NTP).

B. A NTP for the design will be issued, allowing the design process to commence.

C. A subsequent NTP for the construction will be issued following the final design submittal.

D. Pre-Construction Meeting: One pre-construction meeting shall be conducted before the construction of the contract starts. See also the contract clause in Section H, H.18.

PRECONSTRUCTION CONFERENCE.

E. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work, but no less than every other week. See also the contract clause in Section

H, H.19. PROGRESS MEETINGS.

F. Substantial Completion: Following the general contractor's notification of the COR that the project is substantially complete, one substantial completion meeting shall be held. Substantial completion means the project is fit for its intended use, with only minor, lingering details to finish. The owner can use the facility when a project is substantially complete. See also contract Section E – Inspection and Acceptance.

G. Final Completion: One completion meeting shall be held following the determination that the project is 100% complete. See also contract Section E – Inspection and Acceptance.

5. Miscellaneous

A. Security Requirements:

a. All contractors must check in with the Facility Manager/House Manager before commencing work on any project.

b. The contractor will be fully responsible for the security of the work site. The hospital and the Indian Health Service staff shall not be responsible for securing the contractor’s tools, equipment, or materials during the project. The contractor is responsible for repairing or replacing any damaged or stolen property. The contractor is responsible for fencing off the site and locking the site when workers are not present.

c. See also the contract clause in Section H, H.43. CONTRACTOR EMPLOYEE SECURITY

CLEARANCE RESPONSIBILITIES.

B. Protection of Government Property: The contractor shall protect all Government property against damage, including but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

a. All damage caused by the contractor, whether to equipment, roads, landscaping, building components, or any other type of Government property encountered at or near the project site, shall be repaired or replaced to match the existing and to the satisfaction of the COR at no cost to the Government.

b. The contractor assumes responsibility for any damage or injury to persons or property resulting from the actions of the prime contractor and subcontractor employees (at any tier).

c. The contractor, at the contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the contractor against all claims for injury or damage.

d. The contractor shall maintain Workers’ Compensation and other legally required insurance for its employees and agents.

e. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the contractor or the contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

f. See also the contract clause in Section H, H.41. CONTRACTOR LIABILITY FOR PERSONAL

INJURY AND/OR PROPERTY DAMAGE.

C. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition that would jeopardize the building or its contents, such as heat loss, air conditioning, danger of freezing pipes, electrical power, water, sewer, or building security.

D. Temporary Utilities: The contractor shall be responsible for providing all temporary utilities related to this project.

E. Correspondence: See contract clause in Section G, G.3. ADDRESS FOR CORRESPONDENCE. Each letter, document, etc., shall contain the following information:

a. Date

b. Project Numbers, Contract Number, Delivery Order Number, and Service Unit

Name/Location.

c. Name of those who were sent copies.

F. Superintendent. The prime contractor shall have an on-site superintendent for this project while any work is being performed unless prior approval is granted from the COR. Submit the proposed Superintendent, with a complete resume, to the COR before the Notice to Proceed for approval.

G. Tribal Requirements: See contract clause in Section H, H.48. TRIBE REQUIREMENTS – OGLALA

SIOUX TRIBE.

H. Construction Materials and Storage

a. All materials shall be stored and handled according to the manufacturer’s recommendations.

b. The contractor(s) shall be present and on-site to receive all construction materials, equipment, or products. IHS staff will not be present and responsible, nor will they obtain or provide offloading equipment for construction materials, products, or equipment. The contractor(s) are responsible for adequately receiving construction equipment, products, and on-site materials.

c. The contractor(s) shall provide the means of storing any construction materials, products, or equipment required for installation. IHS staff will not be responsible for or provide any means of storing construction material, products, or equipment before or during construction. All material, products, or equipment remain the contractor's s) property until all parties deem the project substantially completed.

I. Hours of Operation. See contract clause in Section H, H.1. WORK HOURS.

6. Contracting Officer’s Representative

The Contracting Officer Representative will be appointed via a separate memorandum at the time of the award. The Contracting Officer will document any change in COR designation in writing.

7. Closeout Documents

The contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the COR for approval. These shall be delivered in labeled 3-ring binders. The final installed submittal package and O&M shall also be sent electronically to the COR.

END OF SOW

Question and Answers

Kyle ASHRAE 170 Upgrades and Roof Replacement 75H70126R00004

A00002, dated 11 December 2025 Item Question Response

1 Are the 365 calendar days from the Notice to Proceed include the Design phase days as noted in the statement of work of 77 and 105 days?

The total contract duration will be 365 days and will include the design phase.

2 Can you provide the Building Automation System (BAS) vender contact information for reference for the HVAC system? Johnson Controls – Rapid City Branch – 605 484-0209

3 As noted in the statement of work “C” Fire Alarm “Installed addressable devices must be compatible with the existing fire alarm system, 4007ES IDNAC FACP 120/240 VAC Platinum.” Is there a new fire alarm replacement project that is not part of this scope of work?

This refers to the new fire alarm panel being installed in February 2026. All equipment, if required, related to this project must be compatible with the fire alarm system.

4 Can you clarify the existing fire alarm system service vender? Johnson Controls.

5 Can you provide a ceiling finish schedule for the existing building for reference for the work involved with the VAV Boxes in the existing ceilings?

Provided. See informational attachments.

6 Are we allowed to utilize our Procore system for submittals? Yes.

7 Are we allowed to utilize our Procore system for management of project RFI’s etc.? Yes.

8 Can you clarify the review period for Submittals and RFI’s and would that include the IHS review time as well? A standard review period is seven days.

9 Can the Site Superintendent also perform the Safety and Quality Control functions i.e. Triple hat Functions? Yes.

10 Will any of the commissioning for this project require commissioning services for existing systems in the building? If yes, what systems require commissioning?

All new equipment must be commissioned.

11 Are there any seismic requirements for Mechanical, Electrical and Roofing Systems?

Match existing requirements; if none are present on the as-builts, then industry standards for the area will take precedence.

12 Is there any equipment that IHS is providing that requires contractor to install? No.

13 Has an asbestos assessment been completed for the work required? If yes, can you include in the bidding documents?

A Phase 1 Environmental Site Assessment has been completed, but the report has not been submitted. There is no known asbestos.

14 Is there any asbestos required to be removed? No.

15 Are there any hazardous materials that are required to be removed? No.

16 Are we required to re-work the existing AHU roof curb opening? The design will include this aspect.

17 Does the fire alarm system need to be reworked and reprogrammed? No.

18 Can you confirm IHS is responsible for commissioning of systems and hiring/contracting any commissioning agents if required?

Commissioning will be a requirement of this contract.

19 Are we required to provide any moisture remediation coatings for floor systems? The floor of the penthouse shall be painted with a non-slip epoxy.

Will any onsite storage or spaces be provided either inside the facility or outside on the property/campus?

The contractor is responsible for storing materials and equipment. A location on campus will be determined during the pre-construction meeting. It is recommended that the contractor utilize a storage container.

For work in hospital areas will patients and staff be occupying or using this same area during our work?

Yes. The entire facility is currently operational. A phasing plan will need to be drafted to encompass areas where relocation may be necessary. The contractor will be responsible for the moving and storing of existing furniture, such as desks, if not relocated during construction.

22 Will work areas be cleared of owner equipment, furniture etc.

prior to the contractor entering those areas? Refer to answer 21.

23 Is any fireproofing repair required? If fireproofing repair is required, can the IHS please provide a specification for fireproofing?

All penetrations must use approved fire caulking. 3M products are recommended, and no fire-rated spray foam should be used.

24 Is there a standard general and individual specifications to be included or referenced for this scope of work?

Refer to section 2.C in the SOW for minimum design standards and standards.

26 The Bid schedule only includes a unit price column can you re-issue the bid schedule to include a total price column? Provided.

27 The bid schedule does not define the cost location for Mobilizations, Tero and Taxes, Bonds, Overhead or profit. Can you provide a revised bid schedule to include these cost items?

Or are these costs to be incorporated into the current line items?

Provided.

28 Roofing: What type of roof system are we designing?

Mechanically fastened or adhered?

Mechanically fastened.

29 Roofing: The addition plans call out a ¼” thermal barrier over the roof deck, is this a requirement for the new roof system?

No, the entire roof, including the addition, will be constructed and installed the same way. The addition plans were included for reference. See information attachments.

30 Roofing: For the 15-year Warranty are there any special requirements such as increased wind speed or hail?

Kyle experiences severe hail and wind events. The design should account for the worst-case scenario in this location.

31 Roofing: From the as-builts it appears that the current tapered insulation assembly is sloped at an 1/8” per foot, whereas the new design criteria is calling for a ¼” per foot slope which will double the thickness of the insulation assembly. Can this be accommodated by the existing construction?

The design will meet the minimum slope requirements for flat roofs as specified by the International Building Code.

32 Roofing: Steel or aluminum and what thickness for the sheet metal flashings and trims?

Match existing.

33 Roofing: For the cover board they are calling for a High Hail Resistance; there is either a Severe Hail or Very Severe Hail, please clarify what rating they are looking for.

Severe.

34 Mechanical: Are shop drawings submittals and/or O&M Manuals available for the existing equipment installed on site?

This information would be useful to produce drawings and size new equipment.

See informational attachments.

35 Mechanical: Are existing Revit models and/or AutoCAD drawings available for use by the Contractor’s design team for use in creating the new Revit model? Creation of a new Revit model with field verification of existing conditions will likely require more time and effort from a design standpoint and will likely require more time than is currently available within the stated schedule included with the RFP.

Removed the REVIT design requirements.

36 Mechanical: We understand a BIM model (Revit) will be required for the Penthouse portion of the design. Will 2-dimensional AutoCAD drawings be acceptable for the remaining balance of the building? A field-verified LOD 300 Revit model of the areas beyond the Penthouse will add considerable time and expense to the project, in particular where devices such as VAV boxes, etc. can be depicted in an 2-dimensional AutoCAD drawing. There is likely not enough time in the entire design schedule of 105 days to accomplish a field-verified LOD 300 Revit model of the balance of the building.

Refer to answer 35. 2-D model of the ahu and other equipment will be required.

37 Mechanical: Providing HVAC load calculations for the entire facility will add considerable time and effort from a design standpoint and will likely require more time than is currently available within the stated schedule included with the RFP. Are we expected to provide HVAC load calculations for the entire facility or is it acceptable to match existing equipment sizes during replacement?

We need load calculations for the chiller to ensure it meets the facility's requirements. We don't need these calculations for all the equipment. Verify the air handling units are sized currently..

38 Mechanical: The existing drawings indicate HVAC systems using plenum return in some areas. Are there areas where plenum returns need to be eliminated by providing return air ductwork?

Not at this time.

39 Mechanical: Does scope include design of new R.O. System for humidifiers? From our standpoint, this is not clear in the RFP

SOW.

If the humidifier for the air handlers requires RO, it will be included in the design.

40 Mechanical: Have the existing hydronic systems (heating and cooling) been tested and are the existing fluids acceptable for reuse? i.e. can the existing hydronic fluids be captured and reused?

No testing has been completed in the last four years. The contractor may take a sample to verify the fluids. New fluids will be required.

41 Mechanical: What are the current glycol percentages in the heating and cooling systems? Example Heating 50%? - Cooling -

Unknown. Contractor will need to refer to the chill specifications and take a fluid sample.

42 Mechanical: We understand all hydronic piping and related insulation will need to be replaced within the Penthouse. Will the piping and insulation replacement scope of work in the

All piping and insulation in the penthouse will be replaced. The insulation in the mechanical room is all that is required at this point.

balance of the building be limited to that necessary to accommodate equipment replacement?

43 Mechanical: Is it acceptable to properly cap and abandon existing pneumatic control lines above the ceiling, rather than full removal? Full removal will likely mean work above ceilings that may not be necessary if abandoned in place.

Full removal is required.

44 Mechanical: Is the pneumatic to DDC control replacement limited to the equipment being replaced, or is the intent to fully replace all pneumatic controls with DDC?

Fully replace all pneumatic controls with DDC.

45 Electrical: What exactly is the classification of this facility?

Ambulatory Hospital?

Business occupancy. Outpatient Facility.

46 Electrical: Can the specific IECC to be applied to the project/equipment be identified?

Yes, as long as it meets the minimum design standards.

47 Electrical: Will re-inspection by the manufacturer be required to confirm and update the lightning master label?

1. Are we to document existing (from latest system/roof drawings) and redraw for re-installation?

2. Will specs be required?

No, as long as the equipment is returned to its original installation location. As-builts are provided.

48 Electrical: Our proposal can only facilitate compliance of new/2023 NEC and other code requirements for the systems and equipment directly being updated, intending to replace-in-place. A few examples/related concerns that necessitate that approach -

1. NEC 2023 requires out-swinging electrical room doors equipped with panic hardware. We don’t see these sorts of things being corrected in the contact, but when it is listed as a code to comply with, we need to limit “compliance” to the new replacements. Is this acceptable?

2. NEC 2023 requires fault current calculations. To study the entire facility is a daunting task and will require a lot of effort. We can argue that the study should be limited to only panels and equipment we are replacing. Is that the direction we are to quote?

This RFI question is not related to this project.

In review of the power riser, it appears the panels are rated per a previous fault current study. Can we presume that a detailed fault study is not required?

3. NEC 2023 section 517 would typically require a coordination study. We did not receive anything suggesting a power coordination analysis has been performed. One is typically required for Healthcare, specifically those complying with IHS and FGI standards. To study the entire facility is a sizable task and will require a lot of effort. It seems like it falls outside the scope of an equipment replacement project. We can argue that any study should be limited to only panels and equipment we are replacing. But, even then we are guessing. Not knowing the exact conditions nor the healthcare emergency power path to compliance that may have been allowed by an AHJ, we feel it appropriate to exclude EES power coordination and any resulting corrections at this time.

i. Is that the direction we are to proceed?

ii. Is a formal SKM or similar study/information available from a coordination study?

a. If so, can we get a copy?

b. If not, are we required to provide a study under the equipment upgrade project? Note

– this would be pretty expensive

iii. We can perform this work at a later time should it be deemed necessary.

49 Electrical: Who will be the acting AHJ’s for this project?

Specifically related to Fire and NEC.

The Project engineer, with the assistance of the Area Life Safety Engineer.

50 Electrical: Who is specifying and providing the UV-C lighting? The contractor. This will be apart of the AHU design.

Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1650 Seattle, WA 98104