Attacment 4 - 52.212-1, Instructions to Offerors.pdf

Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date)

ADDENDUM TO RFO PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICE

1. Simplified Acquisition Procedures will be used in accordance with (IAW) RFO part 12 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ);

submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact Amn Bryce M. Ganske and Mr. Dimas

Bernacchia, no later than the specified date and time, 12:00 P.M. EST on 18 June 2026. Questions submitted after this date and time may not be answered.

3. Quoters must use Attachment 2- Price List to submit their prices and technical capability.

Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

4. For a quote to be eligible for award, the quoter must have a current registration in the System for

Award Management (SAM): https://www.sam.gov, prior to submitting a quote, IAW RFO 4.1102.

SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with RFO 9.1 prospective quoters must be determined responsible prior to award.

5. RFO Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services, applies to this acquisition. The additional RFO clauses cited in the clause are identified in

Attachment 3 -Provisions and Clauses as applicable to the acquisition.

6. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

7. The terms and processes used in this acquisition are not subject to the definitions nor processes found in RFO subpart 15.2, even if defined or described in RFO part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in RFO part 15 shall be read and interpreted in a manner consistent with RFO part 12.

Examples of nomenclature found in RFO part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific RFO part being referenced, definitions of words retain their definition under RFO 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW RFO 1.107(a).

The quote shall be submitted in two 2 volumes (No page limitation unless stated otherwise)

Volume I Price:

a. The quoter shall submit proposed pricing in Attachment 2 – Price List. Quoters rejecting the terms and conditions may be excluded from consideration. Ensure a dollar value is entered, with the decimal rounded to the nearest hundredth, two decimal places. NOTE: Wage Determination dated 13 May 2026, at Attachment 6, applies.

Volume II Technical:

i. Subfactor 1: Technical Approach – Shall clearly explain how the quoter intends to ensure successful contract performance IAW the PWS. Technical Approach shall not simply rephrase or restate PWS or contain general statements such as "Standard procedures will be employed".

Quotes shall provide convincing rationale addressing how the technical portion of the Quote meets solicitation requirements.

ii. Subfactor 2: Candidate Qualification Documentation – Quoter shall submit Qualification documents, to include resumes, that demonstrate the qualifications of each position that the contractor intends to use to perform refurbishment services. The documentation must demonstrate that the qualifications of each site lead/technician submitted meets all of the

"Certifications” in Section 1.4 of the PWS.

8. Period for acceptance of offers. The Quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

9. The Government reserves the right to award all, some, or none of the equipment in Attachment

2 – Price List to all, some, or none of the responses received in submission to this solicitation.

10. Late submissions, modifications, revisions, and withdrawals of quote. Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation or otherwise will not be accepted.

11. The Government intends to evaluate offers and award a contract without discussions with

Quoters. Therefore, the Quoters initial quote should contain the Quoters best terms from a price and technical standpoint. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

12. Debriefing. A quoter, upon request and received by the agency within three (3) days after the date of contract award, the contracting officer shall furnish the information described in paragraph RFO 15.206-2(c)(1) to unsuccessful quoters. The debriefing shall be conducted IAW

RFO 15.206-2.

(End of provision)