Attachment K - RPA Bots Summary.docx
DOCX document 27 KB Posted
- Attached to
- ERP Production Support RFP
- Solicitation number
- 26-448DOIT-INFOT-B-53319
- Issued by
- Illinois
About this file
This document is an attachment to a State of Illinois Robotic Process Automation (RPA) contract opportunity detailing a comprehensive summary of automated BOTs (robots) implemented within the state's financial systems. The document outlines multiple RPA solutions designed to streamline financial and administrative processes across Illinois state agencies. The BOTs documented include Budget (ZBOT_UTILITY), Closing Cockpit (CLOCO), Posting Period (OB52), Depreciation (AFAB), and several administrative creation BOTs for Sponsored Programs, Grants, Projects/WBS, Internal Orders, and Assets (AS01, ABZON, ABNA). Each BOT is mapped to specific T-codes within the SAP enterprise resource planning system and operates on scheduled automation cycles, primarily on a monthly basis for financial processes. Additionally, the document references three monitoring BOTs—ERP, PI, and BASIS—that generate daily reports for the M&O Finance teams, providing system error tracking, RPA performance monitoring, and system validation checks.
The RPA BOTs utilize upload programs through the ZBOT_UTILITY T-code that allow authorized agency users to submit files for automated processing by scheduled jobs, eliminating manual data entry and improving operational efficiency across the state's financial management infrastructure. No pricing information, incumbency details, or specific contract terms are provided in this attachment, which functions primarily as a technical reference document describing the scope and functionality of the RPA solutions deployed within Illinois's SAP environment.
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Text version
State of Illinois – Robotic Process Automation (RPA) BOTs
Budget BOT: ZBOT_UTILITY T-code - Users with the Budget Oversight role can use the SAP Utility Program to upload Budget files and request a validity date extension. This file then gets processed by scheduled jobs to automate the extension of an appropriation's validity.
Closing Cockpit BOT: CLOCO T-code – System automation that is scheduled monthly to release a Closing Cockpit Template to each agency folder as a calendar month relates to monthly/quarterly/annual cockpits for financial reporting.
Posting Period BOT: OB52 T-code - System automation that is scheduled monthly to open the next available posting period variant for the next financial month for transactional posting.
Depreciation BOT: AFAB T-code - System automation that is scheduled monthly to post monthly depreciation for fixed assets found in the Asset Accounting module.
Sponsored Program BOT: ZBOT_UTILITY T-code – An upload program to help agency users upload a Sponsored Program file to SAP. This file is then processed via scheduled jobs to automate the Sponsored Program creation.
Grant BOT: ZBOT_UTILITY T-code - An upload program to help agency users upload a Grant file to SAP. This file is then processed via scheduled jobs to automate the Grants creation.
Project/WBS BOT: ZBOT_UTILITY T-code – An upload program to help agency users upload Project and WBS files to SAP. This file is then processed via scheduled jobs to automate the Project and WBS creation.
Internal Order BOT: ZBOT_UTILITY T-code – An upload program to help agency users upload Internal Order file to SAP. This file is then processed via scheduled jobs to automate the Internal Order creation.
Asset – AS01 – BOT: ZBOT_UTILITY T-code – An upload program to help agency users upload new asset file to SAP. This file is then processed via scheduled jobs to automate the Asset creation.
Asset – ABZON – BOT: ZBOT_UTILITY T-code – An upload program to help agency users upload value on a non-PO asset in SAP. This file is then processed via scheduled jobs to automate the Asset updates.
Asset – ABNA – BOT: ZBOT_UTILITY T-code – An upload program to help agency users upload a prior year asset file to SAP. This file is then processed via scheduled jobs to automate the Asset creation.
ERP BOT: Generates daily for M&O Finance PI Team providing IDOC errors over a specified period of time.
PI BOT: Generates daily for M&O Finance PI Team providing RPA PI monitoring and reporting automation.
BASIS BOT: Generates daily for M&O Finance Basis Team for a system sanity check and system validations.
File details come from the government source that posted it. Updated .