Attachment I Airfield Construction Requirements Checklist Form.pdf

AIRFIELD CONSTRUCTION REQUIREMENTS CHECKLIST

CONSTRUCTION PHASING PLAN AND OPERATIONAL SAFETY ON AIRFIELDS DURING CONSTRUCTION

Page 1 of 7 Rev.1 10/27/11

GENERAL INFORMATION

(To be completed by the Design Engineer/Manager and updated by the Construction Manager and the Construction Contractor.)

PROJECT #___________________________ PROJECT DESCRIPTION____________________________________________

ESTIMATED START DATE_________________ ESTIMATED COMPLETION DATE____________________________________

CES PROJECT MANAGER

TOTAL COST OF PROJECT_______________________ (NAME/PHONE NUMBER) _____________________________________

DESIGN MANAGER

(NAME/PHONE NUMBER) _____________________________________________________________________________________

CONSTRUCTION CONTRACTOR

(NAME/PHONE NUMBER) _____________________________________________________________________________________

Is a temporary construction waiver being submitted to the Installation Commander 45 days prior to the start of construction?

Yes______ No______

Remarks: __________________________________________________________________________________________________

Entry Authorization List (EAL) is required to be submitted to Physical Security for each person entering the airfield. Approved EAL shall be kept with Contractor on the project site for the duration of the project. Was an approved EAL obtained?

Yes______ No______

Remarks: __________________________________________________________________________________________________

All drivers require an airfield driving briefing prior to driving on the airfield.

Requested date for airfield driving briefing? _____________________

How many airfield drivers require the briefing? __________________

All Contractor vehicles require a temporary airfield vehicle pass. Vehicle pass requests shall be submitted at the time of airfield driving briefing via written memorandum signed by Head Contractor. How many vehicles will be operating on the airfield? ____________

Contractor shall provide a list of all drivers and vehicles that will be entering the airfield. Was a list provided? Yes______ No______

Contractors shall contact Airfield Management Operations (448-6920) each day prior to starting and at the end of work. Contractor shall state location of work to be conducted, how many workers will be on site, how many vehicles/heavy equipment will be on site and what work is scheduled to be completed that day.

DESIGN REQUIREMENTS

(To be completed by the Design Engineer/Manager.)

Conceptual Construction Phasing Plan

Purpose: A Conceptual Construction Phasing Plan shall be provided by the Design Manager. The Contractor shall be responsible for providing a Final Construction Phasing Plan, as described in another section of this checklist. The purpose of a Conceptual Construction Phasing Plan is to establish preliminary guidelines and constraints the Contractor must follow during construction. It is recommended that the Conceptual Construction Phasing Plan be submitted for coordination and review at the concept and design stage. At minimum, the plan shall be coordinated with airfield management, airfield operations, communications, ground and flight safety, environmental, security forces and logistics.

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Are the following shown on the Conceptual Construction Phasing Plan?

Y / N Phasing All construction activities shall be separated into phases. The construction phasing plan shall show or describe the sequence of construction activities for each phase. The work area limits (to define required aircraft and worker safety and security clearances), barricades, maximum equipment height, and temporary fencing requirements shall be clearly delineated for each phase. The work area limits shall include identification of restricted areas requiring escorts and free zones with secure areas.

Y / N Aircraft Operational Areas Identify active aircraft operational areas and closed pavement areas for each phase.

Y / N Access Construction vehicle access roads, including access gates and haul routes.

Y / N / N/A Temporary Marking and Lighting Temporary pavement marking and lighting details shall be shown on the construction phasing plan. Marking and lighting details are presented in AFI 32-1042, AFI 32-1044, and TM 5-811-5.

Y / N Safety Requirements and Procedures The construction phasing plan shall include a section outlining safety requirements and procedures for activities on the airfield during the planned period of construction.

Y / N / N/A FOD Checkpoints Location of foreign object debris (FOD) checkpoints, when required.

Y / N / N/A Additional Requirements for Personnel If required, the location of flagmen, security guards, and other personnel shall be shown on the construction phasing plan. These locations shall be supplemented in the specifications.

Y / N / N/A Temporary Displaced Thresholds Temporary displaced thresholds and temporary displaced threshold lighting requirements shall be shown on the construction phasing plan. Temporary displaced thresholds details shall be supplemented in the specifications.

Contract Drawings

The following items are not necessarily a part of the construction phasing plan, but shall be included in the contract documents.

Are the following shown on the Contract Drawings?

Y / N Storage Contractor’s equipment and material storage locations.

Y / N Parking Contractor’s personnel vehicle parking area and access routes to the work area.

Y / N Buildings Location of the Contractor’s offices and plants.

Y / N Designated Waste and Disposal Areas Off-site disposal shall be included in the specifications.

Operational Safety on the Airfield during Construction:

This section provides the minimum risk mitigation standards for Air Force airfield construction projects and guidelines concerning operational safety on airfields during construction. This information is intended to assist civil engineers, airfield management, and safety personnel in maintenance of a safe operating environment. The principal guidelines provided here were taken from FAA AC 150/5370-2C, but have been modified to better relate to Air Force needs and terminology. Construction activity is defined as the presence and movement of personnel, equipment, and materials in any location that could infringe upon the movement of aircraft. Normal maintenance activities are exempt from these requirements. Some examples of exempt maintenance activities are grass cutting, minor pavement repairs, inspection, calibration, and repair of NAVAIDs and weather equipment, aircraft arresting systems maintenance, and snow removal operations.

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General Requirements Construction activities on the airfield, in proximity to, or affecting aircraft operational areas or navigable airspace, shall be coordinated with all airfield users before initiating such activities. In addition, basic responsibilities must be identified and assigned and procedures developed and disseminated to instruct construction personnel in airport procedures and for monitoring construction activities for conformance with safety requirements. These and other safety considerations must be addressed in the earliest stages of project formulation and incorporated in the contract specifications, the work order project requirements checklist, and/or other project guidance documents developed for in-house construction projects. Construction areas located within the aircraft movement area requiring special attention by the Contractor or in-house construction activity must be clearly delineated on the project plans. The quality assurance personnel, airfield manager, and contract administrator shall closely monitor construction activity throughout its duration to ensure continual compliance with safety requirements. At minimum, comply with the following requirements. Otherwise, alternative safety mitigation plans must be developed and included in the construction or air show waiver request for the installation commander's approval.

Have the following been addressed?

Y / N Runways Activities within the graded areas of the clear zone will require threshold displacement sufficient to protect the approach-departure clearance surface, and adjustment to the departure runway end location to provide a minimum 305-meter (1,000-foot) overrun safety area between the stop end of the runway and construction activities. Construction activities must not be conducted within a distance equal to the normal VFR holding position distance from the near edge of any active segment of a runway.

Y / N Taxiways and Taxilanes Construction activity setback lines must be located at a distance to provide the minimum wingtip clearance required in Table 6-1, items 5 or 6, as appropriate, for the largest aircraft that will use the taxiway or taxilane.

Y / N Jet Blast You must also consider jet blast effects on personnel, equipment, facilities, and other aircraft. Maintain a distance behind aircraft sufficient to dissipate jet blast to 56 kilometers per hour (35 miles per hour) and temperatures to a maximum of 38 degrees Celsius (100 degrees Fahrenheit), or ambient, whichever is more, or provide jet blast protection with a deflector.

Y / N Marking and Lighting Threshold displacements and runway end relocation must be marked and lighted in accordance with AFI 32-1042, ETL 04-2, and UFC 3-535-01. Additionally, alternate temporary taxi routes on taxiways or aprons must be marked either with temporary paint markings or with frangible edge markers. They must also be lighted if they will be used during periods of darkness or during instrument flight rule operations. Closed taxiways or taxilanes on aprons must be marked or barricaded and normal lighting circuits disabled. Temporary obstructions, such as cranes, must be marked and lighted in accordance with FAA AC 70/7460-1. All hazardous areas (such as excavations or stockpiled materials) on the airfield must be delineated with lighted barricades on all exposed (visible or accessible) sides.

CONTRACTOR REQUIREMENTS

(To be completed by the Construction Contractor)

Contract Drawings

Have the following items been confirmed?

Y / N Final Construction Phasing Plan The Contractor shall at a minimum, review and update the Conceptual Construction Phasing Plan and provide a Final Construction Phasing Plan. The Contractor shall confirm the Final Construction Phasing Plan with airfield management, airfield operations, communications, ground and flight safety, environmental, security forces and logistics prior to construction. The Final Construction Phasing Plan shall be incorporated into the Contractor's management plan and reflected in the progress schedule. If a Conceptual Construction Phasing Plan has not been developed, the Contractor shall be responsible for providing a Final Construction Phasing Plan, which shall include the requirements listed in the Design Requirements section of this checklist.

Y / N Storage Confirm Contractor’s equipment and material storage locations.

Y / N Parking Confirm Contractor’s personnel vehicle parking area and access routes to the work area.

Y / N Buildings Confirm location of the Contractor’s offices and plants.

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Maximum Equipment Height

Y / N / N/A Maximum Equipment Height Provided The maximum height of construction equipment expected to be in use during construction shall be included in the contract documents, the work order project requirements checklist, or other project guidance documents. This information must also be included on FAA Form 7460-1, Notice of Proposed Construction or Alteration. This form must be submitted to the FAA 30 days before the start of construction if the maximum equipment height penetrates any of the surfaces described in FAR Part 77.

Operational Safety on the Airfield during Construction:

This section provides the minimum risk mitigation standards for Air Force airfield construction projects and guidelines concerning operational safety on airfields during construction. This information is intended to assist civil engineers, airfield management, and safety personnel in maintenance of a safe operating environment. The principal guidelines provided here were taken from FAA AC 150/5370-2C, but have been modified to better relate to Air Force needs and terminology. Construction activity is defined as the presence and movement of personnel, equipment, and materials in any location that could infringe upon the movement of aircraft. Normal maintenance activities are exempt from these requirements. Some examples of exempt maintenance activities are grass cutting, minor pavement repairs, inspection, calibration, and repair of NAVAIDs and weather equipment, aircraft arresting systems maintenance, and snow removal operations.

Have the following been addressed?

Y / N General Requirements Construction activities on the airfield, in proximity to, or affecting aircraft operational areas or navigable airspace, shall be coordinated with all airfield users before initiating such activities. In addition, basic responsibilities must be identified and assigned and procedures developed and disseminated to instruct construction personnel in airport procedures and for monitoring construction activities for conformance with safety requirements. The quality assurance personnel, airfield manager, and contract administrator shall closely monitor construction activity throughout its duration to ensure continual compliance with safety requirements. At minimum, comply with the requirements in paragraphs B14-6.1.1 through B14-6.1.4. Otherwise, alternative safety mitigation plans must be developed and included in the construction or air show waiver request for the installation commander's approval.

Y / N Runways Activities within the graded areas of the clear zone will require threshold displacement sufficient to protect the approach-departure clearance surface, and adjustment to the departure runway end location to provide a minimum 305-meter (1,000-foot) overrun safety area between the stop end of the runway and construction activities. Construction activities must not be conducted within a distance equal to the normal VFR holding position distance from the near edge of any active segment of a runway.

Y / N Taxiways and Taxilanes Construction activity setback lines must be located at a distance to provide the minimum wingtip clearance required in Table 6-1, items 5 or 6, as appropriate, for the largest aircraft that will use the taxiway or taxilane.

Y / N Jet Blast Jet blast effects on personnel, equipment, facilities, and other aircraft must be considered. Maintain a distance behind aircraft sufficient to dissipate jet blast to 56 kilometers per hour (35 miles per hour) and temperatures to a maximum of 38 degrees Celsius (100 degrees Fahrenheit), or ambient, whichever is more, or provide jet blast protection with a deflector.

Y / N Marking and Lighting Threshold displacements and runway end relocation must be marked and lighted in accordance with AFI 32-1042, ETL 04-2, and UFC 3-535-01. Additionally, alternate temporary taxi routes on taxiways or aprons must be marked either with temporary paint markings or with frangible edge markers. They must also be lighted if they will be used during periods of darkness or during instrument flight rule operations. Closed taxiways or taxilanes on aprons must be marked or barricaded and normal lighting circuits disabled. Temporary obstructions, such as cranes, must be marked and lighted in accordance with FAA AC 70/7460-1. All hazardous areas (such as excavations or stockpiled materials) on the airfield must be delineated with lighted barricades on all exposed (visible or accessible) sides.

Y / N Formal Notification of Construction Activities Any entity, including the military, proposing any kind of construction or alteration of objects that may affect navigable airspace, including military airspace, as defined in FAR Part 77, is required to notify the FAA. FAA Form 7460-1 is used for this purpose.

Y / N Safety Considerations The following is a partial list of safety considerations which experience indicates will need attention during airport construction. Ensure the following safety considerations are addressed:

Minimum disruption of standard operating procedures for aeronautical activity.

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Clear routes from firefighting and rescue stations to active airport operations areas.

Chain of notification and authority to change safety-oriented aspects of the construction plan.

Initiation, currency, and cancellation of Notice to Airmen (NOTAM).

Suspension or restriction of aircraft activity on affected airport operations areas.

Threshold displacement and appropriate temporary lighting and marking.

Installation and maintenance of temporary lighting and marking for closed or diverted aircraft routes and disabling the normal lighting circuits for closed runways, taxiways, and taxilanes.

Revised vehicular control procedures or additional equipment and manpower.

Marking/lighting of construction equipment.

Storage of construction equipment and materials when not in use.

Designation of responsible representatives of all involved parties and their availability.

Location of construction personnel parking and transportation to and from the work site.

Marking/lighting of construction areas.

Location of construction offices.

Location of Contractor's plants.

Designation of waste areas and disposal.

Debris cleanup responsibilities and schedule.

Identification of construction personnel and equipment.

Location of haul roads.

Security control on temporary gates and relocated fencing.

Noise pollution.

Blasting regulation and control.

Dust control.

Location of utilities.

Provision for temporary utilities and/or immediate repairs in the event of disruption.

Location of power and control lines for electronic/visual navigational aids.

Additional security measures required if AFI 31-101 is impacted (relocation or reconstruction of fences or security sensors).

Marking and lighting of closed airfield pavement areas.

Coordination of winter construction activities with the snow removal plan.

Phasing of work.

Shutdown, relocation and/or protection of airport electronic and or visual navigational aids.

Smoke, steam, vapor, and extraneous light controls.

Notification to crash/fire/rescue and maintenance personnel when working on water lines.

Provide traffic directors/wing walkers, etc., as needed to assure clearance in construction areas.

Y / N Examples of Hazardous and Marginal Conditions The following is a partial list of hazardous and marginal conditions which have contributed to past accidents and incidents. Ensure the following hazardous and marginal conditions are addressed:

Excavation adjacent to runways, taxiways, and aprons.

Mounds or stockpiles of earth, construction material, temporary structures, and other obstacles near airport operations areas and approach zones.

Runway surfacing projects resulting in excessive lips greater than 25.4 millimeters (1 inch) for runways and 76.2 millimeters (3 inches) for edges between old and new surfaces at runway edges and ends.

Heavy equipment, stationary or mobile, operating or idle near airport operations areas or in apron, taxiway, or runway clearance areas.

Proximity of equipment or material which may degrade radiated signals or impair monitoring of navigational aids.

Tall but relatively low-visibility units such as cranes, drills, and the like in critical areas such as aprons, taxiways, or runway clearance areas and approach zones.

Improper or malfunctioning lights or unlighted airport hazards.

Holes, obstacles, loose pavement, trash, and other debris on or near airport operations areas.

Failure to maintain fencing during construction to deter human and animal intrusions into the airport operation areas.

Open trenches alongside operational pavements.

Improper marking or lighting of runways, taxiways, and displaced thresholds.

Attractions for birds such as trash, grass seeding, or ponded water on or near the airfield.

Inadequate or improper methods of marking temporarily closed airport operations areas, including improper and unsecured barricades.

Obliterated markings on active operational areas.

Encroachments to apron, taxiway, or runway clearance areas, improper ground vehicle operations, and unmarked or uncovered holes and trenches in the vicinity of aircraft operating surfaces are the three most recurring threats to safety during construction.

Y / N Vehicles on the Airfield Vehicular activity on the airfield movement areas shall be kept to a minimum. Where vehicular traffic on airfield operational areas cannot be avoided, it shall be carefully controlled. A basic guiding principle is that the aircraft always has the right-of-way. Some

Page 6 of 7 Rev.1 10/27/11 aspects of vehicle control and identification are discussed below. It shall be recognized, however, that every airfield presents different vehicle requirements and problems and therefore needs individualized solutions so vehicle traffic does not endanger aircraft operations.

Y / N Visibility Vehicles which routinely operate on airport operations areas shall be marked and/or flagged for high daytime visibility and, if appropriate, lighted for nighttime operations. Vehicles which are not marked and lighted may require an escort by one that is equipped with temporary marking and lighting devices. (See Air Force T.O. 36-1-191 & FAA AC 150/5210-5.)

Y / N Identification It is usually desirable to be able to visually identify specific vehicles from a distance. It is recommended that radio-equipped vehicles which routinely operate on airfields be permanently marked with identifying characters on the sides and roof. Vehicles needing intermittent identification could be marked with tape or magnetically attached markers. Such markers are commercially available.

However, select markers that can perhaps be mounted inside the vehicle or tethered to the vehicle so they do not fall off during vehicle operation and present potential foreign object damage (FOD) to aircraft.

Y / N Noticeability Construction vehicles and equipment shall have automatic signaling devices to sound an alarm when moving in reverse.

Y / N Movement The control of vehicular activity on airfield operations areas is of the highest importance. Airfield management is responsible for developing procedures and providing training regarding vehicle operations to ensure aircraft safety during construction. This requires coordination with airfield users and air traffic control. Consideration shall be given to the use of two-way radio, signal lights, traffic signs, flagman, escorts, or other means suitable for the particular airfield. The selection of a frequency for two-way radio communications between construction Contractor vehicles and the air traffic control (ATC) tower must be coordinated with the ATC tower chief. At non-tower airfields, two-way radio control between Contractor vehicles and fixed-base operators or other airport users shall avoid frequencies used by aircraft. It shall be remembered that even with the most sophisticated procedures and equipment, systematic training of vehicle operators is necessary to achieve safety. Special consideration shall be given to training intermittent operators, such as construction workers, even if escort service is being provided.

Y / N Inspection Frequent inspections shall be made by the airfield manager, civil engineering contract inspectors, and other representatives during critical phases of the work to ensure the Contractor is following the prescribed safety procedures and there is an effective litter control program.

Y / N Special Safety Requirements during Construction Use the following guidelines to help develop a safety plan for airfield construction.

Y / N Runway Ends Construction equipment shall not penetrate the 50:1 approach-departure clearance surface.

Y / N Taxiways and Aprons Normally, construction activity setback lines shall be located at a distance to provide the minimum wingtip clearance required from Table 6-1, items 5 or 6, as appropriate, plus one-half the wingspan of the largest predominant aircraft that will use the taxi route from the centerline of the active taxiway or apron. However, construction activity may be permitted up to the taxiway and aprons in use, provided the activity is approved by the installation commander and NOTAMs are issued; marking and lighting provisions are implemented; and it is determined the height of equipment and materials is safely below any part of the aircraft using the airfield operations areas which might overhang those areas. Alternate taxi routes and procedures for wing-walkers shall be included in the safety plan if adequate wingtip clearance cannot be provided.

Y / N Excavation and Trenches Excavations and open trenches may be permitted along runways up to 30 meters (100 feet) from the edge of an active runway, provided they are adequately signed, lighted and marked. In addition, excavation and open trenches may be permitted within 30 meters (100 feet) of the runway edge on a case-by-case basis; that is, cable trenches, pavement tie-ins, etc., with the approval of the installation commander. Along taxiways and aprons, excavation and open trenches may be permitted up to the edge of structural taxiway and apron pavements, provided the drop-off is adequately signed, lighted and marked.

Y / N Stockpiled Materials Extensive stockpiled materials shall not be permitted within the construction activity areas defined in the preceding four paragraphs.

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Y / N Maximum Equipment Height FAA Form 7460-1 shall be submitted when equipment is expected to penetrate any of the surfaces described in Ch. 5 of this appendix.

Y / N Proximity of Construction Activity to Navigational Aids Construction activity in the vicinity of navigational aids requires special considerations. The effect of the activity and its permissible distance and direction from the aid must be evaluated in each instance. A coordinated evaluation by the airfield manager, civil engineer, safety, and communications personnel is necessary. Particular attention needs to be given to stockpiling materials as well as to the movement and parking of equipment which may interfere with line-of-sight from the tower or interfere with electronic emissions.

Y / N Construction Vehicle Traffic With respect to vehicular traffic, aircraft safety during construction is likely to be endangered by four principle causes: increased traffic volume; nonstandard traffic patterns; vehicles without radio communication and marking; and operators untrained in airfield procedures.

Because each construction situation differs, airfield management must develop and coordinate a construction vehicle traffic plan with airport users, air traffic control and the appropriate construction engineers and contractors. The plan, when signed by all participants, shall become a part of the contract, the work order project requirements checklist, and/or other project guidance documents developed for in-house projects. Airfield management, quality assurance, and safety are responsible for coordinating and enforcing the plan.

Y / N Limitation on Construction Open-flame welding or torch cutting operations shall be prohibited unless adequate fire and safety precautions are provided and have been approved by the fire chief. All vehicles are to be parked and serviced behind the construction restriction line and/or in an area designated by the contract, the work order project requirements checklist, and/or other project guidance documents developed for in-house projects. Open trenches, excavations, and stockpiled material at the construction site shall be prominently marked with orange flags and lighted with flashing red or yellow light units during hours of restricted visibility and/or darkness. Under no circumstances are flare pots to be near aircraft operating areas. Stockpiled material shall be constrained in a manner to prevent dislocation that may result from aircraft jet blast or wind. Material shall not be stored near aircraft operating areas or movement areas.

Y / N Marking and Lighting Closed or Hazardous Areas on Airports To ensure adequate marking and lighting is provided for the duration of the project, the construction specifications, the work order project requirements checklist, and/or other project guidance documents must include a provision requiring the Contractor or other construction activity to have a person on-call 24 hours a day for emergency maintenance of airport hazard lighting and barricades. See AFI 32-1042, ETL 04-02 and UFC 3-535-01 for marking and lighting requirements for closed pavement areas.

Y / N Temporary Runway Threshold Displacement Identification of temporary runway threshold displacements must be provided as indicated in AFI 32-1042, ETL 04-2, and UFC 3-535-

The extent of the marking and lighting shall be directly related to the duration of the displacement as well as the type and level of aircraft activity. Temporary visual aids must be placed to provide an unobstructed approach-departure clearance surface with a 3-meter (10-foot) buffer between the surface and the tallest equipment in the construction zone, and a 304.8-meter (1,000- foot) -long overrun safety area beyond the departure end of the runway. Runway threshold displacements must be coordinated with the TERPS office as the displacement will require discontinuation of precision instrument procedures and may affect landing minima for non-precision procedures. Departure procedures will also have to be evaluated to determine the affects of the runway threshold displacements.