Attachment_E-2024-04-24_Railroad_Clear_Memo_-_Signed.pdf

This is a railroad clearance memorandum related to Invitation to Bid (ITB) 25-111, a Small County Outreach Program (SCOP) road resurfacing project issued by Citrus County, Florida's Department of Management & Budget in partnership with the Florida Department of Transportation (FDOT). The project encompasses milling and resurfacing of S. Apopka Avenue from US 41 to E. Anna Jo Drive, approximately 3.6 miles of roadway divided into two distinct segments with different specifications. The first segment (US 41 to Daffodil Street) requires minimum 2.25-inch milling with placement of 2.25 inches of FC-12.5 asphalt using PG 76-22 polymer-modified binder at Traffic Level C, while the second segment (Daffodil Street to E. Anna Jo Drive) requires uniform 2.5-inch milling followed by two 1.5-inch lifts of the same asphalt specification. The mandatory pre-bid conference is scheduled for March 3, 2026 at 10:00 AM via Microsoft Teams, the deadline for written questions is March 13, 2026 at 4:00 PM, and sealed bids are due March 24, 2026 at 2:00 PM with public opening at 2:15 PM via Microsoft Teams. Board approval is anticipated for June 22, 2026, with Substantial Completion required within 90 calendar days and Final Completion within 120 calendar days of the Notice to Proceed.

Pricing shall be submitted on a unit price basis with all asphalt paid at the contract unit price per ton regardless of actual depth or quantities required. This is a competitively bid project with no set-asides, incumbent vendors, or restrictions on organizational type; both public and private entities meeting FDOT prequalification requirements in Hot Plant-Mixed Bituminous Courses are eligible. The project is funded at 100 percent through an FDOT Small County Outreach Program (SCOP) grant with Financial Project Number 449062-1-54-01, with the County budgeting approximately $1,630,270 for the project. Bidders must submit a five percent bid security and, if awarded with total base bids of $100,000 or greater, must provide Payment and Performance Bonds each equal to 100 percent of the bid amount within ten business days of agreement execution. Required insurance includes Commercial General Liability of $1,000,000 per occurrence/$5,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, Workers Compensation with Employer's Liability limits of $100,000 each accident/$500,000 disease policy limit/$100,000 disease per employee, and Cyber Insurance of $1,000,000 per claim if operations involve IT systems or personally identifiable information. Liquidated damages are assessed at $1,685 per day for delays beyond Final Completion dates and one-quarter that amount for Substantial Completion delays, and a one-year warranty on all materials, equipment, and workmanship effective from the date of final completion is required.