Attachment_E-2024-04-24_Railroad_Clear_Memo_-_Signed.pdf

This is an Attachment E document related to Invitation to Bid (ITB) 25-111 issued by Citrus County, Florida's Department of Management & Budget for a road resurfacing project on S. Apopka Avenue spanning approximately 3.6 miles from US 41 to E. Anna Jo Drive. The project encompasses two distinct segments with differing specifications: the first segment (US 41 to Daffodil Street) requires minimum 2.25-inch milling with placement of 2.25 inches of FC-12.5 asphalt using PG 76-22 polymer-modified binder at Traffic Level C, while the second segment (Daffodil Street to E. Anna Jo Drive) requires uniform 2.5-inch milling followed by two 1.5-inch lifts of the same asphalt specification. The scope of work includes pre-construction survey and video documentation, pavement edge exposure and cleaning, dyed herbicide and sterilant vegetation treatment, milling operations, mandatory Material Transfer Vehicle (MTV) asphalt paving with continuous non-contact transfer and remixing, temporary and permanent pavement markings with reflective pavement markers, shoulder grading, sodding, sweeping, materials testing, and hauling of millings. A mandatory pre-bid conference is scheduled for March 3, 2026 at 10:00 AM via Microsoft Teams, with written questions due by March 13, 2026 at 4:00 PM, and sealed bids due March 24, 2026 at 2:00 PM with public opening at 2:15 PM via Microsoft Teams. Substantial Completion is required within 90 calendar days and Final Completion within 120 calendar days of the Notice to Proceed, with Board approval anticipated for June 22, 2026.

The project is funded entirely through a Florida Department of Transportation Small County Outreach Program (SCOP) grant with Financial Project Number 449062-1-54-01, with the County budgeting approximately $1,630,270 for the project. Pricing shall be submitted on a unit price basis with all asphalt paid at the contract unit price per ton regardless of actual depth or quantities required. This is a competitively bid project with no set-asides, incumbent vendor restrictions, or organizational type limitations; both public and private entities meeting FDOT prequalification requirements in Hot Plant-Mixed Bituminous Courses are eligible to bid. Bidders or their direct subcontractors must also hold FDOT prequalification in Pavement Marking, and an on-site representative with current Intermediate or Advanced Level Maintenance of Traffic certification must be present during all work phases. A five percent bid security is required, and successful bidders with total base bids of $100,000 or greater must provide Payment and Performance Bonds equal to 100 percent of the bid amount within ten business days of agreement execution. Required insurance includes Commercial General Liability of $1,000,000 per occurrence/$5,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, Workers Compensation with Employer's Liability limits of $100,000 each accident/$500,000 disease policy limit/$100,000 disease per employee, and Cyber Insurance of $1,000,000 per claim if applicable. Liquidated damages are assessed at $1,685 per day for delays beyond Final Completion dates and one-quarter that amount for Substantial Completion delays. A one-year warranty on all materials, equipment, and workmanship from the date of final completion is required.