Attachment_C_-_No_Permits_required_memo.pdf

This is an Attachment C memorandum from a state and local contract opportunity issued by Citrus County, Florida's Department of Management & Budget for Invitation to Bid 25-111, a Small County Outreach Program (SCOP) Road Resurfacing Project. The project involves milling and resurfacing approximately 3.6 miles of S. Apopka Avenue from US 41 to E. Anna Jo Drive, divided into two segments with distinct specifications: the first segment (US 41 to Daffodil Street) requires minimum 2.25-inch milling with 2.25 inches of FC-12.5 asphalt using PG 76-22 polymer-modified binder at Traffic Level C, while the second segment (Daffodil Street to E. Anna Jo Drive) requires uniform 2.5-inch milling followed by two 1.5-inch lifts of the same asphalt specification. Scope of work includes pre-construction survey and video documentation, pavement edge exposure and cleaning, dyed herbicide and sterilant vegetation treatment, milling operations, mandatory Material Transfer Vehicle (MTV) asphalt paving with continuous non-contact transfer, temporary and permanent pavement markings with reflective pavement markers, shoulder grading, sodding, sweeping, materials testing, and hauling of millings. The mandatory pre-bid conference is scheduled for March 3, 2026 at 10:00 AM via Microsoft Teams, written questions are due March 13, 2026 at 4:00 PM, and sealed bids are due March 24, 2026 at 2:00 PM with public opening at 2:15 PM via Microsoft Teams. Board approval is anticipated for June 22, 2026, with Substantial Completion required within 90 calendar days and Final Completion within 120 calendar days of the Notice to Proceed.

The project is funded entirely through a Florida Department of Transportation Small County Outreach Program (SCOP) grant with Financial Project Number 449062-1-54-01, with the County budgeting approximately $1,630,270. Bidders must be prequalified by FDOT in Hot Plant-Mixed Bituminous Courses, and either the prime contractor or a direct subcontractor must hold FDOT prequalification in Pavement Marking. Pricing shall be submitted on a unit price basis with all asphalt paid at the contract unit price per ton regardless of actual depth or quantities required. A five percent bid security is required, and successful bidders with total base bids of $100,000 or greater must provide Payment and Performance Bonds each equal to 100 percent of the bid amount within ten business days of agreement execution. Required insurance includes Commercial General Liability of $1,000,000 per occurrence/$5,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, Workers Compensation with Employer's Liability limits of $100,000 each accident/$500,000 disease policy limit/$100,000 disease per employee, and Cyber Insurance of $1,000,000 per claim if operations involve IT systems or personally identifiable information. Asphalt must be sourced from a single FDOT-approved production facility unless the County grants prior written approval, and contractors must submit FDOT Asphalt Mix Design Plant Assignment Sheets and approved mix designs with their bids. Liquidated damages are assessed at $1,685 per day for delays beyond Final Completion dates and one-quarter that amount for Substantial Completion delays. A one-year warranty on all materials, equipment, and workmanship effective from the date of final completion is required, and the contractor must develop a sealed Temporary Traffic Control Plan prepared by a Florida-licensed Professional Engineer with approvals from the City of Inverness and FDOT if their roadways are affected. This is a competitively bid project with no set-asides, incumbent vendors, or restrictions on organizational type; both public and private entities meeting prequalification requirements are eligible to submit bids.