Attachment B - Mini Grant Evaluation Criteria and Points.pdf

Attachment B - ODE Farm to Child Nutrition Program Education Grant

Attachment B Capacity Building Mini Grant Evaluation Criteria & Points

SECTION 1: Evaluation Criteria

1.1 Evaluation Item 1: Proposed Project & Activity Design (10 points)

• Principal or lead administrator has signed application indicating they have reviewed and are in support of it (pass/fail/not applicable with explanation).

• An individual is identified as participating in the mandatory grant management training.

• An individual who will make purchases for this grant is identified.

• An individual who will submit quarterly reimbursement claims for this grant is identified.

• An individual who will attend the final reporting virtual group share is identified.

• An individual who will complete the 1-page impact summary is identified

(pass/fail/not applicable with explanation).

• If applicable, an individual who will complete ODE’s school garden survey in

2026is identified (pass/fail/not applicable with explanation).

• If doing a project that includes Physical infrastructure, proposal identifies the person who will be responsible for maintaining, or organizing the maintenance of the school garden during the grant period, 2025-2027 (pass/fail/not applicable with explanation).

• Proposed project uses at least one evidence-based education and/or social marketing materials.

• The proposed budget is reasonable, necessary and allowable according to the parameters described in this RFA.

1.2 Evaluation Item 2: Promotion of Healthy Food Activities (6 points)

• Applicant identifies if project will develop and/or maintain the physical infrastructure and/or provide hands-on, place-based and/or experiential activities (pass/fail).

• Applicant identifies the impact their proposed activities will have and the impact it will achieve.

• How well does the Applicant clearly describe a realistic plan for proposed activities?

1.3 Evaluation Item 3: Educational Activities (2 points)

• Applicant specifies one skill youth who participate in the program will learn related to food production, preparation, distribution and/or consumption.

• Applicant specifies more than one skill youth who participate in the program will learn related to food production, preparation, distribution and/or consumption.

1.4 Evaluation Item 4: Community and Parent/Guardian Involvement (2 points)

• Proposal identifies at least one activity to share the project with and to engage the community.

• Proposal identifies at least one activity to make community engagement accessible.

1.5 Evaluation Item 5: Educational Activities (pass/fail/not applicable with an explanation)

• The Nutrition Services Director or other lead nutrition administrator has signed the Application indicating they are aware of this project and are in support of it. If not applicable, then a valid explanation is provided.

SECTION 2: Evaluation Criteria and Points

Possible points are as follows:

SECTION

REFERENCE

EVALUATION CRITERIA POINTS

POSSIBLE

1.1 Evaluation Item 1: Proposed Project & Activity Design

• Principal or lead administrator has signed application indicating they have reviewed and are in support of it (pass/fail/not applicable with explanation).

Pass/Fail

• An individual is identified as participating in the mandatory grant management training.

Pass/Fail

• An individual who will make purchases for this grant is identified.

Pass/Fail

• An individual who will submit quarterly reimbursement claims for this grant is identified.

Pass/Fail

• An individual who will attend the final reporting virtual group share is identified.

Pass/Fail

• An individual who will complete the 1-page impact summary is identified (pass/fail/not applicable with explanation).

Pass/Fail/NA

• If applicable, an individual who will complete ODE’s school garden survey in 2026 is identified (pass/fail/not applicable with explanation).

Pass/Fail/NA

• If doing a project that includes physical infrastructure, proposal identifies the person who will be responsible for maintaining, or organizing the maintenance of the school garden during the grant period, 2025-2027 (pass/fail/not applicable with explanation).

Pass/Fail/NA

• Proposed project uses at least one evidence-based education and/or social marketing materials.

• The proposed budget is reasonable (3 points), necessary (3 points) and allowable (3 points) according to the parameters described in this RFA.

1.2 Evaluation Item 2: Promotion of Healthy Food Activities

• Applicant identifies if project will develop and/or maintain the physical infrastructure and/or provide hands-on, place-based and/or experiential activities (pass/fail).

Pass/Fail

• Applicant identifies the impact their proposed activities will have and the impact it will achieve.

• How well does the Applicant clearly describe a realistic plan for proposed activities?

1.3 Evaluation Item 3: Educational Activities

• Applicant specifies one skill youth who participate in the program will learn related to food production, preparation, distribution and/or consumption.

• Applicant specifies more than one skill youth who participate in the program will learn related to food production, preparation, distribution and/or consumption.

1.4 Evaluation Item 4: Community and Parent/Guardian Involvement

• Proposal identifies at least one activity to share the project with and to engage the community.

• Proposal identifies at least one activity to make community engagement accessible.

1.5 Evaluation Item 5: Educational Activities Tied to School District/Sponsor’s Farm to School Procurement Activities

• The Nutrition Services Director or other lead nutrition administrator has signed the Application indicating they are aware of this project and are in support of it. If not applicable, then a valid explanation is provided.

Pass/Fail/NA

TOTAL POINTS POSSIBLE 20