ATTACHMENT 4- COVER LETTER FORM.pdf
PDF 56 KB Posted
- Attached to
- Governor's Office of Emergency Services, 9-1-1 Call Processing Equipment RFP 26-16743 Pre-Solicitation
- Solicitation number
- 0000038424
- Issued by
- California
About this file
This is a Cover Letter Form document that bidders must complete and submit as part of their proposal for a state and local contract opportunity. The form requires bidders to confirm their agreement to multiple contractual and operational requirements, including: acknowledging that the proposal constitutes an irrevocable offer; accepting the terms and conditions of the solicitation and agreeing to serve as prime contractor if awarded; certifying availability of appropriately skilled staff to complete all services described in the solicitation and Statement of Work; and submitting proof of OSTP-approved eVAQ application with the corresponding approval number. Additionally, bidders must disclose any intention to provide Generative Artificial Intelligence (GenAI) as a deliverable or utilize GenAI from third parties to complete deliverables that materially impact State system functionality, risk exposure, or contract performance, as detailed in General Provision Section 22.
The form requires completion of bidder information fields including the bidding firm's legal name, address, and contact information for an authorized representative, along with that representative's signature, title, phone number, and email address. The authorized signatory must be identified by typed name and title to validate contractual authority, and unsigned bids may be subject to rejection. The cover letter form serves as a binding agreement confirming the bidder's qualifications, compliance with solicitation requirements, and acknowledgment of all material contract obligations prior to proposal submission.
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Text version
ATTACHMENT 4: COVER LETTER FORM
The Bidder must complete and submit this form with its proposal.
COVER LETTER REQUIREMENTS
BIDDER AGREES
YES/NO
The Bidder agrees this proposal is an irrevocable offer per SECTION 2.5.8.
IRREVOCABLE OFFER.
☐ Yes ☐ No
The Bidder agrees to the terms and conditions of this solicitation and accepts responsibility as the prime contractor if awarded the contract resulting from this solicitation.
☐ Yes ☐ No
The Bidder agrees to having available staff with the appropriate skills to complete the contract for all services as described in this solicitation and
SOW.
☐ Yes ☐ No
The Bidder has completed and submitted the eVAQ application and has been deemed approved by OSTP. The Bidder hereby certifies that all information submitted in the eVAQ is true, correct, and complete as of the date of submission, and that such information is incorporated herein by reference and made a part of this bid.
Bidder shall provide OSTP approved eVAQ number:
☐ Yes ☐ No
The Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. Refer to General Provision Section 22 for the GenAI Disclosure Obligations.
☐ Yes ☐ No
This form is signed by an individual who is authorized to bind the bidding firm contractually. The individual’s name must also be typed, and include the title or position that the individual holds in the firm. An unsigned bid may be rejected.
☐ Yes ☐ No
Bidder's Information
Bidding Firm's Legal Name:
Bidding Firm's Address:
Printed Name of Authorized Representative:
Title/Role:
Phone Number:
Email:
Signature:
Date:
ATTACHMENT 4: COVER LETTER FORM
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