ATTACHMENT_12_BIDDER_QUALIFICATIONS_MATRIX.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- Governor's Office of Emergency Services, 9-1-1 Call Processing Equipment RFP 26-16743 Pre-Solicitation
- Solicitation number
- 0000038424
- Issued by
- California
About this file
This is a Bidder Qualifications Matrix worksheet for RFP 26-16743 issued by the Governor's Office of Emergency Services (Cal OES) for 911 Call Processing Equipment (CPE). The document serves as an evaluation tool requiring bidders to demonstrate mandatory qualifications through submission of no more than two projects per qualification category. Bidders must complete the matrix by specifying qualifying project information, including project names, descriptions, contract amounts, client information with contact details, start and end dates, and certifications regarding their role as prime contractor and project completion status. The submission must verify that all experience falls within the last five years, with ongoing projects credited only through the submission deadline.
The matrix contains five mandatory qualification requirements: (1) at least two projects with minimum three years of experience each in deploying, installing, and maintaining 911 call handling systems in the continental United States within the last five years; (2) two live 911 call handling deployments from the same manufacturer as the proposal, each operating trouble-free for a minimum three years, with description of call volume tiers and services provided; (3) scalability demonstration through one installation with two to ten operating positions and one with eleven or more positions; (4) certification that the bidder has not had CPE removed from California installations due to technical or operational issues within the last five years; and (5) two installations demonstrating legacy CAMA to i3/SIP connectivity transition using the proposed manufacturer. Project descriptions are limited to 500 words, and the Cal OES may contact references to verify information, with conflicting details potentially resulting in bid rejection as non-responsive.
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Text version
1. Instructions
| RFP 26-16743 - Attachment 12: Bidder Qualifications Matrix | |
| Worksheet No. | Worksheet Title |
| Worksheet No. 1 | Instructions |
| Worksheet No. 2 | Bidder Qualifications |
| Bidder Qualifications Matrix Instructions |
| Instructions |
Bidder may submit no more than two (2) projects to confirm that the Bidder possesses experience meeting the minimum mandatory qualifications specified. Bidder must complete the Bidder Qualifications Matrix, stating the qualifying project information to permit evaluation of the Bidder’s qualifications.
Bidder must specify the required experience in the space allotted for each qualification, showing projects used to qualify the Bidder's mandatory experience. The Cal OES may contact references provided (on the Bidder Qualifications Form) to verify the information. Any conflicting information may result in the bid being deemed non-responsive.
If a project end date or experience end date identified on the Bidder Qualification matrix exceed the due date for Submission of Responses, (due to being an ongoing project), then only credit for the experience acquired up to the due date for Submission of Responses will be given.
Specify Bidder’s firm name in the appropriate fields and provide the following for each qualification. Add or remove project rows as necessary.
• Reference Project Name and Description of How It Meets Qualification: Specify the project name and describe the experience as it pertains to meeting the qualification.
• Length of Experience: If length of experience is requested, the number of months of experience will be auto-calculated on the spreadsheet.
NOTE: It is Bidder’s responsibility to ensure that all minimum qualification requirements are met and specified in the Bidder Qualifications Matrix. If the State is unable to determine the minimum years’ experience has been met, Bidder’s Proposal may be deemed non-responsive.
| To complete this workbook, enter Bidder's firm name in Row 2. Use the table column definitions below to complete the light blue Bidder fields. |
| Do not enter anything in columns headed with shaded fields or in cells that have been blacked out. |
| Worksheet 2-Bidder Qualifications: Bidder Fields |
| * Project Name: The Bidder shall enter the name of the project completed on behalf of the named Client |
* Description: The Bidder shall enter a brief description (fewer than 500 words) of the project's scope that describes how the Bidder fulfilled the requirement.
*Total Contract Amount: the Bidder shall enter the total contract amount of the project
* Client Name: The Bidder shall enter the name of the agency/organization/entity for or from whom the experience was obtained and the contact info: e-mail and ph#.
* Bidder Agrees: The Bidder shall enter "Yes" or "No" to indicate fulfillment of the requirement
* Start Date: The Bidder shall enter, using MM/DD/YYYY data entry format, the numerical month (MM), day (DD), and year (YYYY) the qualifying experience was first received by the Bidder
* End Date: The Bidder shall enter, using MM/DD/YYYY data entry format, the numerical month (MM), day (DD), and year (YYYY) the qualifying experience was completed by the Bidder *Was Bidder the Prime?
*Did Bidder Complete the Project?
*Bidder Agrees to meet the Requirement?
The bidder may utilize a separate document style format if additional space is required, up to 500 words, and shall separately reference the Req.#, Client Name, and Project Name on the attachment for each Project Description.
Governor's Office of Emergency Services (Cal OES) 9-1-1 Call Processing Equipment (CPE) Attachment 12 - Bidder Qualifications RFP 26-16743
2. Bidder Qualifications
| Attachment 12: Bidder Qualifications Matrix | |
| Bidder Name: | [Enter Bidder's Company Name Here] |
Qualification 1.0 (M) - The Bidder shall provide at least two (2) projects, with a minimum of three (3) years of experience in each, deploying, installing, and maintaining 9‑1‑1 call handling systems within the continental United States, demonstrating the organizational longevity necessary to support a 5‑ to 10‑year lifecycle for each project. Experience must be within the last five (5) years.
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 500 words) | Total Contract Amount | Client Name | |
| (Full name, E-mail and Ph#) | Start Date | ||
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? | ||
| Y/N | Bidder Agrees to meet the Requirement? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification 2.0 (M) - The Bidder shall have two (2) live 9‑1‑1 call handling deployments, from the same manufacturer as the proposal, that have been installed and operating trouble-free for a minimum of three (3) years each. The Bidder shall describe the two (2) operational PSAP deployments and shall include call volume tiers and a description of the services provided (such as CHE, logging, etc.). | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 500 words) | Total Contract Amount | Client Name | |
| (Full name, E-mail and Ph#) | Start Date | ||
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? | ||
| Y/N | Bidder Agrees to meet the Requirement? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification 3.0 (M) - Scalability: The Bidder shall provide at least one installation with two (2) to ten (10) operating positions and at least one installation with eleven (11) or more operating positions to verify that the solution can scale to the range of operating environments found in California PSAPs. | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 500 words) | Total Contract Amount | Client Name | |
| (Full name, E-mail and Ph#) | Start Date | ||
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? | ||
| Y/N | Bidder Agrees to meet the Requirement? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
| Qualification 4.0 (M) - A Bidder who has had Call Processing Equipment (CPE) removed from installation within California due to technical or operational issues within the last five (5) years does not meet this qualification. | |
| Has the vendor had Call Processing Equipment (CPE) removed from installation within California due to technical or operational issues within the last five (5) years? | Bidder Certifies that they meet the Requirement? |
Y/N
| Qualification 5.0 (M) - Legacy Interface and Transition: The Bidder shall provide two (2) installations in which they interfaced with legacy CAMA connectivity at a PSAP and subsequently transitioned to i3/SIP connectivity during the contract period, using the same manufacturer as proposed. | |||
| Project # | Project Name | Description of Project and Services Provided | |
| (up to 500 words) | Total Contract Amount | Client Name | |
| (Full name, E-mail and Ph#) | Start Date | ||
| MM/DD/YYYY | End Date | ||
| MM/DD/YYYY | Total Months | Was Bidder the Prime? | |
| Y/N | Did Bidder Complete the Project? | ||
| Y/N | Bidder Agrees to meet the Requirement? |
Y/N
| 1 | 0 | |
| 2 | 0 | |
| TOTAL | 0 | 0 years, 0 months |
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