ATTACHMENT 14- CPE SERVICE INVOICE TEMPLATE INSTRUCTIONS.pdf
PDF 272 KB Posted
- Attached to
- Governor's Office of Emergency Services, 9-1-1 Call Processing Equipment RFP 26-16743 Pre-Solicitation
- Solicitation number
- 0000038424
- Issued by
- California
About this file
This document is an invoice template instruction guide for CPE (Customer Premise Equipment) services provided under Contract TDe-288 by the California Governor's Office of Emergency Services (Cal OES) CA 9-1-1 Branch. The template establishes standardized formatting requirements for vendors delivering CPE services to Public Safety Answering Points (PSAPs) throughout California. The invoice structure accommodates both one-time charges for equipment and labor installation as well as ongoing monthly maintenance fees, with line-item detail requirements for service descriptions, quantities, unit prices, and totals. Invoices must reference the contract number, state tracking number, PSAP location identifier, and system acceptance date confirming installation completion.
Invoicing submissions must be directed to CA911Invoicing@caloes.ca.gov with vendor remittance information, account identifiers, and service period specifications clearly documented. The template distinguishes between one-time charges for equipment, labor, taxes, and surcharges against the total approved contract amount, while establishing separate monthly maintenance terms with defined effective and expiration dates. Line-item pricing requires detailed service descriptions with corresponding quantities and unit prices to support invoice totals, ensuring transparent cost allocation and audit trail documentation for state reimbursement processing through the Cal OES 9-1-1 Branch in Sacramento.
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Text version
ATTACHMENT 14: CPE SERVICE INVOICE TEMPLATE
INSTRUCTIONS
1. VENDOR: Name, Vendor Remittance Address, and Direct contact number for inquires on this account
2. DATE: Invoice issue date
3. CONTRACT/TRACKING NO: Contract number (Ref. TDe-288) and state tracking number
‘mandatory’ (Ref. TDe-288)
4. ACCOUNT NUMBER: Vendor account number identifier
5. INVOICE NO: Vendor invoice number identifier
6. INVOICE TO:
Email: CA911Invoicing@caloes.ca.gov
Cal OES, CA 9-1-1 Branch
601 Sequoia Pacific Blvd, MS-911
Sacramento, CA 95811-0231
7. SHIP TO (1ST LINE): County Code, PSAP Number, Service Number, Vendor Abbreviation
8. SHIP TO: PSAP location address of delivery service
9. SYSTEM ACCEPTANCE DATE: the date installation is complete and confirmed accepted
10. PSAP LOCATION NAME: PSAP Name referenced by State
11. SERVICE TYPE: Category name Funding Request
12. SERVICE PERIOD: date & month through date & month (ex: 01 JULY-31 JULY)
13. EQUIPMENT: One time Equipment total charge
14. LABOR: One time Labor total charge
15. OTHERS: Input One Time total charges name beyond Equipment, Labor, Maintenance
16. TAXES/SURCHARGES: One-time total charge for Taxes/Surcharges
17. NEW CHARGES: Total invoice charges to paid for current invoice
18. $_____MONTHLY: Monthly amount for invoice when maintenance starts
19. TERMS: the current invoice cycle of the total cycle for maintenance
20. EFFECTIVE ____ TO EXPIRED ______: Date maintenance starts and date maintenance ends
21. TOTAL OF APPROVED TD 288: Total amount the TD 288 has approved
22. DESCRIPTION: detailed description of service including identifier ID relation
23. QUANTITY: Unit of measure/ # of services
24. UNIT PRICE: U.S. dollar amount per quantity
25. LINE TOTAL: Per Specific Service total amount
26. TOTAL: New Current Charges for this invoice
ATTACHMENT 14: CPE SERVICE INVOICE TEMPLATE INSTRUCTIONS
File details come from the government source that posted it. Updated .