Attachment 3 - Specifications.pdf

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Salvage Plan

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes full demolition of B13140, Thor Dormitory Building, and all incidental related work as described in the Performance Work Statement (PWS).

1.2.2 Location

The work is located at the Vandenberg Space Force Base, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.3 OCCUPANCY OF PREMISES

Building(s) will not be occupied during performance of work under this Contract. If needed, occupancy notifications will be posted in a prominent location in the work area.

Before work starts, arrange with the Contracting Officer a sequence of procedures, means of access, space required for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 LOCATION OF UNDERGROUND UTILITIES

Obtain AF Form 103 permits prior to start of excavation and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

1.5.1 Notification Prior to Excavation

Notify the Contracting Officer at least 5 days prior to starting excavation work.

1.6 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within 20 miles from the construction site.

Provide a Salvage Plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage.

Use a system of property control that is approved by the Contracting Officer. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- END OF SECTION –

SECTION 01 14 00

WORK RESTRICTIONS

11/22, CHG 5: 05/25

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals List of Contact Personnel; Personnel List; Vehicle List

1.2 SPECIAL SCHEDULING REQUIREMENTS

Permission to interrupt any Activity roads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, including delivery vehicles, are clearly identified with their company name.

a. Subcontractors and Personnel Contacts: Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

b. Identification Badges and Installation Access: Application for and use of badges will be as directed. Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification (Form I-9). Immediately report instances of lost or stolen badges to the Contracting Officer. Personnel must be able to meet REAL ID Act of 2005 requirements to obtain access to base.

c. No Smoking Policy: Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.1 Working Hours

Regular working hours must remain between 7:30 a.m. and 4:30 p.m., unless requested in advance and authorized by the CO, Monday through Friday, excluding Federal holidays. If the Contractor desires to work during periods other than listed, they shall make their request to the Contracting Officer 3-workdays in advance. If the Government inspection forces are not required or such forces are reasonable available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days; however if Government inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, actual cost of inspection at overtime rates will be charged to the Contractor. These adjustments to the Contract price may be made periodically as directed by the Contracting Officer. Contractor personnel must provide 4SLS/MAF, 5- 4352, 3 days’ notice prior to the requested day of entry to the SLC-4 complex.

1.3.2 Base Exercises

http://www.uscis.gov/portal/site/uscisbysearchingorselecting

Work during Vandenberg Space Force Base launches may be slowed down or shut down completely. The contractor's progress schedule shall represent delays due to Framelight periods. The most common work stoppage is a “Framelight” period. Work is restricted in designated areas beginning 48 hours prior to scheduled liftoff and up to 24 hours “post liftoff”.

Framelights may be extended due to weather and/or mission needs with little to no notification prior to their expected release date and time. In addition, the Government may combine multiple missions into longer Framelight periods beyond the common duration. During any Framelight period, we suspend all high voltage switching and any excavation within 15 feet of underground utilities unless a site-specific waiver is obtained.

The Government anticipates approximately one (1) Framelight period every 10-13 days, but the operations tempo may increase or decrease in any given month. All costs associated with mandatory work stoppages and Framelight periods for the duration of the project must be included in the bid price. The Contractor is responsible for researching and planning Framelight periods during the entire duration of its proposed schedule. No additional compensation or extension to the Contract performance period will be given as a result of an average of quantity of work stoppages.

The Contractor may be required to, without advance notice, move work to an alternate location (if possible). The Contractor shall be prepared to increase or decrease their work forces with appropriate trades to perform work in the relocated work areas at no additional cost to the Government.

The Contractor shall notify the Contracting Officer and 30th CES Project Manager in writing by the close of the next business day when a mandatory work stoppage occurs for recording purposes. Otherwise, the work stoppage will not be credited to the Contractor.

1.3.3 Utility Cutovers and Interruptions

a. Schedule all utility outages and secure approval of these outages from the CO at least five workdays in advance of the outage.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Any project involving contact with connection to or demolition of any water or sewer systems must contact both American Water and 30CES/CEO to coordinate efforts. Typically, all work on these systems must be performed by American Water as system owner. All American Water standards shall be followed, and all requirements shall be met, with compliance documented through the 30 CES PM and CO.

American Water (805) 734-0043

30CES/CEOER (805) 606-0739

d. Utilities directly required to complete the Contract will be provided, if available, to the Contractor without charge unless indicated otherwise. Any temporary connections or lines that are required shall be installed, maintained, and removed by the Contractor at their own expense and in a manner satisfactory to the 30CES PM and 30CES/CEO. Before any temporary connections are made, the contractor shall obtain approval from the Utility Shop (30CES/CEOIU, (805) 606-5885) for gas, water and sewer connections and Exterior Electric (30CES/CEOIE, (805) 606-2241) for electrical connections. Contractor shall remove all temporary utilities before final acceptance.

e. Any excessive usage or abuse of base provided utilities may result in revocation of this privilege at the CO or 30CES PM’s discretion with written notification. Any further utility costs after the date of revocation will be solely the contractor’s responsibility to obtain and pay for.

1.4 SECURITY REQUIREMENTS

The Contractor shall obtain all passes, badges, decals, or other identification media required for security clearance to areas where work is expected to be performed. Obtain vehicle and individual identification media at the Pass and Registration Section, 30 SFS/S5SP, Building 11777, (805) 606-1853. Identification media shall be surrendered to the Pass and Registration Section upon termination of the Contract, or termination of an individual’s employment with the Contractor. The Contractor must notify the CO when all Identification Media is surrendered before final payment is issued.

If work is to be performed in a restricted controlled area, the Contractor must comply with the entry control policies of that area. The Contractor and their employees are required to have at least a National Agency Check. In the event the Contractor cannot provide personnel able to comply with entry requirements, they may be terminated in accordance with the terms and conditions of the contract. It is the Contractor’s responsibility to coordinate with the appropriate security officials/area owner at each construction site at least 5 workdays prior to start of Contract performance. For information on security services, contact personnel Security Section, SLD30/IP, (805) 605-0766.

1.4.1 Personnel List

Submit for approval, at least 15 days prior to the desired date of entry, an original alphabetical list of personnel who require entry into Government property to perform work on the project. Personnel must be able to meet REAL ID Act of 2005 requirements to obtain access to base. Furnish for each person:

a. Name

b. Date and place of birth

c. Citizenship

d. Home address

e. Social security number

f. Current pass expiration date

g. Naturalization or Alien Registration number

1.4.2 Personnel EAL Submittal

When work is in a secure location, a second personnel list in the form of an EAL will be required to be submitted by the contractor. The EAL format will be provided by the government. Documents Acceptable for Proof of Citizenship:

a. Birth registration card

b. Certificate of live birth, birth certificate

c. Certificate of Naturalization

d. Certificate of registration

e. DD-214 (Must Cite Birthplace)

f. DD Form 4 (Contract for Enlistment and Must Cite Birthplace)

g. DD 1966 (Application for Enlistment)

h. Military discharge papers (must cite birthplace)

i. Delayed birth certificate

j. Hawaii certificate of foreign birth

k. Hospital birth certificate

l. Marriage license certificate

m. Merchant marine certificate

n. Military officer ID card

o. Notification of birth registration

p. USA passport

1.4.3 Pass Denial

The following is a list of causes for Barment and Installation Pass Denial:

a. Is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

b. Is individual's name appears on any Federal or State agency's watch list or hit list for criminal behavior or terrorist activity.

c. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S.

Government by force.

d. The individual has an active warrant.

e. The individual is barred by another DoD Installation/Activity.

f. The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

g. The individual has been convicted of a firearms or explosive violation.

h. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug distribution.

i. Has a felony conviction within the last 10 years.

j. Persons with an arrest for the above offenses, but where no disposition is listed on the criminal history report, will be required to provide legal documents showing disposition. If the disposition or severity is dismissed, not filed or adjudicated, the pass may be issued. If the disposition or severity is guilty or not provided, the pass will be denied.

k. Any situation not covered in paragraphs a-j that is deemed to have a potential detrimental impact on good order or discipline may be grounds for pass denial.

1.4.4 Base Pass Rebuttal

Base pass denial exceptions may be approved on a case-by-case basis by the 30 SFS/CC, 30 MSG/CC, 30 MSG/CD, 30 SLD/CC or 30 SLD/CV. Request for reconsideration/rebuttal, individuals denied a base pass may present factors in extenuation, mitigation or defense to the 30 SFS Police Services office in a letter of rebuttal. The 30 SFS/S3 superintendent will coordinate and staff the rebuttal package through the 30 SFS/CC, 30 SLD/JA and to the 30 MSG/CC or 30 MSG/CD, who will determine the final disposition on the individual's request for a base pass. When all rebuttal actions are complete, the package will be forwarded to 30 SFS/S3L for disposition and filing.

1.4.5 After Contract Completion

Ensure the return of contractor passes, restricted area badges (RABs), Line Badges and Common Access Cards (CACs) from contractors upon completion of the contract or when individual contract employees are no longer authorized to have them. The contracting officer will ensure these media items are turned over to personnel at the issuing office.

Not Used

PART 3 EXECUTION

SECTION 01 20 00.00 20

PRICE AND PAYMENT PROCEDURES

11/11

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

Not Applicable

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 (2009) Construction Equipment Ownership and Operating Expense Schedule

1.2 SUBMITTALS

SD-01 Preconstruction Submittals Schedule of Prices

1.3 SCHEDULE OF PRICES

1.3.1 Data Required

This contract requires the use of a cost-loaded Network Analysis Schedule (NAS). The information required for the Schedule of Prices will be entered as an integral part of the Network Analysis Schedule. Within 15 calendar days of notice of award, prepare and deliver to the Contracting Officer a Schedule of Prices (construction contract) as directed by the Contracting Officer. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs shall be summarized and totals provided for each construction category.

1.3.2 Payment Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. The Schedule of Prices must be fully developed with detailed construction line items. The complete design and construction Schedule of Prices must be submitted and accepted prior to starting construction work.

a. Primary Facilities Cost Breakdown: Identify the cost for site work and include incidental work to the five ft line.

Identify costs for the building(s) and include work out to the five ft line. Work to the five ft line shall include construction encompassed within a theoretical line five ft from the face of exterior walls and shall include attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 5 ft line.

b. Supporting Facilities Cost Breakdown: Defined as site work, including incidental work, outside the five foot line.

1.3.3 Real Property Assets

The Government will provide the Draft DD Form 1354, Transfer and Acceptance of Military Real Property filled in with the appropriate Real Property Unique Identifiers (RPUID) and related construction Category Codes to summarize the designed real property assets that apply to this contract.

The Contractor shall meet with the Contracting Officer and the Real Property Accounting Officer during the Pre- Construction Meeting and the Project Closeout Meetings to modify and include any necessary changes to the DD Form 1354. The Contractor shall provide the Interim DD Form 1354 that uses the appropriate division of the RPUIDs/ Category Codes to represent the final constructed facility and include all associated cost. Coordinate the Contractor's Price and Payment structure with the structure of the RPUIDs/ Category Codes.

Divide detailed asset breakdown into the RPUIDs and related construction Category Codes and populate associated costs which represent all aspects of the work. Where assets diverge into multiple RPUID/ Category Codes, divide the asset and provide the proportion of the assets in each RPUID/ Category Code. Assets and related RPUID/ Category Codes may be modified by the Contracting Officer as necessary during course of the work.

Coordinate identification and proportion of these assets with the Government Real Property Accounting Officer.

Cost data accumulated under this section is required in the preparation of DD Form 1354.

1.3.4 Schedule Requirements for HVAC TAB

The field work Section 23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC shall be broken down in the Schedule of Prices and in the Construction Progress Documentation by separate line items which reflect measurable deliverables. Specific payment percentages for each line item shall be determined on a case-by-case basis for each contract. The line items shall be as follows:

a. Approval of Design Review Report: The TABS Agency is required to conduct a review of the project plans and specifications to identify any feature, or the lack thereof, that would preclude successful testing and balancing of the project HVAC systems. The resulting findings shall be submitted to the Government to allow correction of the design. The progress payment shall be issued after review and approval of the report.

b. Approval of the pre-field engineering report: The TABS Agency submits a report which outlines the scope of field work. The report shall contain details of what systems will be tested, procedures to be used, sample report forms for reporting test results and a quality control checklist of work items that must be completed before TABS field work commences.

c. Season I field work: Incremental payments are issued as the TABS field work progresses. The TABS Agency mobilizes to the project site and executes the field work as outlined in the pre-field engineering report. The HVAC water and air systems are balanced, and operational data shall be collected for one seasonal condition (either summer or winter depending on project timing).

d. Approval of Season I report: On completion of the Season I field work, the data is compiled into a report and submitted to the Government. The report is reviewed, and approved, after ensuring compliance with the pre-field engineering report scope of work.

e. Completion of Season I field QA check: Contract QC and Government representatives meet the TABS Agency at the jobsite to retest portions of the systems reported in the Season I report. The purpose of these tests are to validate the accuracy and completeness of the previously submitted Season I report.

f. Approval of Season II report: The TABS Agency completes all Season II field work, which is normally comprised mainly of taking heat transfer temperature readings, in the season opposite of that under which Season I performance data was compiled. This data shall be compiled into a report and submitted to the Government. On completion of submittal review to ensure compliance with the pre-field engineering report scope, progress payment is issued. Progress payment is less than that issued for the Season I report since most of the water and air balancing work effort is completed under Season I.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27, Prompt Payment Construction Contracts and FAR

52.232-5, Payments Under Fixed-Price Construction Contracts. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, showing in summary form, the basis for arriving at the amount of the invoice. Form shall include certification by Contractor and Quality Control (QC) Manager.

b. Updated Project Schedule and reports required by the contract.

c. Contractor Safety Self Evaluation Checklist.

d. Other supporting documents as requested.

e. Updated copy of submittal register.

f. Solid Waste Disposal Report

g. Certified Payrolls

h. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

1.5.2 Submission of Invoices

If DFARS Clause 5252.232-7006 is included in the contract, provide the documents listed in paragraph CONTENT OF INVOICE in their entirety as attachments in Wide Area Workflow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments.

If a document cannot be attached in WAWF due to system or size restriction, provide it as instructed by the Contracting Officer.

1.5.3 Final Invoice

a. A final invoice shall be accompanied by the certification required by DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the

Contractor's Final Release. If the Contractor is incorporated, the Final Release shall contain the corporate seal. An officer of the corporation shall sign, and the corporate secretary shall certify the Final Release.

b. For final invoices being submitted via WAWF, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of Transportation of Supplies by Sea has been confirmed by the Contracting Officer, the Contractor shall then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in WAWF.

c. Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR 32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment shall be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), transformers, CT cabinets, generators, and high-voltage electrical cable.

Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation shall be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with the Schedule of Prices requirement of this contract. Requests for progress payment consideration for such items shall be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation shall be stored either in Hawaii, Guam, Puerto Rico, or the Continental United States. Other locations are subject to written approval by the Contracting Officer.

SECTION 01 32 01.00 10

PROJECT SCHEDULE

08/23, CHG 1: 08/24

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 29R-03 (2011) Forensic Schedule Analysis

AACE 52R-06

(2006) Time Impact Analysis - As Applied in Construction

AACE 84R-13

(2015) Planning and Accounting for Adverse Weather

AMERICAN SOCIETY OF CIVIL ENGINEERS (ASCE)

ASCE 67-17 (2017) Schedule Delay Analysis

ER 1-1-11 (2017) Administration – Project Schedules

SD-01 Preconstruction Submittals

Project Scheduler Qualifications; G

Preliminary Project Schedule; G

Initial Project Schedule; G

Periodic Schedule Update; G

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of 2-year’s experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification. Representatives must have a comprehensive knowledge of CPM scheduling principles and application.

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required sdef file must be created and supported by the software manufacturer.

3.1 GENERAL REQUIREMENTS

Prepare for approval a Cost Loaded Project Schedule, as specified herein, pursuant to FAR Clause 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all scheduled activities. The scheduling of the entire project is required. The scheduling of the design and construction project is the responsibility of the Contractor. Designers, Subcontractors, suppliers, and Contractor management personnel must actively participate in developing and maintaining an accurate Project Schedule.

Provide a schedule that is forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules. Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.1.1 Scheduling Expectations Kickoff Meeting (SEKO)

In conjunction with the post award conference or pre-construction conference the Government and the Contractor will hold a separate and distinct Scheduling Expectations Kickoff Meeting (SEKO). The intent of this meeting is for the Government to review with the contractor the requirements of the scheduling specification, communicate the Government’s expectations regarding the schedule development and management, and answer any questions regarding the schedule development and management, and answer any questions the Contractor may have regarding the schedule requirements.

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract CLIN must equal the value of the

CLIN.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading. Activities with negative cost loading are not allowed. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer

3.2.2 Cost Loading of Submittals

No costs are to be assigned to activities for the preparation, review, or approval of submittals, except as described under paragraph COST LOADING OF CLOSEOUT ACTIVITIES, paragraph AS-BUILT Drawings, design submittals, and paragraph O&M Manuals.

3.2.3 Withholdings/Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial, or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the CO directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Develop the Cost Loaded Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine the appropriate level of detail:

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities may have Original Durations (OD) greater than 20 workdays or 30 calendar days.

3.3.3 Design and Permit Activities

Include design and permit activities with the necessary conferences and follow-up actions and design package submission dates. Include the design schedule in the project schedule, showing the sequence of events involve in carrying out the project design tasks within the specific contract period. Provide a detailed level of scheduling sufficient to identify all major design tasks, including those that control the flow of work. Also include review and correction periods associated with each item.

3.3.4 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.5 Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates.

a. Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

b. Submission of mechanical/electrical/information systems layout drawings.

c. Long procurement activities

d. Submission and approval of O & M manuals.

e. Submission and approval of as-built drawings.

f. Submission and approval of DD1354 data and installed equipment lists.

g. Performance Verification testing.

h. Other systems testing, if required.

i. Contractor's pre-final inspection.

j. Correction of punch list from Contractor's pre-final inspection.

k. Government's pre-final inspection.

l. Correction of punch list from Government's pre-final inspection.

m. Final inspection.

n. Submission, review and acceptance of features requiring design completion Submission, review and acceptance of design packages.

3.3.6 Government Activities

Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, acceptance, design reviews, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.7 Standard Activity Coding Dictionary

Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11. This exact structure is mandatory. Develop and assign all Activity Codes to activities as detailed herein.

The SDEF format is as follows:

Field Activity Code Length Description

1 WRKP 3 Workers per day

2 RESP 4 Responsible Party

3 Area 4 Area of Work

4 MODF 6 Modification Number

5 BIDI 6 Bid Item (CLIN)

6 PHAS 2 Phase of work

7 CATW 1 Category of Work

8 FOW 20 Feature of work*

Some systems require that Feature of Work values be placed in several activity code fields. The notation shown is for Primavera P6. Refer to the specific software guidelines with respect to the Feature of Work field requirements.

a. Workers Per Day (WRKP): Assign Workers per Day for all field construction or direct work activities, if directed by the Contracting Officer. Workers per day is based on the average number of workers expected each day to perform a task for the duration of that activity.

b. Responsible Party Coding (RESP): Assign responsibility code for all activities to the Prime Contractors, Subcontractor(s) or Government agency(ies) responsible for performing the activity.

1) Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, Government Design Reviews, environmental permit approvals by State regulators, Government Furnished Property/Equipment (GFP) and Notice to Proceed (NTP) for phasing requirements.

2) Activities cannot have more than one Responsibility Code. Examples of acceptable activity code values are:

DOR (for designer of record); ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for Government)

c. Area of Work Coding (AREA): Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

Activities cannot have more than one Work Area Code.

d. Modification Number (MODF): Assign a Modification Number Code to any activity or sequence of activities added to the schedule because of a Contract Modification, when approved by Contracting Officer.

Key all Code values to the Government’s modification numbering system. An activity can have only one Modification number code.

e. Bid Item Coding (BIDI): Assign a Bid Item Code to all activities using the Contract Line-item Number (CLIN) to which the activity belongs, even when an activity is not cost- loaded. An activity can have only one BIDI Code.

f. Phase of Work Coding (PHAS): Assign Phase of Work Code to all activities. Examples of Phases of Work are design phase, procurement phase and construction phase. Each activity can have only one Phase of Work code.

1) Code proposed fast-track design and construction phases proposed to allow filtering and organizing the schedule by fast-track design and construction packages.

2) If the contract specifies phasing with separately defined performance periods, identify a Phase Code to allow filtering and organizing the schedule accordingly.

g. Category of Work Coding (CATW): Assign a Category of Work Code to all activities. Category of Work Codes include, but are not limited to design, design submittal, design reviews, review conferences, permits, construction submittal, procurement, fabrication, weather sensitive installation, non-weather sensitive installation, start-up, and testing activities. Each activity can have no more than one Category of Work Code.

h. Feature of Work Coding (FOW): Assign a Feature of Work Code to appropriate activities based on the Definable Feature of Work to which the activity belongs based on the approved QC plan. Definable Feature of Work is defined in Section 01 45 00 QUALITY CONTROL. An activity can have only one Feature of Work Code.

3.3.8 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or affect network logic are prohibited. No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case-by-case basis.

a. Project Start Date Milestone and Constraint

The first activity in the project schedule must be a start milestone titled "NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

b. End Project Finish Milestone and Constraint

The last activity in the schedule must be a finish milestone titled "End Project."

Constrain the project schedule to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "End Project" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate Government activities to support a Contractor's early completion.

c. Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

1) Start Phase

Use a start milestone as the first activity for a project phase. Call the start milestone "Start Phase X" where "X" refers to the phase of work.

2) End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

3.3.9 Calendars

Schedule activities on a Calendar to which the activity logically belongs. Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc.

Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays. Develop Seasonal Calendar(s) and assign to seasonally affected activities as applicable.

If an activity is weather sensitive, it should be assigned to a calendar showing non-workdays on a monthly basis, with the non-workdays selected at random across the weeks of the calendar, using the anticipated days provided in the contract clause TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Assign non-workdays over a seven-day week as weather records are compiled on seven-day weeks, which may cause some of the weather-related non-workdays to fall on weekends.

3.3.10 Open Ended Logic

Only two open ended activities are allowed: the first activity "NTP Acknowledged" may have no predecessor logic, and the last activity -"End Project" may have no successor logic.

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

3.3.11 Default Progress Data Disallowed

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updates of the percentage complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the Contractor Quality Control Reports. Failure to document the AS and AF dates in the Daily Quality Control report will result in disapproval of the Contractor's schedule.

3.3.12 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Address out of sequence progress or logic changes in the Narrative Report and in the periodic schedule update meetings.

3.3.13 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

3.3.14 Original Durations

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

3.3.15 Leads, Lags, and Start to Finish Relationships

Lags must be reasonable as determined by the Government and not used in place of realistic original durations, must not be in place to artificially absorb float, or to replace proper schedule logic.

a. Leads (negative lags) are prohibited.

b. Start to Finish (SF) relationships are prohibited.

3.3.16 Retained Logic

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence progress). Software features that in effect cut the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not allowed.

3.3.17 Percent Complete

Update the percentage complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management.

3.3.18 Remaining Duration

Update the remaining duration for each activity based on the number of estimated workdays it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

3.3.19 Cost Loading of Closeout Activities

Cost load the “Correction of punch list from Government pre-final inspection” activity(ies) not less than 1 percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the Government’s verification of completion and correction of all punch list work identified during the Government per-final inspections(s)

a. As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, cost load the “Submission and approval of as-built drawings” activity not less than $35,000 or 1 percent of the present contract value, whichever is greater, up to $200,000. Activity will be declared 100 percent complete upon the Government’s Approval.

b. O&M Manuals

Cost load the “Submission and approval of O&M Manuals” activity not less than $20,000. Activity will be declared 100 percent complete upon the Government’s approval of all O&M Manuals.

3.3.20 Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and man hours) and the Government agreeing that the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD/DVD, reports, and network diagrams required for each submission are contained in paragraph SUBMISSION REQUIREMENTS. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, then the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

3.4.1 Preliminary Project Schedule Submission

Within 10 calendar days after the NTP is acknowledged submit the Preliminary Project Schedule defining the planned operations detailed for the first 90 calendar days for approval. The approved Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Coast load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. The Preliminary Project Schedule may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as design activities, planned submissions of all early design packages, permitting activities, design review conference activities, and other non-construction activities intended to occur within the first 90 calendar days. Government acceptance of the associated design package(s) and all other specified Program and Plan approvals must occur prior to any planned construction activities. Activity code any activities that are summary in nature after the first 90 calendar days with Bid Item (CLIN) code (BIDI), Responsibility Code (RESP) and Feature of Work code (FOW).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 42 calendar days after notice to proceed is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. In the design-build schedule, include detailed design and permitting activities, including but not limited to identification of individual design packages, design submission, reviews and conferences; permit submissions and any required Government actions; and long lead item acquisition prior to design completion. Also cover in the initial design-build schedule for the entire construction effort with as much detail as is known at the time but, as a minimum, include all construction start and completion milestones, and detailed construction activities through the dry-in, including all activity coding and cost loading. Include the remaining construction, including cost loading, but it may be scheduled summary in nature. As the design proceeds and design packages are developed, fully detail the remaining construction activities concurrent with the monthly schedule updating process. Constrain construction activities by Government acceptance of associated designs.

When the design is complete,…