Attachment 11 - Guidance to Determine the Number of Families FINAL.pdf
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- Solicitation number
- 2081627
- Issued by
- Cayuga County, Chautauqua County, Clinton County, Essex County, Greene County, Herkimer County, Kings County, Lewis County, Livingston County, Madison County, Nassau County, Onondaga County, Orleans County, Queens County, Rensselaer County, Richmond County, Rockland County, St. Lawrence County, Saratoga County, Schenectady County, Schuyler County, New York
About this file
This document is Attachment 11 - Guidance to Determine the Number of Families to be Served, which provides guidance to applicants responding to the Request for Proposals (RFP) released by the New York State Office of Children and Family Services (OCFS) to provide Healthy Families New York (HFNY) home visiting services, including the Healthy Families America (HFA) Child Welfare Protocols, to unserved counties in New York State. The RFP expands the availability of HFNY services by expanding enrollment of children up to 24 months of age when referred by child welfare and adding programs in 21 unserved counties. The RFP indicates that a total of approximately $9 million annually will be available to fund proposals to serve the targeted counties, with annual awards of up to $500,000 per county based on the number of families to be served. The applicant's proposal should propose to serve the equivalent of up to 15 percent of Medicaid births in their county(ies).
This RFP has Service-Disabled Veteran-Owned Set Aside, Minority Owned Sub-Contracting Goal of 15%, Women Owned Sub-Contracting Goal of 15%, and Service-Disabled Veteran-Owned Business Contracting Goal of 6%. The submission deadline is June 10, 2022, and the contract term is October 1, 2022 to September 30, 2027.
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Attachment 11 Guidance to Determine the Number of Families to be Served
The following will help applicants determine how many families could be served at any one time and the recommended number of assessments needed to reach and maintain capacity. The cost per family for HFNY is currently estimated at $7,200 in upstate New York areas, $7,600 for Mid- Hudson areas and $8,000 for New York City programs, not including the required match funding or in-kind services. Every full-time worker should serve approximately 15 families at any one time.
Related formulas:
The minimum number of families to be assessed during the contract period.
This should include an estimate of the average number of assessments that the Home Visitor will conduct each month in order for the program to achieve and maintain full capacity with the number of families to be served. This must take into account the projected acceptance rate (percentage of assessed families who actually enroll in home visiting services) and projected retention rate (percentage of enrolled families who remain in the program after one year). For capacity, consider that generally, programs have been successful at serving the number of families equivalent to 10 to 15 percent of Medicaid births in the county or counties proposed to be served.
The number of families to be enrolled in home visiting services at any one time.
The average caseload for each full-time Family Support Specialist is 15 families. Use this information and the number of Family Support Specialists listed in the projected budget to determine the program’s capacity of the number of families that it can serve at any one time.
The total number of families to be enrolled in home visiting services during the entire contract period. This takes into account the program’s capacity to serve families and the projected retention rate. Since the performance indicator is that the program retains at least 50% of its families for one year, this figure should be from 100% of program capacity to 150% of program capacity.
Use the information in column 1 and 4 in the following chart to help determine the number of assessments needed to achieve and maintain the program’s capacity in a year’s time.
Required Number of Assessments to Support a Program’s Capacity
Proposed Capacity
Estimated Year 1
Positive Referred Screens
Estimated Quarterly
Positive Referred Screens
Estimated Year 1
Assessments
Estimated Quarterly
Assessments
50 199 50 75 19
60 239 60 90 22
70 279 70 104 26
80 318 80 119 30
90 358 90 134 34
100 398 100 149 37
110 438 109 164 41
120 478 119 179 45
130 517 129 194 49
140 557 139 209 52
150 597 149 224 56
160 637 159 239 60
170 667 169 254 63
180 719 179 269 67
190 756 189 284 71
200 796 199 299 75
210 839 209 313 78
220 876 219 328 82
230 915 229 343 86
240 955 239 358 90
250 995 249 373 93
File details come from the government source that posted it. Updated .