Attachment 10 - Acronyms Abbreviations and Definitions.docx

Global Canine Services (GCS) IDIQ Contract Attachment 10 - Acronyms, Abbreviations, & Definitions

U.S. DEPARTMENT OF STATE

GLOBAL CANINE SERVICES (GCS) IDIQ

ATTACHMENT 10

ACRONYMS, ABBREVIATIONS, AND DEFINITIONS

Version: 4/26/2022

ACRONYMS

A

B

C

D

E

F

G

H

I

Providers’ Association

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

TERM

DEFINITION

Accountable property

The term "accountable property" refers to property that must be tracked on property records, including capitalized property, inventoried as required, that meets the following criteria: (1) Regardless of cost: (a) Government accountable property on loan; (b) motor vehicles; (c) aircraft; (c) boats; (e) heritage assets; (f) leased property; (g) weapons, aiming, and night-vision optics; (h) sensitive personal property; (i) protective personnel equipment (helmets, vests, etc.); (j) classified or unclassified CPUs, monitors, and laptop computers; (k) all personal property located in warehouse or storeroom; (l) two-way mobile radio systems with programmed frequencies such as emergency and evacuation or local guard force channels; (m) fuel; (n) furniture and equipment in residence; (o) fire extinguishers; and (p) munitions list items; (2) serialized property having an acquisition cost of $500 or greater per item; and (3) nonexpendable personal property with an acquisition cost of $5,000 or more per item.

Award Date

Date of finalizing signature.

Boots on Ground (BOG)

“Boots on Ground” refers to any contract employee that is on the ground at the place of performance in any status. This term is referenced for accountability purposes. This term encompasses both prime and subcontractors.

Cannibalization

The term "cannibalization" refers to removing parts from a working piece of equipment which thereby renders this working piece of equipment inoperable. However, removing working parts from inoperable equipment to fix another piece of equipment is not considered cannibalization.

Collection site

The term "collection site" refers to a place where donors present themselves for the purpose of providing a specimen.

Construction

The term "construction" means construction, alteration, or repair (including, dredging, excavating, and painting) of buildings, structures, or other real property. For purposes of this definition, the terms "buildings, structures, or other real property" include but are not limited to improvements of all types, such as bridges, dams, plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations, railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties, breakwaters, levees, canals, and channels. Construction does not include the manufacture, production, furnishing, construction, alteration, and repair, processing or assembling of vessels, aircraft, or other kinds of personal property.

Contingency operations

See 10 U.S.C. 101(a) (13) for the exact definition. The term "contingency operation" generally refers to a military operation that (A) is designated by the Secretary of Defense as an operation in which members of the armed forces are or may become involved in military actions, operations, or (B) results in the call or order to, or retention on, active duty of members of the uniformed services under any provisions of law during a war or during a national emergency declared by the President or Congress.

Contractor Personnel

The term "contractor personnel" is any contract employee carrying out services under this contract. This term encompasses both prime and subcontractors.

Contractor-Acquired Property (CAP)

The term "Contractor-acquired property” means property acquired, fabricated, or otherwise provided by the Vendor for performing a contract, and to which the Government has title.

Controlled substance

The term "controlled substance" is a drug or chemical substance whose possession and use are regulated under the Controlled Substances Act (CSA). Androgenic anabolic steroids are controlled substances and classified as Schedule III drugs under CSA.

Demobilization

Actions required by the contractor to remove personnel or equipment from a Task Order location at the end of the period of performance or upon notification from the Government.

Dilute Specimen

The term "dilute specimen" is a urine specimen with creatinine and specific gravity values that are lower than expected but are still within the physiologically producible ranges of human urine.

Diplomatic Passport

The term "Diplomatic passport" refers to a Government Issued passport issued for work-related travel. However, diplomatic immunity only comes when the privilege of diplomatic status is granted by the county to which the diplomatic status is claimed. It is not implied by holding such a passport. Diplomatic passport holders must adhere to the same procedures as other U.S. passport t holders.

Donor

The term "donor" refers to the individual from whom a specimen is collected.

Drug

The term "drug" means: a substance that is used for medicine; is a controlled substance.

End Date

The last date of awarded performance.

Expendable property

The term "expendable property" means that property which, when put in use, is consumed, loses its identity, or becomes an integral part of another item of property. Examples are guard force uniforms and footwear.

Full Operating Capacity (FOC)

The end of the transition period. From FOC date onward, all contract terms and conditions are fully enforced.

Government-Furnished Property (GFE)

The term "Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government Licensed Commercial Entity

A private or publicly shared business that maintains a government issued authority to possess and deploy firearms to designated employees in accordance of their position.

Government Property

The term "Government property" means all property owned or leased by the Government. Government property includes both Government-provided or -furnished and Contractor-acquired property (CAP) if the CAP is a deliverable under a cost contract when accepted by the US Government for continued use under the contract (reference 48 CFR 45.101).

Harmful substances

The term "harmful substances" means those chemicals present in the workplace which are capable of causing harm. In this definition, the term chemicals include dusts, mixtures, and common materials such as paints, fuels, and solvents.

High Risk/High Threat Environment

The term ‘‘high risk, high threat environment" means an environment, that among other factors, is - (A) located in a country - (i) with high to critical levels of political violence and terrorism; and (ii) the government of which lacks the ability or willingness to provide adequate security. This excludes, by definition, any/all locations within the United States.

Initial Operating Capacity

Initial operating capacity (IOC) is the date a contract company/contractor takes over performance from either the incumbent or the Government. The IOC date also marks the end of the mobilization period and the work required to meet Full Operating Capacity (FOC). Initial Operating Capacity will coincide with the changeover from the incumbent contract company to the new task order awardee (this includes transition periods of the same contract company with new award).

Labor Category

The term "Labor Category" or “LCat” refers to the categories given to group of contract line items (CLIN) of this contract. The three categories are identified as; Protective (P), Guard (G), and Support (S). The below are the following positions which fall under the respective labor category Protective (P) – Guard (G) - Support (S) -

Locally-Engaged Staff

The term "locally-engaged staff" is a general term used of Foreign Service Nationals, as well as some US citizens who ordinarily reside in the host country and are thus subject to its labor law.

Loss of Government Property

The term "loss of Government property" means unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government's expected economic benefits of the property. Loss of Government property includes, but is not limited to- (1) Items that cannot be found after a reasonable search; (2) Theft; (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Maintained

The term "maintained" means to keep in a condition of good repair and efficiency: preserve, inspect, calibrate, upgrade, update, care for, protect, service, and/or repair.

Material

The term "material" means property that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract. It includes assemblies, components, parts, raw and processed materials, and small tools and supplies that may be consumed in normal use in performing a contractor the equipment necessary for a particular activity.

Medical Review Officer

The Medical Review Officer is a licensed physician who reviews, verifies, and reports a specimen test result to the Department of State.

Medication

Per this contract, the term "medication" encompasses drugs, substances, and medicines, legal or illegal, and over-the-counter or prescribed.

Mobilization

This is the start of the performance period to Initial Operating Capacity (IOC). This period may include all tasks and efforts necessary to prepare for IOC, e.g. recruitment, logistics, planning, and analysis, etc. Mobilization does not include providing direct services at the task order location of performance.

Official Passport

The term "Official Passport" refers to a government-issued passport for work-related travel. Official passport holders must adhere to the same procedures as other US passport holders.

On-the-Job Training

Observational learning on the normal work routine related to the contractor personnel position.

Period of Performance

The segment of time outlined by the task order Contracting Officer in which services are provided. The period of performance is specified in the task order award and may differ from the contract award date.

Post/Venue

The term "post/venue" refers to the command post, guard house, guard shack, or point of control used in performing guard security services.

Properly relieved

The term "properly relieved" means that an authorized individual has come to take your place or has told you that the watch/work is no longer necessary.

Protective security experience

The term "protective security experience" means having armed personal in a protective role (e.g., bodyguard, armed security, armed convoy, or motorcade protection experience.

Provide

The term "provide" means to furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

Quarterly

An event occurring four times a year (e.g., based on an individual’s boots on ground date or date of deliverable) roughly equally spaced apart not to exceed a period of 90 days in between events.

Refresher Training

Training conducted at the Task Order place of performance covering key WPS III curriculum subjects covered during basic training and identified in Attachment 2, Training, including any new applicable procedures, policies, and topics, to include training criteria provided by DS/OPO/WPS or DS/RSO.

Resources

The term "resources" includes labor and non-labor (i.e., people, canines, information, facilities, equipment, materials, etc.).

Roll Call

The process of calling out a list of names to establish who is present. Issuance of orders, guidance, briefings, or trainings commonly follow roll call.

Role 1 medical care

The term "Role 1 medical care" means primary care with limited triage and non-surgical advanced trauma management. Limited pharmacy, no lab, no inpatient holding capability.

Semiannual

Semiannual is a period not to exceed 180 calendar days, and roughly equidistant apart, from the last date of the required event (e.g., includes, but not limited to, deliverables, requirements, standards, and/or tests). Note: Any individual requirement will be based off of the individual’s original BOG date.

Sensitive Property

The term "sensitive property" includes all items, regardless of value, that is potentially dangerous to the public or security if stolen, lost or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, information-technology equipment with memory capability, cameras, and communications equipment.

Specimen

The term "specimen" means fluid or material collected from a donor at the collection site for the purpose of a drug test. Urine is the only specimen allowed for Federal workplace drug testing programs.

Spot Report

A concise narrative report of essential information covering events or conditions that may have a significant and immediate effect on current planning and operations that is afforded the most expeditious means of transmission consent with requisite security.

Subcontractor

The term "subcontractor" means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

Start Date

Beginning of performance period, Effective Date unless changed via modification.

Sustainment Training

Training provided at the Task Order place of performance by the contractor to ensure Contractor personnel remain qualified in all the skills, knowledge, and qualifications outlined in this contract for their position and labor category.

Transition

This is the period of time from Mobilization, through Initial Operating Capacity (IOC), ending with Full Operating Capacity (FOC). The transition period is identified as the time period the contract company is working towards full contract compliance.

Tri-annually

An event occurring three times a year (based on an individual’s boots on grounds date) roughly equally spaced apart not to exceed a period of 120 days in between events.

United States

The term "United States" means its States, the District of Columbia, and its commonwealths, territories, and possessions.

Validation

The term “validation” refers to contractor EDC teams at the canine training facility whose role is to utilize their certified EDC to search all scenarios prior to the beginning of imprinting and/or testing. This ensures that explosive odor is available for canine teams that are partaking in the imprint process and/or test.

Vendor

The term "Vendor" is the contract company (corporation, firm, business, office, conglomerate, etc.) subcontractor, or other party carrying out services under this contract.

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