Attachment 05 - Facility Requirements.docx

Global Canine Services (GCS) IDIQ Contract Attachment 05 – Facility Requirements

U.S. DEPARTMENT OF STATE

GLOBAL CANINE SERVICES (GCS) IDIQ

ATTACHMENT 05

FACILITY REQUIREMENTS

Version: 4/26/2022

Section 1 Canine Training and Kenneling Facility Requirements

1.1 General Requirements

A. The contractor facility shall be within fifty (50) air miles of Dulles International Airport (Sterling, Virginia). The contractor shall maintain a fully functional facility, including operating and maintaining all associated equipment under this contract. Any real estate action conducted prior to notification shall be at the contractor’s expense and not reimbursed by DS. The contractor shall provide a copy of any leasing document(s) to the CO, if applicable. The contractor shall identify all lease termination costs associated with the entire period of performance of this contract. The facility shall be secure, fenced, and/or otherwise protected from unauthorized entrance to the facility and grounds. The contractor will have the ability to be fully operational, meeting all requirements and deliverables, by or before the established transition period.

B. The contractor shall obtain and maintain, without the assistance of DS, all licenses and permits necessary to meet the operational requirements of this contract and all task orders issued hereunder.

C. The contractor facility shall be physically access-controlled by utilizing gates, door keypads, fences, etc. The contractor shall utilize a video surveillance camera system with monitoring capability for security as well as test integrity purposes with a video storage array holding a minimum of one (1) year of backup video footage. All cameras within the facility shall feed into a single integrated system to maintain continuity.

D. The contractor shall maintain an emergency power generation system capable of full operations, to include heating/cooling, of identified vital areas of the facility for a minimum of seventy-two (72) hours in the event of a complete power failure. The Contractor shall identify vital areas of the facility within the Management Plan and will at the minimum include any locations in which include canine overnight kenneling, surgical suites, and network and security infrastructure.

E. The contractor shall implement a policy for visitor access control. At a minimum, this policy shall include a Visitor Access Roster (VAR) for any person(s) anticipated to visit the facility. All VAR requests shall be submitted in writing and a minimum of 24 hours in advance of the anticipated arrival date and time to the designee identified in the policy. Requests shall include 1) the visit purpose, 2) visitor’s sponsor, 3) visitor’s escort, and 4) length of visit. The Contractor shall designate manager(s) that will be responsible for the oversight and implementation of this policy and access control.

F. The grounds and facilities shall only be used for Department of State canine programs or other programs authorized by the CO in writing.

G. The contractor shall provide adequate administrative and financial support to fulfill all necessary requirements.

1.2 Office Space

A. At a minimum, the contractor shall provide and maintain a functional, climate controlled, safe, secure, and sanitary office space to support the contract and operations. Adequate office space shall be provided to all required contractor personnel. Additionally, collocated offices shall be provided for seven (7) DS personnel with controlled access. All offices shall be equipped with Contractor Furnished Equipment (CFE) and all necessary office supplies, as identified in Section C.8.9.2 Office Buildings, Furniture, Equipment, and Supplies of this IDIQ.

1. Adequate warehouse space shall be provided to maintain readily available resources to conduct operations.

2. Office and other facilities located on the grounds shall only house direct billable personnel. Any overhead or non-billable personnel shall be limited to 10 percent of billable contractor staffing physically located at the contractor facility.

1.3 Classroom

A. The contractor shall provide, at a minimum requirement, four (4) seated classroom environments. Each classroom must be equipped with sufficient chairs, tables, and multi-media equipment to provide instruction/briefings to individuals. At a minimum, the contractor shall provide the following classroom spaces:

1. Two (2) classrooms to facilitate twenty (20) individuals and contractor staff providing instruction/briefings.

2. One (1) classroom to facilitate the capacity of thirty (30) individuals and contractor staff providing instruction/briefings.

3. One (1) classroom to facilitate the capacity of ten (10) individuals and contractor staff providing instruction/briefings.

1.4 Veterinary Areas

A. The contractor shall maintain space and safety measures regarding the placement of veterinary areas. The contractor shall maintain all of the requirements to sustain the veterinary needs of the canines and shall be consistent with the contractor’s overall strategy (i.e. overnight kennel, medical equipment, etc.). The contractor shall have the veterinary areas certified by all applicable local, state, and federal agencies by the end of the transition period. The contractor shall be the American Animal Hospital Association (AAHA) by the end of the transition period.

B. In addition, the contractor shall maintain a minimum of two (2) surgical hospitals:

1. One (1) surgical hospital shall be inclusive of radiography/ultrasound equipment and shall be capable of performing all types of canine surgical procedures including, but not limited to emergencies.

2. One (1) surgical hospital shall be a full veterinary hospital capable of performing all types of canine surgical procedures including emergencies and shall contain recovery wards. Furthermore, the hospital shall contain the minimum requirements of a CAT scan, ultrasound, x-ray imaging, secure dispensary, and an administrative/records management area.

3. The contractor shall propose, and be responsible for, any and all other items, areas, property, etc. that may be needed to perform all services associated with this contract.

1.5 Kennel Area

A. The contractor shall maintain indoor kennel facilities collocated with the facility which shall be climate controlled.

B. The indoor kennel facilities shall be capable of a minimum capacity of 94 canines, eight feet by 10 feet (8’x10’), complete with sanitary drainage and waste cleanout capabilities, suitable for extended hours of kenneling.

C. The contractor shall submit a written request for guidance from the contracting officer if it identifies, at any time, the kennel space requirements are not adequate for operations.

D. Temporary kennels may be provided by the contractor for handlers to kennel canines for short periods of time to support breaks or situations when the handler’s intent is to return to the canine within less than four hours. Temporary kennels housing canines shall be in a climate-controlled area and shall be monitored closely with documented welfare checks of each canine every hour at minimum.

E. The facility shall be kept dry and clean and potable water should be provided. It should protect against environmental extremes. The kennel environment should be well ventilated to provide adequate air exchange.

F. A solid wall barrier measuring at least 48 inches high shall separate adjacent kennels. The flooring of each kennel run should be graded and sealed to allow water to run off and prevent standing water.

G. A resting surface of at least 6 inches off the kennel floor shall be in place for the dog to have access to a dry surface. The enclosures, kennels, kennel area, shall be sanitized daily and disinfected daily. Disinfectant solutions must be non-harmful. They shall be used within the manufacture recommended dilution guidelines.

H. A Material Safety Data Sheet (MSDS) concerning the disinfectant agents shall be posted in the facility

1.6 Forensic Chemist Area

A. The contractor shall provide and maintain adequate dedicated space for the placement of forensic equipment, chemicals, and composites, to include an adequate research and development (R&D) area. These areas require explosives storage rooms and magazines in accordance with all applicable local, state, and federal regulations. The contractor will disclose to applicable agencies, their association with the USG when required, to facilitate adherence.

1.7 Outdoor Space

A. The contractor shall maintain adequate outdoor space required for parking of contractor furnished and DS vehicles to support testing of canine’s outdoors as required by the DSORT and the DSOT.

B. Additionally, the contractor shall maintain outdoor space for expanded or advanced canine training, including but not limited to open area searches. The contractor shall maintain the required equipment, maintenance material, and any additional items needed to maintain these spaces.

1.8 Utilities and Facility Maintenance

A. The contractor shall be responsible for all maintenance, repair, and utilities necessary for operations at the contractor facilities. The contractor is responsible solely and shall reconcile all payments to vendors, subcontractors, and consultants used in the performance of the contract in accordance with the vendor’s payment requirements without exception.

B. The contractor shall be responsible for the daily cleaning of all areas of both the interior and exterior of all contractor facilities supporting this contract.

1.9 Contained Canine Training Area

A. The contractor shall maintain an indoor space adequate to conduct off-leash searches. The space shall be large enough to accommodate a minimum of 25 vehicles. The space must be capable of accommodating mass transit vehicles, including, but not limited to busses, rail cars, and cargo containers. Vehicles should have at least 3 feet of clearance on each side in order to provide freedom of movement for canine teams (handler/canine).

B. The contractor shall maintain canine imprinting and training areas for up to ten (10) canines simultaneously, allowing for multiple stages of initial imprint training.

C. The contractor shall ensure adequate space and infrastructure to support reality-based scenario training to include ongoing rotation of training vehicles and additional scenario training aids.

1. Reality based training areas should replicate the environments of the areas/locations of operation, such as vehicle checkpoint, mail room, and marketplace from an austere environment (similar to Iraq and Afghanistan). This area will serve as a training tool to eliminate canine environmental issues.

A. The contractor shall provide information technology services to include maintenance and installation of software and hardware to include personal workstations, network servers, Bluetooth devices, access control hardware, printers, copiers, scanners, and cybersecurity software to protect against system breaches. The contractor must maintain the capability to troubleshoot and resolve routine issues with installed information technology equipment. The contractor shall manage computer network and associated hardware, software, communications, and operating systems necessary for sufficient quality, security, performance, availability, recoverability, and reliability to the end users. The contractor must monitor server performance and capacity management services and ensure sufficient scheduled preventive maintenance for equipment is performed routinely.

B. The contractor shall develop back-up plans and procedural documentation of files necessary to maintain a continuity of operations. The contractor shall be responsible for configuration management, software and hardware changes and upgrades, software patches related to servers and workstations.

C. The contractor shall manage the facility email system and ensure domain names are maintained properly and monitored for misuse that may create vulnerabilities to the network.

D. The contractor shall ensure that all servers, desktops, and laptops are protected by antivirus software, ad blocker, and that adequate firewalls are in place to prevent unwanted intrusion into the computer network system. The contractor shall perform security audits at a minimum on a quarterly basis, as well as when requested by DS personnel. The contractor shall ensure a backup system is established to prevent loss of data and functionality, to mitigate a reduction in service.

E. All information technology services provided by the contractor shall be in full compliance with DOS regulations and in accordance with DOSAR clause 652.239-71 and FAR clause 52.215.2, as stated herein.

2.2 Computer Software

A. The Contractor shall use and input the below stated data, and other data directed, on a DS provided IT solution.

1. EDC training records and related statistical data

2. Veterinarian medical tracking CONUS/OCONUS

3. Travel booking and flight registration

4. Secured maintenance of Personally Identifiable Information (PII)

5. Canine course class registration

A. The contractor shall provide and maintain an Emergency and Evacuation Plan for the purposes of animal life support, sudden illness, or injury at the contractor facility. The Contractor shall also identify emergencies and/or threats that may cause harm to canines and/or personnel within this plan.

B. The contractor shall conduct emergency and evacuation plan drills on, at a minimum, a quarterly basis. These drills shall be documented and approved by the COR prior to conducting the drill.

1. At a minimum, one (1) drill must be a full-scale evacuation drill each performance period.

3.2 Special Safety Concerns

A. Training aids shall be stored and maintained in accordance with all applicable local, state, and federal requirements and standards. The contractor shall possess all applicable local, state, and federal licenses to accomplish all work requirements and efforts under this contract and any task orders issued hereunder prior to award.

B. Any production of Homemade Explosives shall be monitored and tracked by the contractor in accordance with all applicable local, state, federal regulations and standards and shall be reported to DS. The contractor shall be responsible for the disposal of all hazardous waste and/or products generated in the performance of this contract or any task order issued hereunder in accordance with all applicable local, state, and federal regulations.

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