19AQMM22R0127 Amendment 4.pdf

19AQMM22R0127

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

06/06/2022

4. REQUISITION/PURCHASE REQ. NO.

106922D4272

5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Abigail Gustafson

NAME

TEL.

gustafsonab@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM22R0127

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

04/27/2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation Page

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Abigail Gustafson

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

06/06/2022

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

X

19AQMM22R0127 Amendment 004:

1. Incorporates the following revised solicitation document with changes highlighted in yellow.

a. Section H – Special Contract Requirements 6.6.22

i. Add Section H-022 Fixed-Price Task Orders – Variation in Quantity clause.

ii. Revise numbering for subsequent sections.

b. Section C – Performance Work Statement 6.6.22

i. Revise language in Section C.6.F.

2. Provides responses to questions submitted on Wednesday, June 1, 2022.

3. Additional questions are due by Thursday, June 9, 2022, 5:00PM EST.

4. Proposal due date is revised to Wednesday, June 15, 2022, 3:00PM EST.

5. All other terms and conditions are unchanged and remain in full effect.

Section A - Solicitation/Contract Form Identifier Title Date Number of

Pages 1 AQS 19AQMM22R0127.pdf 04/27/2022 2 19AQMM22R0127 A001_Cont_Page.pdf 05/03/2022 3 19AQMM22R0127 Amendment 01.pdf 05/03/2022 4 Attachment 01 - Personnel Qualifications and Responsibilities 5.24.22.docx 05/25/2022 5 GCS IDIQ and GCSC Task Order Responses to Offerors 5.24.22.xlsx 05/25/2022 6 GCSC Task Order - Attachment B - Staffing Table 5.24.22.xlsx 05/25/2022 7 GCSC Task Order - Attachment F - Pricing Table 5.24.22.xlsx 05/25/2022 8 GCSC Task Order - Section L Proposal Instructions 5.24.22.docx 05/25/2022 9 Section C - Performance Work Statement 5.24.22.docx 05/25/2022 10 Section L - Instructions Conditions and Notices to Offerors and Respondents 5.24.22.docx 05/25/2022 11 GCSC Task Order - Attachment A - PWS 5.24.22.docx 05/26/2022 12 19AQMM22R0127 Amendment 2.pdf 05/26/2022 13 Section C - Performance Work Statement 5.26.22.docx 05/26/2022 14 19AQMMA22R0127 Amendment 3.pdf 05/26/2022 15 Section C - Performance Work Statement 6.6.22.docx 06/06/2022 16 Section H - Special Contract Requirements 6.6.22.docx 06/06/2022 17 GCS IDIQ and GCSC Task Order - Responses to Offerors 6.3.22.xlsx 06/06/2022

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this / these address(es):

http://www.acquisition.gov/far/ [https://www.acquisition.gov/ Clause Title Fill-ins

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.230-1 Cost Accounting Standards Notices and Certification.

B-001 - TYPE OF CONTRACT

This Solicitation contemplates a single award indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in Federal Acquisition Regulation (FAR) 16.504 (Indefinite-Quantity Contracts).

The contract type(s) for an individual task order will be one or a combination identified in FAR part 16 (Types of Contracts), depending on one or more of the factors identified in FAR 16.104 (Factors in Selecting Contract Types).

The resultant contracts will be for non-commercial items. All specific requirements and contract types are defined at the task order (TO) level. If a task order will be performance-based, as described in FAR subpart 37.6 (Performance-based Acquisition), its requirements will be conveyed and administered at the task order level.

B-002 - MAXIMUM CONTRACT AMOUNT

Per FAR 52.216-22 “INDEFINITE QUANTITY,” the minimum for this indefinite quantity contract is any quantity or combination of supplies and services equal to the amount of $1,000.00 The maximum for this indefinite quantity contract (including options) is any quantity or combination of supplies and services not to exceed $450,000,000.00.

Section H - Special Contract Requirements

The U.S. Department of State (DOS), Bureau of Diplomatic Security (DS) has a requirement for a qualified contractor to provide a domestic canine certification facility and CONUS/OCONUS personnel, as identified in IDIQ, Attachment 5. This contract is for the exclusive use of the Department of State, unless permission is specifically authorized by the Contracting Officer for external agency use.

Companies (contractors or subcontractors) who have been awarded contracts under Department of State – Worldwide Protective Services III (WPS) are ineligible to participate in submitting a proposal for award or perform as a subcontractor, as a result of any award, under this solicitation for GCS.

H-001 INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insurance coverage required elsewhere in this contract, the following types of insurance in the amounts specified.

Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that at least the kinds and minimum amounts of insurance required below have been obtained.

1. Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

2. General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

3. Automobile Liability--The Contractor shall provide automobile liability insurance written on the comprehensive form of policy.

The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4. Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

5. Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

(End of Clause)

H-002 KEY PERSONNEL

The USG shall identify at the task order level those positions/labor categories considered critical to the work being performed under this IDIQ.

During the first ninety (90) days of performance under any new task order, the contractor shall make no substitutions of Key Personnel unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the DS/OPO/ GCS CO and COR within two (2) calendar days after the occurrence of any of these events and provide a detailed explanation of the circumstances necessitating the proposed substitution, and a complete biographical information (BIO) submission package via the High-Threat Integrated Tracking System (HITS) for the proposed substitute within ten (10) calendar days, along with any additional information requested by the DS/OPO/GCS CO and/or COR. The proposed substitute must receive DS/OPO/GCS approval prior to providing services under this contract.

After the first ninety (90) days of performance, the Contractor may substitute Key Personnel if the Contractor determines the change is necessary. However, prior to making that substitution, the contractor shall provide a complete BIO submission package via HITS for the proposed substitute, and any additional information requested by the CO. The proposed substitute must receive DS/OPO/GCS approval prior to working/providing services under this contract.

The DS/OPO/GCS COR or CO will notify the Contractor within five (5) calendar days after receipt of all required information of the decision on the substitution. The Government will modify the contract to reflect any changes in Key Personnel. If one or more of the Contractor’s Key Personnel for whatever reason becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor shall immediately notify DS/OPO/GCS COR and CO and shall, subject to the concurrence of the CO or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications.

If the CO determines that suitable and timely replacement of Key Personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the services ordered, the contract may be terminated by the CO for default or for the convenience of the Government, as appropriate, or, at the discretion of the CO if s/he finds the Contractor at fault for the condition, the contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

(End of Clause)

H-003 CONTRACTOR TRAINING

The Contractor is expected to maintain the professional qualifications and certifications of its personnel through on-going training.

Unless specifically requested and authorized, the Contractor shall not invoice the Government directly for any training.

The Contractor shall adhere to the following training requirements for all positions that deploy OCONUS, regardless of temporary or permanent duty status, per the 13 FAM.

1. Specific training requirements shall be identified by task order, but could include any/all of the following:

2. Personnel expected to be in country less than 45 days shall complete the FSI HTSOS (HT401) successfully.

3. Personnel expected to be in country for more than 45 days shall complete the FACT (CT650) course successfully.

4. Contractor personnel required or expected to drive in the host country as part of their duties shall complete defensive/ counterterrorism driving maneuver training.

5. The Contractor shall aim to provide this training to its employees prior to departing for all OCONUS locations; however, if circumstances do not permit certain employees to receive the training prior to departure, the Contractor shall provide this training within one month of the employee’s arrival OCONUS.

6. The USG shall provide access to FSI for Contract personnel to complete the above-mentioned courses (HTSOS and FACT).

The Contractor shall be responsible for providing all other required training. The Contractor shall document and provide proof to the Government of the employee’s training completion prior to beginning performance on any task order or notification the training shall be completed within one month of the employee’s arrival OCONUS.

(End of Clause)

H-004 GOVERNMENT FURNISHED EQUIPMENT

For contractor personnel performing work OCONUS, the USG shall provide: Miscellaneous Personal Protective Equipment, as required by location.

Government Property Any equipment, property, or facilities furnished by the Government, or any Contractor-acquired property must be specified on individual Task Orders and follow the policies and procedures of FAR Part 45 for providing Government property to Contractors, Contractors’ use and management of Government property, and reporting, redistributing, and disposing on Contractor inventory.

(End of Clause)

H-005 SECURITY REQUIREMENTS

1. A facility security clearance at the SECRET level is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this contract.

2. Since it will be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required level of access prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change.

3. The Contractor may be granted a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

4. Performance of this contract shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification, and Far 52.204-2 “SECURITY REQUIREMENTS.”

5. Classified material received or generated in the performance of this contract shall be safeguarded and disposed of in accordance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117).

(End of Clause)

H-006 SECURITY REQUIREMENTS

1. The Contractor shall possess a Secret Facility Security Clearance (FCL) issued by the Defense Counterintelligence and Security Agency (DCSA) and approved safeguarding at the Secret level their established location within fifty (50) miles from Dulles Airport prior to contract performance.

1) The Contractor must maintain a SECRET FCL and Secret safeguarding for the duration of the contract. If, at any time, the FCL or safeguarding approval is withdrawn, the US Government reserves the right to terminate the contract.

2) If the Contractor’s company is sold, or purchased by another entity, the Contractor must report the sale to DS/IS/IND and to the Contracting Officer within five (5) business days of the sale.

3) If necessitated by contract requirements, the Contractor must ensure that Subcontractors maintain the appropriate facility clearances.

1. Subcontracting

- The Contractor must notify DS/IS/IND and the Contracting Officer of all subcontracts before the subcontractor begins contract performance. The Contractor shall obtain for the Department an Organizational Conflict of Interest Disclosure Statement or Representation from each intended subcontractor or consultant.

- The Contractor shall not enter into any subcontract nor engage any consultant unless the CO shall have first notified the Contractor that there is little or no likelihood that an organizational conflict of interest exists or that despite the existence of a conflict of interest the award is in the best interest of the Government.

- A subcontractor performing on the contract is subject to the same FCL and security vetting requirements as the Prime Contractor when subcontractor personnel require access to classified material or to areas where access to classified information cannot be precluded.

- Requests for the issuance of a DD Form 254 to proposed subcontractors shall be forwarded to DS/IS/IND for certification and generation prior to issuance to the subcontractor and prior to access to any classified information or controlled access area (CAA spaces). All requests for the issuance of a subcontract DD Form 254 shall be forwarded via email to DSIND_PSD@state.gov. DD Forms 254 issued by DS/IS/IND will be forwarded to the prime for distribution to subcontractors. Contractors are not authorized to issue their own subcontract DD Form 254.

- The Contractor must notify DS/IS/IND and the Contracting Officer within two (2) business days when a subcontractor is no longer performing on this contract.

1. Terminations, Resignations, and Cancellations

- The Contractor shall notify the CO, COR, Program Officer, and DS/IS/IND within 72 hours when an employee or subcontractor employee is no longer performing on the contract. The individual’s access will be canceled and, if an investigation is still pending, the investigation will be canceled. All USG identification media shall be returned to the issuing office or RSO upon an individual’s departure from the contract.

1. Adverse Information

- The Contractor shall immediately submit to the CO, COR, Program Officer, and DS/IS/IND within 72 hours a complete and detailed report of any adverse information pertaining to any employee or subcontractor employee assigned to this contract, in any capacity, regardless of whether the employee is removed from contract performance. Contractors shall immediately report any adverse information concerning any cleared contractor employees performing on DOS contracts to DCSA, in accordance with the NISPOM, and to the CO, COR, Program Office, and DS/IS/IND, in accordance with 12 FAM 576. Contractors shall immediately report any adverse information concerning any contractor employees vetted by the Department of State for contract performance to the CO, COR, Program Officer, and DS/IS/IND in accordance with the contract documents and 12 FAM 270.

1. Assignment of Personnel

- All personnel performing on this contract shall be US citizens and submitted for BIO approval in accordance with H-012 of this contract. All personnel performing on this contract shall be in possess either a Personnel Security Clearance issued by the DCSA or a Moderate Risk Public Trust (MRPT) determination issued by the Department of State (DS/SI/PSS) within 180 days of BIO approval. The level of security vetting required for labor categories/positions shall be specified at the task order level and shall be in accordance with contract requirements. The Contractor shall ensure no personnel pending a MRPT determination or Personnel Security Clearance may access sensitive material.

- All personnel that do not require a personnel security clearance for contract performance must possess a favorable MRPT determination. Moderate Risk Public Trust (MRPT) determination will be conducted by the Bureau of Diplomatic Security (DS/SI/PSS). The FSO shall also submit cancellation notifications within 72 hours when personnel issued a public trust certification depart contract performance.

- If possible, an interim security clearance or MRPT determination will be issued. If, at any time, the interim security clearance or MRPT determination is withdrawn, the contractor employee must be removed from contract performance immediately and at no cost to the Government until such time as a final favorable determination has been made.

1. S. Citizen Security Packages

- The Electronic Questionnaires for Investigations Processing (e-QIP) system shall be utilized for all contractor personnel that require an MRPT determination for contract performance. Contractor administrative access to the NP2 portal and to e-QIP requires that the contractor employee be a U.S. citizen and possess a minimum of a Moderate Risk Public Trust (MRPT) determination prior to access being granted. NP2 portal and e-QIP access and training will be provided by DS/IS/

IND.

- The following forms and documentation are required for each employee submitted for public trust determination processing. The U.S. Government reserves the right to require the use of different forms if deemed necessary. The Contractor will be advised if the use of different forms is required. DS/IS/IND will advise the Contractor to submit any additional documentation, as necessary. The Contractor shall ensure that personnel complete all forms necessary to process the public trust determination required. All required documentation shall be submitted to DS/IS/IND in English and must be readable.

- The Contractor shall obtain approval from the Program Office for all contractor personnel performing on contract. The Approval Notification/Bio Approval made by the Program Office to the contractor shall be made part of the security package submitted to DS/IS/IND. A security package that does not include the notification will be considered incomplete and will be cause for rejection of the submission.

- DS/IS/IND shall provide Contractor security personnel guidance and training for the submission of security packages.

Refer to the DD Form 254 issued with this contract for DS/IS/IND POCs. Contractor personnel requiring an MRPT determination should be initiated for processing as quickly as possible; however, submission of security packages will not be accepted without the Program Office Approval Notification as noted above. The security package must be submitted to DS/IS/IND at least 80 days prior to an individual’s proposed deployment.

- All applicant security packages shall be submitted to DS/IS/IND electronically. All required documentation shall be uploaded as attachments to the applicant’s eQIP except for the digital/electronic fingerprints which shall be transmitted via the NP2 Portal secure messaging.

A Tier 2 Investigation security package consists of:

- Checklist

- SF-85P/PS questionnaire with associated release forms completed via eQIP

- Electronic/Digital fingerprints (FD258)

- Signed Privacy Act Statement

- Signed Drug Certification form

- Other Country Release of Information Forms (as applicable)

- Proof of citizenship

- Kuwaiti Ministry of Foreign Affairs (MFA) Civil ID Number (as applicable)

- Iqama (Saudi Arabian National ID Number) (as applicable)

- DD Form 214, Certificate of Release of Discharge from Active Duty or equivalent (as applicable)

- Family Biographical Sketch (as applicable)

- Bio Approval Notification from Program Office

- Signed offer letter, signed and dated by the applicant, from the company (as applicable)

- Applicant Itinerary

- Certification of Education (as applicable)

- Tax Record Documentation (as applicable)

*The following information shall appear on all FD258s submitted to the OS as shown below.

If a FD258 is submitted without the stated information, the FD258(s) will be returned to the vendor as unacceptable.

FD258 - Data Tab

1. Transaction Screen

- 'Designation Agency Identifier' field must read, "WVIAFI0Z - FBI IAFIS"

- 'Originating Agency Identifier' field must read, "USDOS002Z - Department of State"

- 'Controlling Agency Identifier' field 1 must read, "USDOS002Z”, Note: Leave fields 2 and 3 blank.

1. Additional Information Screen

- 'Reason Fingerprinted' field must read, "National Security”, Note: No other reason will be accepted.

1. File Naming Convention

- For all FP .eft files

- [eQIP#]_LAST, FIRST MIDDLE_FP.eft

NOTE: Applicant's full name must be all uppercase letters.

Credentials - Personal Identity Verification (PIV) Cards The DS/OPO/GCS COR shall designate Contractor personnel who require a Department of State PIV card or building pass for performance under this contract. These individuals shall coordinate with the COR and act in accordance with DOSAR 652.204-70, included below. The Contractor shall take all necessary action to comply with this requirement.

1. Other Credentials

- The Contractor shall:

1. Ensure that all Contractor personnel obtain proper credentials, identification, and travel documentation (e.g., passport, visa, Department of Defense common access cards (CAC), Department PIV card, etc.) as required for entry/travel to the TO performance location, and as required by the applicable TO. On a daily basis as CAC requests are made, submit (via e-mail) to DS/OPO/GCS a CAC request roster.

2. Submit all required documentation for OCONUS performance at least twenty (20) working days prior to the individual’s planned deployment/departure date.

- In designated contingency operations areas, Contractor visibility and status will be tracked through the Synchronized Pre-deployment and Operational Tracker (SPOT) managed by the Office of the Secretary of Defense. The purpose of SPOT is to facilitate integration of Contractor personnel and to ensure the accountability, visibility, force protection, personnel recovery, and other related support can be forecasted and provided accurately.

- The Contractor shall:

1. Accurately, timely and completely enter all required data into SPOT before Contractor personnel are permitted to deploy to or enter a contingency operations area. DS/OPO/GCS will supply the Contractor with the required PIV certificate or other information to access SPOT: http://www.acq.osd.mil/log/PS/spot.html.

2. Maintain, verify, and keep current all required Contractor personnel data in SPOT.

3. Establish policies and procedures for the accountability and visibility of Contractor personnel.

- All Contractor personnel working in a contingency operations area shall have a letter of authorization (LOA) issued and signed by the CO before being deployed to or entering the area. SPOT generates the LOA, which is signed digitally by the Department’s CO once the Contractor has submitted the required documentation and certification that its personnel meet the deployment requirements found in the Statement of Work – Section C of this contract and the applicable TO.

- When a LOA request is submitted in SPOT, the Contractor shall submit (via e-mail) to DS/OPO/GCS an LOA request roster, daily.

(End of Clause)

H-007 DEPARTMENT OF STATE IDENTIFICATION CARD ISSUANCE PROCEDURES

1. The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to DOS facilities, or information systems.

2. The DOS Personal Identification Card Issuance Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c216564.htm.

(End of Clause)

H-008 CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email. Contractor personnel must take the following actions to identify themselves as non-federal employees:

- Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”).

- Clearly identify themselves and their contractor affiliation in meetings

- Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings

- Contractor personnel may not utilize Department of State logos or indicia on business cards.

(End of Clause)

H-009 SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions.

They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government.

Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film, or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(End of Clause)

H-010 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein.

This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

(End of Clause)

H-011 INSURANCE FOR OVERSEAS TRAVEL

Contractor staff traveling overseas on this contract shall have medical and medevac insurance in effect prior to departure. The Government reserves the right to require contractor staff travelling overseas to be screened by a physician prior to departure. The overseas screening may certify only that the contractor is fit to travel. Travel to areas with minimal medical support may require a detailed physical examination of the contractor to determine if adequate medical support is available to manage illness or serious medical emergency arising from pre-existing conditions such as, but not limited to, diabetes or heart disease.

(End of Clause)

H-012 SCREENING AND PRE-SELECTION PROCESS

1. The Contractor shall ensure Contractor personnel responsible for performing the screening process are qualified, experienced, and have demonstrated success in researching personnel information, verifying personnel histories, claimed backgrounds, etc.

2. The Contractor shall review each applicant’s BIO to determine if the applicant meets the qualification requirements and is suitable for the position(s).

3. For those applicants the Contractor determines meet the qualification requirements, the Contractor shall enter the complete BIO information with all supporting documentation into High-Threat Integrated Tracking System (HITS) in accordance with the TO’s instructions.

4. If one or more of the Contractor’s Key Personnel for whatever reason becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor shall immediately notify DS/OPO/GCS COR and CO and shall, subject to the concurrence of the CO or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications.

5. If the CO determines suitable and timely replacement of Key Personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming or the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the services ordered, the contract may be terminated by the CO for default or for the convenience of the Government, as appropriate, or, at the discretion of the CO if s/he finds the Contractor at fault for the condition, the contract price, or fixed fee may be adjusted equitably downward to compensate the USG for any resultant delay, loss, or damage.

6. The Contractor shall ensure all entered or provided BIO information clearly supports the labor category(ies) for which the applicant is applying. The Contractors submitting candidates for multiple labor categories shall submit separate packages for each labor category.

7. Upon entering or submission of BIO information, the Contractor shall submit (via e-mail) to DS/OPO/GCS, a HITS BIO/ personally identifiable information request roster.

8. The Contractor shall keep current the information required by HITS.

9. DS/OPO/GCS approval and authorization is required prior to filling any labor category.

(End of Clause)

H-013 STANDARDS OF CONDUCT

1. Removal and Replacement of Personnel

- The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The Contracting Officer may require, in writing that the Contractor remove from the work at the Contractor’s expense any employee that the Contracting Officer deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Governments interests.

- The COR may, by written notice to the Contractor, direct the removal and/or replacement of Contractor personnel assigned to this contract. A Contractor employee maybe removed from duty for cause (misconduct, DS determination of unsuitability for sensitive duties and/or loss of personnel security clearance, or unsatisfactory performance) or for the convenience of the Government. Upon written notice to the Contracting Officer and with Contracting Officer concurrence, the Contractor may remove personnel assigned to this contract for the convenience of the Contractor (to include resignation by the employee).

1. Removal for Cause

- The Government retains the right to direct the replacement or removal from the contract any worker who fails to comply with DOS domestic and post policies or the provisions of this contract or whose conduct is embarrassing or otherwise damaging to the United States’ interests. A determination to remove a contractor employee due to misconduct or unsuitability may involve, but is not limited to, the following types of misconduct:

1. Neglect of duty, unsatisfactory performance, unreasonable delays or failure to carry out assigned tasks

2. Conducting personal affairs during official time

3. Refusing to render assistance or cooperate in upholding the integrity of the objectives of this contract

4. Falsification or unlawful concealment, removal, mutilation or destruction of any document or record, or concealment of material facts by willful omissions from documents or records

5. Disorderly conduct, use of abusive or offensive language(s), quarreling, intimidation by words or actions, or fighting.

Participation in disruptive activities that interfere with the normal efficient operation of the worksite

6. Theft, vandalism, immoral conduct, or any other criminal action under U.S. or host country law

7. Selling, consuming, or being under the influence of drugs, or other illegal substances, which produce similar effects

8. Abuse of alcohol

9. Improper use of credentials

10. Any evidence of that would indicate that the individual is guilty of security violations including restricted or prohibited market dealings, currency, manipulation, violations of the post contact policy regarding criteria country nationals, espionage, or treason

11. Noncompliance with post security policy

- Determination of unsuitability may also be made by DS on the basis of investigations made pursuant to the regulations in 3 FAM 4100; such determination, which may involve termination of security clearance, will be communicated to the Contracting Officer, who will automatically direct the removal of the employee.

- If the Contracting Officer directs the removal of a Contractor employee due to misconduct, unsuitability, or unsatisfactory performance of the employee, other than due to termination of security clearance without evidence of collateral unacceptable conduct on the part of the employee or the Contractor, the Contractor will be required to take full responsibility and bear all expenses connected with removing and promptly replacing the employee, including travel, transportation and shipping costs.

1. Removal for the Convenience of the Contractor

If removal of a Contractor employee is for the convenience of the Contractor, the Contractor will be required to take full responsibility and bear all expenses connected with removing and promptly replacing the employee, including travel, transportation and shipping costs, severance pay, local labor or temporary hires incurred prior to replacement employee’s arrival at post, etc.

1. Removal for the Convenience of the Government

If the removal of a contractor is for the convenience of the Government, it shall be regarded as (1) a change entitling the contractor to an equitable adjustment if the employee is to be replaced; or 2) a Partial Termination for convenience if the employee is not replaced.

1. Removal Demanded by Host Government

- The host Government has the right under international law to require removal of any person assigned to a diplomatic mission and is not required to justify or to state reasons for declaring an individual persona non grata. In such cases, where none of the above-enumerated causes for removal concurrently applies, the employee’s removal will be considered, for purposes of determining responsibility for transportation and shipment of effects, a removal for the convenience of the Government.

- IMPORTANT NOTE: All contractor personnel when at a Foreign Service Mission are subject to the administrative control of the United States Ambassador or Principal Officer of that mission. If that responsible official determines that it is in the best interest of the Government for a contract individual to be removed from that post, that individual must depart as quickly as transportation will allow.

1. Security Briefing Requirement

All U.S. citizens requiring a security clearance will be required to attend contractor-provided security briefings regarding policies and procedures for the protection of classified and specifically designated sensitive information. Upon arrival at post, all personnel shall complete initial and subsequent periodic security briefings required by post policy or the RSO. Debriefings may be requested by Diplomatic Security, either at post prior to departure and/or at the contractor’s location.

1. Standards of Conduct

- The Contractor shall be responsible for maintaining satisfactory standards of employee performance, competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary actions as may be necessary in a timely manner and providing notice of such actions to the COR.

- All Contractor personnel are expected to adhere to standards of behavior that reflect credit to themselves, their employer, and the Federal Government. The contractor will be fully accountable for the conduct of its personnel at post at all times.

Contractor personnel assigned to the contract shall observe any special standards of conduct promulgated by the post including instructions regarding business dealings, currency exchange, travel restrictions, restrictions on contacts with criteria country nationals, etc.

- Contractor personnel assigned to the contract shall observe the standards of conduct prescribed by 5 CFR Part 2536 for Federal employees to the extent possible, as well as any special standards of conduct promulgated by the local embassy/ post to govern U.S. Government personnel. Failure to adhere to the provisions of the above may subject contractor personnel to removal at the contractor’s expense.

- The contractor and all contractor personnel shall comply with all laws of the United States and the host countries in which they transit or provide services under this contract.

- The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity. The Contractor shall take any necessary disciplinary action for its employees. Contractor personnel are expected to conduct themselves in a manner that reflects credit on themselves, their employer, and the United States Government.

Personnel must, at all times, be polite, courteous, and respectful when dealing with others.

1. Non-Fraternization Policy

All Contractor personnel assigned overseas on TDY are required to obey countrywide non-fraternization policies in effect. The COR may direct Contractor personnel to observe a non-fraternization policy, if a non- fraternization is only partially applied at particular posts. Unless excused by the COR, Contractor personnel shall observe Marriage and Cohabitation Reporting Requirements applicable to USG employees in the country of assignment.

1. Appearance

The Government considers a favorable image a major asset to its mission. The employee’s attitude, courtesy, and job knowledge are influential in creating a favorable image. Contractor personnel shall present a neat appearance at all times, paying particular attention to their personal hygiene, bearing, clothing, and equipment. The Contractor’s employees shall wear clean and neat civilian clothes, or other dress as appropriate, when on duty.

1. Uniform Policy CONUS

Professional canine attire shall include tactical/cargo style tan or khaki-colored pants. A collared tactical three button pullover shirt is preferred; however, t-shirts of solid color may be worn; however, they must be a company shirt or of solid color. Coats/outerwear during winter months is acceptable; however, they must be a solid color. All uniforms and gear may include a company logo but shall not include a DOS logo.

1. Uniform Policy OCONUS

Professional canine attire shall include tactical/cargo style tan or khaki-colored pants. A collared tactical three button pullover shirt is preferred; however, t-shirts of solid color may be worn; however, they must be a company shirt or of solid color. Coats/outerwear during winter months is acceptable; however, they must be a solid color. All uniforms and gear shall not include a company logo or a DOS logo. Additional uniform requirements for OCONUS personnel may be designated by the Government at the Task Order Level.

1. Neglect of Duties

Neglect of duties is considered unacceptable performance. This includes sleeping while on duty, unreasonable delay of performance, failure to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of work efforts.

1. Disorderly Conduct

Use of abusive or offensive language, quarreling, intimidation, and fighting are considered unacceptable performance under this contract. Participation in disruptive activities that interfere with normal and efficient operations is also considered unacceptable performance and shall be grounds for termination from this contract.

1. Drug Screening

The Contractor shall conduct standard medical drug screening annually and randomly during personnel performance under this contract “Random drug screening” is defined as unannounced and immediate submission of an appropriate contractor employee sample (i.e., urine, blood, hair, etc.) without prior notification. Personnel testing positive shall have the right to submit to a second examination immediately upon notification that he/she has failed the first drug test. A positive drug test indicating use of drugs other than medication provided by a physician for the employee shall result in immediate termination of the employee, and the Contractor shall bear all costs for repatriation and replacement of the employee. The contractor shall comply in accordance with Section C.7.7 Drug and Alcohol Requirements, in the Performance Work Statement.

1. Intoxicants

Personnel shall not possess, sell, consume, or be under the influence of intoxicants, drugs, or substances producing similar effects, while on duty. This includes medication legally prescribed by a physician to the employee when it may affect judgment and endanger the safety of others in the event of an emergency.

1. Consumption of Alcohol

Personnel shall comply with domestic, Post, and RSO policies regarding the possession and consumption of alcohol. Personnel shall not allow relief by any person he or she reasonably believes to be intoxicated or under the influence of alcohol or intoxicants.

Personnel shall immediately report such instances to the COR or RSO, as applicable.

1. Narcotics

Personnel shall not possess or use narcotics or other controlled substances without a prescription from a licensed physician.

1. Contact with Third Country Nationals

Any attempt by individuals from countries identified as critical counterintelligence threats to establish recurring contact or a close personal association beyond professional or personal courtesies shall be reported to the RSO and COR. Contractors must receive a counterintelligence briefing from the RSO and follow Department reporting guidelines available from RSO.

1. Criminal Actions

Contractor employees may be subject to criminal charges as allowed by law in certain circumstances.

These include but are not limited to the following:

1. Falsification or unlawful concealment

2. Removal, mutilation, or destruction of any official documents or records

3. Concealment of material facts by willful omission from official documents or records

4. Unauthorized use of Government property, theft, vandalism, or immoral conduct

5. Unethical or improper use of official authority or credentials

6. Security violations

7. Knowledge of, participation in, or profiting from any sexual activities, which would be illegal within the United States or in the host country

8. Organizing or participating in illegal gambling in any form

9. Misuse of lethal and non-lethal weapons

10. Acknowledgment

Personnel shall sign a certification that employment is dependent upon compliance with Government policies and that violation may result in immediate termination. Violation of Government policies shall be reported immediately to the RSO.

1. Government Inspection

The Government reserves the right to inspect contract-related files, maintained by the contractor, at any time, with or without notice.

The Government also reserves the right to review contract performance through on-site program reviews.

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H-014 LEGAL STATUS OF CONTRACT PERSONNEL (OCONUS)

Contract personnel are not afforded diplomatic status of any kind under the Vienna Conventions on Diplomatic and Consular Relations, unless specifically and personally identified as being accorded such status.

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H-015 LOCAL TAXES

Performance on a U.S. Government contract does not inherently grant any general or specific exemption to host country taxes, to include corporate and personal income taxes.

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H-016 DATA RIGHTS

The US Department of State shall have unlimited rights in all drawings, designs, specifications, notes, reports and other items deliverable under this contract, tangible or otherwise, developed, performed, or produced in the performance of this contract.