Attach__No__1B_-_EIAP_Playbook.pdf

Environmental Impact Analysis (EIAP) Playbook

Consolidated PDF

Date of Playbook Consolidation: 10 October 2012

Note: Please check the Playbook on the CE Portal for the most updated version. Updates are communicated through the “Playbook Updates” list on the right hand side of each Playbook.

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Table of Contents

Overview

Phase 1 – Planning Requirements in the EIAP (PREIAP)

1.0 PREIAP Initiation

1.1 AF Form 813

1.1.9 Level of Analysis

1.2 Environmental Strategy

2.0 Proposed Action Refinement

3.0 Proposed Action Evaluation

3.1 Proposed Action Effects and Data Gap Analysis

3.2 Environmental Concerns

3.3 Environmental Media Analysis

4.0 PREIAP Package

4.1 Execution Strategy

4.1.3 External Support Requirement

5.0 Contract Execution

5.1 Intergovernmental Scoping

Phase 2 – Formal EIAP Analysis and Documentation

6.0 Notice of Intent (NOI)

6.1 Prepare Draft NOI

6.1.2 Describe Scoping Process

6.1.4 Identify Cooperating Agency(s) (CA)

6.7 Submit NOI

7.0 Environmental Assessment (EA) / Finding of No Significant Impact (FONSI)

8.0 Environmental Impact Statement (EIS)

8.12 Conduct Public Hearing

9.0 Record of Decision (ROD)

9.1 Prepare Draft Record of Decision (ROD)

11.0 US Air Force (USAF) as Cooperating Agency (CA)

EIAP for Acquisition Program Managers

Consultation Process

Environmental Analysis Abroad

Interaction with Cooperating Agency(s) (CA)

Mitigation Plan

Use of Electronic Means for Document Disposition and Availability

Strategic Airspace Action Process (SAAP)

EIAP Strategic Goals

Comprehensive References

Acronyms

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Environmental Impact Analysis Process (EIAP) – Overview

Introduction

The Environmental Impact Analysis Process (EIAP) is the Air Force procedure for complying with the requirements of the National Environmental Policy Act (NEPA), the President‘s Council on Environmental Quality‘s (CEQ’s) NEPA regulations, and Executive Order (EO) 12114, Environmental Effects Abroad of Major Federal Actions. Prior to the EIAP, the Planning Requirements in the EIAP (PREIAP) take place. The Proponent of an action is responsible for initiating the EIAP early in the planning stages of a proposed action.

This playbook covers both the PREIAP and EIAP. This playbook may need to be updated due to Civil Engineering (CE) Transformation, which is scheduled to occur in late 2012.

Planning Requirements in the EIAP (PREIAP)

PREIAP is a non-regulatory period of internal Air Force scoping. It is intended to improve Air Force NEPA compliance, reduce paperwork and the accumulation of extraneous background data, and emphasize significant environmental issues and potential alternatives. PREIAP is not intended to be an additional process in which the Air Force produces additional analysis or adds additional layers of work.

During PREIAP, the Proponent works with the Environmental Planning Function (EPF) and Interdisciplinary Team (IDT) to ensure integration of the EIAP during the initial planning stages of proposed actions so that planning and decisions reflect environmental values, delays are avoided later in the process, and potential conflicts are precluded. These efforts facilitate preparation of the Description of Proposed Action and Alternatives (DOPAA) (32 CFR §989.3(d)).

During PREIAP the Proponent identifies key decision points and coordinates with the EPF on EIAP phasing to ensure that environmental documents are available to the decision-maker before the final decision is made.

The PREIAP leads to a well-developed DOPAA that is, in turn, used for contracted or in-house Environmental Assessment (EA)/Environmental Impact Statement (EIS) development and meeting the Air Force goals of completing EAs in 6 months and EISs in 12 months.

The Air Force meets its regulatory requirements to reduce paperwork (40 CFR §1500.4) and delays (40 CFR §1500.5) through effective PREIAP efforts.

Air Force reduces paperwork in the PREIAP by:

Planning to reduce the length of EAs and EISs (§1502.2(c)), by means such as setting appropriate page limits (§§1501.7(b)(1) and 1502.7)

Scoping and preparing analytic rather than encyclopedic EISs (§1502.2(a))

Briefly discussing other than significant issues (§1502.2(b))

Writing EAs and EISs in plain language (§1502.8)

Using the Air Force defined format for EAs and EISs (§1502.10)

Emphasizing the portions of the EIS that are useful to decision-makers and the public (§§ 1502.14 and 1502.15) and reducing emphasis on background material (§1502.16)

Using the internal scoping processes, not only to identify significant environmental issues deserving of study, but also to deemphasize insignificant issues, narrowing the scope of the EIS process (§1501.7)

Planning to use program, policy, or plan EISs and tiering from EISs of broad scope to those of narrower scope, to eliminate repetitive discussions of the same issues (for example) in installation and range planning (§§1502.4 and 1502.20)

Using proper incorporation by reference (§1502.21)

Planning to integrate NEPA requirements with other environmental review and consultation requirements (§1502.25)

Requiring comments to be as specific as possible (§1503.3)

Combining environmental documents with other documents (§1506.4)

Air Force reduces delay in the PREIAP by:

Working to integrate NEPA into early planning (§1501.2)

Emphasizing interagency cooperation before the EA or EIS is prepared (§1501.6)

Avoiding potential disputes (§1501.5)

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Using an AF internal scoping process for an early identification of what are and what are not significant issues

Establishing steps to meet mandated timeframes for EAs and EISs

Working to provide for early integration of NEPA with other environmental review and consultation requirements (§1502.25)

Integrating and combining environmental documents with other documents (§1506.4)

Using accelerated procedures for proposals for legislation such as military land withdrawals (§1506.8)

PREIAP is an inherently governmental responsibility and is intended to ensure that appropriate requirements are identified, baseline data is collected, and agreement among key stakeholders on a Draft DOPAA is achieved, to the extent possible, prior to initiation of the EIAP. The PREIAP is a standardized approach to internal scoping intended to complete early EIAP planning, data collection, and agency consultations (to the extent possible) in advance of beginning the EIAP for an EA or EIS. Ideally, PREIAP will form the basis for the EA or EIS by contract solicitation, as required. One of the primary intents is to ensure that the Proponent’s Purpose and Need for action and subsequent DOPAA are established and have been fully scoped with all key participants of the interdisciplinary EIAP team. The Purpose and Need should be developed by the Proponent prior to developing the DOPAA.

The objective of the PREIAP is to reduce the time and cost of preparing EAs and EISs. The PREIAP should be used to fully integrate early planning, environmental analysis, and coordination with multiagency or multi-governmental reviews and approvals to ensure collaboration, assign responsibilities, reduce duplication, and integrate requirements of NEPA in order to accomplish necessary requirements concurrently rather than consecutively. When possible, existing information, documents, and studies, including adopting another agency’s EA or incorporating other NEPA documents by reference, should be utilized.

Air Force Proponents, EPF team members, and associated stakeholders will implement the PREIAP for all EAs and EISs.

The standardized PREIAP approach ensures involvement of Proponents, EPFs, legal professionals, public affairs officers, the staff judge advocate, engineers, environmental scientists, and other stakeholders in developing the NEPA document scope early in the process. The PREIAP will assist in identifying Cooperating Agencies (CA) and external stakeholders, such as agencies with special expertise or non-Air Force entities, who should be involved in the EIAP and associated planning/consultation processes. CAs at any level of government, including federally recognized tribes, are not considered external stakeholders. EPFs and interdisciplinary team members are encouraged to have informal scoping discussions about potential Air Force actions in order to produce a stable DOPAA. The PREIAP team reviews the total project schedule, especially for factors related to time requirements for complex issues.

The activities described in PREIAP are laid out in the typical sequential order; however, the process is intended to be an iterative process. Ideally the process steps will be repeated as necessary in order to produce the best product in preparation for an EA or EIS. The DOPAA in particular should be revisited throughout the process and continually updated to ensure that the proposed alternatives are properly analyzed.

Installations should consider developing formal agreements under Section 106 of the National Historic Preservation Act (NHPA) or Section 7 of the Endangered Species Act (ESA) to proactively address potential cultural or natural resources and endangered species.

During the PREIAP process, the Proponents and EPF initiate consultations under the NHPA and analysis required by Section 7 of the ESA. The consultation process can begin before the PREIAP process starts. Note that NHPA Section 106 regulations require agency officials to seek and consider the views of the public in a manner reflecting the nature and complexity of the proposed undertaking (36CFR§800.2(d)) during consultations with agency-type stakeholders (State Historic Preservation Officer [SHPO], tribes, etc.). Air Force personnel should be conversant in the various aspects of the consultation process and be able to convey how the public would be engaged following the issuance of the Notice of Intent (NOI).

PREIAP is an inherently governmental responsibility that should not be contracted out. Identification of the Purpose and Need and development of the DOPAA are both inherently governmental responsibilities and should not be contracted out.

On occasion, external contractor support may be needed to complete other parts of the PREIAP, but the PREIAP process is to be managed by the government.

PREIAP Roles and Responsibilities

Key members of the PREIAP Team and their roles and responsibilities particular to PREIAP are identified in the following paragraphs. The initial PREIAP Team is conceptually equivalent to the relevant Air Force members of the Interdisciplinary EIAP team as identified in 32 CFR §989.3.

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Proponent o Serve as an integral member of the PREIAP Team to identify the Purpose and Need Statement and development of a DOPAA that meets the underlying purpose and need for the action o Define the Purpose and Need o Identify the proposed action and viable alternatives to the proposed action o Proponent’s decision-maker signs the PREIAP Package transmittal memo o Brief the decision maker (or representative) on a regular basis to ensure the decision maker is involved in the process

Environmental Planning Function (EPF) o Provide technical advice to the Proponent and other members of the PREIAP Team on PREIAP and

NEPA compliance o Facilitate Proponent’s implementation of PREIAP o Represent the Air Force in consulting with other agencies o Request PREIAP facilitation from AFCEE/TDX, if desired o Engage with installation natural and cultural resource managers to identify potential Programmatic

Agreements and Biological Opinions that may support the proposed action or assist with determining project requirements

Other PREIAP Team Members o The other PREIAP Team members include the staff judge advocate, public affairs, engineers, environmental scientists, and other internal Air Force organizations o Additionally, Cooperating Agencies, agencies with special expertise, and non-Air Force entities may be invited to join the PREIAP Team o Provide information, concerns, or advice relevant to their area of expertise that will support the successful completion of the PREIAP and EIAP o Identify other agencies or entities relevant to their area of expertise that should be contacted in support of

PREIAP

o Ensure that site survey and Site Activation Task Force (SATAF) teams include appropriate

NEPA/environmental practitioners to develop initial EIAP scope of work and to ensure early incorporation of EIAP planning o Provide support as requested by the Proponent and/or EPF

Air Force NEPA Center of Excellence (AFCEE/TDX) o Provide facilitation services for PREIAP and contracting process for each EA or EIS as requested by

MAJCOMs, installations, or Proponent o Provide assistance on contracting, document development, NEPA technical subject matter reach back, technical review, and process management

PREIAP Procedures Quick Reference

Summary of the steps and associated actions of the PREIAP Procedures resulting into the PREIAP Package:

Step Actions

Step 1:

Initiation

Proponent & EPF prepare / process AF Form 813

Validate level of analysis required

Develop the environmental strategy for executing analysis

Establish interdisciplinary team

Begin to predict proposal’s potential effects

Estimate data collection requirements

Determine roles and responsibilities

Determine if in-house resources are adequate/available; if not consider options for contracting the work

Establish interdisciplinary PREIAP team

Step 2:

DOPAA

Refinement &

Stabilization

Proponent, EPF and PREIAP team refines/expands initial Purpose & Need (P & N) statements and DOPAA

Proponent, EPF and PREIAP team develop selection standards that support P &N and DOPAA

Stabilize the Proposed Action and reasonable alternatives by:

Securing a clear and concise Purpose and Need from the Proponent

Ensuring the DOPAA responds directly to the Purpose and Need

Describe the No Action Alternative

From status quo perspective (continuing current management practices) or describe consequences of not executing the proposed action or one of the alternatives

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Step 3:

Proposal

Evaluation

Identify potential environmental consequences of proposed action and reasonable alternatives

Analyze data gaps by reviewing environmental database (supporting potential environmental consequences

& consultation requirements)

Identify additional studies or consultations required to fill data gaps to meet statutory requirements

Step 4:

Finalize

PREIAP

Package

Consolidate information and finalize PREIAP Package

The Proponent organization

Decision document need date

Initial major milestone-based schedule

Point of Contact List (Proponent/EPF/Interdisciplinary team)

Decision and signatory authority for EA, FONSIs and FONPAs

Completed AF Form 813 (or other proposal initiation document)

Finalized Purpose and Need Statements

Selection standards used for screening alternatives

Stabilized DOPAA

Potential environmental consequences of concern identified by the team

Relevant available NEPA documents (or listing if providing the documents is impractical)

Relevant available environmental baseline information (natural/cultural resource management plans, programmatic agreements, biological opinions, air emission inventories, etc.)

Identified data gaps and recommended studies to eliminate data gaps

Identified consultation requirements and draft consultation plan

Identified potential cooperating agencies

Draft IICEP letters and preliminary draft Notice of Intent (NOI), if applicable

Compile draft statement of work

Compile draft transmittal memo (with PREIAP Package attached) o Statement indicating that the DOPAA is stable and will not be changed o Statement acknowledging responsibility for the timely and efficient completion of EIAP o Acknowledgment that only those delays driven by entities outside of the Air Force are excluded from the NEPA execution goal durations o Statement that the attached PREIAP Package information is complete, current and accurate o Request for support in executing EIAP project and funding document or funds assurance letter (if execution will be by contract)

Environmental Impact Analysis Process (EIAP)

The Air Force’s EIAP is used to ensure that the environmental effects of its proposed actions are considered early and throughout the decision-making process. The EIAP provides agency personnel with specific guidance around implementing the procedural provisions of NEPA. It also provides information to the public and other governmental bodies on how the Air Force implements its actions in compliance with NEPA regulations. The AF’s EIAP procedures also ensure compliance with environmental laws associated with ensuring adequate compliance with NEPA (e.g., ESA, Clean Water Act, NHPA, Comprehensive Environmental Response, Compensation, and Liability Act [CERCLA]).

For the formal EIAP analysis and documentation phase, EAs should be completed within 6 months of the earlier of either the date that EPF has determined that the DOPAA is finalized and the analysis begins; or the date that initial Interagency/Intergovernmental Coordination for Environmental Planning (IICEP) letters are sent requesting input on the EA to be prepared. The process ends with the delivery of the final EA and unsigned Finding of No Significant Impact

(FONSI).

The EIS should be completed within a year of NOI issuance. The EIS process ends with the Final EIS publication in the Federal Register and draft Record of Decision (ROD). Compliance with certain environmental laws and regulations is required to be complete prior to the final issuance of a FONSI/ROD (e.g., NHPA when the proposed undertaking is a federal action per 36 CFR Section 800.16(y)).

EIAP Air Force Roles and Responsibilities

Preparation and coordination efforts within the EIAP can potentially involve many different parties. Roles and responsibilities within the process are detailed in 32 CFR 989.3. All participants in EIAP should understand and be aware of these roles and responsibilities at all times.

Office of the Secretary of the Air Force (SAF)

Go to Table of Contents 7 | P a g e o Deputy Assistant Secretary for Environment, Safety and Occupational Health (SAF/IEE) - Develops environmental planning policy and provides oversight of the EIAP program o General Counsel (SAF/GC) - Provides final legal advice on EIAP issues o Office of Legislative Liaison (SAF/LL) – Arranges consultation and distribution of EISs with congressional delegations o Office of Public Affairs (SAF/PA) – Reviews and clears environmental documents in accordance with AFI

35-101, Public Affairs Policies and Procedures, prior to public release o Air Force Acquisitions (SAF/AQR) – Approves system related NEPA documents in accordance with DoDI

5000.02

Headquarters U.S. Air Force (HQ USAF) o Civil Engineer (A7C) - Responsible for executing the EIAP program o National Guard Bureau Air Directorate (NGB-CF) – Oversees EIAP for Air National Guard (ANG) actions

MAJCOMs, the Air National Guard, Field Operating Agencies (FOAs), Installations, and Single Manager Programs o Air Force Center for Environmental Excellence (AFCEE) – Provides technical and contract support o Air Force Regional Offices (REOs) – Reviews non-Air Force environmental documents that may have an impact on the Air Force o Proponent – Initiates Air Force actions and is responsible for complying with the EIAP o Environmental Planning Function (EPF) – Is the key Air Force participant responsible for EIAP.

Coordinates involvement of key participants throughout EIAP. Supports the Proponent in preparing and evaluating relevant documents o Environmental Protection Committee (EPC) – Helps commanders assess, review, and approve EIAP documents in accordance with AFI 32-7005, Environmental Protection Committee. Originally established under AFI 32-7005, the EPC was superseded by the Environment, Safety, and Occupational Health Councils (ESOHC) in 2004 under AFI 90-801 o Environment, Safety, and Occupational Health Councils (ESOHC) – Helps commanders assess, review, and approve EIAP documents in accordance with AFI 90-801, Environment, Safety, and Occupational Health Councils, and coordinates on system related NEPA documents o Staff Judge Advocate (SJA) - Advises on Categorical Exclusion (CATEX) determinations and the legal sufficiency of environmental documents, with reach back support from Air Force Legal Operations Agency, Environmental Law and Litigation Division Field Support Center (AFLOA/JACE-FSC) or National Guard Bureau Judge Advocate (NGB-JA). Advises on issues to be addressed in EISs during the scoping process and on procedures for conducting public hearings o Public Affairs Officer – Advises on public affairs activities on proposed actions and reviews environmental documents for public involvement issues o Medical Service - Provides technical assistance to EPFs in the areas of environmental health standards, environmental effects, and environmental monitoring capabilities o Safety Office - Provides technical review and assistance to EPFs to ensure consideration of safety standards and requirements

Playbook Webinar Program Group Page Program Group Community of Practice (CoP)

Table of Contents

Playbook Overview

Playbook Narratives o 1.0 PREIAP Initiation – Steps that need to take place to initiate environmental analysis

1.1 Air Force Form 813 – AF Form 813, Request for Environmental Analysis, is used to initiate EIAP by documenting the need for environmental analysis

1.1.9 Level of Analysis – Level of analysis goes into detail on how the EPF determines whether or not an action can be Categorically Excluded (CATEX) or if it will need further environmental analysis (EA, EIS)

1.2 Environmental Strategy – Environmental strategy includes analyzing what data will need to be collected and who will be collecting it prior to completing the DOPAA. When appropriate, a consultation plan will be developed file:///C:/Pages/PlaybookWebinars.aspx file:///C:/ProgramGroups/Planning/Pages/default.aspx https://afkm.wpafb.af.mil/community/views/home.aspx?Filter=OO-LG-AF-49 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=1 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=7 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=8 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=9 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=10

Go to Table of Contents 8 | P a g e o 2.0 Proposed Action Refinement – The DOPAA provides a description of the proposed action and alternatives. The description must be robust and detailed enough to draw a conclusion as to the level of EIAP required (CATEX, EA, or EIS) o 3.0 Proposed Action Evaluation – Evaluation that goes into detail to ensure that environmental analysis can be conducted and the proper areas will be analyzed

3.1 Proposed Action Effects and Data Gap Analysis – Address how to identify and correct data gaps

3.2 Environmental Concerns – Detail on how to identify environmental concerns

3.3 Environmental Media Analysis – Detail on what to do with collected data o 4.0 PREIAP Package – PREIAP package covers what needs to be done with data and what needs to be prepared before beginning EIAP

4.1 Execution Strategy – Determines if an effort will require external contractor support

4.1.3 External Support Requirement – Details how efforts are funded o 5.0 Contract Execution – Issuing a contract to support EIAP (if needed)

5.1 Intergovernmental Scoping – Working with other agencies and sources to collect data o 6.0 Notice of Intent (NOI) – NOI initiates the external scoping effort of involving the public in the NEPA process

6.1 Prepare Draft NOI – Steps to prepare a NOI

6.1.2 Describe Scoping Process – Scoping for a NOI

6.1.4 Identify Cooperating Agencies – Cooperating agencies that will participate in the environmental analysis

6.7 Submit NOI – How to submit the NOI

o 7.0 Environmental Assessment (EA) / Finding of No Significant Impact (FONSI) - An EA is a concise document providing analysis sufficient to determine whether to prepare an EIS or a FONSI; it also aids the Air Force in complying with the NEPA when no EIS is required o 8.0 Environmental Impact Statement (EIS) – An EIS focuses on significant environmental impacts of the proposed action and/or alternatives, including short-term and long-term effects

8.12 Conduct Public Hearing - Outlines the process of preparing for public involvement when a public hearing will be held o 9.0 Record of Decision (ROD) – ROD is a public document formalizing the final course of action to be taken by the proponent in implementing action(s) analyzed in an EIS. Development of the ROD is an inherently governmental responsibility and should not be contracted out

9.1 Prepare Draft Record of Decision (ROD) - The draft ROD is prepared in coordination with the Proponent o 10.0 Implement and monitor mitigation plan – Implementing and monitoring the mitigation plan is an inherently governmental responsibility and should not be contracted out o 11.0 US Air Force (USAF) as Cooperating Agency (CA) – The Air Force evaluates requests from other government agencies to be a CA o EIAP for Acquisition Program Managers - Department of Defense (DoD) acquisition policy requires Acquisition Program Offices to identify and manage environment, safety, and occupational health (ESOH) hazards within the program‘s Systems Engineering process o CEQ Regulations for Implementing NEPA – Council on Environmental Quality’s Regulations for Implementing the Procedural Provisions of NEPA tells federal agencies how to comply with NEPA procedures and achieve NEPA‘s goals o Consultation Process - NEPA directly and indirectly interacts with various environmental statutes and regulations that need to be considered when performing an environmental analysis for an EA or EIS o Environmental Analysis Abroad – When conducting Environmental Analyses for Major Actions in Foreign Nations and Global Commons, refer to DoDD 6050.7 and 32 CFR 187 o Interaction with Cooperating Agencies - Cooperating agencies are any federal agencies, other than the lead agency, that have jurisdiction by law or special expertise with respect to any environmental impact o Mitigation Plan - A mitigation measure is a solution to an environmental problem and should be accomplished whenever there may be potential harm to the environment o Use of Electronic Means for Document Disposition and Availability – Making NEPA documents available electronically o Strategic Airspace Action Process (SAAP) – The SAAP initiates the process of an Airspace review

Reference Narratives o Comprehensive References o Definitions o Acronyms o Strategic Goals file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=11 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=12 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=13 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=14 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=15 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=16 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=17 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=18 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=19 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=20 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=22 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=23 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=24 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=25 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=26 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=27 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=28 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=30 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=31 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=32 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=33 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=34 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=35 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=36 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=37 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=38 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=39 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=40 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=2 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=4 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=3 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=5

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Playbook Roles

Please note that process narratives that do not explicitly involve a specific role may still pertain to that role in an integral way. The process narratives are meant to be used together to provide a comprehensive view of the Playbook topic.

ROLE PROCESS

SAF 11.0 US Air Force (USAF) as Cooperating Agency (CA)

SAF/LL 6.0 Notice of Intent (NOI)

6.7 Submit NOI

SAF/LLP 8.12 Conduct Public Hearing

HAF 6.0 Notice of Intent (NOI)

9.0 Record of Decision (ROD)

9.1 Prepare Draft Record of Decision (ROD)

A7CIB 6.0 Notice of Intent (NOI)

6.7 Submit NOI

8.0 Environmental Impact Statement (EIS)

8.12 Conduct Public Hearing

9.0 Record of Decision (ROD)

9.1 Prepare Draft Record of Decision (ROD)

11.0 US Air Force (USAF) as Cooperating Agency (CA)

Cooperating Agency

(CA)

6.1.4 Identify Cooperating Agency(s) (CA)

MAJCOM 6.1 Prepare Draft NOI

6.1.4 Identify Cooperating Agency(s) (CA)

11.0 US Air Force (USAF) as Cooperating Agency (CA)

JA 8.12 Conduct Public Hearing

PA 8.12 Conduct Public Hearing

PREIAP Team 1.0 PREIAP Initiation

1.2 Environmental Strategy

2.0 Proposed Action Refinement

3.0 Proposed Action Evaluation

3.1 Proposed Action Effects and Data Gap Analysis

3.2 Environmental Concerns

3.3 Environmental Media Analysis

4.0 PREIAP Package

4.1 Execution Strategy

Installation JA 1.0 PREIAP Initiation

1.1 AF Form 813

Environmental Planning Function (EPF)

1.0 PREIAP Initiation

1.1 AF Form 813

1.1.9 Level of Analysis

4.1.3 External Support Requirement

5.0 Contract Execution

6.0 Notice of Intent (NOI)

6.1 Prepare Draft NOI

6.1.2 Describe Scoping Process

6.1.4 Identify Cooperating Agency(s) (CA)

6.7 Submit NOI

7.0 Environmental Assessment (EA) / Finding of No Significant Impact

(FONSI)

8.0 Environmental Impact Statement (EIS)

8.12 Conduct Public Hearing

9.0 Record of Decision (ROD)

9.1 Prepare Draft Record of Decision (ROD)

11.0 US Air Force (USAF) as Cooperating Agency (CA)

Contractor 8.12 Conduct Public Hearing file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=32 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=22 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=26 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=22 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=30 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=31 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=22 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=26 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=28 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=30 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=31 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=32 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=25 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=23 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=25 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=32 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=7 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=10 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=11 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=12 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=13 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=14 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=15 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=16 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=17 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=7 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=8 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=7 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=8 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=9 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=18 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=19 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=22 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=23 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=24 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=25 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=26 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=27 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=27 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=28 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=30 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=31 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=32 file:///C:/Users/571670/Downloads/Pages/PlaybookProcesses.aspx%3fPrintOrder=29

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Interdisciplinary Team

(IDT)

1.0 PREIAP Initiation

1.1 AF Form 813

1.1.9 Level of Analysis

Proponent 1.0 PREIAP Initiation

1.1 AF Form 813

4.0 PREIAP Package

4.1.3 External Support Requirement

6.0 Notice of Intent (NOI)

6.1 Prepare Draft NOI

6.1.2 Describe Scoping Process

6.1.4 Identify Cooperating Agency(s) (CA)

7.0 Environmental Analysis (EA) / Finding of No Significant Impact (FONSI)

8.0 Environmental Impact Statement (EIS)

8.12 Conduct Public Hearing

9.0 Record of Decision (ROD)

9.1 Prepare Draft Record of Decision (ROD)

EIAP Playbook Scope

Limitations. This Playbook does not replace, supersede, or circumvent existing DoD or Air Force policy.

Applicability. This Playbook is written for the personnel supporting the EIAP program.

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Environmental Impact Analysis Process (EIAP) – Phase 1 – Planning Requirements in the EIAP (PREIAP)

This process map depicts the PREIAP phase.

Version: 10/12/2012

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Planning Requirements in the EIAP (PREIAP) – 1.0 PREIAP Initiation

Roles and Responsibilities Narrative References and Resources Advice and Tips

The Air Force (AF) Form 813 initiates the Environmental Impact Analysis Process (EIAP). A determination is made as to whether the proposed action qualifies for a Categorical Exclusion (CATEX) or whether further environmental analysis is required.

If it is determined that further analysis, such as an Environmental Assessment (EA) or Environmental Impact Statement (EIS), is required, the environmental strategy is developed.

ROLES RESPONSIBILITIES

PREIAP Team The PREIAP Team, composed of the Environmental Planning Function (EPF), Proponent, and the interdisciplinary team (IDT), develops the environmental strategy.

Installation Judge Advocate

(JA)

The Installation JA helps prepare AF Form 813.

Environmental Planning

Function (EPF)

The EPF helps prepare AF Form 813.

Interdisciplinary Team (IDT)

The IDT helps prepare AF Form 813.

Proponent The Proponent helps prepare AF Form 813.

Narrative

Process 1.1 – AF Form 813 Role: Installation JA, EPF, IDT, Proponent

This process has been further defined in a separate narrative document. For additional information, please refer to the supporting narrative for Process 1.1 AF Form 813.

Proceed to Process 1.2 Environmental Strategy.

Process 1.2 – Environmental Strategy Role: PREIAP Team

This process has been further defined in a separate narrative document. For additional information, please refer to the supporting narrative for Process 1.2 Environmental Strategy.

Proceed to Process 2.0 Proposed Action Refinement.

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Templates o N/A

Policies and Regulations

Forms o AF Form 813, Request for Environmental Impact Analysis

Documents

File Directories / Systems

Websites

Related Playbooks

N/A

Version: 09/26/2012

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Planning Requirements in the EIAP (PREIAP) – 1.1 AF Form 813

Roles and Responsibilities Narrative

The Air Force (AF) Form 813 initiates the Environmental Impact Analysis Process (EIAP). The form has three sections and results in a determination of whether the proposed action qualifies for a Categorical Exclusion (CATEX) or whether further environmental analysis is required.

Before the AF Form 813 is started, the Proponent should understand what the form entails and what is required from them at the installation level. The requirement to complete AF Form 813 can be initiated through multiple avenues. Typically, an AF Form 813 is necessary if a work order request (AF Form 332) is submitted and there is not already a CATEX known to apply or the applicable CATEX requires documentation on AF Form 813 per 32 Code of Federal Regulations (CFR) 989, Appendix B. If a CATEX is applied to a work order request and completion of the AF Form 813 is not required, the Proponent should ensure the AF Form 332 is properly annotated with the appropriate CATEX and supplemental information.

The Proponent may use the information provided by the AF Form 813 to revise the proposed action or consider alternative actions to remove or minimize potential effects.

The AF Form 813 begins the record of environmental consideration, documenting that an Air Force action has received legally sufficient environmental consideration and/or review. If an Environmental Assessment (EA) or Environmental Impact Statement (EIS) is warranted, the AF Form 813 becomes part of the administrative record for the proposed action.

The Air Force interdisciplinary team (IDT) includes resource managers relevant to the action to include natural resource manager, cultural resource manager, airspace management, water program manager, community planner, public affairs (PA), judge advocate (JA), safety, and others as required. The IDT has responsibilities throughout the EIAP process.

Installation Judge Advocate

(JA)

The Installation JA participates in the interdisciplinary review and provides an opinion of the legal sufficiency and approval of CATEX determination. The JA is integral to the process of finalizing the contents of the AF Form 813 prior to its certification by the EPF.

Environmental Planning

Function (EPF)

The EPF determines if Section I of the AF Form 813 is complete, establishes the IDT that reviews the AF Form 813, determines whether the proposed action description is adequate to complete Section II, participates in the interdisciplinary review and coordination of AF Form 813, identifies potential environmental consequences or data gaps, prepares Section III of AF Form 813, determines if CATEX applies to a proposed action and notifies the Proponent, signs the AF Form 813, and identifies and completes the in-house (IH) tasking document (if applicable).

Proponent The Proponent develops and defines the proposed action, prepares Section I of AF Form 813, participates in the interdisciplinary review and coordination of AF Form 813, and assists in identifying potential environmental consequences or data gaps.

Interdisciplinary Team (IDT)

The IDT participates in the review of AF Form 813, identifies potential environmental consequences or data gaps, and documents the results in Section II of AF Form 813.

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Entry from Process 1.0 PREIAP Initiation.

Step 1.1.1 – Develop and define the proposed action Role: Proponent

The Proponent is any office, unit, or activity that proposes to initiate an action. The Proponent requests environmental impact analysis of their proposed action through submission of an AF Form 813, in accordance with 32 CFR 989.12.

The Proponent representative should be the individual who is most knowledgeable on the proposed action, who can represent the responsible organization, and who can answer questions regarding the proposed action.

Proceed to Step 1.1.2.

Step 1.1.2 – Prepare Section I of AF Form 813 Role: Proponent

AF Form 813 Section I requires two types of information. The first type is basic information about the Proponent, such as their organization, address, telephone number, and date of request.

The second type of information is proposed action specific. There are two main elements: the Purpose and Need for Action, and the Description of the Proposed Action and Alternatives (DOPAA). These two elements are essential in providing the EPF with the information necessary to complete the remaining sections of the AF Form 813.

Development of the Purpose and Need for Action as well as the DOPAA are both inherently governmental responsibilities.

The Purpose and Need for Action provides the background for the DOPAA. It should not be so restrictive that it eliminates reasonable alternatives to the proposed action. When discussing the “need”, the Proponent should state the goal rather than the means to the goal. The Purpose and Need for Action should describe the decision to be made and identify the decision-maker, relevant issues, and any permit(s) and license(s) required. The Purpose and Need for Action defines the criteria that the proposed action and reasonable alternatives must meet. The Purpose and Need should be defined before development of the DOPAA and should not change throughout the PREIAP and EIAP processes.

The DOPAA defines the scope of the proposed action and reasonable alternatives, and helps in determining the appropriate level of environmental analysis required. The information provided in the DOPAA is the basis for identifying potential environmental impacts. In order to comply with the National Environmental Policy Act (NEPA), the DOPAA should include additional reasonable alternatives that satisfy the Purpose and Need statements. The DOPAA is also used to help focus the potential issues and resources that will be considered during the EIAP. The Proponent is responsible for preparing the DOPAA. The EPF should provide assistance with these important tasks.

Once Section I is complete, the Proponent forwards the AF Form 813 to the EPF.

Proceed to Decision 1.1.3.

Decision 1.1.3 – Is Section I complete?

Role: EPF

Review of Section I must be made to ensure there is enough information present to complete Sections II and III and determine whether a CATEX can be applied or if further environmental analysis is required in the form of an EA or

EIS.

The EPF looks for the “who, what, when, where, and how” in sufficient detail so that the resource managers can determine if there is an effect on their resources. This should be contained within the Purpose and Need for Action.

If ‘Yes’, proceed to Step 1.1.4.

If ‘No’, proceed to Step 1.1.2.

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Step 1.1.4 – Establish interdisciplinary team (IDT)

The EPF and proponent are always included on the team, but as used here, the IDT refers to relevant resource managers as well as JA and other subject matter experts, as required by the proposal.

Proceed to Decision 1.1.5.

Decision 1.1.5 – Is proposed action description adequate for Section II completion?

The EPF and IDT determine if the proposed action and alternatives are defined adequately to complete Section II.

If ‘Yes’, proceed to Step 1.1.7.

If ‘No’, proceed to Step 1.1.6.

Step 1.1.6 – Notify Proponent that additional information is required

When sufficient proposed action information is not available, the EPF requests the Proponent revise the AF Form 813 with required information. The EPF will specify to the Proponent which areas need additional information (e.g., project description, timing, locations).

Proceed to Step 1.1.2.

Step 1.1.7 – Interdisciplinary review and coordination Role: EPF, IDT, Proponent, Installation JA

The IDT reviews the proposed action and alternatives to determine whether a resource is affected adversely, positively, not at all, or if it is unable to be determined. The interdisciplinary team members completing this section should identify potential environmental consequences that are associated with the proposed action, any reasonable alternatives, and the no-action alternative, including potential cumulative effects. IDT members can also document resources of concern and the actions necessary to address or protect them to ensure that CATEXs are supportable.

When sufficient proposed action information is not available, the Proponent should be notified to provide additional information as required. Resource Managers will document the rationale for each resource decision, as needed (in Section II or Block 18).

Below is a list of offices commonly responsible for each resource:

Block 7 – Air Installation Compatible Use Zone (AICUZ) – Land Use – Community Planner (coordinate with Airfield/Airspace Operations)

Block 8 – Air Quality – Air Quality Manager

Block 9 – Water Resources – Water Quality Manager

Block 10 – Safety and Occupational Health – Bioenvironmental Engineer / Safety Office

Block 11 – Hazardous Materials/Waste - Hazardous Materials Manager / Environmental Restoration Program (ERP) / HAZ Waste Manager

Block 12 – Biological Resources – Natural Resource Manager

Block 13 – Cultural Resources – Cultural Resources Manager

Block 14 – Geology and Soils – Civil engineer / ERP

Block 15 – Socioeconomic – Community Planner

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Block 16 – Other – Other Resource Managers or subject matter experts as identified by the EPF (If applicable, leave remarks. If not applicable, leave blank)

Proceed to Step 1.1.8.

Step 1.1.8 – Document results of interdisciplinary team in Section II of AF Form 813 Role: IDT, Installation JA

The IDT documents its review in Section II of AF Form 813.

Proceed to Process 1.1.9 Level of Analysis.

Process 1.1.9 – Level of Analysis

This process has been further defined in a separate narrative document. For additional information, please refer to the supporting narrative for Process 1.1.9 Level of Analysis.

Proceed to Decision 1.1.10.

Decision 1.1.10 – Does CATEX apply to proposed action?

Based on the information provided and documented in Section II, the EPF makes a determination on whether the action qualifies for a CATEX or if further environmental analysis is required. Depending on local practice, the decision may be submitted to JA for a legal sufficiency review before or after blocks 17 and 18 are completed by the EPF, but, in any case, the decision should receive a legal review before the EPF certification is provided in Block 19. If the EPF determines that CATEX applies to the proposed action, the EPF should forward the CATEX determination to the JA for a legal opinion of the CATEX determination. A CATEX should be used when appropriate to reduce paperwork and delays for proposed actions that do not raise the potential for significant environmental effects.

If…