11_2_2022_-_Patrick_ISS_140D0422R0077_DOI_IDIQ_-_ES__FL_Questions_1st_set_10312022_JCR_0002.xlsx
XLSX spreadsheet 46 KB Posted
- Attached to
- Environmental Services Contract
- Solicitation number
- 140D0422R0077
View the file
Other files
Show 40 more
Latest 50 of 150 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Question # | Attachment # | Section or Paragraph # | Page | |||
| Number | Prospective Offeror Question | DOI Response | ||||
| 1 | 1 | C3 - 2.1 | 3-2 | Does the government expect the Contractor Project Manager (CPM) to be onsite 5 days a week? If so, will the CPM be provided an office or workspace on Patrick AFB or CCSFS? | Yes, the CPM shall be on-site 5 days a week. Office space will be provided at the Cape for that position. | |
| 2 | 1 | C3 - 2.1 | 3-2 | Does the government expect the Alternate Contractor Project Manager (CPM) to be onsite 5 days a week? If so, will the Alternate CPM be provided an office or workspace on Patrick AFB or CCSFS? | Yes, the Alt CPM shall be on-site 5 days a week. Office space will be provided at the Cape for that position. | |
| 3 | 1 | C3 - 2.1 | 3-2 | Is it acceptable for Contractor Project Manager (CPM) to live in the local area and only come to the installations as needed? | CPM will be required on-site during the normal work week, unless CCSFS is in Tele-work status due to COVID. | |
| 4 | 2 | NA | NA | Please provide the number of current incumbent onsite staff members per media area that are supporting the work included in the F2F Day One Task Order. | The current number of staff is not relevent to the proposal as that number may vary depending on the bid. | |
| 5 | 2 | NA | NA | How many personnel workstations, and at which locations, will be provided to the contractor for onsite staff to support this project? | We will provide workstations as needed for the number of staff proposed. | |
| 6 | 2 | C1 - 1.1 | 4 | PWS states the contractor shall provide all personnel, supervision, services and supplies required. No equipment is mentioned, is the contractor required to provide trucks for hazardous waste pick-ups? | YES. Contractor will be required to provide vehicles that are capable of fullfilling the duties of the work required per the PWS. | |
| 7 | 2 | C1 - 1.1 | 4 | If the contractor is required to provide trucks for hazardous waste contract support, at which locations are trucks currently being provided? | Contractor is expected to provide transportation to fullfill the requirements of this section. See GFE list for provided equipment. | |
| 8 | 2 | C1 - 1.1 | 4 | Is the contractor required to provide forklifts at any of the supported locations? | YES. At PSFB and Avon. The forklift at CCSFS is GFE. | |
| 9 | 2 | C1 - 1.1 | 4 | If the contractor is required to provide forklifts, please provide the locations and specific type of forklift required. | YES. As an example the current PSFB forklift is 5K/propaned operated. | |
| 10 | 2 | C1 - 1.1 | 4 | Which of the hazardous waste services supported locations require oversight for DLA-DS lab packing services at tenant organizations | ||
| for hazardous waste submitted to DLA-DS for disposal? | PSFB (AFTAC). | |||||
| 11 | 2 | C1 - 1.1.1 | 5 | What processes besides storage are done at the TSDFs? | Re-packaging wastes if needed, inspections and general maintenance such as pumping out the trench drains after rain events. Prepping drums/containers for DLA shipments, to include operating forklift. | |
| 12 | 2 | C1 - 1.1.2 | 6 | Is contractor or facility personnel responsible for properly introducing universal waste into the UWASs? For instance, do facility managers place fluorescent bulbs into the storage boxes or do they call the contractor to perform that action? | YES. Could be both. As example UW generated at shop level at PSFB is taken to Haz Mart where it is boxed/containerized for shipment. Will vary at CCSFS , Avon, MTA and JDMTA. | |
| 13 | 2 | C1 - 1.1.5 | 7 | The PWS identifies requirement to transport, store and manage hazardous waste items from downrange outside the continental US (OCONUS). What is the process for this requirement? | Typically CTR will not be responsible for OCONUS wastes, however, during emergent situations (i.e. HURCON) CTR may have to transport/store material waiting for DLA pickup/disposal. | |
| 14 | 2 | C1 - 1.1.5.2 | 8 | Who performs the transport of hypergolic waste on those occasions when it is to be stored in the TSDF? | NEMCON personnel. Only Hypergol solids are allowed in TSDF. | |
| 15 | 2 | C1 - 1.3.1 | 9 | What is the current process used to screen used oil, prior to collection, to ensure it is not contaminated? | Test for Halogens | |
| 16 | 2 | C1 - 1.3.1.1 | 9 | Is the Material Recycling facility, for used oil and metal oil filters, referenced for PSFB located on PSFB? Is there any associated cost? | YES. YES. As an example, cost could include transport, drums and materials. Ultimate disposal is handled by outside vendor paid for by Gov't. | |
| 17 | 2 | C1 - 1.3.1.2 | 9 | What company is currently providing the oil recycling service for CCSFS and is there an associated cost? | Current Incumbant. YES. As an example, cost could include transport, drums and materials. Ultimate disposal is handled by outside vendor paid for by Gov't. | |
| 18 | 2 | C1 - 1.3.1.3 | 9 | What company is currently providing the oil recycling service for APAFR and is there an associated cost? | BOSC CTR and outside vendor. The CTR will only be overseeing the process and collecting data for reporting. No known costs | |
| 19 | 2 | C1 - 1.3.2 | 9 | Rag Laundering is identified as a recycling task for PSFB and CCSFS, how is this program administered and is there an associated cost? | Incumbent utilizes CINTAS. |
Unit price for green rags: $0.055 each. Current costs for this CY (subject to change).
Unit price for white rags: $0.085 each. Current costs for this CY (subject to change).
| 20 | 2 | C1 - 1.3.2 | 9 | Is a rag laundering service provided by a local company? If so, what company is currently conducting the rag laundering? | YES. CINTAS. |
| 21 | 2 | C1 - 1.3 Table 4 | 9 | What is the current process used for recycling of listed item "Industrial Wastewater/Trident OWS"? | Contractors submit an industrial wastewater request for discharge to the RWWTF at CCSFS. |
| 22 | 2 | C1 - 1.4.1 | 10 | Please provide a recent copy of the quarterly Hazardous Waste and Other Regulated Waste Recycling Report. | Document provided. Document Title: Quarterly Hazardous Waste and Other Regulated Waste Recycling Report |
| 23 | 2 | C1 - 1.4.2 | 10 | Please provide a recent copy of the quarterly Waste Characterization/Analysis Summary Report. | Document provided. Document Title: WASTE CHARACTERIZATION SAMPLING SUMMARY |
| 24 | 2 | C1 - 1.4.3 | 10 | Please provide a recent copy of the Quarterly Metric Reports. | Will be provided after award. |
| 25 | 2 | C1 - 1.4.7 | 11 | What is the expected frequency and quantity of hazardous waste received from Ascension Island? How is the contractor notified of incoming shipments? | Typically CTR will not be responsible for OCONUS wastes, however, during emergent situations (i.e. HURCON) CTR may have to transport/store material waiting for DLA pickup/disposal. |
| 26 | 2 | C1 - 1.5 | 11 | What is the annual average number of incidents requiring Spill and Release Consultation Support for CCSFS and JDMTA? | 30 |
| 27 | 2 | C1 - 1.5 | 11 | What percentage of Spill and Release Consultation Support is required after-hours/weekends for CCSFS and JDMTA? | Highly variable, some years none, some CCSFS - ~20%; JDMTA - 0%. |
| 28 | 2 | C1 - 1.5 | 11 | Please provide a copy of the required investigation report. What are the EASIER fields required to be filled by the contractor for spills? Is the contractor only required to enter spill data into EASIER for those spills responded to by the contractor (for instance, a spill to water which is not recoverable)? | Will be provided after award. Fields will be identified upon award by CEIE. No, contractor will be required to enter every spill into EASIER for those installations they are contracted to manage. |
| 29 | 2 | C1 - 1.6 | 12 | Are the contractor responsibilities for hazardous waste supplies limited to only supplies used by the contractor in support of hazardous waste operations? | NO. PWS identifies other potential required supplies. |
| 30 | 2 | C1 - 1.7 | 12 | Is routine maintenance/calibration of GFE cost reimbursable? Is it performed by the Government? Should these costs be included in our proposal? | NO. NO, except for the HW scale which are done by PMEL at no cost to contractor. YES. |
| 31 | 2 | C1 - 1.7 | 12 | If expenses are non-reimbursable, can the government provide additional information on anticipated expenses? | NO. |
| 32 | 2 | C1 - 2.1 | 15 | IHMP Support identifies a requirement for quarterly P2 Opportunity Assessments. Please provide a recent example of an IHMP P2 Assessment. | Document provided. Document Title: P2OA Template |
| 33 | 2 | C1 - 2.2 | 18 | Are the contractor responsibilities for hazardous materials supplies limited to only supplies used by the contractor in support of IHMP hazardous material support task? | NO. Contractor will be required to provide supplies to HAZMARTS as required to maintain compliance with the IHMP. |
| 34 | 2 | C1 - 2.2 | 18 | Is the contractor required to purchase hazardous material supplies for any other installation units? | YES. Only other unit will be the LRS/HAZMART. |
| 35 | 2 | General EPCRA | 19 | How many full-time employees are located at each of the PSFB GSU locations (CCSFS [and Kennedy Space Center], JDMTA, and MTA)? | SLD 45 population in FY20 (most recent data) approximately 11,000 at PSFB and CCSFS, not including military dependents in privatized housing. JDMTA, generally less than 25. MTA is not staffed. KSC is not a GSU. |
| 36 | 2 | General EPCRA | 19 | How many Section 312 chemicals required reporting for RY2021? Were any reportable chemicals under Section 312 designated as EHSs? | SLD 45 Facilities - ~ 28. YES. |
APAFR - ~ 4. NO.
37 2 General EPCRA 19 How many Section 313 Form Rs were required for reporting in RY2021? SLD 45 facilities - 5.
APAFR - 1.
| 38 | 2 | C1 - 3.1 | 19 | Section requires contractor to obtain data from "all available sources" to compile reports. Besides EESOH-MIS and TRI-DDS, what other data sources is data pulled from? | Tenant supplied data, on-sight knowledge, personnel interviews, or responses to request for information. |
| 39 | 2 | C1 - 3.1 | 19 | Do any of the installations requiring EPCRA data collection possess "non-standard" activities/sources, such as: a wastewater treatment plant, military training pool(s), flight simulator(s), transient fueling activities (gas-and-go), and/or any medium- to large-scale manufacturing sources? | YES. |
| 40 | 2 | C1 - 3.1 bullet 2 | 19 | Is the contractor required to provide EPCRA deliverables to the AF for installations that can be exempt on the basis of being below the full-time employee definition listed under 40 CFR 372.3? | No Installation can be exempted for this reason. Deliverables will be required for each installation under contract. |
| 41 | 2 | C1.3.1 bullet 4 | 19 | Historically, have EPCRA Section 313 exceedances (Form Rs) been submitted for any of the GSUs of PSFB? If so, does this facility (or facilities) have its (their) own EPCRA reporting establishment in the EPA's CDX database? | YES. YES. |
NOTE: APAFR is a GSU of Moody AFB (Georgia) they have a separate EPCRA Reporting establishment in EPA's CDX database (Georgia).
| 42 | 2 | C1 - 3.1 bullet 5 | 20 | Is the contractor expected to create summary deliverables for all of the individual GSUs of PSFB, or is it desired that the contractor provide PSFB summaries with the GSUs included in the same report? | By installation so work load/deliverables can be more easily tracked. | |
| 43 | 2 | C1 - Table 8 | 20 | Can an approximation be provided for the number of non-EESOH-MIS tracked data sources for each installation listed in this Call Order? The approximate number of organizations on base is provided in Table 8; however, the number of activities/sources required for EPCRA reporting is not listed. | NO. | |
| 44 | 2 | C1 - 3.1.1 Paragraph 1 | 20 | Do range stakeholders input their own range data into TRI-DDS? If not and this is a contractor task, can the Government quantify how many ranges this includes? | Not completely. Contractor will need to input some data. SLD 45 has 2 active ranges | |
| 45 | 2 | C1 - 3.1.1 Paragraph 1 | 20 | Will the base EPCRA PM provide the up-to-date distribution list for organizations receiving the memorandum? If not, how will the contractor compile that list? | YES. | |
| 46 | 2 | C1 - 3.1.1 Paragraph 2 | 20 | Is there a current contact list of personnel that the contractor may use to request SDSs? Or is the EESOH-MIS self-service SDS portal expected to be used by the contractor to collect SDSs? | YES, EESOH-MIS and SDS portal are expected to be used. | |
| 47 | 2 | C1 - 3.1.1 | 20 | How many organizations not using EESOH-MIS or TRI-DDS is the contractor expected to obtain chemical inventories from? | Will vary dependant on mission. | |
| 48 | 2 | C1 - 3.1.1 Paragraph 2 | 20 | Is the intent of the first sentence of Paragraph 2 to convey that the base-level EPCRA PM will be providing the contractor with all SDSs for chemicals known to be currently in EESOH-MIS and have a track record of exceeding reportable limits, and that the Contractor is then responsible for the subset not in EESOH-MIS? If so, how will the contractor ascertain if a hazardous material, whose SDS is not in EESOH-MIS, is being used in a shop so it can be added to EESOH-MIS? Will the contractor be required to visit every shop to verify all hazardous material SDSs are in EESOH-MIS or will shops provide lists of all hazardous materials used in a shop which can be compared to authorization lists in EESOH-MIS? | NO. Contractor is main poc for HM program. YES, shop inspections are a PWS requirement. | |
| 49 | 2 | C1 - 3.1.1 Paragraph 2 | 20 | Is the contractor only responsible for SDS collection in support of EPCRA Section 311? | NO. | |
| 50 | 2 | C1 - 4 Paragraph 4 | 21 | Is the contractor responsible for data collection from shops each month? How can the contractor ensure data provided or entered by the Government or outside contractor personnel is correct? What procedures shall the contractor follow to make others provide data when delinquent? | YES. Contractor will need to collect some data. Contract will review and validate data provided. Contractor shall develop a process to notify the government of any non-compliance concerns. | |
| 51 | 2 | C1 - 4 Paragraph 5 | 21 | Please provide a current example for the monthly deficiencies report. | This report fomat will be preparded by contractor and approved by the USAF. | |
| 52 | 2 | Table 9 | 21 | Please confirm that Patrick AFB does not require any of the tasks outlined in Table 9 for Base Year or follow-on Option Years, except those listed under PWS Sections C1-4.4 and C1-4.4.3? | Correct | |
| 53 | 2 | C1 - 4 | 21 | Please identify the type and frequency of "inspections" the contractor is required to perform. | See requirements in C1-4, 4.1.1 and Table 11. | |
| 54 | 2 | C1 - 4.1.1 Paragraph 1 | 22 | Paragraph 1 refences Tables 10 and 11; however, Tables 10 and 11 do not include Avon Park. Avon Park is listed under Table 9, C1-4.1.1. Please add the number of sources required for Avon Park to Tables 10 and 11. | Requested information added. | |
| 55 | 2 | C1 - 4.2.1 Paragraph 1 | 25 | Are the compliance assessments completed in APIMS? If yes, are the forms already created or is it the contractor's responsibility to create compliance assessment reports in APIMS? | No. | |
| 56 | 2 | C1 - 4.2.1 Paragraph 2 | 25 | Please provide a copy of the current ACSRs. | Document provided. Document Title: Air Compliance Source Requirement Guide_2022 | |
| 57 | 2 | C1 - 4.2.2 Paragraph 1 | 25 | Does the CPMS have transmittable data via internet or does the data need to be pulled manually? | Another contractor provides the CPMS data. The downloading of the CPMS data is not this Contractors responsibility. | |
| 58 | 2 | C1 - 4.2.2 Bullet 3 | 25 | Is the contactor responsible for procuring the Performance Test subcontractor? | NO. | |
| 59 | 2 | C1 - 4.2.2 Bullet 5 | 25 | Please provide the current Site-Specific Monitoring Plan for the CCSFS Oxidation Catalysts. | Will be provided after award. | |
| 60 | 2 | C1 - 4.2.2 | 25 | Is the contractor responsible for maintenance and repair of the CPMS? | NO. | |
| 61 | 2 | C1 - 4.4 | 27 | Please provide a copy of a recent Air Assessment Report. | Document provided. Document Title: CCSFS - Air Assessment Report | |
| 62 | 2 | C1 - 4.4 | 27 | Approximately how many of each type of assessment is expected each year? | See tables 9 and 11. | |
| 63 | 2 | C1 - 4.4.3 Bullet 3 | 27 | Please confirm that regulatory review is only required for CCSFS and JDMTA. Table 9 suggests that regulatory review is required for all installations of this Call Order, except Avon Park. | Regulatory review is required for all installation's (except Avon) per Table 9 and as stated in C1 - 4.4.3. Opportunity Assessments will only be required at CCSFS and JDMTA. | |
| 64 | 2 | C1 - 5 | 30 & 31 | Bullet 2 "Provide to the USAF Sampling Standard Operating Procedures for all required sampling protocols within thirty (30) days after award of the Task Order."; Bullet 6 "Create Sampling Analysis Plan (SAP) and Quality Assurance Project Plan (QAPP) using the provided USAF SAM spreadsheet within thirty (30) days after award of the Task Order."; Bullet 7 "Make records available to the USAF within three (3) days upon request."; and Bullet 9 "The Contractor shall upload sampling results and all supporting documentation into the USAF approved data system, in coordination with the installation within ten (10) days of receipt of results or as otherwise specified by the USAF." Are these calendar days or business days? | PWS specifies working days. | |
| 65 | 2 | C1 - 5 | 31 | Bullet 2 "Upon receipt of sampling results provide an explanatory report within five (5) days to the USAF that provides explanation of the results." Are these calendar days or business days? | PWS specifies working days. | |
| 66 | 2 | C1 - 5 | 31 | An exploratory report is due within five (5) days of receipt of sampling results and this report may be separate from reports required for regulatory purposes. There is no timeframe for the submittal regarding Draft reports or Final Reports. What is the anticipated timeframe for these regulatory reports? | This is not a regulatory report. The PWS does state timeframe and requirements for this explanatory report. There is no draft requirement. This requirement is not submitted to the regulatory agency as part of any regulatory report/permit. | |
| 67 | 2 | C1 - 5.1 | 31-32 | How many outfalls are required to be sampled at the Regional WWTF including at the Rapid Infiltration Basins, Trident Pre-Treatment Facility and Patric SFB lift stations. Will sampling be required outside of normal business hours? | Sampling requirements are listed in the provided Env Sampling and Monitoring spreadsheet. | |
| 68 | 2 | C1 - 5.2 | 32 | Will a copy of the most recent SWPPP and SWMP and MS4 and MSGP be provided? | SWPPP and SWMP is included in Solicitation. Permits were made available via regulatory link. | |
| 69 | 2 | C1 - 5.3 | 32 | Please provide a copy of the current landfill permit. | Permits were made available via regulatory link using Facility site ID. | |
| 70 | 2 | C1 - 5.3 | 32 | Please provide a copy of the most recent sampling event documentation or report. | Document provided. Document Title: Semiannual Permit Compliance Landfill Monitoring Report October 2021 | |
| 71 | 2 | C1 - 5.3 | 32 | Please provide a copy of the current SAP and QAPP for CCSFS. | SAP is included in Solicitation. QAPP is responsibility of contractor after award. | |
| 72 | 2 | C1 - 5.4 | 32 | Please provide a copy of the current RCRA TSDF permit. | Permits were made available via regulatory link using Facility site ID. | |
| 73 | 2 | C1 - 5.4 | 32 | Please provide a copy of the most recent sampling event documentation or report. | Will be provided after award. | |
| 74 | 2 | C1 - 5.4 | 32 | Please provide a copy of the current SAP and QAPP for PSFB and CCSFS. | SAP is included in Solicitation. QAPP is responsibility of contractor after award. | |
| 75 | 2 | C1 - 5.5 | 32 | What laboratory is currently used for hazardous waste characterization sampling analysis? | ENCO Laboratories. | |
| 76 | 2 | C1 - 5.5 | 31 & 33 | Table 12 identifies SAM, Waste Characterization services for all 5 locations; however, Table 14 only identifies sampling estimates for CCSFS, PSFB, and APAFR. Are sampling estimates available for MTA and JDMTA? | NO. | |
| 77 | 2 | C1 - 5.5.1 | 34 | PWS waste sampling requirements identify emergency requests that must be performed within two (2) hours from the time of request, and sample results provided within three (3) working days. How many emergency requests are anticipated annually? | Depends on Mission. ~1-5. | |
| 78 | 2 | C1 - 6.1 | 36 | Will the contractor be required to collect stormwater samples other than visual monitoring samples? Will sampling be required outside of normal business hours? Will past monitoring information be provided? Will all past, records, DMRs, NPDES reports and permits, compliance data including TMDL information? For geospatial mapping of system components, will previous mapping system component information be provided in a format that allows the contractor to update/revise as needed? | YES. YES. YES, information is available at FL OCULUS/NEXUS, (link provided in PWS). Geospatial mapping is sensitive information and will be provided after award. | |
| 79 | 2 | C1 - 6.1 | 37 | Will past audit report for audits performed at USAF tenants and other contractors for maintenance and compliance be provided along with the forms the AF requires the audits to be recorded on? | Yes, after award. | |
| 80 | 2 | C1 - 6.1 | 37 | Will all past permit compliance reports be provided? | Information is available at FL OCULUS/NEXUS, (link provided in PWS) | |
| 81 | 2 | C1 - 6.1 | 37 | Will past site evaluations and trend analysis characterizing the stormwater pollution effluents at the installation be provided? | Yes, after award. | |
| 82 | 2 | C1 - 6.1 | 37 | Will past annual compliance reports be provided? | Yes, after award. | |
| 83 | 2 | C1 - 6.1 | 37 | Will past ACSCEs be provided? Will the most recent version of the SWPPP be provided? | SWPPP has been provided. ACSCE is included in the SWPPP. | |
| 84 | 2 | C1 - 6.1 | 37 | Will past deficiency information discovered during past ACSCEs be provided? | Yes, after award. | |
| 85 | 2 | C1 - 6.1 | 37 | Will past environmental regulatory driven TMDL regulatory agency coordination information including regulatory contacts and AF contacts to be included be provided? | Yes, after award. | |
| 86 | 2 | C1 - 6.1 | 37 | Will the Basin Action Management Plan be provided? How often will coordination with O&M Flight be needed to review participation in the BMAP? | The Basin Management Action Plan is availble on NEXUS or FDEP website. O&M coordination is required for any projects or BMPs that involve O&M. | |
| 87 | 2 | C1 - 6.1.2 | 39 | Will the proper form for conducting the audits be provided? How long do you predict each audit will take? | Forms required are provided within the plans. Inspection duration depends on the specific site being inspected, which could take 30 minutes - multiple hours depedning on facility and potential findings. | |
| 88 | 2 | C1 - 6.1.3 | 39 | Will all permits and permit document that are applicable be provided? Will past permit applicability determination documents be provided? Will previous permit applications and NOIs be provided | Information is available at FL OCULUS/NEXUS, (link provided in PWS). | |
| 89 | 2 | C1 - 6.1.3.1 | 39 | Will all past commencement notices be provided? Will past permit certification packages be provided? Does this include a SWMP and/or SWPPP update? | Yes. This is for non-NPDES regulated permits, thus no SWMP or SWPPP updates are included in this section. | |
| 90 | 2 | C1 - 6.1.3.2 | 40 | Will all past permit audit documentation for the SWMS, shoreline stabilization, dock installation, manatee exclusion devices, wetland impacts and coastal construction be provided? Will the AF be providing the appropriate regulatory forms to the contractor to record the information? | Yes, after award. Contractor will be responsible for obtaining current regulatory application documents. All required documents are located at appropriate FDEP, Water Management Districts and USACE websites. | |
| 91 | 2 | C1 - 6.1.3.3 | 40 | Would you explain what is meant by permitted stormwater management systems? Would you explain what audit information will be required? Will the appropriate audit forms be provided? Will past audit forms for audits already performed be provided? Will the maps of permitted boundaries be provided including regulated control structures within the boundaries? Will the current Capitalization SOP be provided? | Yes. Permitted stormwater management system includes any stormwater conveyance, structure, culvert, inlet, etc. that is part of a SJRWMD Environmental Resource Permit. Audits include inspection reports confirming the system is working as designed and is properly maintained. Yes. Yes. Yes, Document Title: Env Resource Permit Capitalization SOP. | |
| 92 | 2 | C1 - 6.2 | 41 | Will all past data, records, permit DMRs, NPDES reports and permits be provided? Will the geospatial mapping including system components be provided in a format that the contractor can use to update? How far apart are the monitoring wells? What constituents will be required for groundwater well monitoring, effluent sampling and effluent sludge dry sampling? Is there an established SAP that will be provided? Will the contractor be required to sample outside of normal business hours? | Past records will be provided after award. Information is available at FL OCULUS/NEXUS, (link provided in PWS). Geospatial mapping will be provided for contractor to update upon award. Map of Percolation ponds shows distances between monitoring wells. Constituents required for monitoring/sampling are shown in PWS, Table 40, Page 119. SAP has already been provided in solicitation. Contractor sampling is done during normal business hours. | |
| 93 | 2 | C1 - 6.2.1 | 41 | Will all past outage/malfunction reports be provided? Will the contractor be required to perform activities under this section on nights, holidays and/or weekends? | Past outage/malfunction reports will be provided after award. Yes. | |
| 94 | 2 | C1 - 6.2.2 | 41 | Will past permit application packages be provided? | FDEP Links provided to allow access to information. Facility IDs will be required to search. They are provided in the PWS. | |
| 95 | 2 | C1 - 6.2.2 | 41 | How many wastewater construction activities does the AF predict during the contract period? How many audits does the AF predict will need to be performed? | PWS, Table 17, page 41, AF predicts 4-6 Wastewater Construction Permits/Inspections/Certification Annually. | |
| 96 | 2 | C1 - 6.2.2 | 41 | Will past semi-annual audits and the FDEP checklist to perform the audits be provided? | Will be provided after award. Information is available at FL OCULUS/NEXUS, (link provided in PWS). | |
| 97 | 2 | C1 - 6.2.3 | 42 | Will past compliance audits be provided? | Will be provided after award. Information is available at FL OCULUS/NEXUS, (link provided in PWS). | |
| 98 | 2 | C1 - 6.3 | 43 | What type of "organization/facilitation " will be required for the SW/WW Quality Program Working Groups? | Per the PWS requirements | |
| 99 | 2 | C1 - 6.3 | 43 | Will the contractor be required to attend meetings in person? | YES, unless COVID restricted or during installation Lock Downs | |
| 100 | 2 | C1 - 7.1 | 45 | Paragraph says the contractor will maintain and update the DW sampling plan. However, paragraph 2.9.2.2.2 AFI 48-144, Drinking Water Surveillance Program, states that the installation Bioenvironmental Engineering office has that responsibility. Does this PWS overrule the AFI? | NO. Contractor is required per PWS to update the DW sampling requirements within the Environmental Sampling Plan. | |
| 101 | 2 | C1 - 7.1.2 | 45 | Paragraph requires the contractor to prepare Bacteriological and Boil Water Recession Notices to the AF. However, paragraph 2.9.2.2.9 of AFI 48-144 requires the base Bioenvironmental Engineering office to prepare all public notification documents. Does this PWS overrule the AFI? | NO. Contractor will review the Bacteriological and Boil Water notices for accuracy and regulatory compliance. Contractor will coordinate the regulatory notifications. | |
| 102 | 2 | C1 - 8.1 | 48 | The landfill at CCSFS consists of three permitted elements: an asbestos mono-fill, a construction/demolition debris landfill and a closed municipal solid waste landfill. At this time, operations at the landfill are suspended, with no plan to resume operations in the near future." With respect to Florida reporting requirements, are these landfills active with reporting every 2.5 years or long-term care with reporting requirements every 5 years? | YES. All reporting requirements identified in permits. | |
| 103 | 2 | C1 - 8.1 | 48 | "Draft reports shall be submitted for review to the USAF for review forty-five (45) days prior to report regulatory due date. All draft reports will be delivered to the USAF within five (5) working days following USAF comments. Final reports shall be delivered to the | ||
| USAF within a minimum of seven (7) working days prior to report regulatory due date unless specified otherwise." Is the USAF requesting a draft, draft final and a final version of reports? | YES. Unless Gov't has no comments then document will go from Draft to Final. | |||||
| 104 | 2 | C1 - 8.1.1 | 49 | Please provide the most recent Annual Waste Report for the C&D Landfill. | No report. The landfill is inactive so annual waste is reported as 0. | |
| 105 | 2 | C1 - 8.1.1 | 49 | Bullet 7 includes "An interpretation of the ground water contour maps, including an evaluation of ground water flow rates." What method is currently being used to determine groundwater flow rates? | See Attachment called: Landfill GW Flow Calculation | |
| 106 | 2 | C1 - 8.1.2 | 49 | Please provide the most recent annual closure plan for the C&D landfill. | Plan is now provided. Refer to CCAFS Landfill Operations Plan attachment. | |
| 107 | 2 | C1 - 8.1.2 | 49 | The PWS states 'The Contractor shall provide an annual updated closure plan including, but not limited to, an updated operation plan, obtained from the O&M Flight." To confirm, the O&M Flight currently has the updated operation plan which is to be included in the updated closure plan? | YES. | |
| 108 | 2 | C1 - 8.1.3 | 49 | Please provide the most recent annual closure plan for the asbestos landfill. | Plan is now provided. Refer to CCAFS Landfill Operations Plan attachment. | |
| 109 | 2 | C1 - 8.1.3 | 49 | The PWS states 'The Contractor shall provide an annual updated closure plan including, but not limited to, an updated operation plan, obtained from the O&M Flight." To confirm, the O&M Flight currently has the updated operation plan which is to be included in the updated closure plan? | YES. | |
| 110 | 2 | C1 - 8.1.4 | 49 | Please provide the most recent annual closure plan for the Class I landfill. | Plan is now provided. Refer to CCAFS Landfill Operations Plan attachment. | |
| 111 | 2 | C1 - 8.1.4 | 49 | The PWS states 'The Contractor shall provide an annual updated closure plan including, but not limited to, an updated operation plan, obtained from the O&M Flight." To confirm, the O&M Flight currently has the updated operation plan which is to be included in the updated closure plan? | YES. | |
| 112 | 2 | C1 - 10.1 | 61 | When it says tanks are "under the control" of the contractor, does this mean we acting as the tank custodians and control access and product throughput of the tanks? | YES. | |
| 113 | 2 | C1 - 10.1 | 61 | What tanks are "under the control" of the contractor? | TBD, by what contractor decides they need to operate. | |
| 114 | 2 | C1 - 10.1 | 61 | Which Tank Manager duties in the AF Tank Playbook are done by the contractor and which are done by the base tank manager? | See Table 24. | |
| 115 | 2 | C1 - 10.1 | 61 | OWSs and grease traps connected to sanitary sewer system are not subject to 40 CFR 112. Why are they included in contractor oversight? | DAF Pollution prevention requirements. | |
| 116 | 2 | C1 - 10.1.1 | 62 | Because the contractor can only submit tank registrations after being informed of new tanks by the AF, how many days does the contractor have to prepare registration paperwork (as opposed to just requiring their completion 14 days before they are due to the regulator)? | Required per PWS. | |
| 117 | 2 | C1 - 10.1.2 | 62 | Paragraphs say the contractor performs tank audits. Table 25 says they perform inspections. Which is correct? If inspections, then several questions arise concerning the regulations and inspector certifications. | Provide as defined in C1-10.1.2. Table 25 is a summary of workload. | |
| 118 | 2 | C1 - 10.1.2 | 62 | DAFMAN 32-1067 requires UST inspectors to be a Class A or B operator. Does the contractor have to maintain such registration to actually use AF or AAFES equipment to perform the inspections of underground tanks, or just audit the records of the registered tank custodian who performs the inspections? | NO. | |
| 119 | 2 | C1 - 10.1.2 | 62 | Is the contractor required to be certified to perform formal internal and external inspections of ASTs IAW STI SP001 and perform such inspections, or just audit the records to ensure required inspections have been done? | Inspections are completed IAW standarized AF checklists. Contactor will not be completing inspections IAW STI requirements. | |
| 120 | 2 | C1 - 10.1.2 | 62 | Is the contractor required to perform formal inspections of field-erected tanks IAW API 653, as called out in DAFMAN 32-1067, para 9.6.3.2? | NO. | |
| 121 | 2 | C1 - 10.1.2 | 62 | Does the contractor perform tank inspections per AFTO Form 39 for bulk fuel facilities? | NO. | |
| 122 | 2 | C1 - 10.1.2 | 62 | The contractor is required to perform quarterly and semi-annual tank inspections per this paragraph. DAFMAN 32-1067 requires monthly and annual inspections be done by the tank custodian. Do the contractor "inspections" actually replace some of these, or just verify such inspections are being performed per the AFMAN? | The contractor will verify inspections are being performed and identify any obvious deficiency. | |
| 123 | 2 | C1 - 10.1.2 | 62 | The contractor is required to perform quarterly and semi-annual tank inspections per this paragraph but also given the task of re-inspecting tanks at least monthly to provide status on deficiencies noted in other inspections. Failure of the AF to correct deficiencies in a timely manner unduly burdens the contractor by requiring monthly inspections. | This is not a question. No response required. | |
| 124 | 2 | C1 - 11: Permits and Public Notifications, 2nd paragraph, 3rd bullet | 64 | What documents would we be required to provide as part of a construction permit application? Please verify these are construction storm water general permits and not permits to actually perform construction. Please verify these are only for projects undertaken by the base and not by construction contractors. How many such permits are expected annually? | This would be the Notice of Intent for a NPDES Construction Generic Permit if completed by SLD 45 personnel. If construction will be completed by construction contractors, the F2F personnel review the contractor's NOI for accuracy and regulatory compliance. | |
| 125 | 2 | C1 - 11: Permits and Public Notifications, 2nd paragraph, 5th bullet | 64 | Under this contract, what is meant by "prepare and provide construction and operating permit cover and transmittal letters"? | DAF requires AF agency coordination cover/transmittal letters for all regulatory submissions. Contractors are required to prepare these documents per the PWS. | |
| 126 | 2 | C1 - 11: Permits and Public Notifications | 64 | Please provide copies of the current permits referenced in Section C1-11 of the PWS. | Permits were made available via regulatory link using Facility site ID. | |
| 127 | 2 | C1 - 11: Permits and Public Notifications | 64 | Please provide a list of the permit fees paid during the last 12 months for the installations included in the PWS. | Permits were made available via regulatory link using Facility site ID. | |
| 128 | 2 | C1 - 11: Permits and Public Notifications, Table 27 | 65 | Please provide a list of any other annual fees not otherwise associated with the permit renewals. | Currently none known. | |
| 129 | 2 | C1 - 11: Permits and Public Notifications, Table 27 | 65 | Will the hazardous waste permit renewal fees be paid all at once upon renewal submittal, or paid on an annual basis? | All at once upon renewal submittal. | |
| 130 | 2 | C1 - 11: Permits and Public Notifications, Table 27 | 65 | How many modifications to the PSFB and CCSFS hazardous waste permits are anticipated during the period of performance? | ~1-3 per installation | |
| 131 | 2 | Table 27 Note | 66 | Note says to visit NEXUS Website to find permits. Please verify this is now the OCULUS system and the types of information available. APAFR was searched for storm water and the only documents contained in the database were delegation letters. | NEXUS is a new stand alone regulatory repository that contains all compliance documents. Hazardous Waste Permits can also be found on OCULUS. | |
| 132 | 2 | C1 - 11.1 | 67 | Please provide the names of all publications that PSFB, CCSFS and APAFR use to publish their public notices. | Requirements are permit dependant. Sources will be provided after award | |
| 133 | 2 | C1 - 11.1 | 67 | How many public notices are anticipated to be published per year at each installation? How many public notices were published at each installation in the past 12 months? | Varies. In FY2018, 6 notices; in FY2019 - 2022, only 1 each year. | |
| 134 | 2 | C1 - 11.1 | 67 | Is the contractor expected to engage and solicit comments from each installation's Public Affairs Office, or will the Government perform that task as part of their review of the draft public notices? | Contractor will not engage PA. | |
| 135 | 2 | C1 - 11.1 | 67 | Will the installations' Public Affairs Offices participate in the approval of public notices with the publisher, or will public notice approval with the publisher be the responsibility of the contractor? | YES for NEPA, NO for Compliance. The Contractor will draft the notification, the Gov't will approve prior to publishing. | |
| 136 | 2 | C1 - 11.1 | 67 | Please provide example public notices for each installation that requires this service: PSFB, CCSFS, and APAFR. | Examples will be provided after award. | |
| 137 | 2 | C1 - 12.4 | 71 | Is the contractor required to meet 40 CFR 112 requirements by having a PE certify the plan within 6 months of any change which materially affects the base's ability to harm water through an oil spill? This could lead to multiple PE certifications every year which is not currently done at AF bases. | YES. | |
| 138 | 2 | C1 - 12.7 | 72 | Is the IAMOP different than the Asbestos Management Plan (Attach No. 1B AMP) and the Asbestos Operations Plan (Attach No 1B AOP) that were provided? If so, please provide a copy of the current IAMOP. | YES. Patrick ISS installation's do not have an IAMOP at this time. | |
| 139 | 2 | C1 - 12.7 | 72 | What is the estimated number of requested reviews and frequency of the IAMOP? | IAMOP - none; Asbestos Management Plan and Asbestos Operation Plan - Annual | |
| 140 | 2 | C1 - 12.7 | 72 | It is stated, "Review requirements include, but are not limited to, roles and responsibilities, procedures for accomplishing asbestos-related projects in a manner that shall ensure personnel and facilities are not subject negative environmental asbestos exposure." Please provide additional details regarding the included review requirements. | Review requirements are detailed in the State/Federal regulations that govern asbestos. | |
| 141 | 2 | C1 - 13.1.1 | 73 | Data entry is estimated to occur 3 to 5 times monthly, is it anticipated that data to be entered will require full days? | Dependent of Contractors Bid. | |
| 142 | 2 | C1 - 13.1.1 | 74 | The PWS states, "The Contractor shall assist with the preparation and management of documents as requested by the USAF, to…. Develop and maintain a document management plan identifying content, location security,…." Does a document management plan currently exist and is the contractor assisting the USAF with the management of documents or solely responsible for the management of documents? | YES. Contractor is performing both. They assist with the management of documents and are soley responsible for the management of documents at installations they are contracted to manage. | |
| 143 | 2 | C1 - 13.1.3 | 74 | This paragraph says the contractor will update the Asbestos Management and Operating Plan. Para C1-12.7 says the contractor will review the plan upon request. These are far different requirements. Asbestos work is driven by AFI 32-1001 and historically has not been an environmentally funded activity. Will the F2F contractor assume the CE Operations requirements from AFI 32-1001? | Task 13.1.3 is optional and if exercised it will be funded by Operations. NO. | |
| 144 | 2 | C1 - 13.2.1 | 74 & 75 | The PWS states, "The Contractor shall assist with the preparation and management of documents as requested by the USAF, to…. Develop and maintain a document management plan identifying content, location security,…." Does a document management plan currently exist and is the contractor assisting the USAF with the management of documents or solely responsible for the management of documents? | YES. Contractor is performing both. They assist with the management of documents and are soley responsible for the management of documents at installations they are contracted to manage. | |
| 145 | 2 | C2 - 1 | 76 | What is the square footage of the CCSFS Cafeteria, Facility 1748 and the Navy Greenhouse, Facility 88900? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 146 | 2 | C2 - 1 | 76 | If pesticide application is normally performed by CE Operations, and not environmentally funded, why is this requirement on this F2F PWS? Will the contractor completely replace all CE pest management operations? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 147 | 2 | C2 - 1 | 77 Table 32 | The Pest Management Workload for each item estimated; is that estimate for the three installations together or is the estimate per installation? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 148 | 2 | C2 - 1 | 77 | Is Fence Line weed control once annually at each facility? If no, what is the required frequency? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 149 | 2 | C2 - 1 | 77 | Weed Control in "improved areas occurs 250-325 times annually." What is the average size of the area? Or if this is 250 - 325 acres, what is the frequency? Or does this only occur once annually at each installation? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 150 | 2 | C2 - 1.1 | 78 | The PWS states, "The Contractor will submit a list of proposed pesticides (listing trade names and EPA registration numbers) to the QAE with labels and SDSs twenty (20) working days prior to the start of the Task Order." Can you provide an estimate of days that the contractor will be given prior to the start of the Task Order? Additionally, the 20 days referenced is this calendar or business days? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 151 | 2 | C2 - 1.2 | 78 | AFMAN 32-1053, paragraph 2.11.6, requires the BCE to appoint in writing the Installation Pest Management Coordinator (IPMC) who is responsible for development of pest management plans, reporting on pesticide usage, and be the primary POC for all installation pesticide compliance. Who is the Gov't IMPC for the base? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 152 | 2 | C2 - 1.3 | 78 | Please provide the current Integrated Pest Management Plan. | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 153 | 2 | C2 - 1.6 | 79 | The PWS states, "The Contractor will provide cleanup of debris and sanitation of areas affected by nuisance pests." Please provide additional details about the extent of the cleanup and sanitation? Is the contractor expected to repair a sheetrock wall or cleanup debris and spray disinfectant in the area? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 154 | 2 | C2 - 1.7 | 79 | The PWS states, "An emergency job order will require the Contractor to respond within two (2) hours of notification and complete the job within six (6) hours." Is this six hours maximum from the time of arrival or from the initial call? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 155 | 2 | C2 - 1.8 | 79 | AFMAN 32-1053, para 2.11.3 requires the BCE to provide the appropriate number of certified pest management personnel according to DoDI 4150.07 and AF manpower standards. What is the appropriate number of personnel to be supplied to be in compliance with these regulations? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 156 | 2 | C2 - 1.10 | 80 | Bullet 9: What is the frequency for weed control in "improved" areas and at which installations is this likely to occur? | Pest Management is no longer included in this solicitation and will not be a part of the F2F requirement. | |
| 157 | 2 | C3 - 1.4.2 | 87 | The sentence "Applicable staff space requirements and staff | ||
| office locations are provided in Error! Reference source not found." appears to have an error. Please provide the quantity and locations of onsite staff office space. | Updated PWS to correct error; See Appendix C | |||||
| 158 | 3 | Information Tab | NA | Please indicate the POP start and end dates for the Base and Optional Years of performance for the F2F Day One Tasks. Please also provide the start and end dates of the Transition Period. | Unknown until contract is awarded. Transition will be for a period of 30 days after NTP. | |
| 159 | 8 | 1.2 | 3 | The Proposal Format section indicates that resumes should be limited to 4 single-sided pages each, including letters of commitment. Should the letters of commitment pages limit be unlimited? | The entire resume is limited to just 4 pages including letters of commitment. | |
| 160 | 8 | 1.2 | 3 | Does the Government expect bidders to provide letters of commitment for all staff members expected to be hired from the incumbent staff? | NO. Only Key personnel | |
| 161 | 8 | 1.2 | 3 | Will the source selection team lower the score of bidders that do not have letters of commitments from incumbent staff expected to be hired? | NO. | |
| 162 | 8 | 3.1.2 | 7 | Is the selected contractor responsible for the completion of any technical project work during the Phase-in Period? | NO. | |
| 163 | 8 | 3.1.2 | 7 | Will all the current onsite F2F contract staff be under contract to the incumbent throughout the Phase-in Period? | YES. | |
| 164 | 8 | 3.3.2 | 8 | Section 2, Relevant Past and Present Performance References, first states that "Recent is defined as within the last five (5) years" and recent projects should not have concluded more than five (5) years prior to the release of this solicitation. However, the next paragraph indicates that past performance should have been completed within the last three years. Please confirm if "recent" projects can have finished up to five years prior to this solicitation. | YES. | |
| 165 | 1B SDL EnvSampling | Lines 64 - 94 | CCAFS Sheet | Sampling is indicated to occur in March and October. Will the current contractor conduct, report and respond to all regulatory questions for the sampling event that will occur during October 2022? | YES. Note: All regulatory interactions are through the Gov't, 45 CES/CEIE. Contractor only engages with regulator if authorized by Gov't. | |
| 166 | Amendment 0001 | NA | NA | Amendment 0001 was received on 13 October 2022. Because there is new information for bidders to review in this Amendment, can the Q&A period be extended to allow time for bidders to ask questions on this new information? | Solicitation shall be extended to November 14, 2022. | |
| 167 | 1B_SLD45EnvSampling_ReqTracking | All | All | What QA/QC reporting level is required for the laboratory analytical reports? | Please refer to the Attach_No_1B_- DoDEnviro_FieldSamplingHandbook.pdf | |
| 168 | 1B_SLD45EnvSampling_ReqTracking | All | All | In Attach__No__1B_-_SLD45EnvSampling_ReqTracking, please clarify whether the column "Sampled By" or "Analyzed By" indicates which entity is responsible for subcontracting the laboratory? Based on the PWS, it seems that the "Sampled By" entity is responsible for sampling and laboratory analysis and the "Analyzed By" entity is responsible for analyzing/reviewing the data. Is that correct? | Sampled by: F2F Contractor; Analyzed by: F2F contractor is responsible for getting the sample analyzed by an appropriate laboratory | |
| 169 | 1B_SLD45EnvSampling_ReqTracking | Lines 34-61 | PAFB Worksheet | Attach__No__1B_-_SLD45EnvSampling_ReqTracking indicates that potable water sampling, analysis, and management is required for PAFB. Section 7.1 of the PWS and the Bid Schedule do not indicate that there is a Drinking Water scope for PAFB. Can you please clarify whether there is a Drinking Water scope for PAFB? | Attach_No_1B_-_SLD45EnvSampling_ReqTracking has been updated. There is no DW Scope for PSFB. | |
| 170 | 1B_SLD45EnvSampling_ReqTracking | Lines 189-192 | CCSFS Worksheet | Attach__No__1B_-_SLD45EnvSampling_ReqTracking indicates that potable water sampling and analysis is required for CCSFS. Section 7.1 of the PWS indicates that there is only drinking water sampling oversight, but does not mention sample collection and analysis. Can you please clarify whether the contractor is responsible for sample collection and analysis of drinking water for CCSFS? AFI 48-144 directs the base Bioenvironmental Office to take drinking water samples associated with public health. Does this PWS overrule the AFI? | Attach_No_1B_-_SLD45EnvSampling_ReqTracking has been updated. Currently the SF collects & analyzes the potable water samples. | |
| 171 | 2 | C1 - 1.1 | 4 | The PWS assigns contractor management responsibility for the Central Hazardous Waste Accumulation Storage (HWAS). Table 2 identifies 10-15 HWAS for PSFB. Is the contractor responsible for weekly inspection responsibilities at each of these HWAS? | No. Only 90 Day Bldg (948). The generators with HWAS do their own inpsections weekly. | |
| 172 | 2 | C1 - 1.1 | 4 | The PWS assigns contractor management responsibility for Central Hazardous Waste Accumulation Storage (HWAS). Table 2 identifies 20-30 HWAS for CCSFS. Is the contractor responsible for weekly inspection responsibilities at each of these HWAS? | No. Only the 90 Day next to TSDF and Lights Cage facility the contractor operates (90 Day). The generators with HWAS inspect their own sites weekly. | |
| 173 | 2 | C1 - 1.1 | 4 | Table 2: Hazardous Waste Workload identifies 2 Permitted TSDF Facilities for PSFB, and 2 Permitted TSDF Facilities for CCSFS, but Table 34: Summary of Government Provided Facilities (Page 107-108) only lists one TSDF assigned to PSFB. Which is correct? | PSFB has 2 permitted TSDF, but one is under control of AFTAC, not SLD 45. | |
| 174 | 2 | C1 - 1.1 | 5 | Table 2: Hazardous Waste Workload identifies 1 Central Hazardous Waste Accumulation Storage (HWAS) for JDMTA, but does not specify the storage duration. Is the JDMTA HWAS a 90-, 180-, or 270-day facility? | 180 Day. JDMTA is SQG. |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .