Attach 3 - MACC General Conditions.pdf

FA4621-22-R-0002 MACC General Conditions and Requirements Attachment 3

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

GENERAL CONDITIONS AND REQUIREMENTS

1.1. GENERAL

The purpose of this Multiple Award Construction Contract (MACC) is to provide work for a broad range of military sustainment, restoration, modernization (SRM), and minor new construction projects, at McConnell AFB, KS utilizing a predetermined pool of contractors. The projects will encompass tasks in a variety of construction and trade areas, such as general carpentry, general plumbing, Heating, Ventilation, & Air Conditioning (HVAC) systems, fire suppression systems, general electrical systems, utility distribution systems, concrete construction, road paving systems, storm water systems, Concrete Masonry Unit (CMU) construction, painting, roofing, demolition, and steel construction. In addition, the Contractor shall furnish informal (shop) drawings, incidental to the job, reflecting the plan of action and the completed project. All project work and related services shall be performed in accordance with

(IAW) all of the terms, conditions, special contract requirements, specifications, drawings, attachments, technical exhibits and references and publications contained in the contract or incorporated by reference.

1.1.1. CONTRACTOR’S RESPONSIBILITY

The Contractor's work and responsibility shall include all Contractor development, planning, programming, administration, and management necessary to provide work as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives, to include applicable documents listed. The

Contractor shall ensure that all work meets critical reliability rates or tolerances specified or included in applicable referenced documents. The Contractor shall perform all related Contractor administrative services necessary to perform the work, to include, but not be limited to, the following: supply, quality control, Contractor financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State, and local laws, regulations, codes, technical manuals, and manufacturer's instructions and recommendations.

The Contractor shall provide related services such as data base maintenance, *updated CADD

As-Built Drawings, preparing and providing required reports, compiling historical data, performing administrative activities and submitting necessary information as specified. The

Contractor is also responsible for providing to contracting and Civil Engineering Squadron

(CES), the meeting minutes of all meetings with CES. The Minutes should include at a minimum the date of the meeting, names of attendees, matters discussed, and any points of contention.

*updated CADD As-Built updated drawings are A&E but updated to reflect actual as-built conditions on the project.

1.1.2. LOCATION OF WORK

The General Conditions apply to all work performed at McConnell AFB, including main installation areas and limited residential housing areas at McConnell AFB.

1.1.3 SCOPE

The Contractor shall provide all labor, materials, tools, expertise, testing, surveying, equipment, reports, samples, warranties, and transportation necessary to complete the project according to the contract documents. The Contractor shall meet all applicable local, state, federal, and other jurisdictional codes in the performance of this contract.

1.1.4 DEFINITIONS

A. Contract documents for this project consist of plans, specifications, addenda, approved change orders, and the contract together with its attachments.

B. Code or codes referred to in these specifications shall mean all laws, ordinances, and codes by local, county, state, and federal government. The City of Wichita construction codes will be used unless superseded by more stringent, applicable criteria.

C. Contractor shall mean the company contracted with, who is responsible for the total work and completion of the project.

D. Contracting Officer or Assigned Representative's Technical Representative, Engineer, Architect, Architect-Engineer, or government does NOT signify the Contracting Officer or

Assigned Representative.

E. Gender: In most cases, parties are referred to in the masculine sense, i.e., he, him or his. In all cases this may be feminine, i.e., she, her or hers.

F. Submittal: A required document submitted for government approval. This includes shop drawings, catalog cuts, samples, test results, or any other items required to be submitted by the contract documents.

1.1.5 MEANING AND INTENT.

The drawings and specifications show the extent and locations of work to be performed under the contract. However, the Contractor shall be responsible for all critical dimensions, elevations, grades, details, and other miscellaneous items that can be verified. The Contractor shall field verify all such items before ordering materials or performing any work.

1.2. PROJECT SOLICITATION PROCEDURES

1.2.1. GENERAL

As a new requirement arises, the Task Order will be solicited amongst the current pool of MACC

Contractors. A Task Order Proposal Request (TOPR) will be provided along with all documents associated with the Task Order, i.e. SOW, Drawings, Specifications, etc.

1.2.2. TASK ORDER PROPOSAL REQUEST (TOPR)

A TOPR along with all documents associated with the Task Order, i.e. SOW, Drawings, Specifications, etc. will be provided to all the current MACC Contractors. The TOPR will indicate the planned dates for the site visit, due dates for questions, formats to be utilized for responding to the TOPR, process to be utilized in selection, and proposal due date along with any other pertinent information specific to the Task Order. Amendments to the TOPR letter will address any changes and or updates (i.e. date changes, documents, responses to questions, additional information, etc.) Upon receipt of the proposals, the process indicated for selection in the TOPR will be utilized to determine which proposal provides the best value to the government. The offeror that provides the best value proposal will receive the Task Order award. The remaining contractors will be notified of the selection.

1.2.3. TASK ORDERS

Task orders awards will be issued by the CO using a Department of Defense (DD) Form 1155, Order for Supplies or Services. Each task order will include the following information.

a. Date of the Delivery Order

b. Contract number and delivery order number

c. Base Civil Engineer’s project number

d. Item number, description, material submittal requirements, quantity and prices for pre-priced and nonpriced items and total

e. Delivery order price and delivery or performance information

f. Accounting and appropriation data

g. Applicable General Decision

h. Any statement of work, drawings, or other pertinent data

i. Government Furnished Property or Statutory Cost Limits, if applicable

1.3. SUBMITTALS

1.3.1. CONTROL OF SUBMITTALS: The Contractor shall ensure submittals are submitted in accordance with the Schedule of Material Submittals for the Task Order (see Submittal Register provided with the Task Order docments. Submittals will be provided on an AF Form 3000, Material Approval Submittal.

1.3.2. NUMBER OF SUBMITTALS: The number and type of submittals required are listed on the SCHEDULE OF MATERIAL SUBMITTALS (SMS) form.

1.3.3. CATALOG CUTS: All catalog cuts that are submittals, shall be marked or highlighted showing model numbers, capacities, finishes, sizes, etc., of actual proposed equipment. Each item submitted for approval shall have its own sheet provided for approval. Reference each item to applicable specification paragraph or drawing number. Where items are submitted as a result of changes, reference the change order number or other contract authorization information.

1.3.4. APPROVED SUBMITTALS: The approval by the Contracting Officer or Assigned

Representative will not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information appear to be satisfactory.

Approval will not relieve the Contractor of the responsibility for compliance with the contract.

After the Contracting Officer or Assigned Representative has approved submittals, no re-submittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

1.3.5. SHOP DRAWINGS: Prepare all shop drawings using actual job dimensions (Metric and

English) and conditions. Do not use dimensions shown on plans. Do not submit catalog cuts for shop drawings. Shop drawings must be drawn accurately and at a scale large enough to show all details of construction and attachment. All dimensions must be shown and all materials labeled.

1.3.6. DISAPPROVED SUBMITTALS: The Contractor shall make all corrections required by the Contracting Officer or Assigned Representative and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. When the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice shall promptly be given, in writing to the Contracting Officer or Assigned Representative for determination. Should the Contractor be required to re-submit a submittal more than twice, the estimated cost to process the submittal may be deducted from the contract amount for each additional re-submittal.

1.3.7. UNINSTALLED MATERIALS AND EQUIPMENT: All material and equipment must be stored on site, in an area to be designated by the Contracting Officer or Assigned Representative.

Any inventory susceptible to weather damage shall be protected. Inventory, until acceptably installed in the project, is fully the responsibility of the Contractor. No allowance will be made for material or equipment that becomes unacceptable due to damage.

1.3.8. QUALITY CONTROL: Refer to Quality Control Paragraph 1.4.2 and 1.4.4.

1.3.9. RECORD DRAWINGS: The Contractor shall submit to the Contracting Officer or

Assigned Representative record drawings (Electronic and Hard Copies) as noted on the Schedule of Material Submittals form. Refer to Paragraph 1.16.

1.4. QUALITY CONTROL PLAN (QCP)

1.4.1. GENERAL

The Contractor Quality Control (QC) Plan with which the Contractor proposes to implement the requirements of FAR Clause 52.246-12, Inspection of Construction, in SECTION I, shall identify personnel, procedures, instructions, records, and forms to be used. At a minimum, the

Contractor’s QC Plan shall include the three phase QC process which consists of preparatory, initial, and follow up phases. The Contractor shall submit, in writing, a copy of the QC Plan within ten (10) calendar days of contract award. The final QC Plan will be approved within thirty

(30) calendar days of contract award, and changes/revisions made. The contractor shall reimburse the government for a failure of a phase final or final inspection after the second failure.

1.4.2. CONTRACTOR ITEMS IN QCP

Items listed below are the minimum criteria to be addressed by the contractor after award.

a. Refer to Spec. 01 45 00.00 10 for minimum criteria required by QC Plan

1.4.3. GOVERNMENT CHANGES TO QCP

The Government reserves the right to require the Contractor to make changes in its QC Plan and operations as necessary to obtain the quality specified. These changes must be submitted to and approved by the Contracting Officer or Assigned Representative.

1.4.4. QUALITY CONTROL ORGANIZATION

a. A staff shall be maintained under the direction of the QC Representative (e.g.

Director/Manager) to perform all QC activities. Some Task Orders might require that the assigned QC Manager not be assigned to other projects based on the Task Orders QC requirements. This QC Manager requirement will be indicated in the documents included in the TOPR package. The actual strength of the staff during any specific work period may vary to cover work phase needs, shifts, and rate of placement.

b. Minimum Qualifications: See Spec. 01 45 00.00.10

c. Minimum Staffing: Each task order in progress shall be inspected at least daily and documented.

1.4.5. SUBMITTALS

The QC Organization shall be responsible for certifying that all submittals are in compliance with the contract requirements.

1.4.6. CONTROL

Contractor Quality Control is the means by which the Contractor assures that the construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be key to the proposed construction sequence. Quality control includes, as a minimum, the following functions.

a. All submittals are timely submitted and approved in accordance with the contract.

b. Approved submittals are required prior to installation.

c. The supplies that are delivered are the same as the ones on the submittal.

d. The supplies are in the proper condition when delivered.

e. The supplies are stored properly and protected from environmental exposure.

f. The construction equipment is correct and meets contract requirements.

g. Testing provisions are reviewed and testing equipment and personnel are available and correct.

h. All tests are performed at the proper times and in the proper places.

i. All test reports meet contract requirements.

j. The workers are cognizant of the required level of workmanship.

k. Inspect each area of work to insure the preparation for the work is correct.

l. Inspect each feature of the work to ascertain that no deficient work is covered up by succeeding work.

m. Inspections shall continue throughout the contract.

n. Document all inspections.

o. The documentation covers both conforming and defective work.

p. All deficiencies are corrected.

q. Develop procedures to ensure that deficiencies do not recur.

r. Develop a "punch list" for the completion inspection.

s. Government officials are notified at the proper times of inspections or tests that are required.

1.5. WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other

Contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

1.6. CONTROL OF NOISE

The Contractor (to include subcontractors) shall comply with all applicable federal, state and local laws, ordinances, and regulations relative to noise control.

1.7. REQUIRED INSURANCE (IAW FAR 28.306(b) and 28.307-2).

Reference FAR Clause entitled “Insurance….” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract:

1.7.1. WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Workmen’s Compensation and Employer’s Liability Insurance as required by law except if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

1.7.2. GENERAL LIABILITY INSURANCE

Bodily injury liability insurance, in the minimum limits of $1,000,000 per occurrence shall be required on the comprehensive form of policy.

1.7.3. AUTOMOBILE LIABILITY INSURANCE

Automobile Liability Insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. The minimum limits required are $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.8. FEDERAL GOVERNMENT HOLIDAYS

Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof.

Federal Government holidays are:

New Years Day 1st day of January Martin

Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth Day 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government

Agencies.

1.9 DELAYS

The Contractor shall schedule work to complete the project at the earliest possible time. When contractor caused delays occur, Contractor shall be prepared to re-schedule time and personnel in order to complete the project within the time allowed. However, when a delay occurs due to unforeseeable causes outside of their control, the contractors shall be prepared to provide documentation as necessary to substantiate these delays according to FAR Clause 52.249-10-

Default (Fixed Price Construction).

Weather or Compulsory delays will be allowed only when the working days lost exceed those shown in the table below. The Contractor's progress schedule must reflect anticipated adverse weather delays for all work, which is dependent on weather conditions.

MONTHLY ANTICIPATED ADVERSE WEATHER or MAFB COMPULSORY DELAYS (Work days based on (5) day work week)

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

10 6 4 5 7 6 6 4 5 4 3 5

The Contracting Officer or Assigned Representative will determine allowed delays based on working days that exceed those shown in the above chart and only if scheduled “critical path” work was actually delayed. These days will be converted to calendar days using a 7/5 multiplication factor. No allowance for weather days will be provided if the contractor opts to work on a weekend day.

Upon Notice to Proceed (NTP), and continuing throughout the contract period, the Contractor shall record on a daily log report, all occurrences of adverse weather and what scheduled work activities were not possible to accomplish due to the adverse weather or MAFB Compulsory delays.

1.10 CONTRACTOR/VENDOR ENTRY REQUIREMENTS

A. Contractors and vendors requiring access to MAFB will be issued identification badges from the 22 SFS, Contracting Badge Issuance Office (S5/PV). While they are on MAFB Contractors must keep current personal identification such as a driver's license or company ID card as well as their base issued ID badges on their person at all times. At a minimum, personal identification should include a picture, the physical description of the individual, date of birth, and a signature.

B. All personnel issued contractor/vendor badges must display their badge(s) on the front of their outermost garment, on the upper torso, while working on MAFB. The badge allows movement to and from work sites only. The badge does not authorize entry/access to restricted areas.

Contractors/vendors who need access into a restricted area must be escorted IAW AFI 31-101, Integrated Defense.

C. Installation units or agencies requesting access for contractors or vendors (i.e. 22d Contracting

Squadron, AAFES, DeCA, U.S. Army Corps of Engineers, etc.) must first submit a MAFB

Contractor/Vendor Access Request/Authorization request to 22 SFS/S-5PV via e-mail. The

Contractor/Vendor Access Request/Authorization request must be signed by the sponsoring agency. Personnel authorized to sign as sponsors on the MAFB Contractor/Vendor Access

Request/Authorization request are designated in writing by the sponsoring unit commander.

Blank /Digital Contractor/Vendor Access Request/Authorization request forms will be supplied by the sponsoring agency at the pre Construction Conference. A copy of the Contractor/Vendor

Access Request/Authorization request shall be provided to the sponsoring agency for processing.

Please allow at least two duty days for processing by the sponsoring unit.

D. Processing the Contractor/Vendor Access Request/Authorization request and a criminal history check will take up to an additional five duty days by Security Forces Personnel.. Once the

Contractor/Vendor Access Request/Authorization request is completed, AF Form 75s, Visitor/Vehicle Passes and/or Contractor Badges will be issued at the West Gate Contracting

Badge Issuance Office. 22 SFS S5/SR will attend preconstruction briefings and conduct a security briefing to the primary contractors and issue copies of the Contractor and Vendor

Security Requirements Handbook for use in training all other employees.

E. Badges and passes will not be issued to personnel who are waiting for the processing of

MAFB Contractor/Vendor Access Request/Authorization request.

F. MAFB Contractor badges are issued in three colors; red, green, and yellow. Each contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to contractor badges to 22 SFS/S5P at Ext. 759-5430. NOTE: Contractors may not escort or conduct interviews about base contracts or events without first discussing the issue with the 22

ARW Public Affairs office. All media or press requests must be approved by Public Affairs before Media are granted escorted entry onto MAFB.

G. Red Badges (Basic Contractor/Vendor Badge): Authorizes the holder unescorted entry onto the installation. Personnel issued this badge are restricted from entry into the Flight line

Maintenance Complex (FMC) unless escorted by a military or DoD civilian employee who is authorized entry into the area. NOTE: The bearer has NO authority to escort or vouch/sign anyone onto the installation.

H. Green Badges (Limited Contractor Escort Privileges): Authorizes the holder unescorted entry onto the installation. Personnel issued this badge are restricted from entry to the FMC unless they are escorted by a military or DoD civilian employee authorized into the area. The green badge also gives the holder the privilege to escort delivery vehicles, inspectors, etc., onto the installation for the purpose of going to a specific job site. If the job site is within the FMC, a military or DoD civilian must escort them into the area. When acting as an escort, green badge holders must remain with the individual(s) at all times unless the escort is turned over to, and acknowledged by a military or DoD civilian employee. Do not assume because a military member is present that he/she will conduct the escort. NOTE: The bearer is allowed to escort delivery vehicles or inspectors to job sites outside of the FMC but does not have authority to escort family, friends, or other non-contract related persons onto the installation.

I. Yellow Badges (FMC Contractor/Vendor Entry): Authorizes the holder access to areas within the FMC. This badge also authorizes the holder unescorted entry onto the installation. The individual(s) must then be escorted to the job site by a military or DoD civilian employee authorized entry to the FMC. Note: The yellow badge does not grant unescorted entry into a restricted area, even if the work site is inside the restricted area. An example is a Boeing employee conducting contract work on a KC-135 aircraft. The work site is the aircraft, however, the person must be escorted by a military member or civilian employee who is authorized inside the restricted area and who has a restricted area badge.

1.11 COORDINATION

A. The Contractor shall inspect all surfaces prior to bid. It shall be the Contractor’s responsibility to verify all current record drawings prior to the start of any and all design and/or construction.

The Contractor/design engineer shall have access to all record drawings that are available through the site development office located at building 948.

B. WORKING HOURS for the Contractor will normally be between 7:30 AM and 4:30 PM excluding Saturdays, Sundays, and Federal Holidays. In addition, NO CONSTRUCTION

WORK, OPERATING EQUIPMENT, OR MATERIAL DELIVERIES SHALL BE

CONDUCTED WITHIN THE MILITARY FAMILY HOUSING (MFH) AREA, OR WITHIN

100 FEET OF ANY OCCUPIED HOUSES EARLIER THAN 0800 LOCAL TIME. The

Contracting Officer or Assigned Representative shall be notified 3 workdays in advance if the

Contractor desires to work during periods other than those mentioned above. This advanced notice will allow the Contracting Officer or Assigned Representative time to assign additional inspection forces. If such force is reasonably available, the Contracting Officer or Assigned

Representative may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days, pursuant to a request from the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. These adjustments to the contract price may be made periodically as directed by the Contracting Officer or Assigned Representative.

C. EXCAVATION PERMIT: The Contractor is responsible for obtaining and processing an

Excavation Permit, McCONN Form 199, in accordance with McConnell Instruction 32-1001, Procedures for Excavation Permits, from 22 Civil Engineering, Site Development, Building 948 for any excavation work on government property. The permit will contain drawings showing the existing buried utility lines. The drawings shall be accurate with the best information available to the government; however, variances from the locations shown are to be expected. Every attempt should be made by the Contractor to assure all employees are aware of utilities in the work area.

If visible field locations are obviously in conflict with the digging permit, this condition shall be brought to the immediate attention of the Contracting Officer or Assigned Representative. When there is a question of exact underground utility location, digging will proceed with extreme caution to the extent of hand digging where utilities could be encountered. When digging will occur within two feet of any utility, hand digging only will be used to expose the utility. The average time to process a permit is fourteen (14) days. SBC Telephone flags are good for ten

(10) days and 22 CS contactor flags are good for thirty (30) days. The permit shall be renewed every forty-five (45) days. Excavation work shall cease if a permit is allowed to expire and shall not resume until the permit is renewed. At no time shall the Contractor be allowed to perform any excavation without a valid excavation permit on-site. If the size of the digging portion of the project is greater than 45 days for completion, the contractor must submit a digging plan to the project manager 10 days after notice to proceed is issued. This plan will involve specific sections that are going to be dug at certain times. This plan is done in order to limit the number of flags base wide. Also, the contractor is responsible for removing all flags as soon as the flags are no longer needed.

D. Any trees, less than two inches in diameter, located within fifteen (15) feet of the planned location of a structure shall be transplanted to a location that allows the structure to be placed as close as possible to its designed location. This shall be determined by the government.

E. Contractor Access Routes: Contractor access to each work site shall be as shown on the access plan located herein or on the contract drawings. In case no access drawings are provided to the

Contractor, the access route shall be as directed by the Contracting Officer or Assigned

Representative.

F. Periodic Air Force exercises may make daily entry procedures to work areas time consuming or unless work is “mission essential”, the Contractor could be denied entry by MAFB

Compulsory delays until such time as each crew/project/contractor is approved on case by case basis through the CAT when formed, or by request through MSG channels. In addition to being required to leave an area, the Contractor may be directed to depart the base altogether until authorized to return. The Contractor shall not be entitled to claim compensation for such delays

(See Section 1.9 Delays).

G. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Contractor vehicles not in operation or under close supervision shall be rendered immobile by removing and securing the ignition keys or other readily reversible means.

H. Should plans or location diagrams show the work is to be performed inside restricted areas, the Contractor shall provide the Contracting Officer or Assigned Representative an entry authority letter containing the following information at least 14 days in advance of the date when restricted area access will be needed:

1. Contractor's letterhead, Contract Number, Project Number, Task Number if appropriate, and a brief description of the scope of work and purpose for work to be performed within a restricted area, and inclusive dates of the contract or Task Order. This letter shall also include the full name, valid driver license with current address of record, and social security number of all personnel requiring entry into the restricted area.

2. Listed personnel shall have two forms of identification in their possession at all times;

at least one form must contain a photograph of the individual.

3. All vehicles required in the restricted area for the project must be listed on the letter with the vehicle color, make, year, and license plate number and state of issue (i.e. 1987 Dodge pick-up, red, CHV-870, Kansas)

I. Each vehicle must have the company logo painted each side of the vehicle. Sign lettering shall be visible and readable from 50-feet. Magnetically attached signs are not permitted.

J. ALL CONTRACTOR COMPANIES, THEIR PERSONNEL, AGENTS, AND SUB-

CONTRACTOR PERSONNEL, AND MATERIAL DELIVERY PERSONS ARE HEREBY

ADVISED ACCESS TO RESTRICTED AREAS HAS BEEN UPGRADED TO A HIGHER

LEVEL OF SECURITY. All Contractor, Sub-contractor and/or material delivery personnel will be escorted into the restricted work area by the USAF user organization, or unit, directly associated with the project. Contractors authorized yellow contractor badges can be issued

Proximity Cards as they are authorized unescorted entry into the flight line controlled area. All other contractors and/or delivery personnel must contact the user organization, or unit, to gain access (must be escorted) to the flight line controlled area.

K. While in the restricted area, the Contractor personnel shall remain with the escort at all times.

L. Level I Anti Terorrism (AT) awareness training is offered to all DoD contractor employees through the use of a CBT, powerpoint slides, or personal briefing by coordinating with the contracted owners/users unit Anti Terorrism Officer (ATO). At a minimum, contractors shall be provided the 22 ARW Antiterrorism Awareness training brochure, containing Force Protection

Conditions information, the USAF Eagle Eyes program, and suspicious activity reporting requirements.

M. All vehicles entering the restricted area are subject to search by security forces personnel.

The user escort official is responsible for processing the Contractor through the entry control points, escorting personnel to and from the work area and assisting in personnel and vehicle searches as required.

N. In the event of an emergency that requires evacuation from the area, the Contractor shall immediately comply with the instructions of the security forces and the escort official.

O. Any open cut crossing of any street, road, alley, or parking lot, shall be completed in a minimum of two, or more, phases, and shall be scheduled and approved at least two calendar weeks in advance:

1. The working trench shall be fully protected from vehicular and pedestrian traffic, including barricades, signage, protective fencing, flagmen, sheeting, shoring, or steel trench box.

2. Trenches shall be backfilled in layers not exceeding 8" loose measure, and each layer shall be thoroughly compacted to at least 90% Proctor density prior to placement of following layers.

3. Temporary patching as required by the detailed plans and specifications shall be placed before reopening the pavement to regular use. Temporary trench patch shall be maintained safe for traffic at all times, filling any settlement or potholes as they occur, for a period of not less than 60 days before removal of temporary patch, and saw cutting and excavation of an additional

2' width at each side of the trench, and placement of permanent trench patch to match the grade and pavement crown that existed prior to the utility installation.

4. All trenches shall be filled and open to traffic at the end of each workday. In the event weather conditions or the level of completion does not permit full backfilling and patching at the trench, suitable for safe traffic and pedestrian traffic, the incomplete, open trench shall be covered with anchored steel plates suitable for the maximum legal truckload weight and the actual span length across the unfinished trench.

1.12 PROTECTION AND MAINTENANCE OF PROPERTY

A. WORK SITE REVIEW: Prior to starting any work, the Contractor and Contracting Officer or

Assigned Representative shall make a joint inspection of the work area and storage area(s) to determine the physical condition of the work area and its surroundings. Civil Engineering personnel will take pictures of the area by digital camera. The Contractor, as a result of this joint inspection, shall make a layout plan noting the conditions of all surroundings. The digital pictures shall be attached as a part of this record and serve as the basis to determine the non-construction affected adjacent existing conditions to be maintained during and after construction.

The Contractor shall submit the record with attachments to the Contracting Officer or Assigned

Representative for signature.

B. CLEANUP: Cleanup of work area shall be at the end of each workday, with a complete cleanup of all job sites at the completion of work. All paper, wrappings, cardboard, etc., shall be placed in tightly closed, Contractor provided, metal containers for timely disposal. All refuse shall be disposed of off base in accordance with city, county, state and federal laws and regulations. The Contractor shall remove from the government's property, at Contractor's expense, all temporary structures, rubbish, excess excavation and waste material resulting from operations. The Contractor shall remove dirt and debris from paved surfaces not allowing it to become a traffic nuisance. It shall be the responsibility of the Contractor to ensure proper loading of all vehicles used for transport of materials and construction debris. Any spillage on-route, while on the base, shall be removed and disposed of off base. When constant, routine hauling is a requirement of the project, such as a demolition project, daily surveillance of the haul route for spillage shall be accomplished and the spillage cleaned up before the end of the day in which it is discovered. Spillage that could damage vehicle tires, pavement, etc shall be cleaned up as soon as discovered.

C. GROUND MAINTENANCE: The Contractor shall cut grass (or annual weeds) within the construction and storage sites to maintain a maximum 4-inch height. Trim the grass around the fences at time of grass cutting. Grass or weeds on stockpiled earth shall be maintained as described above.

D. SITE CLEANUP: The Contractor shall, unless otherwise instructed in writing by the

Contracting Officer or Assigned Representative, remove all objects of temporary construction facilities such as haul roads, work areas, safety fencing, signage, structures, foundations of temporary structures, stockpiles of excess waste materials, and other vestiges of construction prior to final acceptance of the work. The disturbed areas shall be filled with suitable soil, graded to drain and the entire areas seeded.

E. EQUIPMENT IDENTIFICATION: Due to the nature of the military installation environment, there is constant awareness and vigilance by base populace to the appearance of unusual containers that are left lying next to buildings, edge of roadway, etc. For example, concrete cylinder containers placed at the edge of a roadway or adjacent to a building can cause alarm.

The Contractor shall ensure all such containers are placed well within the confines of the job site.

1.13 INFORMATION PROTECTION

A. RECORD MANAGEMENT: In the event the Contractor, creates, handles and maintains records for the Air Force, either electronic or paper, the Contractor shall meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records

Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and

AFM 33-363, Management of Records. In order to meet the requirement established in accordance with the above mentioned regulations please contact the Base Records Management

Office at (316)759-2097 for guidance and training. The Contractor, at or before the final payment, shall return any/all borrowed records, and deliver complete records, any needed or created software, and technical documentation and “Record Drawings” sufficient to allow

Government access to all project information throughout the life-cycle of the project and related records.

B. OPERATION SECURITY – NON DISCLOSURE

Operations Security (OPSEC): In the event it is necessary to create, handle and/or maintain critical information (contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the 22 ARW OPSEC Plan.

Please obtain this document, if necessary, from 22nd CES. AFI 10-701 specifically states that

“OPSEC is everyone’s responsibility. Ideally, the AF uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

1. Protect McConnell AFB critical and/or sensitive information from disclosure by following the “need to know” principle.

2. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing

OPSEC Program Manager with any questions they may have regarding the use of McConnell

AFB’s sensitive/critical information.

3. Not share McConnell AFB sensitive/critical information in articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

4. Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

5. Not publicly disseminate, or publish photographs of McConnell AFB or USAF property without prior approval from the Wing OPSEC Program Manager.

6. Not publicly reference, disseminate, or publish McConnell AFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

7. Actively encourage fellow contractors to protect McConnell AFB’s critical and/or sensitive information.

8. Return to either the Project Manager or QA Representative (22 CONS) for destruction

(burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

9. Implement protective measures as ordered by McConnell AFB’s commander, director, OPSEC PM or an individual in an equivalent position.

10. Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

11. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

12. Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC

Program Manager (22 ARW/XPD, Bldg. 1) at (316) 759-3662 for additional OPSEC guidance and training as needed.

1.14 ENVIRONMENTAL

A. The contractor shall comply with the requirements of Spec. Section 01 57 19 including preparation of an acceptable Environmental Protection Plan prior to construction work. The

Contractor shall obtain all permits required by federal, state, and local laws for the construction activities involved. The Contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall within reasonable limits, control noise and the disposal of solid waste materials, as well as other pollutants. The Contractor shall ensure that all construction, repair, maintenance operations and practices, and waste disposal performed under this contract shall be in strict compliance with all applicable city, county, state and federal environmental laws and regulations.

1. Hazardous and Non-hazardous Waste Disposal: Known existing sources of hazardous waste within the project area are identified in the plans and specifications. If the Contractor encounters suspected hazardous waste, which is not already identified, it shall be brought to the immediate attention of the Contracting Officer or Assigned Representative for confirmation, review and direction on how to proceed with handling and disposal. As part of the proposed implementation above and prior to on-site construction, the Contractor shall submit for approval, a plan for storing, characterizing and disposing of hazardous and non-hazardous waste materials resulting from the work under this contract. Waste includes, but is not limited to, paint waste, paint equipment cleaners, and used paint containers. If any waste material is dumped in unauthorized areas, the Contractor shall remove the material and restore the area to the condition of the adjacent undisturbed areas. Where directed and approved by the Contracting Officer or

Assigned Representative, contaminated ground shall be excavated, characterized, stored, disposed of, and replaced with suitable fill material at the expense of the Contractor. All waste disposals shall be in strict accordance with local, state and federal requirements and regulations.

Waste paint, paint equipment cleaners, and used paint containers shall be disposed of off base by the Contractor, at the Contractors' expense. Any soil contaminated through spillage shall be removed and disposed of in accordance with the requirements specified herein. Soil that is required to be removed shall be replaced by similar soil approved by the Contracting Officer or

Assigned Representative.

2. Asbestos containing materials and lead-based paint: Known existing sources of these materials within the project area are identified in the Contract/Task Order documents. If the

Contractor encounters materials suspected of containing asbestos or lead-based paint, which were not identified, it shall be brought to the immediate attention of the Contracting Officer or

Assigned Representative for review, confirmation, and direction on how to proceed with handling and disposal.

3. PROTECTION OF WATER RESOURCES: The Contractor shall control the disposal of fuels, oils, bitumen, calcium chloride, acids, or other harmful materials, both on and off the government premises. In addition, the Contractor shall comply with all applicable federal, state, county and municipal laws concerning pollution of ditches, storm sewers, streams, and rivers while performing work under this contract. Special measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, herbicides, and insecticides from entering public waters. Water used in on-site material processing; concrete curing, foundation and concrete cleanup, painting, and other wastewater shall not be allowed to enter a stream if an increase in the turbidity of the stream could result. At all times when the Contractor is using base water supply an approved back-flow-preventing device shall be used. If the project will disturb soil or remove vegetation from one (1) or more acres during the life of the construction project, the

Contractor will have to apply for a National Pollutant Discharge Elimination System Stormwater

Discharge permit with the KDHE at least 90 days prior to the start of work. A copy of all required permits shall be submitted to the Contracting Officer or Assigned Representative prior to start of work. Coordinate all Notice of Intent (NOI) and supporting documents with 22 CES

Environmental prior to submission to the KDHE.

B. DUST CONTROL: The Contractor shall maintain all excavations, embankments, stockpiles, access roads, land sites, waste areas, borrow areas, and all other work areas free from excess dust to such reasonable degree as to avoid causing a hazard or nuisance to the using service or to others. Approved temporary methods consisting of sprinkling, chemical treatment, light bituminous treatment, or similar methods will be permitted to control dust. Use of chemical treatments shall be subject to approval by the Contracting Officer or Assigned Representative.

Dust control shall be performed by the Contractor as the work proceeds and whenever a dust nuisance or hazard occurs in the opinion of the Contracting Officer or Assigned Representative.

The Contractor shall submit truck and material haul routes along with a plan for controlling dirt, debris, and dust on base roadways. At a minimum, the plan shall identify the subcontractor and equipment for cleaning along the haul route and measures to reduce dirt, dust, and debris from roadways.

C. AUTHORIZATION TO OPERATE RADIOACTIVE SOURCES ON BASE: If the

Contractor or subcontractor is proposing to use any radioactive equipment on base, approval by the base Radiation Safety Officer (RSO) shall be obtained. To get this approval, the Contractor shall send a written request to the Base RSO at least 30 calendar days before bringing the materials onto the installation in accordance with AFI 40-201, specifically but not limited to paragraphs 3.4.2 through 3.4.2.4. Obtain this document, if necessary, from 22nd CES. In addition to the requirements of AFI 40-201, the Contractor must submit the following to the Contracting

Officer or Assigned Representative for forwarding to the RSO with the written request:

1. The Contractor shall carry proof of Nuclear Regulatory Commission (NRC) license, on persons, at all times for the duration of the project.

2. An NRC Form 241 shall be completed and forwarded to:

United States Nuclear Regulatory Commission, Region 4

611 Ryan Plaza Drive, Suite 1000

Arlington, TX 76011

Tel. No. (817) 860-8177

3. The request for authorization and all supporting documentation shall be forwarded to the following address for recommended approval by the base Radiation Safety Officer:

Attention: Radiation Safety Officer, 22 AMDS/SGPB

57950 Leavenworth Street, Suite 6E4

McConnell AFB, KS 67221-3506

Phone: (316) 759-5104

4. A complete listing of all authorized source users and proof of adequate training for each of the source users.

5. Identification of each instrument to be used by manufacturer name, model number, serial number, and specific source or sources which will be used with each of the instruments.

6. The estimated date of initiation of use of radioactive equipment at McConnell AFB and the location of equipment storage areas if stored on base.

7. Written notification as to the date when the instrument(s) and its’ respective radioactive source(s) are permanently removed from the base, after completion of said activities.

D. The Contractor shall submit a Material Safety Data Sheet (MSDS) to the Contracting Officer or Assigned Representative for each hazardous chemical utilized in the project. The Contractor shall maintain an MSDS for each hazardous material and ensure that they are on-site and readily accessible to employees during each work shift. MSDS sheets shall be submitted within 21 days of NTP. If additional chemicals are required on site, that have not been submitted, submittals will need to be submitted and approved by the government prior to bringing them onto the Base and being used in the project.

E. The contractor shall read the McConnell AFB Hazardous Material Management Plan and submit a Contractor’s HAZMAT SUBMISSION FORM as noted in Paragraph 11 of that Plan.

Obtain this document, if necessary, from 22nd CES. The Submission Form shall be submitted within 21 days of the NTP. If, during the course of the project, additional hazardous materials are required on-site that were not listed in the original submittal, the Contractor must notify the

Contracting Officer or Assigned Representative as noted in the referenced Paragraph 11.

F. RECYCLED/RECLAIMED/DISCARDED MATERIALS: The contractor shall reclaim or recycle a minimum of 60% of the construction debris. Every three (3) months, written documentation shall be submitted via a Waste Diversion Report detailing the quantity (volume or weight) of material that was removed from the project site and delivered to a recycle center, reclaimed for use off site, re-used onsite, delivered to a landfill, transfer station or hazardous dump site. In the event less than 60% of the debris is able to be recycled, reclaimed or reused the contractor shall submit acceptable written documentation to the government detailing why the

60% minimum goal was not achieved.

1.15 FIELD EXAMPLES: Field…