Appendix D - Milestones.pdf
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- Solicitation number
- 27-482DPH-HLTHP-B-53581
- Issued by
- Illinois
About this file
Appendix D - Milestones is a requirements document for the Indiana Department of Public Health (IDPH) Medical Cannabis Program educational services contract. The offeror must conduct an initial educational needs assessment within the first six months of contract execution to identify target audiences, knowledge gaps, and educational requirements, with a formal needs assessment report due within 8-12 weeks. The contractor is required to develop standardized curriculum and educational materials aligned with Medical Cannabis Program requirements and administrative rules, also due within 8-12 weeks of needs assessment completion. The offeror must deliver a minimum of twelve training activities for healthcare providers with at least 15 attendees per session, twelve training activities for patients, caregivers, and the public with at least 25 attendees per session, and ensure all participating Local Health Departments receive required training. Training content must include Medical Cannabis Patient Registry System use, prevailing community standards of care, and program requirements as outlined in statutes and administrative rules. All educational activities must be reported within seven days of completion, including attendance and evaluation reports, and may be delivered through virtual, in-person, or hybrid formats.
All educational materials, presentations, and curriculum must be submitted to IDPH for approval at least two weeks prior to delivery of educational activities. Monthly reports on educational activities conducted and outreach activities must be provided, with documentation of virtual activity attendance, evaluations, and statistical information submitted within seven days of publication or participation. All materials must be accessible and readable to diverse audiences, meeting Americans with Disabilities Act standards and utilizing appropriate language based on reading level and technical fluency of target audiences, aligned with Department-approved branding and messaging. The Department retains full ownership of all materials generated under this contract. Documentation of material distribution activities must be submitted within seven days of distribution.
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REQUIREMENTS Milestones Timeline
The Offeror must be able to conduct an initial educational needs assessment to identify target audiences, educational needs, and gaps in knowledge related to the Medical Cannabis Program, in the first 6 months of the contract.
Needs Assessment Activity Within 3 months of contract execution
Needs Assessment Report Within 8-12 weeks after needs assessment activity or within 6 months of contract execution
The Offeror must be able to develop standardized curriculum and educational materials aligned with Medical Cannabis Program requirements and administrative rules.
Written curriculum based on the needs assessment recommendation
Within 8-12 weeks after needs assessment activity or within 6 months of contract execution
The Offeror must be able to deliver education and training activities for health care providers, patients, caregivers, and the public.
Monthly report on educational activities conducted
Within 7 days after educational activity was conducted
The Offeror must be able to deliver a minimum of twelve training activities for health care providers, with at least 15 attendees per session.
Report on educational activities conducted
Within 7 days after educational activity was conducted Attendance and evaluation reports
The Offeror must be able to deliver a minimum of twelve training activities for patients, caregivers, and the public, with at least 25 attendees per session, during the initial contract term.
Report on educational activities conducted
Within 7 days after educational activity was conducted Attendance and evaluation reports
The Offeror must be able to ensure that all participating Local Health Departments receive required training, which may be delivered through one or more sessions.
Report on LHD educational activity
Within 7 days after educational activity was conducted Attendance and evaluation reports
The Offeror must be able to develop and deliver training content that includes, at minimum, use of the Medical Cannabis Patient Registry System use, prevailing community standards of care with the use of medical cannabis, and program requirements as stipulated in the statutes and Administrative Rules.
Education materials, presentations, and other tools sent for approval by
IDPH
2 weeks prior to educational activity.
The Offeror must be able to deliver training and outreach activities using virtual, in person, or hybrid formats.
Recordings, copies, online attendance, online evaluations, and other statistical information regarding outreach activities
Within 7 days after virtual educational activity was published online.
The Offeror must be able to provide outreach and engagement services to promote participation and awareness of the Medical Cannabis Program.
Report on outreach activities conducted
Within 7 days of participation in outreach activities.
The Offeror must be able to develop materials that are readable and accessible to a wide variety of audiences, including meeting Americans with Disabilities Act standards and utilizing appropriate language based on the reading level and technical fluency of targeted audiences, and align with Department approved branding and messaging; and provide copies and documentation of all materials, presentations, and curriculum used. The Department will retain ownership over all materials generated.
Education materials, presentations, and other tools sent for approval by
IDPH
2 weeks prior to educational activity.
Report of material distribution activities.
Within 7 days of distribution activity
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