Additional instructions_52.212-1.pdf

FFA8601-22-Q-0140

Attachment 1

Additional Instructions to Offerors

(a) SUBMISSION OF PROPOSALS: The offeror shall submit two (2) signed and dated copies of the proposal to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show –

1. The solicitation number: FA8601-22-Q-0140

2. The time specified in the solicitation for receipt of offers:

1:00 PM EST, Monday, 26 August 2022

3. The name, address, telephone number, fax number and email address of the offeror shall appear on the cover page of the proposal. The company name shall be placed on each page of the proposal, preferably on the top page line.

(i) Page Limitations: The page limit is 50 pages, and is treated as the maximum.

If exceeded, the pages in excess of above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Each page shall be counted except the following: Cover pages, tab dividers, title pages, glossaries, and tables of contents.

(ii) Page Size and Format:

a. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 10. Use at least on (1) inch margins on all four (4) sides of the printed page.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics – not for pages of text.

(iii) Binding and Labeling: One copy of each offer shall be identified as “Original.” The offer, apart from submitted samples of publications, will be bound in a three-ring loose-leaf binder. A cover sheet shall be bound in each book, clearly marked as to title, copy, number, solicitation identification and the offeror’s name.

FA8601-22-Q-0140

Additional Instructions to Offerors

4. A technical description in sufficient detail to evaluate compliance with the requirements in the Evaluation Criteria. This shall include samples of the newspaper print, photos that have been published and printed on the proposed newsprint paper.

Proposal may include any product literature which is pertinent, or other documents, if deemed appropriate.

5. Each requirement in the Evaluation Criteria should be addressed in the submittal with the proposed manner in which the contractor intends to meet that requirement.

a. Technical and Production Capability: Exhibits state-of-the-art, award-winning, or clearly superior technical ability to produce the required newspaper. Factors considered include:

i. Level of automation

ii. Compatibility of automation with existing PA office automation (unless other automation is provided).

iii. Printing capability, production equipment, and physical plant (capabilities).

iv. Driving distance to plant.

b. Services and Items Offered: The offer of equipment, such as computers or printers; or services, such as editorial or photographic services as set in the contract solicitation that will greatly enhance the CE publication and its production. Factors considered include:

i. Offer of automation equipment and the quality and amount of equipment offered.

ii. Quality and amount of services offered.

iii. Usefulness of the services or items on other parts of the contract.

c. Prior Experience Record: Long term, highly successful experience publishing similar publications. Factors considered include:

i. Demonstrate the ability to have successfully produced a CE or similar publication in the past five (5) years.

ii. Demonstrated printing ability (types of printing, history of printing similar publications).

iii. Demonstrated success in contract performance in a timely and responsive manner.

iv. Demonstrated capability to sell advertising and successfully recoup publication costs.

Additional Instructions to Offerors

d. Management Approach: Proposal demonstrates a sound and innovative approach to interfacing with the PA office and managing the CE publication operation.

Factors considered include:

i. Interfacing with the PA staff.

ii. Controlling the quality and timeliness of the finished product.

iii. Sale of ads of the type that enhance the publication’s image in the community and with the readership at large.

iv. Ensuring that the contractor’s personnel are properly supervised and managed.

e. The offer shall include a statement specifying agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(b) PERIOD FOR ACCEPTANCE OF OFFERORS: Proposals will be accepted through 1:00 PM EST on 8 August 2022

(1) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(2) In an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified in the solicitation ion the first work day on which normal Government processes resume.

(3) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally.

If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(c) CONTRACT AWARD: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the initial offer should contain the offeror’s best

Additional Instructions to Offerors terms. However, the Government reserves the right to conduct discussions if later dertermined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

(d) DEBRIEFING: If a post-award debriefing is given to the requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror.

(2) The overall technical rating of the successful and debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award.

(5) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source selection procedures set forth in solicitation, applicable regulations, and other applicable authorities were followed by the agency.