Addendum_3-_Q&A_9.13.2024.pdf
PDF 171 KB Posted
- Solicitation number
- RFP-2024-5006
- Issued by
- Florida
About this file
This document is Addendum #3 for a Request for Proposal (RFP) #2024-5006 issued by the School Board of Volusia County, Florida, for Uniform Purchases, Rentals, Leases and Related Services. The solicitation is scheduled to open on September 23, 2024, at 2:00 P.M. EST, with a total of 1,324 employees across multiple departments requiring uniforms: Security (100 employees), Transportation (329 employees including bus operators and attendants), Custodial (520 employees), and School Way Café (475 employees). Vendors are required to submit six different product samples and must include shipping costs in their pricing, with logos to be priced separately.
The addendum clarifies several key details about the uniform procurement, including that vendors may submit their own SKUs provided they meet fabric requirements, and that the contract will be a rental program with specific emblem/patch requirements. The contract will involve multiple service delivery points, including four transportation shop locations in Daytona, DeLand, Deltona, and New Smyrna Beach, with one location each for Security, Custodial, and School Way Café. A new price schedule is forthcoming to address distinctions between direct purchase and rental garment items, and vendors are advised that federal language cannot be struck from the agreement. Rental garments will be limited to two emblems: one VCS logo and one with the employee's name.
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Other files
| File | Type | Posted |
|---|---|---|
| 12.10.2024_Board_RFP-2024-5006_Final.pdf | ||
| Notice_of_Intended_Decision_FINAL_11.1.2024.pdf | ||
| Short_List_Notice_10.24.2024.pdf | ||
| Public_Meeting_Notice_2.pdf | ||
| Public_Meeting_Notice_1.pdf | ||
| Addendum_7_10.16.2024.pdf | ||
| Addendum_6-_10.01.2024.pdf | ||
| Attachment_Q_-_Price_Schedule_rev.xlsx | XLSX spreadsheet | |
| Addendum_5-_9.25.2024.pdf | ||
| Addendum_4-9.19.2024.pdf | ||
| Addendum_2-8.30.2024.pdf | ||
| Addendum_1_8.23.2024.pdf | ||
| Attachment_Q_-_Price_Schedule.xlsx | XLSX spreadsheet | |
| RFP-2024-5006_final.pdf | ||
| CSA_draft_agreement.pdf |
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Text version
REQUEST FOR PROPOSSAL (RFP) – ADDENDUM # 3
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
September 13, 2024, Myra White, Buyer
Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392
SOLICITATION TITLE & NUMBER:
Solicitation RFP-2024-5006 Title: Uniform Purchases, Rentals, Leases and Related Services
SOLICITATION OPENING DATE & TIME:
September 23, 2024, at 2:00 P.M. EST (updated)
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.
This Addendum is being issued in response to questions received regarding this RFP. Any questions relating to specific departments have been answered by the relative departments individually below.
Q. How many employees for Section A, the Direct Purchase?
A. Security-100; Transportation-193 allocated bus operator positions and 136 bus attendant positions (total 329);
Custodial-520; School Way Café (SWC)-475
Q. I see we have to submit a total of 6 samples for this section, which there seems to be 6 departments utilizing a Direct Purchase Program. Should submit a different polo for each department needing a different color?
A. Please provide six (6) different product samples (regardless of color); i.e. multiple types of shirts, pants, hats/visors, etc.
Q. Does logo and shipping have to be included in Firm Fixed Price?
A. Shipping does need to be included. Logos are to be priced separately on the price schedule.
Q. I don’t see any specifics on brands which we like, does that mean we can submit our own skus as we are a manufacturer? Doing so would benefit the School District in price and service.
A. Yes, you may submit your own SKUs as long as they meet the fabric requirements listed on the price schedule.
Q. Will you accept and review qualifying comments, or will this cause the bid to be thrown?
A. We will accept qualifying comments on the price schedule only.
Q. How many employees/wearers are currently in the rental/lease program?
A. Secruity-0; Transportation-39 (shop employees); Custodial-3; School Way Café-0
Q. Will the School District be willing to strike through the federal language?
A. No
Q. Should we include redlines in our response or do you want them ahead of time?
A. You may include redlines to the Contracted Services Agreement with your response.
Q. Will rental garments only have 2 emblems, or will they need Embroidery/Silk Screening?
A. only two emblems/patches. One patch for the VCS logo and the other with the employee’s name.
THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
PROCUREMENT DEPARTMENT
200 N. Clara Avenue DeLand, FL 32720
Q. Hats and Visors are not rental items, why are these included under rental?
A. This was an error on our part and they should have only been listed under purchased items. Caps and visors will be purchased as needed.
Q. Is the Rental/Lease section a Rental program or a Lease program? These are 2 different programs with 2 different pricing structures.
A. Rental
Q. Many of the items you have listed under Rental/Lease program are only direct purchase items. How do you want us to handle on the pricing sheet?
A. We will be posting a new price schedule next week to address this.
Q. Direct Purchase Items are completely different from Rental Garments – How do we differentiate?
A. We will be posting a new price schedule next week to address this.
Q. How many service delivery points will there be?
A. Security-1; Transportation has four (4) shop locations in Daytona, Deland, Deltona and New Smyrna Beach; Custodial- 1; School Way Café- 1
If you should have any questions regarding this addendum, please do not hesitate to contact me via email at mmwhite1@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20392.
Sincerely, Myra White Buyer, Purchasing
Acknowledgment of Addendum # 3 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 3 – RFP 2024-5006 Uniform Purchases, Rentals, Lease and Related Services.
Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
mailto:mmwhite1@volusia.k12.fl.us
| Solicitation RFP-2024-5006 |
| Title: Uniform Purchases, Rentals, Leases and Related Services |
| September 23, 2024, at 2:00 P.M. EST (updated) |
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