12.10.2024_Board_RFP-2024-5006_Final.pdf

The School Board of Volusia County, Florida 200 N. Clara Avenue, DeLand, FL 32720

Agenda Item Details

Public Content

Meeting Dec 10, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida

Category 12. Consent-Financial Services-Procurement

Subject 12.09 New Contract RFP-2024-5006 Uniforms Purchases, Rentals, Lease & Related Services

Access Public

Type Action (Consent)

Preferred Date Dec 10, 2024

Absolute Date Dec 10, 2024

Fiscal Impact Yes

Dollar Amount 250,000.00

Budgeted Yes

Budget Source General Fund-Project Code: 00000; Federal Funds Various

Recommended Action

The superintendent recommends approval of RFP-2024-5006 Uniforms Purchases, Rentals, Lease & Related Services.

BACKGROUND:

This new contract will be utilized by multiple departments within the District for the purchase, rental, lease and related services for uniform apparel. This contract will be utilized on an as-needed, as-budgeted basis.

CONTRACT TERM:

December 11, 2024 to December 10, 2027, with two (2) one (1) year optional renewal periods

SUPPLIER(S):

1. BSN Sports, LLC - Dallas, TX

2. Cubco, Inc. - Holly Hill, FL

3. UniFirst Corporation - Titusville, FL

4. Underwood Acquisitions dba Woodland & Rich - DeLand, FL

REQUESTED BY:

Ms. Heather Demeola, Director of School Way Cafe Mr. Chris Boyer, Assistant Director of Transportation Mr. Rodney Smith, Director of Maintenance & Facilities Captain Todd Smith, Director of Safety & Security

SUBMITTED BY:

Ms. Enid Kunce, Director of Procurement

Administrative Content

Motion & Voting

12.10.2024 Board RFP-2024-5006.pdf (43,425 KB)

11/22/2024 - moved attachment from Executive Content to Public Content

The superintendent recommends approval of all items in the consent agenda.

Motion by Ruben Colón, second by Donna Brosemer.

Final Resolution: Motion Carries Yea: Jamie Haynes, Ruben Colón, Jessica Thompson, Krista Goodrich, Donna Brosemer https://go.boarddocs.com/fla/vcsfl/Board.nsf/files/DB8KZY545CDF/$file/12.10.2024%20Board%20RFP-2024-5006.pdf

NOTICE OF INTENDED DECISION

POSTING DATE: PURCHASING CONTACT & TELEPHONE:

November 1, 2024 Myra White, Buyer Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392

SOLICITATION TITLE & NUMBER:

Solicitation # RFP-2024-5006

Uniforms Purchases, Rentals, Lease & Related Services

The Procurement Department hereby notifies all firms of an intended decision regarding the award of the above-mentioned solicitation as outlined below or attached.

EFFECTIVE DATE:

The expected start date for this contract is December 11, 2024, for an initial

Three (3) year term, and two (2) optional, one (1) year renewal periods.

All renewals must be mutually agreed upon in writing.

APPROXIMATE ANNUAL EXPENDITURE AMOUNT:

$250,000.00

VENDOR AWARD RECOMMENDATIONS:

Vendor(s):

UniFirst Corporation Underwood Acquisitions dba Woodland & Rich

Cubco, Inc.

BSN Sports, LLC

The solicitation process was conducted as a full and open competition, with an ample timeline provided to encourage robust participation.

RFP sent to 44 Vendors Bid responses received from: 6 Vendors NO BIDS were received from: 1 Vendors

This tabulation is posted as public notice for 72 hours from 10:00 A.M., Friday, November 1, 2024, until 10:00 A.M., Wednesday, November 6, 2024. Bidders are hereby notified that failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Offers from the vendors listed herein are the only offers received timely as of 2:00 P.M., October 2, 2024.

All other offers submitted in response to this solicitation, if any, are hereby rejected as late.

Procurement Department Approval:

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720

REQUEST FOR PROPOSAL (RFP) – ADDENDUM # 1

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

August 23, 2024 Myra White, Buyer Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392

SOLICITATION TITLE & NUMBER:

Solicitation RFP-2024-5006 Solicitation Title: Uniforms

Purchases, Rentals, Lease and Related Services

SOLICITATION OPENING DATE & TIME:

September 10, 2024 at 2:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

This Addendum is Notice of the rescheduled Pre-Solicitation meeting to be conducted on Microsoft Teams (only). The Meeting will take place on Tuesday August 27, 2024 at 2:00PM EST.

To join the Teams meeting:

Meeting ID: 267 002 520 049 Passcode: ynCdDj

Dial in by phone +1 878-787-7709,,788712920# United States, Pittsburgh Find a local number Phone conference ID: 788 712 920#

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at mmwhite1@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20392.

Sincerely, Myra White Myra White Buyer, Purchasing

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720 tel:+18787877709,,788712920 https://dialin.teams.microsoft.com/727d81d2-412a-42ed-a60c-1e75cc781dc4?id=788712920 mailto:mmwhite1@volusia.k12.fl.us

Acknowledgment of Addendum # 1 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 1 – ITB-2024-5007 Off-site Records Management and On-Demand Remote Site Destruction Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

DATE PHONE NUMBER

REQUEST FOR PROPOSSAL (RFP) – ADDENDUM # 2

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

August 30, 2024 Myra White, Buyer Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392

SOLICITATION TITLE & NUMBER:

Solicitation RFP-2024-5006 Solicitation Title: Uniforms

Purchases, Rentals, Lease and Related Services

SOLICITATION OPENING DATE & TIME:

September 23, 2024 at 2:00 P.M. EST (updated)

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

This Addendum is Notice of the updated solicitation timeline as noted below:

Solicitation Period – RFP-2024-5006 August 20, 2024, 7:00 PM EST Release/Broadcast Date August 2024 at 2:00 PM EST Pre-Solicitation Meeting (Voluntary and Online) September 5, 2024 Last Day of Questions from Vendors September 9, 2024 Last Day to post Addendum September 23, 2024, at 2:00 PM EST Proposals Due/Proposal Opening Through TEAMS Only September 23, 2024 Submittal List Posted on VendorLink

Tentative Evaluation Period September 24- October 1, 2024 Purchasing Reviews Submittals October 2, 2024 Committee to Receive Submittals October 9, 2024, at 2:00 PM EST Evaluation of Written Submittals - First Public Ranking Meeting October 10, 2024 Short Listed Firms Notified (Posted on VendorLink) October 16, 2024, Time: TBD Short Listed Firms Presentations/Interviews (Closed to Public) October 17, 2024, at 8:30 AM EST Evaluation of Presentations/Interviews-Second Public Ranking

Meeting October 18, 2024 Finalist Firms Notified (Posted on VendorLink) October 21- October 25, 2024 BAFO Phase with Finalist(s)

Board Approval Period October 28, 2024 Notice of Intended Decision (Posted on VendorLink) December 10, 2024 Date of School Board Approval of Agreement

General Performance Timeline Estimated Period of Performance” After Board Approval- Three (3) year base with three (3) optional one (1) year renewal periods.

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at mmwhite1@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20392.

Sincerely, Myra White Buyer, Purchasing

Acknowledgment of Addendum # 2 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 1 – ITB-2024-5007 Off-site Records Management and On-Demand Remote Site Destruction Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

REQUEST FOR PROPOSSAL (RFP) – ADDENDUM # 3

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

September 13, 2024, Myra White, Buyer Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392

SOLICITATION TITLE & NUMBER:

Solicitation RFP-2024-5006

Title: Uniform Purchases, Rentals, Leases and Related Services

SOLICITATION OPENING DATE & TIME:

September 23, 2024, at 2:00 P.M. EST (updated)

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

This Addendum is being issued in response to questions received regarding this RFP. Any questions relating to specific departments have been answered by the relative departments individually below.

Q. How many employees for Section A, the Direct Purchase?

A. Security-100; Transportation-193 allocated bus operator positions and 136 bus attendant positions (total 329);

Custodial-520; School Way Café (SWC)-475

Q. I see we have to submit a total of 6 samples for this section, which there seems to be 6 departments utilizing a Direct Purchase Program. Should submit a different polo for each department needing a different color?

A. Please provide six (6) different product samples (regardless of color); i.e. multiple types of shirts, pants, hats/visors, etc.

Q. Does logo and shipping have to be included in Firm Fixed Price?

A. Shipping does need to be included. Logos are to be priced separately on the price schedule.

Q. I don’t see any specifics on brands which we like, does that mean we can submit our own skus as we are a manufacturer? Doing so would benefit the School District in price and service.

A. Yes, you may submit your own SKUs as long as they meet the fabric requirements listed on the price schedule.

Q. Will you accept and review qualifying comments, or will this cause the bid to be thrown?

A. We will accept qualifying comments on the price schedule only.

Q. How many employees/wearers are currently in the rental/lease program?

A. Secruity-0; Transportation-39 (shop employees); Custodial-3; School Way Café-0

Q. Will the School District be willing to strike through the federal language?

A. No

Q. Should we include redlines in our response or do you want them ahead of time?

A. You may include redlines to the Contracted Services Agreement with your response.

Q. Will rental garments only have 2 emblems, or will they need Embroidery/Silk Screening?

A. only two emblems/patches. One patch for the VCS logo and the other with the employee’s name.

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

Q. Hats and Visors are not rental items, why are these included under rental?

A. This was an error on our part and they should have only been listed under purchased items. Caps and visors will be purchased as needed.

Q. Is the Rental/Lease section a Rental program or a Lease program? These are 2 different programs with 2 different pricing structures.

A. Rental

Q. Many of the items you have listed under Rental/Lease program are only direct purchase items. How do you want us to handle on the pricing sheet?

A. We will be posting a new price schedule next week to address this.

Q. Direct Purchase Items are completely different from Rental Garments – How do we differentiate?

A. We will be posting a new price schedule next week to address this.

Q. How many service delivery points will there be?

A. Security-1; Transportation has four (4) shop locations in Daytona, Deland, Deltona and New Smyrna Beach; Custodial- 1; School Way Café- 1

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at mmwhite1@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20392.

Sincerely, Myra White Buyer, Purchasing

Acknowledgment of Addendum # 3 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 3 – RFP 2024-5006 Uniform Purchases, Rentals, Lease and Related Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

REQUEST FOR PROPOSAL (RFP) – ADDENDUM # 4

ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:

September 19, 2024 Myra White, Buyer Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392

SOLICITATION TITLE & NUMBER:

Solicitation RFP-2024-5006

Solicitation Title: Uniforms Purchases, Rentals, Lease and Related Services

SOLICITATION OPENING DATE & TIME:

October 2, 2024, at 2:00 P.M. EST (updated)

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

This Addendum is to provide notice that the solicitation due date is hereby updated to the date and time listed above.

Additionally, please note that an updated solicitation timeline and Price Schedule (Attachment Q) shall be uploaded to VendorLink via written addendum once all revisions are completed.

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at mmwhite1@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20392.

Sincerely, Myra White Buyer, Procurement Department

Acknowledgment of Addendum # 4 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 4 -RFP-2024-5006 Uniforms Purchases, Rentals, Lease and Related Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

DATE PHONE NUMBER

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue

REQUEST FOR PROPOSAL (RFP) – ADDENDUM # 5

ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:

September 25, 2024 Myra White, Buyer

Email: mmwhite1@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20392

SOLICITATION TITLE & NUMBER:

Solicitation RFP-2024-5006 Solicitation Title: Uniforms Purchases, Rentals, Lease and Related Services

SOLICITATION OPENING DATE & TIME:

October 2, 2024, at 2:00 P.M. EST (updated)

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

This Addendum serves to notify that the solicitation due date has been updated to the date and time listed above. Please also review the updated solicitation timeline outlined below:

Solicitation Period – RFP-2024-5006 August 20, 2024, 7:00 PM EST Release/Broadcast Date August 2024 at 2:00 PM EST Pre-Solicitation Meeting (Voluntary and Online) September 5, 2024 Last Day of Questions from Vendors September 9, 2024 Last Day to post Addendum October 2, at 2:00 PM EST Proposals Due/Proposal Opening Through TEAMS Only October 2, 2024 Submittal List Posted on VendorLink

Tentative Evaluation Period October 3- 4, 2024 Purchasing Reviews Submittals October 7, 2024 Committee to Receive Submittals October 15, 2024, at 2:00 PM EST Evaluation of Written Submittals - First Public Ranking Meeting October 15, 2024 Short Listed Firms Notified (Posted on VendorLink) October 22, 2024, Time: TBD Short Listed Firms Presentations/Interviews (Closed to Public) October 24, 2024, at 8:30 AM EST Evaluation of Presentations/Interviews-Second Public Ranking

Meeting October 24, 2024 Finalist Firms Notified (Posted on VendorLink) October 25- November 5, 2024 BAFO Phase with Finalist(s)

Board Approval Period November 8, 2024 Notice of Intended Decision (Posted on VendorLink) December 10, 2024 Date of School Board Approval of Agreement

General Performance Timeline Estimated Period of Performance” After Board Approval- Three (3) year base with three (3) optional one (1) year renewal periods.

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

Additionally, this Addendum provides notice that an updated Price Schedule (Attachment Q) was uploaded to VendorLink on September 25, 2024.

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at mmwhite1@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20392.

Sincerely, Myra White Buyer, Procurement Department

Acknowledgment of Addendum # 5 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 5 -RFP-2024-5006 Uniforms Purchases, Rentals, Lease and Related Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

REQUEST FOR PROPOSAL (RFP) – ADDENDUM # 6

October 1, 2024 Myra White, Buyer

October 2, 2024, at 2:00 P.M. EST (updated)

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which

This Addendum serves to notify that Section 7 Scoring Evaluation Rubric has been revised as follows.

Formal Presentation / Informal Interview Submittal Criteria Adjectival Score

Weighted Value

1. Ability, Capacity, and Skill of the Proposer 1-5 50

2. Relevant Experience 1-5 30

3. Approach and Methodology 1-5 20

Section 7.4 Best and Final Offer (BAFO) Price Schedule (Weighted Value 35) is hereby deleted in its entirety and Sections 7.1, 7.2 and 7.3 weighted values have been revised as follows.

Ability, Capacity, and Skill of the Proposer – (Weighted Value 50) Relevant Experience – (Weighted Value 30) Approach and Methodology – (Weighted Value 20)

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at

Myra M. White Buyer, Procurement Department

Acknowledgment of Addendum # 6 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum #6 -RFP-2024-5006 Uniforms Purchases, Rentals, Lease and Related Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue

NAME (TYPED OR PRINTED) TITLE

REQUEST FOR PROPOSAL (RFP) – ADDENDUM # 7

October 16, 2024 Myra White, Buyer

October 2, 2024, at 2:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which

This Addendum provides notice of the updated solicitation timeline:

If you should have any questions regarding this addendum, please do not hesitate to contact me via email at

Solicitation Period – RFP-2024-5006 August 20, 2024, 7:00 PM EST Release/Broadcast Date August 2024 at 2:00 PM EST Pre-Solicitation Meeting (Voluntary and Online) September 5, 2024 Last Day of Questions from Vendors September 9, 2024 Last Day to post Addendum October 2, at 2:00 PM EST Proposals Due/Proposal Opening Through TEAMS Only October 2, 2024 Submittal List Posted on VendorLink

Revised Tentative Evaluation Period October 3- 4, 2024 Purchasing Reviews Submittals October 7, 2024 Committee to Receive Submittals October 23, 2024, at 2:00-3:00 PM EST Evaluation of Written Submittals - First Public Ranking Meeting October 24, 2024 Short Listed Firms Notified (Posted on VendorLink) October 30, 2024, Time: 8:00 AM- 2:00 PM EST Short Listed Firms Presentations/Interviews (Closed to Public) October 30, 2024, at 2:00 PM-3:00 PM EST Evaluation of Presentations/Interviews-Second Public Ranking

Meeting Board Approval Period

November 1, 2024 Notice of Intended Decision (Posted on VendorLink) December 10, 2024 Date of School Board Approval of Agreement

General Performance Timeline Estimated Period of Performance” After Board Approval- Three (3) year base with three (3) optional one (1) year renewal periods.

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue

Myra M. White Buyer, Procurement Department

Acknowledgment of Addendum # 7 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum #7 -RFP-2024-5006 Uniforms Purchases, Rentals, Lease and Related Services.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

vaus1A

COUNTY SCHOOLS

Contracted Services Agreement with BSN SPORTS, LLC

# CSA-2024-5006-1

THIS AGREEMENT is made and entered into as of the last date signed below between the School Board of Volusia County, Florida (hereinafter referred to as "BOARD"), a body corporate pursuant to s. 1001 .40, Florida Statute, whose principal place of business is 200 North Clara Avenue, Deland, Florida, 32720 and BSN SPORTS, LLC (CONTRACTOR) whose principal place of business is PO Box 7726, Dallas, TX 75209-0726.

WHEREAS, the BOARD is interested in procuring the CONTRACTOR to provide uniform, purchases, rentals, lease or other related services. The related services can also include, but not limited to, laundry, embroidery, screen print and buyback programs for used uniforms for various departments districtwide and employees of the district.

WHEREAS, Florida Administrative Code 6A-1.012 authorizes district school boards to contract with the Contractor, as best fits the needs of the school district as determined by the district school board; and

WHEREAS, CONTRACTOR desires to provide their uniform purchases, rentals, lease or other related services. The related services can also include, but not limited to, laundry, embroidery, screen print and buyback programs for used uniforms for various departments districtwide and employees of the district.

NOW, THEREFORE, in consideration of the premises and of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:

1. TERM OF AGREEMENT: The term of this Agreement shall commence on December 11, 2024, and continue until December 10, 2027. The BOARD reserves the right to renew/re-negotiate any or all prices, terms, conditions, and specifications of the contract upon mutual agreement by both the BOARD and the CONTRACTOR. Notwithstanding any other termination referenced herein or attached hereto, The BOARD reserves the right to terminate this agreement within 30 days prior to the start of each fiscal year (July 1) during the term of this agreement without cause or subject to any penalties or additional obligations.

2. RENEWAL/EXTENSION: The BOARD reserves the right to renew/re-negotiate any or all prices, terms, conditions, and specifications of the contract for up to two (2), additional one (1) year optional renewal periods upon mutual agreement by both the BOARD and the CONTRACTOR. Renewals must be submitted in writing with the signature of the CONTRACTOR'S Authorized Representative(s). Renewals are contingent upon satisfactory performance evaluations by the BOARD and are subject to the availability of funds. NOTE: Upon exhaustion of all renewal periods, the BOARD also reserves the right to extend the agreement for a period not to exceed six (6) months and is subject to the same terms and conditions as set forth in the initial agreement and any written amendments/modifications signed by the parties. There may be only one (1) extension of the agreement unless failure to meet the criteria set forth in the agreement for completion of the services is due to events beyond the control of the CONTRACTOR. The CONTRACTOR will be notified when the recommendation has been acted upon by the BOARD.

3. STATEMENT OF WORK: The CONTRACTOR's shall provide services as outlined in the Request for Proposal #RFP 2024-5006, Scope of Work or Services which are incorporated in the Contracted Services Agreement by reference. In the event of a conflict of interest between the terms and conditions of this agreement and any exhibit or attachments, the terms and conditions of this agreement shall prevail, and the following descending order of precedence shall be observed:

a) Agreement# CSA-2024-5006-1

b) Exhibit A- Respondent's Proposal

c) Exhibit B - Attachment Q-Price Schedule

Revised 8-6-2024

Agreement# CSA-2024-5006-1 Page 1 of 14 kjrossij Highlight kjrossij Highlight kjrossij Highlight

d) Exhibit C - 2 C.F.R. § 200.326. & 2 C.F.R. PART 200, APPENDIX II

e) Attachment A - Drug Free Workplace Certification

f) Attachment B - Contracted Services Agreement (CSA) Submittal Checklist

4. LOCATION OF SERVICES: Performance of services cited above will be conducted at various locations district wide.

5. DUTIES: The CONTRACTOR shall report to and coordinate activities with an administrator designated by the Superintendent of Schools herein referred to as "ADMINISTRATOR". The ADMINISTRATOR assigned to act in all matters pertaining to this agreement and to authorize services, accept and approve all reports, drafts, products, and/or invoices is Laurie Rumer, Finance Specialist, Student Transportation Services,

(386) 258-4677 ext.50559, lrrumer@volu.sia.k12.fl.us; Timothy Thomas, Security Operations, (386) 734- 7190 ext. 20620, tpthomas@volusia.k12.fl.us; Evan Haag, Program Specialist, School Way Cafe, (386) 734-7190 ext. 50832, ehhaag@volusia.k12.fl.us; Mary Mulligan, Office Specialist Ill, Maintenance & Operations, (386) 734-7190 ext. 76802, mlmullig@volusia.k12.fl.us; and Jason Strocchia, Trade Supervisor, Maintenance & Operations, (386) 734-7190 ext. 71013, jstrocch@volusia.k12.fl.us.

Communication to schools should be limited to services currently contracted and provided to students. All other communication should be routed through the ADMINSTRATOR. This communication includes, but is not limited to; grant funding, budget allocations, recruitment and additional offered or alternate methods of service. There shall be no direct contact from the CONTRACTOR to any schools, board members or personnel other than those specifically authorized by the ADMINISTRATOR and this contract.

6. COMPENSATION & PAYMENT: Upon completion of the services outlined above and in accordance with #RFP 2024-5006, the CONTRACTOR shall submit detailed monthly invoices to the VCS ADMINISTRATOR. Each invoice must document the deliverables and/or services provided for that month and comply with the fee structure in Attachment "Q" - Price Schedule. Payment will be made in accordance with Section 218.70, Florida Statutes, et. seq., the Local Government Prompt Payment Act. An IRS W-9 form must be completed and attached to this agreement.

7. RECEIVING/INVOICING: No payment will be made for commodities ordered without proper purchase order authorization. The BOARD shall pay the CONTRACTOR pursuant to and in accordance with the promulgations set forth by the State of Florida's Prompt Payment Act (Florida Statutes Section 218. 70).

Payment shall not be made until delivery has been completed, inspected, and accepted by the BOARD in the quality and quantity ordered. Payment will be accomplished by submission of invoice, in duplicate, with Purchase Order Number referenced thereon and mailed to the address set forth on the purchase order or sent via e-mail transmission to the district Administrator. Payment in advance of delivery by the BOARD cannot be made. All invoices submitted must contain the following detailed information in order to be processed for payment:

a) Purchase Order number

b) Date or time of monthly statement

c) Name of district employee(s) that authorized purchase

d) Itemized parts and supplies

8. TAXES: The district is exempt from Federal Excise Tax and Florida sales tax. Certificates are available at the Procurement Department website: Procurement Department - Volusia County Schools (vcsedu.org).

9. PRICE RE-DETERMINATION: Once each year on the anniversary date of the Contract, including any renewal periods thereof, the awarded CONTRACTOR may, but is not obligated to, petition the Procurement Department Representative for one or more price redeterminations where such price redetermination(s) is/are necessitated by documented increases in the cost of wages. Petitions for price redeterminations must clearly substantiate the requested increase and shall be made within thirty (30) days of the anniversary date of the Contract (i.e., the calendar day and month when the Contract became effective) and only after the Contract has been in effect for at least one year. The written request for redetermination should not be in excess of the relevant pricing index change. Any such petition shall be made only for those price redetermination categories specified herein. Unless otherwise expressly set forth

Revised 8-6-2024

Agreement# CSA-2024-5006-1 Page 2 of 14 in this Agreement, no other price redeterminations shall be allowed. All price redeterminations, once issued, shall be prospective from the date of approval unless otherwise approved by a duly executed amendment to the contract. NOTE: The BOARD reserves the right to reject any written price adjustments submitted by the CONTRACTOR and/or to not exercise any otherwise available option period based on such price adjustments if needed.

a) Basis for Price Redeterminations. The petition for price redetermination must be based on the increased costs of wages. Price redeterminations will be based solely upon changes in pricing or costs documented by either the Employment Cost Index (ECI) or Producer Price Index (PPI), whichever is applicable, as published by the Bureau of Labor Statistics. The base index number for the ECI and PPI will be for the quarter in which the Agreement was initiated. Any subsequent price redeterminations will use the last price redetermination approved for that price redetermination category as the "base index number." The BOARD shall, if deemed necessary, have the right to audit the CONTRACTOR'S records, including, but not limited to, payroll records to verify or otherwise investigate the validity of any price redetermination request.

b) Wage Price Redetermination. When requesting a price redetermination based upon an increase in wage costs, the CONTRACTOR shall refer to and utilize the Employment Cost Index, Total Compensation, Private Industry, Index Number and Occupational Group as prepared by the Bureau of Labor Statistics in the U.S. Department of Labor. Wage price redetermination increases shall be granted only by reason of wage increases associated with the CONTRACTOR'S employees or subCONTRACTORs performing work or services pursuant to the Agreement.

c) Minimum Wage Price Redetermination. If the minimum wage increases during the term of the Agreement, including any renewal or extension period thereunder, the CONTRACTOR may petition the Director of the Procurement Department for price redetermination for those job categories where the pay to the CONTRACTOR'S employee(s) is the current minimum wage. Upon verification of the information provided, the BOARD will grant an increase of exactly the amount of the minimum wage increase (not the percentage increase). The CONTRACTOR must increase the pay to the employee(s) by the amount the CONTRACTOR'S requested, which shall not exceed the amount of the minimum wage increase. The amount paid to the CONTRACTOR will be the increase plus any written and documented increase in FICA, Medicare, and Workers' Compensation insurance. The CONTRACTOR'S must supply written documentation of any other increase that is beyond the scope and control of the CONTRACTOR. All written documentation must satisfy the reasonable expectations of the Director of the Procurement Department and Internal Auditor.

i. Example: Minimum wage increases from $7.31 to $7.56 per hour. The CONTRACTOR may petition for an increase of $0.25 per hour to be paid to the affected employee(s) and shall provide written and documented cost increases for FICA, Medicare, and Workers' Compensation. The resulting increase in costs shall be incorporated into fees/rates billed to the BOARD.

If the CONTRACTOR bills the BOARD at a higher price according to any price redetermination granted by the BOARD, and the CONTRACTOR fails to increase the hourly rate paid to the employee for the same period, the CONTRACTOR will be considered in Agreement default and the Agreement will be immediately terminated.

d) Price Redetermination Calculation. All Price Redeterminations shall be calculated and submitted as follows:

Example: CONTRACTOR indicated that thirty percent (30%) of the cost to provide the product/service is directly attributed to the redetermination category (wages).

Current applicable PPI = ................................................ $200.50 Base index PPI = ......................................................... - $179.20 PPI increase dollars= ............... ............ ................... $21.30

PPI increase percentage ($21.30 / $179.20 = .1189) ... ......... .......... 11. 9%

Agreement# CSA-2024-5006-1 Page 3 of 14

Unit cost of the service is ......................................................................... $100.00 30% of $100.00 is directly attributed to the redetermination category ........ $30.00 $30.00 X 11.9%: .......................................................................................... $3.57 New unit price for the product/service is ($100 + $3.57) ........................... $103.57

e) Expiration Upon Failure to Agree to Price Redetermination. If the BOARD and the CONTRACTOR cannot agree to a price redetermination pursuant to the terms and conditions of this Agreement, then the Agreement will automatically expire without penalty or further expense to either party after a period of six (6) months following the CONTRACTOR'S initial request for such price redetermination.

Requests for price redeterminations not made in accordance with the provisions of said Agreement shall be deemed null and void and shall not be a valid reason or pretext for expiration or termination of the Agreement. If the Agreement expires pursuant to the terms and conditions of this Agreement, the BOARD reserves the right, at no expense, penalty, or consequence to the BOARD, to award any tasks thereunder to the next available most responsive and responsible CONTRACTOR.

10. WARRANTY: All warranties express and implied, shall be made available to the BOARD for goods and services covered under this CSA. At no expense to the BOARD, the vendor shall correct any and all apparent and latent defects that may occur within the expressed or implied standard warranty period.

11. TRAVEL: Travel not allowable for this agreement; however, providers will continue to be paid their hourly rate when traveling location to location on an emergency basis as determined by the district. Travel will be reimbursed in accordance with the BOARD's travel policies and procedures.

12. INDEPENDENT CONTRACTOR: It is agreed and understood that the CONTRACTOR is an independent CONTRACTOR and that the BOARD shall exercise no supervisory authority or control over the CONTRACTOR or CONTRACTOR'S employees in the performance of this agreement. Neither the CONTRACTOR nor the CONTRACTOR'S employees shall be deemed to be agents or employees of the BOARD and any representation to the contrary by the CONTRACTOR or its employees shall constitute a violation of this agreement and shall be grounds for immediate termination.

13. INJURIES: The CONTRACTOR acknowledges the CONTRACTOR's responsibility to obtain appropriate insurance coverage for the benefit of the CONSULTANT and his/her employees. The CONTRACTOR waives any rights for recovery from or for any injuries that may be sustained while performing services under thisagreement.

14. CONFLICT OF INTEREST: The CONTRACTOR shall not employ, contract with, or otherwise utilize the services of any officer or employee of the School BOARD of Volusia County. The CONTRACTOR certifies that its owner, officers, directors or agents or members of their immediate family do not have an employee relationship or other material interest with the School BOARD of Volusia County. An exemption of this is provided for non-duty hours in the district. To avoid a conflict of interest, tutoring services provided by any officer or employee of the School BOARD of Volusia County must be conducted before or after the

BOARD's instructional period for the day or when school is not in session.

15. NON-DISCRIMINATION: The CONTRACTOR represents and warrants to the BOARD that CONTRACTOR does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with CONTRACTOR'S performance under this agreement on account of race, color, sex, religion, age, handicap, marital status or national original. CONTRACTOR further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status, or national origin be excluded from participation in, be denied services, or be subject to discrimination under any provision of this agreement.

16. HOLD HARMLESS/INDEMNIFICATION: Subject only to the limitations of §768.28, Florida Statutes, the BOARD agrees to indemnify and hold harmless CONTRACTOR from and against any and all claims, suits, actions, damages, or causes of action arising out of the negligent acts of the BOARD arising out of or in connection with the provisions of this agreement. The BOARD does not waive sovereign immunity except as provided by §768.28, Florida Statutes. CONTRACTOR agrees to indemnify, hold harmless, and defend the BOARD from and against any and all claims, suits, actions, damages, or causes of action arising out of the negligent acts of CONTRACTOR arising out of or in connection with the provisions of this agreement.

Agreement# CSA-2024-5006-1 Page 4 of 14

If CONTRACTOR is a state agency or subdivision as defined in §768.28, Florida Statutes, nothing herein shall be constructed to extend CONTRATOR'S liability beyond that provided in §768.28, Florida Statutes.

17. PROOF OF INSURANCE: The CONTRACTOR must provide proof of Liability Insurance with the appropriate coverage prior to commencement of service. The School Board of Volusia County Schools, 200 N. Clara Ave, Deland, FL, 327 20 will be designated as the CERTIFICATE HOLDER. The insurance carrier shall notify the Board at least thirty (30) days prior to canceling any of the specified coverage.

a) Commercial General Liability: $1,000,000.00 each occurrence, $2,000,000.00 aggregate.

b) Comprehensive Automobile: If vendor is providing transportation services (other than charterbus) $2,000,000.00 along with underinsured / uninsured motorist limits.

c) Workers' compensation: If services involve heavy labor, then worker's comp is required in accordance with FS44 0.

18. ASSIGNMENT: The CONTRACTOR'S obligations under this agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of the

ADMINISTRATOR.

19. INTELLECTUAL PROPERTY: (When Applicable) Intellectual Property shall be defined as copyrightable works, ideas, discoveries, inventions, and application for patents and patents. Any improvements to Intellectual Property held by the CONTRACTOR, further inventions or improvements, and any new items of Intellectual Property discovered or developed under the terms of this agreement shall be property of the BOARD. The CONTRACTOR shall sign all documents necessary to protect the rights of the BOARD in such Intellectual Property, including the filing and/or prosecution of any applications for copyrights or patents.

The CONTRACTOR shall be responsible for ensuring that it/his/her activities comply with all copyright and patent law, and that the appropriate approval and/or licensure(s) are obtained where required by law.

20. GOVERNING LAW & VENUE: This agreement shall be construed in accordance with the laws of the State of Florida. Any dispute with respect to this agreement is subject to the laws of Florida, venue in Volusia County, Florida. Each party shall be responsible for its own attorneys' fees and costs incurred as a result of any action or proceeding under this agreement.

21. JESSICA LUNSFORD ACT - HOUSE BILL 1877 AND BACKGROUND CHECK: In the event the requirements include the need for CONTRACTOR to visit schools with students present, CONTRACTOR agrees to comply with all requirements of Sections 1012.32 and 1012.465, Florida Statutes, and all of its personnel who (1) are to be permitted access to school grounds when students are present, (2) will have direct contact with students, or (3) have access or control of school funds, will successfully complete the background screening required by the referenced statutes and meet the standards established by the etatutee. Thi;, background ecreening will be conducted by the BOARD in advance of CONTRACTOR or its personnel providing any services under the conditions described in the previous sentence.

CONTRACTOR shall bear the cost of acquiring the background screening required by Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the fingerprints provided with respect to CONTRACTOR and its personnel. The Parties agree that the failure of CONTRACTOR to perform any of the duties described in this section shall constitute a material breach of this Agreement entitling the BOARD to terminate this Agreement immediately with no further responsibilities or duties to perform under this Agreement. CONTRACTOR agrees to indemnify and hold harmless the BOARD, its officers and employees resulting from liability or claims made by any person who may suffer physical or mental injury, death or property damage resulting in the CONTRACTOR's failure to comply with the requirements of this Section or with Sections 1012.32 and 1012.465, Florida Statutes. The following link was designed to assist with JLA compliance: JLA Certified. NOTE: Only applicable to contracted vendors who are permitted access on school grounds when students are present, who have direct contact with students, or have access to or control of schoolfunds.

22. DRUG-FREE WORKPLACE: In accordance with the Board's "Drug-Free Workplace General Policy" employees shall not possess or be under the influence of tobacco products, alcohol, drugs, or any illegal substances while on Board property or while in direct contact with students. Vendors will be required to

Agreement# CSA-2024-5006-1 Page 5 of 14 assure that assigned personnel work in a drug-free environment and will conduct themselves in a manner that does not violate the Board's standards for employment. NOTE: Only applicable to contracted vendors who are permitted access on Board property or contracted vendors who have direct contact with students.

A Certification Form is required when applicable.

23. CONFIDENTIALITY OF STUDENT RECORDS: The CONTRACTOR understands and agrees that it is subject to all federal and state laws and the School Board rules relating to the confidentiality of student information. CONTRACTOR further agrees to comply with the Family Educational Rights and Privacy Act ("FERPA") 34 C.F.R. 99. CONTRACTOR shall regard all student information as confidential and will not disclose the student information to any third party.

24. FLORIDA'S PUBLIC RECORDS LAWS: This contract shall be subject to Florida's Public Records Laws, §119 Florida Statutes. CONTRACTOR understands the broad nature of these laws and agrees to comply with Florida's public records and laws relating to records retention.

25. CHILD NEGLECT: The CONTRACTOR and its employees shall be subject to the requirements of §39.201 Florida Statutes that requires the reporting of child abuse or child neglect to the State of Florida, Department of Children and Families via the Florida Abuse Hotline 1-800-962-2873.

26. NO THIRD-PARTY BENEFICIARIES: The parties expressly acknowledge that it is not their intent to create or confer any rights or obligations in or upon any third person or entity under this agreement. Nothing herein shall be construed as consent by an agency or political subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract.

27. TERMINATION: This Agreement may be canceled with or without cause by the BOARD during the term hereof upon thirty (30) days written notice to the other party of its desire to terminate this Agreement.

28. NON-APPROPRIATION: The CONTRACTOR understands and agrees any, and every contract is subject to the availability of funds to the BOARD to purchase the specified products/services. As used herein, a "non- appropriation" shall be defined as an occurrence wherein the BOARD, in any fiscal period, does not allocate funds in its budget for the purchase of the specified products/services or other amounts owed pursuant to any Contract, from the source of funding which the BOARD anticipates using to pay its obligations hereunder, and the BOARD has no other funds, from sources other than taxes, which it deems to be available to pay its obligations under Contract. The BOARD may terminate a contract, with no further liability to the CONTRACTOR, effective the first day of a fiscal period provided that:

a) A non-appropriation has occurred, and

b) The BOARD has provided the CONTRACTOR with written notice of termination not less than fifteen

(15) days before the proposed termination date.

c) Upon the occurrence of such non-appropriation the BOARD shall for payment for any fiscal period for which funds have not been appropriated.

29. FEDERAL GRANTS TERMS AND CONDITIONS: For any agreement that involves, receives or utilizes Federal Grants funding, the terms and conditions of Exhibit B shall be considered a part of the agreement, and the CONTRACTOR accepts and acknowledges that it is and will continue to be in compliance with said terms and conditions for the term of the award.

30. SEVERABILITY: If any clause or provision of this agreement is illegal, invalid or unenforceable under present or future laws effective during this term hereof, then the remainder of this agreement shall not be affected thereby; and in lieu of each clause or provision of this agreement which is illegal, invalid or unenforceable, there shall be added, as part of this agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may legal, valid and enforceable.

31. SURVIVORSHIP: Those provisions which by their nature are intended to survive the expiration, cancellation, or termination of this agreement, including, by way of example only, the indemnification and

Revised 8-6-2024 Agreement#

CSA-2024-5006-1

Confidentiality provisions, shall survive the expiration, cancellation, or termination of this agreement.

32. PUBLIC RECORDS COMPLIANCE: In addition to other contract requirements provided by law, the CONTRACTOR must com ply with Florida public records laws, including but not limited to chapter 119, Florida Statutes, and section 24 of article I of the Constitution of Florida, and specifically agrees to:

a) Keep and maintain public records required by the school BOARD to perform the services;

b) Upon request from the school BOARD's custodian of public records, provide the school BOARD with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law;

c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to the school BOARD;and

d) Upon completion of the contract, transfer, at no cost, to the school BOARD all public records in possession of the CONTRACTOR or keep and maintain public records required by the school BOARD to perform the service. If the CONTRACTOR transfers all public records to the school BOARD upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records…