Addendum 2 ITB 12279.pdf

Addendum #2 ITB #12279 OregonBuys #S-63400-00011896 Fort Stevens State Park Campground Improvements Project

ADDENDUM #2

OregonBuys # S-63400-00011896

ITB #12279

FORT STEVENS STATE PARK

CAMPGROUND IMPROVEMENTS PROJECT

This addendum modifies the Invitation to Bid (“ITB”) document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force.

This addendum shall be added as a part of the original ITB document(s) and shall become part of the work required.

ADDENDUM

Changes to the Invitation to Bid document (s):

1. UPDATE A.3 SOLICITATION SCHEDULE of the ITB as follows (New language is indicated by underlining and bold and deleted language is indicated by strikethrough):

A.3 SOLICITATION SCHEDULE

All dates listed are subject to change. All times listed in this ITB and OregonBuys are Pacific Standard Time (“PST”).

ACTIVITY SCHEDULE/DEADLINE

Voluntary Pre-Bid Conference See ITB Section A.10 below

Deadline for solicitation protests, requests for change, requests for clarification, requests for approval of equivalents, and questions

FEBRUARY 5 January 29, 2025 at 02:00

PM

Deadline for Bid Submittal (“Closing”)

FEBRUARY 12 February 5, 2025 at 02:00

PM

Public Opening Immediately after Bid Opening Date and time. (See “Public Opening” below for details on attending Public Opening)

Deadline for Award Protest 7 calendar days after issuance of the Notice of Intent to Award. See ITB Section D.4

All references to the ITB CLOSING DATE AND TIME changed to FEBRUARY 12, 2025 at 2:00 PM.

2. ATTACH “Attachment C Plans and Drawings Part C, OPRD Prototype Electrical Kiosk

Drawings,” prepared by HEA dated October 2016, which includes Sheet A-1 and A-2 to Attachment C Plans and Drawings.

Clarification and/or revision to (1) Attachment A Form A-2 Pricing Form to count electrical kiosk as a bid item and (2) Attachment B Technical Specification will be issued in the future addenda.

Addendum prepared by:

Nameun House Procurement and Contract Specialist Nameun.House@oprd.oregon.gov

Prospective Bidders have until 2:00 PM on February 12, 2025 to submit written questions or protests regarding this Addendum.

This Addendum constitutes a MATERIAL change to the solicitation document. Its receipt by the Offeror shall be acknowledged per ATTACHMENT A Bid Package Forms, Form A-1: Bidder Information and Certification Form of the ITB.

End of Addendum 2

CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS 4, 12, 17- 40

The following provides OPRD’s answers to questions received prior to the deadline for Questions and Requests for Clarification. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

[Please note: Questions that are not listed in this document will be answered in the future addenda.]

4. QUESTION: Sheet P0.02 of the Attachment C Plans and Drawings Part B gives general descriptions but omits manufacturers and model numbers selected.

OPRD RESPONSE: Manufacturers and model numbers are provided in Section 22 40 00 of

Attachment B Technical Specifications Part B, 01-09-2025 – Addendum 1.

12. QUESTION: On the Demo plans in Attachment C Plans and Drawings Part A, the demo key notes, item 26 indicate the monumentation will be reconstructed per general sheet Note X on sheet XX.

Should there be numbers in these sections? Can you please clarify these items? I see this consistent with all the Loop drawings.

OPRD RESPONSE: Keynote 26 is not used, and the demolition sheets have been modified and will be reissued with the next addendum.

17. QUESTION: Can CAD files be made available to assist with earthwork takeoffs?

OPRD RESPONSE: No, CAD files will not be made available.

18. QUESTION: On Attachment C Part B drawings sheet A0.20, detail F01 (interior floor) it notes an epoxy flooring. I am not finding an epoxy floor in the specification. I do see a resinous flooring (09 67 23). Can you verify if this should be an epoxy floor? Or if it is the resinous flooring spec? Just want to make sure we quote the correct product.

OPRD RESPONSE: The epoxy flooring in the drawing set is the same as the resinous flooring in the specs. Revised drawings are updated to clarify.

19. QUESTION: Attachment C Part A – there are several references to an electrical kiosk, sheet L9.521 and the EC pages. The drawings states we are to refer to owner-provided prototype drawings dated October 2016. Can you provide those? Or am I missing them?

OPRD RESPONSE: See “Attachment C Plans and Drawings Part C OPRD Prototype Electrical Kiosk

Drawings” added to Attachment C.

mailto:Nameun.House@oprd.oregon.gov

20. QUESTION: Spec 263213 for the generator indicates an elevation of 1000 ft. It appears the Ft Stevens area is well below that elevation. I understand this may affect some aspects of the generator.

Would this need to be corrected in the spec?

OPRD RESPONSE: Specification will be updated to reflect more accurate elevation conditions in an addendum to the ITB.

21. QUESTION: In the specs for Part A – there are Appendices 1, 2 and 3 shown. These sections were not included in the spec book. Only the separator for each appendix. IS this info available?

OPRD RESPONSE: See OPRD response to Question 6.

22. QUESTION: Do you have a spec for the Prepackaged Lift Station shown on C3.401?

OPRD RESPONSE: The prepackaged spec package is included in the drawings, C9.004 – C9.008.

Or are we to use the Retrofit Pump Station spec 33 32 13?

OPRD RESPONSE: Specification section 33 32 13 accompanies the details provided in the drawings.

23. QUESTION: Divisions 22, 23, and 26 are missing from Technical Specifications Part B. Could you please advise if an addendum will be issued including these divisions.

OPRD RESPONSE: See OPRD response to Question 6.

24. QUESTION: CONTRACTOR TO REFERENCE SOILS REPORT BY PBS DATED JANUARY 18,

2023 FOR THE SITE SOILS CONDITIONS. I do not see the Soils report in the Documents.

OPRD RESPONSE: See Appendix B Geotechnical Engineering Report by PBS dated January 18, 2023 was included in Attachment B Technical Specifications Part A, 01-10-2025 – Addendum 1.

25. QUESTION: Is there a list of all the needed permits for the project and the appropriate entity to purchase it from? I understand electrical and Mechanical will provide their own to me as a subcontractor. Just wondering about:

• excavation or clearing and grubbing permits

• DEQ permits

• pruning or tree removal permits

Basically is there a complete list of all the permits needed for this project with the appropriate entities contact information attached ?

OPRD RESPONSE: See ITB documents.

26. QUESTION: We had one of our guys attend the site walk yesterday morning and he mentioned that everyone was told that we would need to reach out to the Utility Company to obtain the KAIC ratings for the new electrical equipment. I personally reached out to Pacific Power and explained the situation and was informed that load sheets would need to be filled out, so it sounds like maybe the customer needs to contact Pacific Power and/or the engineer to help move this project forward and get us this information. So, my question is, how do we obtain the KAIC rating, now?

OPRD RESPONSE: Utilize the ratings shown in the permit/bid documents for now as they represent worst case conditions. Load sheet will be provided to Pacific Power prior to bid award so actual available fault current will be made available for those calculations.

27. QUESTION: Divisions 22, 23, and 26 are missing from Technical Specifications Part B. Could you please advise if an addendum will be issued including these divisions.

28. QUESTION: The plans and Specifications mention A soils report for us to reference. CONTRACTOR

TO REFERENCE SOILS REPORT BY PBS DATED JANUARY 18, 2023 FOR THE SITE SOILS

CONDITIONS. I do not see the Soils report in the Documents.

OPRD RESPONSE: See OPRD response to Questions 6 and 24.

29. QUESTION: Can you please share the pre-bid walk attendance list at your earliest convenience?

OPRD RESPONSE: See January 21, 2025 voluntary pre-bid conference agenda and attendance roster uploaded on January 22,2024 on OregonBuys.

30. QUESTION: Can the bid date be extended by one week? We are currently experiencing a large amount of bids for that week, this would allows us to bid the project.

OPRD RESPONSE: Bid Closing schedule has been extended under this Addendum 2.

31. QUESTION: I am following up on the status of the 22 00 00 Plumbing section on this project. Will a

22 00 00 section be issued? We need the engineer’s product selections to complete our bid.

32. QUESTION: Attachment C Plans and Drawings Part A – There are several references to an electrical kiosk, sheet L9.521 and the EC pages. The drawings state that we are to refer to Owner-provided prototype drawings dated October 2016.Can you provide those? Or am I missing them?

OPRD RESPONSE: See OPRD response to Question 19.

33. QUESTION: Spec 263213 for the generator indicates an elevation of 1000 ft. It appears the Ft Stevens area is well below that elevation. I understand this may affect some aspects of the generator.

Can you confirm this is the intention of the spec?

OPRD RESPONSE: See OPRD response to Question 20.

34. QUESTION: On Part B drawings sheet A0.20, detail F01 (interior floor) it notes an epoxy flooring. I am not finding an epoxy floor in the specification. I do see a resinous flooring (09 67 23).

Can you verify if this should be an epoxy floor? Or if it is the resinous flooring spec? Just want to make sure we quote the correct product.

OPRD RESPONSE: See OPRD response to Question 18.

35. QUESTION: Is the contractor responsible for the project survey?

OPRD RESPONSE: Yes, refer to Section 01010 Summary of Work In Attachment B, Part A.

36. QUESTION: Is the contractor responsible for quality control testing? (IE Compaction, asphalt, etc.)

OPRD RESPONSE: Yes, refer to Section 01010 Summary of Work B.7.3 under B.7 Inspection of the General Conditions In Attachment B Part A and Contract Closeout Compliance Checklist in Attachment D-4 of the ITB.

37. QUESTION: Is it possible to get a plan set that has not been scanned that can be vectorized in order to complete an earthwork takeoff?

OPRD RESPONSE: : No, there is minimal earthwork on this project.

38. QUESTION: How are you wanting this excel form uploaded? As a PDF? I was curious as to how we get the signature on the Excel sheet or maybe we just type in our signer’s name?

OPRD RESPONSE: Upload Form A-2 in Excel. Typing in name of the authorized representative would be sufficient for signature.

39. QUESTION: Section D - Award says "Agency may award by Bid item, groups of bid items or the entire Bid provided such award is in the public interest." Would the owner award individual bid items or groups of items for this project?

OPRD RESPONSE: The clause in the ITB is for OPRD to reserve its right in the event of such method of award is in the public interest.

Is the intent for the owner to award the entire bid?

OPRD RESPONSE: Yes.

40. QUESTION: For the Asphalt Paving Item B11 it shows 79,009 SF. Does this not include all of the trench patching I am seeing on the plans C3-210 thru C3-241? On top of the 79,009 SF I am getting around 35,000 more SF for all the trench patching I am seeing on those plan sheets. Can I get some clarity on this?

OPRD RESPONSE: Trench patching is part of the trench excavation and backfill line items.

REQUEST FOR SUBSTITUTION UNDER REVIEW

1. REQUEST FOR SUBSTITUTION, submitted by Willamette Graystone LLC on January 16, 2025.

2. REQUEST FOR SUBSTITUTION, submitted by CHOWN Hardware on January 23, 2025.

3. REQUEST FOR SUBSTITUTION, submitted by Custom Mechanical Solutions, Inc on January 28, 2025.

Clarification and/or revision to (1) Attachment A Form A-2 Pricing Form to count electrical kiosk as a bid item and (2) Attachment B Technical Specification will be issued in the future addenda.