12279 JAN21-25 Pre-Bid Conference Agenda_Roster.pdf
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- Solicitation number
- S-63400-00011896
- Issued by
- Benton County, Oregon
About this file
This is a pre-bid conference agenda and sign-in roster for ITB #12279 issued by Oregon Parks and Recreation Department (OPRD) for the Fort Stevens State Park Campground Improvements Project. The project has an estimated value of $14,300,000 and involves campground improvements including restroom construction and other work. The pre-bid conference was held on January 21, 2025 at 11:00 AM. Questions are due by January 29, 2025 at 2:00 PM, with bids due February 5, 2025 at 2:00 PM. The project schedule requires substantial completion of the restroom building by June 30, 2025 and all other work by November 30, 2025, with final completion by December 30, 2025. Site constraints include closure of Camp Loops K-O and yurt loop during construction, with park staff requiring maintained access.
The project requires BOLI Prevailing Wage Rates for Clatsop County Region 1, apprenticeship requirements under ORS 279C.533, and bidders must be or become Registered Training Agents. Performance and payment bonds of 100% of the bid amount are required. Liquidated damages of $1,500 per day will apply for late completion. The contractor must obtain all necessary permits including building permits from Clatsop County. Key coordination requirements include cultural resource monitoring, tree protection, electrical work with Pacific Power, and protection of existing utilities. The sign-in sheets show attendance by approximately 25 companies representing various trades including electrical, excavation, construction, and specialized contractors.
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Text version
AGENDA
Pre-Bid Conference
ITB# 12279
OregonBuys Bid Solicitation# S-63400-00011896
FORT STEVENS STATE PARK CAMPGROUND IMPROVEMENTS PROJECT
TUESDAY, JANUARY 21, 2025
11:00 AM
Any statements made at this meeting will not change the ITB in any way unless an Addendum is issued by OPRD and posted on OregonBuys. Please submit all questions via email to the Single Point of Contact (even if answered at this conference.)
I. SIGN IN: Please complete sign-in sheet.
II. PROJECT OVERVIEW
• Project Estimate: $14,300,000.00
• OREGONBUYS SYSTEM
This ITB is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. If you received notification or bidding documents from a source other than OregonBuys, you must register on the OregonBuys system and watch OregonBuys throughout this solicitation process for any Addenda that may be issued. You can access the OregonBuys electronic procurement system at: https://oregonbuys.gov/bso/
• PURCHASER/SINGLE POINT OF CONTACT:
All questions regarding the Specifications, the bidding process, and/or the award process shall be directed to Nameun House (Email: Nameun.House@oprd.oregon.gov Phone: 971-375-8289) using the contact information provided in the ITB. If questions are related to the Technical Specifications or project site, Nameun will forward those questions to me for consideration and response, and Melody will post the response or Addenda (if required) on OregonBuys.
• DEADLINE FOR SUBMITTING QUESTIONS AND REQUESTS FOR CLARIFICATION:
o 7 calendar days prior to bid Opening (JANUARY 29, 2025 at 2:00 PM) This is your only opportunity to submit a request for clarification or questions prior to Bid Closing/Opening. Requests received after this date will not be considered so please make sure you carefully read through the ITB, Contract, and Specifications and submit any questions or requests prior to this date.
• BID CLOSING/OPENING DATE AND TIME: FEBRUARY 5, 2025 at 2:00 PM
• First Tier Subcontractor form is due within 2 hours of Closing (if not submitted with Bid) and can be emailed to Nameun.House@oprd.oregon.gov
• A Bid Bond is required to be submitted with your Bid. Please scan all pages of your Bid Bond (including notary and seal) and upload with your Bid submission.
• Pricing Page - Please fill out and submit the FORM A-1 PRICING FORM in ATTACHMENT A BID PACKAGE
FORMS of the ITB. Type your name and Company name above the signature line, sign and date on the form.
• PROJECT SCHEDULE:
PROJECT START DATE: Upon issuance of Notice to Proceed by Owner.
SUBSTANTIAL COMPLETION: FOR RESTROOM BUIDLING – JUNE 30, 2025
FOR ALL OTHER WORK – NOVEMBER 30, 2025
FINAL COMPLETION: No later than DECEMBER 30, 2025
• LIQUIDATED DAMAGES of $1,500.00 per day will be assessed for late Completion (each day after Substantial
Completion).
https://oregonbuys.gov/bso/ mailto:Nameun.House@oprd.oregon.gov mailto:melody.waight@oprd.oregon.gov
• Prevailing Wages: BOLI Prevailing Wage Rates for Clatsop County, BOLI Region 1 applies.
• Apprenticeship Requirements: This Project is subject to the Apprenticeship Requirements (see Attachment E-
1) and Outreach, Recruitment, and Retention Requirements (see Attachment D-1 Section 7) under ORS 279C.533.
Bidder must provide documentation showing it is a Registered Training Agent with the Oregon BOLI or otherwise certify it will be a Registered Training Agent by the time of Award (see Form A, Bidder Information and Certification Form).
• A Performance Bond and Payment Bond are required of the awarded Contractor (100% of Bid/Contract amount).
• OPRD will NOT withhold retainage from payments.
• Site Constraints o Camp Loops K-O, yurt loop will be closed to campers, but Park staff will still need access throughout construction. Project perimeter to be established with signage to keep hikers out.
o Camp Loop C will be closed for restroom construction period.
o Coordinate all planned utility (power, water, sewer) interruptions with Park.
o Staging areas - only on paved surfaces.
o Protection of Existing Utilities.
• Inadvertent Discovery Plan – Stacy Scott – OPRD Coast Region Archaeologist o Cultural Resource Monitoring coordination required.
o Refer to Attachment E-2: Inadvertent Discovery Plan and Section 01350 Protection of Cultural
Resources in Attachment B Technical Specifications Part A, 01-10-2025 - Addendum 1.
• Permitting o Building permit(s) from Clatsop County.
o Contractor shall obtain and pay for all necessary permits and license as required to complete the Project.
• Temporary Tree and Plant Protection – Nick Morris, Forester o Refer to Section 015639 Temporary Tree and Plant Protection in Attachment B Technical Specifications Part A, 01-10-2025 - Addendum 1.
• Coordinate Electrical Work with Pacific Power (PacifiCorp).
• Owner-Provided Items: See bid documents.
III. SCOPE OF WORK FOR EACH BID ITEM.
IV. VISIT PROJECT SITE.
V. MEETING ADJOURNED.
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