Addendum_1_Event_ID_0000000669_Section_7_-_Cost.pdf

Department of General Services Tablets Procurement Division Event ID: 0000000669, Addendum 1

SECTION 7

Cost

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COST

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7. Cost

7.1 Introduction

Cost is the primary evaluation criterion for the award for this scored IFB. Cost evaluation will be based on the lowest estimated net total cost to the State, as calculated according to the methodology outlined in Section 9, Evaluation.

The State’s intent is to structure the pricing format in order to facilitate a straightforward comparison among all Bidders and foster competition to obtain the best market pricing.

Consequently, the State requires that each Bidder’s bid be in the format outlined in this section.

Therefore, Bidders are advised that failure to comply with the instructions listed in this section, such as submission of incomplete offers or use of alternative pricing structures or different formats than the one requested, may result in the rejection of their bids for non-responsiveness.

Important Note: It is imperative that no cost information be included in the body of the bid. Cost information shall only be submitted in the Final Proposal, Volume III in accordance with Section 8, Proposal Format.

7.2 Cost Information Guidelines

Exhibit 11.28A-H, Cost Worksheets, contain the worksheets that the Bidders shall use to enter cost information for each silo bid.

Exhibit 11.28A Cost Worksheet Apple Exhibit 11.28B Cost Worksheet Dell Exhibit 11.28C Cost Worksheet HP Exhibit 11.28D Cost Worksheet Lenovo Exhibit 11.28E Cost Worksheet Microsoft Exhibit 11.28F Cost Worksheet Samsung Exhibit 11.28G Cost Worksheet Rugged Exhibit 11.28H Cost Worksheet Open

7.2.1 Structure of Exhibit 11.28 Worksheets

7.2.1.1.1. Evaluation Model Tab

Bidder shall refer to the Evaluation Model page relevant to each Silo bid for product specifications of the products required to be bid in the Cost Worksheet Tab. The Evaluation Model tab provides specific requirements for use in evaluation only. In the OEM Silos (Apple, Dell, Lenovo, HP, Microsoft and Samsung) only the tablet models specified shall be listed in the corresponding cost worksheet tab. The Open OEM and Ruggedized Silos provide minimum requirements for the models to be bid in the cost worksheet tab. Only models that meet or exceed the standards listed on the Evaluation Model Tab shall be quoted. Lesser models will be found technically non-compliant.

7.2.1.1.2. Cost Worksheet Tab

Bidder shall enter all Core Equipment, Options/Upgrades, Warranties and Value Added Services data as required in Exhibit 11.28 Cost Worksheets.

Model information submitted must meet the minimum common configuration requirements specified in Exhibit 11.22, Minimum Common Configuration Requirements/ Components Worksheet. Items in Exhibit 11.28 Cost Worksheets, for evaluation purposes only and are not a

7 - 3 04/20/2016 full representation of the products proposed in Exhibit 11.28, Evaluation Model Exhibit 11.30, Common Configurations.

Important Note: The State reserves the right to eliminate any specific Silo(s)/ configuration(s) from the final award.

7.2.2 Quantities

The quantities shown in the scenarios of Exhibit 11.28, Cost Worksheets, are representative and used for technical evaluation purposes only. Actual purchases may vary from this pattern. The State will not guarantee that these quantities will be purchased. Consequently, there is no guaranteed dollar value for these contracts. The State will not be obligated to purchase Contractor’s excess inventory if actual purchases vary from the anticipated purchasing pattern. The State reserves the right to order more or less of any line item in the IFB.

7.2.3 Required Information

Exhibit 11.28, Cost Worksheets must be filled out completely for each Silo bid or the bid may be rejected. Any Silo for which a Bidder does not wish to submit a bid should be marked “No Bid”. Yellow cells are mandatory and must be completed. Modifying any other cell in any worksheet may disqualify the Bidder from the entire IFB.

7.2.4 Contract Discounts

Within each Silo, contract discount shall be bid for three (3) classifications: Hardware, Accessories/Upgrades, Warranties & Value Added Services. These discounts shall apply to all configurations within the silo bid.

The discount percentage applied to each Silo’s classification shall apply to all products or services applicable to the discount classification type (e.g., all Accessory/Upgrade products will be sold at the discount off the list price indicated by the Accessory/Upgrade contract discount). Refer to Section 6.4.1 and Section 6.4.2.

The discount percentages shall not decrease thorough the life of the contract, per Section 6.7.3, Price Adjustments.

7.2.5 Pricing/Discount Format

All dollar figures must be entered to no more than two (2) decimal places (i.e., $150.75).

All percentages entered shall be whole numbers (i.e., 75%).

7.2.6 Sample

A sample line is shown in Exhibit 11.28, Cost Worksheets, to indicate how to complete the information.

7.2.7 Sales Tax

Sales tax is not to be included in the pricing on Exhibit 11.28, Cost Worksheets. If awarded the contract, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered.

7.3 Cost Worksheet

Bidders must follow the instructions below to complete Exhibit 11.28, Cost Worksheets.

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7.3.1 Download and Save

1. Download Exhibit 11.28, Cost Worksheets, from the California State Contracts Register (CSCR).

2. Rename the file as “(Enter Company Name) Event ID: 0000000669 (Enter Silo Bid) Cost Worksheet.xls” and save.

3. After finalizing the cost worksheet, copy the file onto a USB flash drive, print, and submit as specified in Section 8, Proposal Format.

7.3.2 Cost Worksheet Instructions

The Bidder must bid a solution that meets or exceeds the requirements of the Silos Exhibit 11.30, Common Configurations. Separate worksheet sets are provided for each Silo; a Bidder is not required to bid on all Categories. However, all configurations within a Silo must be bid.

Exhibit 11.28, Cost Worksheets, consists of a worksheet set for each Silo. The specific items of the solution must be entered in the tabs of Exhibit 11.28, Cost Worksheets, relevant to the Silo being bid. The Bidder designates the discount percentages for Hardware, Accessory/Upgrades, Warranty and Value Added Services. All products bid in Exhibit 11.28, Cost Worksheet Tabs, MUST mirror the corresponding information in Exhibit 11.28, Evaluation Model Tab.

7.3.3 Exhibit 11.28 Cost Worksheet Data

Exhibit 11.28, Cost Worksheets, must be utilized by Bidders to enter proposed product information and pricing for each Silo(s) bid.

Bidders shall input the following for each Silo (in yellow cells provided):

• Manufacturer Part Number – The manufacturers’ part number of the offered product.

• Manufacturer (OEM) – The name of the manufacturer of the offered product.

• Supplier Stock Keeping Unit Number (SKU#) – The unique supplier part number or SKU of the offered product.

• Item Description – The complete item description of the offered product

• Unit of Measure (UOM) – The unit of measure descriptor of the packaging unit (i.e.

each, box, dozen, case, etc.) of the offered product.

• Quantity in UOM – The quantity of items within unit of measure of the offered product (i.e. the number of base units in the packaging of the product).

• List/MSRP – (References to Index, List, and MSRP may be interchangeable)

Bidder’s verifiable public price available to the general public in US $ (i.e. price list). For the purposes of the IFB evaluation, the Index price /List Price/MSRP shall be the price listed in the current version of the Bidder’s publicly available price list as of 03/23/2016. Any prices submitted for items shall contain no alterations whatsoever from those which are publicly offered by the manufacturer.

• Contract Discount – The contractual discount off the list price.

• Contract Price – The net price that Bidder is offering to the State for the offered product.

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• Evaluated Extended Price – This is the Bidder’s representation of the extended contractual price for evaluation. (Contract State Price per Unit X quantity)

7.4 Cost Submittal

Final pricing will be submitted in a separate sealed envelope as specified in Section 8, Proposal Format.