Section_M_Evaluation_Factors_for_Award.pdf

270 WMEC SLEP 70Z02319RAVS03000

Part IV

SECTION M

EVALUATION FACTORS FOR AWARD

Section M Page 1 of 6

M.1. PROCEDURES FOR AWARD

M.2. BASIS FOR AWARD

M.3. SOURCE SELECTION PROCESS

M.4. EVALUATION

M.5. TECHNICAL EVALUATION

M.6. PAST PERFORMANCE EVALUATION

M.7. PRICE EVALUATION

M.8. EVALUATION METHODOLOGY

M.1 PROCEDURES FOR AWARD

(a) Proposals shall be submitted in accordance with the instructions in Section L. Proposals will be reviewed for compliance with the solicitation requirements.

(b) Because the Government intends to award without discussions, the Offeror is responsible for providing its best submission in its initial proposal.

(c) A proposal may be rejected as deficient if the Contracting Officer determines that the proposal does not materially comply with the solicitation requirements.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

M.2. BASIS FOR AWARD.

(a) In order to be eligible for award, the Offeror's proposal must comply in all material respects with the requirements of law, regulation, and the terms and conditions set forth in the solicitation; and the Offeror must be determined responsible according to the standards set forth in FAR Subpart 9.1. Each response will be evaluated strictly in accordance with its content and the Government will not assume that performance will include areas not specified in the

Offeror’s proposal.

(b) The contract award decision will be based on the evaluation of the Offeror’s proposal as set forth in the solicitation. This assessment will determine which proposal is the best value to the

Government in terms of the established evaluation factors.

(c) The contract award decision will be based on the proposal that represents the best value to the

Government through the application of the trade-off process and the established evaluation factors.

(d) An Offeror’s proposal that takes exception to any of the terms and conditions of this solicitation shall submit the exceptions in accordance with Section L. As noted in Section L, Offerors are cautioned that exceptions to the requirements may result in the rejection of the proposal.

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M.3. SOURCE SELECTION PROCESS

The Government will conduct a formal source selection in accordance with FAR Part 15 procedures.

A tradeoff process will be employed in the source selection approach. The Technical factors are in descending order of importance. In this process, Technical factors when combined are more important than Past Performance. Past Performance is more important than Price. When combined, Technical and Past Performance are significantly more important than the Price.

M.4. EVALUATION

(a) Proposals shall be submitted in accordance with the instructions in Section L. A proposal may be rejected if the Contracting Officer determines that the Proposal does not comply with the solicitation requirements.

(b) The evaluators will evaluate the proposals received in response to the 270’ WMEC SLEP

Electrical Power Generation System Request for Proposals using the following factors:

Technical factors below are in descending order of importance with Systems

Integration and Design Approach being the most important:

(a) Systems Integration and Design Approach Factor

(b) Production, Technical Support and Logistics Factor

(c) Performance, Maintainability, and Reliability Factor

(d) Management and Quality Assurance Factor

(e) Technical Documentation and Configuration Management Factor

Past Performance

Price

M.5. TECHNICAL EVALUATION

The Offeror's proposal will be evaluated for its technical merit, completeness, and accuracy in understanding the work required. The evaluation will consider the extent to which the Offeror's approach, in selecting a Baseline Design, approach for identifying candidate solutions, and approach for evaluation of efficiencies are complete, reflect an accurate understanding of the work required, and offer technical merit that will be advantageous to the Government.

The Offeror’s proposal shall address how the proposed design approach and selected equipment will meet all or exceed the requirements. If any requirements are exceeded, provide an explanation on what additional benefits this will provide the Government. The Contractor shall identify any deviations from the requirements and how the proposed approach will satisfy the intent of the requirements that will be deviated from.

Based on the evaluation of the Technical Factors listed below, the government will assign each

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Factor a technical rating and a risk rating.

(a) Systems Integration and Design Approach Factor. This factor will assess the Offeror’s proposed design of integration of the generator sets into the existing 270 WMEC shipboard electrical system. This includes the ability to provide the required services described in the

SOW and ability to integrate all equipment onboard the cutter including physical and auxiliary systems constraints. The following elements will be reviewed and evaluated for completeness of design, ease or risk of integration and compliance of design with technical specification requirements:

Proposed generator sets:

o Diesel Engine - Make, model, continuous horsepower, continuous RPM, number of cylinders, bore and stroke, governor, and overall weight as installed (with and without fluids).

o Generator - Make, model, power rating, voltage, frequency, power factor, overall weight as installed (with and without fluids), generator controls including voltage regulation, engine regulation and overspeed protection.

Proposed generator set arrangement, physical dimensions and required maintenance access space dimensions

Proposed exhaust including engine combustion air/exhaust system and combustion air and exhaust gas requirements.

Engine air starting system requirements (pressures and volume).

Electric start system and electric start requirements.

Engine fuel system including fuel oil consumption data and fuel filtration requirements.

Engine cooling water system and engine cooling water requirements.

Generator cooling water system and generator cooling requirements.

Engine lube oil system including type of lube oil required and consumption data.

Proposed switchboard upgrade/retrofit arrangement and required components to integrate proposed generator sets into shipboard electrical system.

Integrated system design mass/weight changes to the ship.

Parameters, controls and signals available from generator set to communicate to

CGMCS.

Overall ability to meet requirements including how the proposed design approach and selected equipment will meet all or exceed any requirements. Additional benefits of requirements that were exceeded and rationale for any deviations from the requirements.

(b) Production, Technical Support and Logistics Factor. This factor will assess the

Offeror’s production capability, availability of technical support and logistics supportability.

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The following elements will be reviewed and evaluated for potential risk, and overall benefit to the USCG:

On-site technical support during production in accordance with the SOW.

Existing service network available to provide post-installation and in-service technical support.

Plan for shipping components to the USCG.

Contractor-owned production capabilities and facilities.

Proposed use of any sub-contractor’s (or OEM) production capabilities, facilities or qualified technical representatives.

Availability of OEM technical support and parts availability after contract expiration.

Required long lead time for materials/equipment (LLTM).

Commonality for parts readily used or available within the USCG.

(c) Performance, Maintainability, and Reliability Factor. This factor will assess the

Offeror’s proposed design for performance capabilities, maintenance requirements, and reliability including suitability for marine use and dependability. The following elements will be reviewed and evaluated for overall performance, ability to meet design requirements, potential risk, and overall benefit to the USCG:

Engine load profile and duty cycle rating.

Diesel engine EPA or equivalent emissions testing certification.

Noise data including maximum sound level emitted in dBA.

Service record for generator set(s) installed and currently in use in a marine environment.

Preliminary Maintenance and Reliability data

(d) Management and Quality Assurance Factor. This factor will assess the Offeror’s proposed schedule, contract management and design for quality. The following elements will be reviewed and evaluated for ability to meet design requirements, potential risk, and overall benefit to the USCG:

Management of the overall contract to include an initial delivery order and multiple delivery orders at up to two sets per year and potentially simultaneous delivery orders.

If provided, Offeror’s Proposed Delivery Schedule.

Preliminary Integrated Master Schedule detailing the plan for meeting the deliverable schedule for the initial delivery order.

Company certifications and ability to meet industry standards in accordance with contract requirements.

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Draft Quality Assurance Plan addressing configuration control, deficiencies and corrective action, and certification of any critical production personnel.

Proposed warranty and warranty services.

Proposed testing and training plans

Discussion of subcontracting and if required the Subcontracting Plan and participation in the DHS Mentor-Protégé Program

(e) Technical Documentation and Configuration Management Factor. This factor will assess the Offeror’s proposed technical documentation, parts and configuration items.

The Government will evaluate the extent to which the offeror proposes rights in data, in

Attachment C-4, that satisfies the Government’s minimum need as described in this RFP.

The Government will not assign a strength to an Offeror’s proposal that proposes to deliver rights in data greater than the minimum specified in this RFP. The analysis conducted by the

Offeror (including all assumptions made) demonstrates that the quantity associated with the licenses for commercial item technical data (and computer software) that the Offeror proposes to deliver to the Government listed in the completed Attachment C-4 will be sufficient for the Government to successfully execute the 270 SLEP.

Furthermore in this factor the following elements will be evaluated for Offeror’s understanding of requirements, thoroughness of planning, internal process management, ability to meet design requirements, and overall benefit to the USCG:

Configuration management process including a proposed list of detailed design and production drawings and calculations to be developed.

Preliminary list of the Contractor's scope of supply (see SOW section 9.0).

Availability of technical manuals, technical publications, and/or catalogue data detailing the technical data for each piece of equipment.

Change management process for provisioning technical data including technical manuals, software, and recommended spare parts.

M.6. PAST PERFORMANCE EVALUATION

Past Performance ratings will be applied to the Offeror’s stated performance record as delineated by the Offeror in response to requirements stated in Section L of the RFP and independently substantiated by the Government. The recentness, relevancy, source of the information, context of the data, and general trends in the Offeror’s performance will be considered in evaluating past performance. Offerors lacking a relevant past performance record or for whom information on past performance is not available or cannot be determined will not be evaluated favorably or unfavorably on past performance. The

Government will contact references submitted by the Offerors and may use information available to the Government (e.g., CPARS, PPIRS) to verify information provided with the

Offeror’s proposal, as well as information obtained from other customers known to the

Government, consumer protection organizations, and others who may have relevant and

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Section M Page 6 of 6 useful information. Information may also be considered regarding any significant subcontractors.

M.7. PRICE EVALUATION

The Government will evaluate each offeror’s price proposal for completeness, unbalanced pricing, and whether it is fair and reasonable as follows:

1. Proposal will be evaluated for completeness in terms of being in compliance with the price proposal instructions in Section L of the RFP.

2. The Government will review (1) proposed prices to determine whether they are unbalanced; and (2) any unbalanced offer to assess the associated risks to the

Government in awarding to such offeror. An offer may be rejected if the Contracting

Officer determines that the lack of balance poses an unacceptable risk to the Government.

3. The Government will evaluate each offeror’s price for fairness and reasonableness. Price reasonableness will be determined in accordance with FAR 15.404-1.

4. In evaluating offers, the Government will use a Total Evaluated Price (TEP). The TEP will be the sum of the proposed price for the fixed price items and optional items as calculated in Attachment J-2 Pricing Worksheet tab Total Price. Evaluation of optional tasks will not obligate the Government to exercise the optional tasks.