Section_L_Instructions_Conditions_and_Notices_to_Offerors.pdf

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Part IV

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Section L Page 1 of 22

L.1. SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FAR 52.252-1) (FEB 1998)

L.2. PROVISIONS INCORPORATED IN FULL TEXT

L.3 EVALUATION OF PRIME CONTRACTOR PARTICIPATION IN THE DHS

MENTOR PROTÉGÉ PROGRAM

L.4 OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

L.5 EXPORT CONTROL TECHNICAL DRAWINGS

L.6 PRE-PROPOSAL SITE VISIT

L.7 RFP QUESTIONS AND AMENDMENTS

L.8 PROPOSAL DUE DATE

L.9 PERIOD FOR ACCEPTANCE OF OFFERS

L.10 GENERAL PROPOSAL INSTRUCTIONS

L.11 TECHNICAL VOLUME INSTRUCTIONS

L.12 PAST PERFORMANCE VOLUME INSTRUCTIONS

L.13 VOLUME III – PRICE

L.14 ADMINISTRATIVE DOCUMENTATION INSTRUCTIONS

L.15 LIST OF SECTION L ATTACHMENTS

L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FAR 52.252-1) (FEB 1998)

(a) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at http://www.acquisition.gov/far.

52.204-7 System for Award Management (OCT 2018)

L.2 PROVISIONS INCORPORATED IN FULL TEXT

FAR 52.211-2 - AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA

ITEM DESCRIPTIONS LISTED IN THE ACQUISITION STREAMLING

AND STANDARDIZATION INFORMATION SYSTEM (ASSIST) (APR 2014)

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (https://assist.dla.mil/online/start/ );

http://www.acquisition.gov/far https://assist.dla.mil/online/start/

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(2) Quick Search (http://quicksearch.dla.mil/ );

(3) ASSISTdocs.com (http://assistdocs.com);

(b) Documents not available from ASSIST may be ordered from the Department of

Defense Single Stock Point (DoDSSP) by—

(1) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm );

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2197, Mon-Fri, 0730 to 1600 EST;

or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(End of Provision).

L.3 3052.219-72 Evaluation of prime contractor participation in the DHS mentor protégé program (JUN 2006)

This solicitation contains a source selection factor or subfactor regarding participation in the

DHS Mentor-Protégé Program. In order to receive credit under the source selection factor or subfactor, the offeror shall provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Business and Disadvantaged Business Utilization (OSDBU) before initial evaluation of proposals. The contracting officer may, in his or her discretion, give credit for approvals that occur after initial evaluation of proposals, but before final evaluation.

(End of provision) http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

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FAR 52.212-1 - Instructions to Offerors – Commercial Items (DEVIATION 2018-O0018)

OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block

10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

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Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the

Government installation designated for receipt of offers and was under the

Government’s control prior to the time set for receipt of offers; or

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(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of

Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

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(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications

SectionSuite 8100, 470 L’Enfant Plaza, SW, Washington, DC 20407

Telephone (202) 619-8925), Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of

Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-

1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

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Section L Page 7 of 22 identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds

Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional

SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Class Deviation 2018-O0018—Micro-Purchase Threshold, Simplified Acquisition

Threshold, and Special Emergency Procurement Authority. Effective August 31, 2018. This deviation remains in effect until it is incorporated into the FAR or DFARS, or otherwise rescinded

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the

System for Award Management (SAM) database.) * * *

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.216-1 - TYPE OF CONTRACT (Apr 1984) http://www.sam.gov/ http://www.sam.gov/

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The Government contemplates award of a single award Indefinite-Delivery Indefinite-Quantity

(IDIQ) Contract with Firm-Fixed Price (FFP) Task Orders, contract resulting from this solicitation.

(End of Provision)

52.233-2 - SERVICE OF PROTEST (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer, Mr.

Jackson McClam at Jackson.McClam@uscg.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.4 OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

(a) Attachment L-2 Notice for Filing Agency Protests, details the procedures for informal discussions and filing formal agency protests via the Ombudsman Program for Agency Protests

(OPAP). Interested parties are encouraged to seek resolution of their concerns within the Coast

Guard at an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the

Government Accountability Office or other external forum.

L.5 EXPORT CONTROL TECHNICAL DRAWINGS

Portions of the references and government furnished information in this solicitation and the resulting contract are export controlled in accordance with the Section H term Export Controlled

Items. More specifically the information is ITAR restricted. The restricted information shall not be provided until compliance with the term has been asserted to the Contracting Officer upon request for the restricted information. As part of the assertion offerors must confirm they have an approved DD2345 - Military Critical Technical Data Agreement on file with the Defense

Logistics Information Service. Upon confirmation of eligibility, the Offeror shall be granted access to the information. The information must be safeguarded and protected from unauthorized disclosure in accordance with applicable U.S. export control laws and regulations.

For more information on ITAR, contact DLIS on-line at http://www.dlis.dla.mil/jcp or at DLIS, US/Canada Joint Certification Center, Federal Center, 74 North Washington, Battle Creek MI

49017-4312, (800) 352-3572.

mailto:Jackson.McClam@uscg.mil

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L.6 PRE-PROPOSAL SITE VISIT

(a) The USCG welcomes all interested parties to conduct an on-site visit aboard one or both of the designated 270’ WMEC cutter classes A and B. The estimated date and location to visit a B-Class cutter is October 8, 2019 in Portsmouth, VA, and to visit an A-Class cutter is October 9, 2019 in

Baltimore, MD at the Coast Guard Yard. This solicitation will be amended to confirm the dates by

September 25, 2019. The purpose of the site visit is to allow Offerors an opportunity to review the current configuration and general arrangements of the 270’ WMEC. Attendance at the site visit is not mandatory in order to submit a proposal.

(b) To gain access to the base, you must complete Attachment L-3 – 270’ SLEP Pre-proposal Site Visit

– Vendor Base Access Form, and send it to the email addresses listed below.

Email: Jacqueline Brown – Jacqueline.Brown@uscg.mil

Identification: Government Furnished ID

Deadline to submit form: Tuesday, October 1, 2019

Due to space limitation on the cutters, only 3 persons per offeror will be allowed

No technical questions will be answered during the site visit; all questions must be submitted through the RFP Q&A process.

To assist in navigating the base, a map is included in this attachment.

The government reserves the right to deny access to its facility. Only US Citizens will be vetted and permitted to access the cutters.

L.7 RFP QUESTIONS AND AMENDMENTS

(a) Offerors may submit questions requesting clarification of this solicitation via email no later then

11:00 A.M. Eastern Time (ET) on Thursday, 26 September 2019. After the pre-proposal site visits are conducted, offerors may submit questions via email no later then 11:00 A.M. Eastern Time (ET) on

Wednesday, 16 October 2019. Questions and their answers or any clarifying information issued by the Government will be provided to all prospective Offerors via an amendment to the solicitation released on the Federal Business Opportunity (FBO) (http://www.fbo.gov) website. Proprietary data, if so noted, will be protected. Questions regarding this RFP are to be directed in writing to all of the following individuals.

Contracting Officer: Jackson McClam

Jackson.McClam@uscg.mil;

Contract Specialist: Jacqueline Brown

Jacqueline.Brown@uscg.mil

L.8 PROPOSAL DUE DATE

(a) Offerors shall provide the required number of copies of the proposal as set forth below.

Proposals must be received by the Contracting Officer prior to 11:00AM Eastern Time (ET) on the date outlined in table L.6.1 below. An Offeror that fails to meet the proposal due date will be considered “late” in accordance with FAR clause “Instructions to Offerors – Competitive mailto:Jacqueline.Brown@uscg.mil http://www.fbo.gov/ mailto:Jackson.McClam@uscg.mil mailto:Jacqueline.Brown@uscg.mil

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Acquisition” (52.212-1) in Section L.2.

(b) Offerors shall submit the required volumes of the proposal by the due dates in the table below:

Table L.6.1 Proposal Due Date

Proposal Volume Required Submission Date

Technical

Thursday, 25 October 2019 Past Performance

Price

Administrative

( c) No changes or additions to a volume will be permitted after this date, except as provided under clarifications of proposals or discussions.

(d) Proposals will be received at the following address:

U.S. Coast Guard Surface Forces Logistics Center

Ms. Kelly Wyatt, Contracting Officer

SFLC-CPD-C&P3-SSP/ISVS

707 E. Ordnance Road, Suite 410

Baltimore, MD 21226-5000

ATTN: 70Z02319RAVS03000

For proposals delivered via Overnight Carriers (e.g., Federal Express, DHL) the offeror must specifically request that the carrier, upon his arrival at the U.S. Coast Guard Surface Forces

Logistics Center, request permission to deliver the Proposal/Amendment(s) directly to the addressee above.

Proposals may also be hand-carried to Kelly Wyatt, Contracting Officer, 707 E. Ordnance

Road, Suite 410, Baltimore, MD 21226-5000.

L.9 PERIOD FOR ACCEPTANCE OF OFFERS

The Offeror agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposal, unless another time period is specified in an amendment to the solicitation.

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L.10 GENERAL PROPOSAL INSTRUCTIONS

(a) Prior to submission of proposals, Offerors are expected to reach a complete understanding of the requirements of this solicitation by careful study of the RFP and by application of qualified knowledge and experience.

(b) Information provided to the USCG in advance of the issuance of this solicitation will not be used in the evaluation unless explicitly included in an Offeror’s written submission.

(c) These instructions prescribe the format of proposals and describe the approach to be used in the development and presentation of proposal information. Proposals must be prepared in accordance with these instructions, providing all required information in the format specified.

Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

(d) Proposals shall be clear and concise and include sufficient detail for effective evaluation. The contractor should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the contractor intends to meet those requirements. If the contractor chooses to submit multiple proposals, each proposal must be submitted separately without reference to the other proposal and shall be evaluated separately.

(e) The proposal should clearly demonstrate this understanding and capability in a concise, logical manner, which is easy to read and understand. The emphasis on proposal development should be brevity, clarity and organization. Excess verbiage, unnecessarily elaborate brochures, or lengthy, repetitious, disorganized presentations beyond those sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror's lack of understanding of the requirements or lack of cost consciousness. Elaborate artwork, expensive paper and binding, and expensive visual or other presentation aids are neither necessary nor desired.

(f) Deficiencies, whether informational or technical (e.g., failure of a proposal to comply with solicitation requirements, failure to provide a technical approach or information regarding another area to be evaluated, failure to address the requirements of the Statement of Work or Technical

Specification, and failure to submit required data) may be cause for elimination from the competitive range or rejection of an offer. The Government reminds Offerors that unsupported promises to comply with the contractual requirements will not be sufficient.

(g) Proposals shall completely address the required information in the order in which it appears in this Section. Wherever information is required to be in a matrix, table or other prescribed format, such information must be provided as required. When calculations are specifically required, they must be submitted, even if other documentary evidence of performance is submitted. Not providing calculations when specifically required will be viewed as a deficiency.

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(h) Illustrations, calculations, and schematic documentation may be included to further explain the proposal. If the same supporting documentation is required in more than one place within a single

Volume, the proposal may reference the submission in the discussion. If more than one Volume requires submission of the same documentation, the proposal must include the information in each

Volume.

(i) Price data pertaining to the 270’ WMEC SLEP shall only be included in the Price proposal volume.

(j) This program is unclassified. No classified data shall be submitted as part of an Offeror's proposal.

(k) If exceptions to the requirements in the 270 WMEC SLEP Solicitation are proposed, the

Offeror shall provide a full explanation of all exceptions proposed. Exceptions shall be referenced to the section and paragraph number of the solicitation to which they are taken. Full supporting rationale shall be provided for each. If exceptions are proposed, the Offeror shall so state in the cover letter of the applicable proposal volume. Exceptions shall be located at the beginning of the appropriate proposal volume. If no exceptions are proposed, the Offeror shall so state in the cover letter. Offerors are cautioned that exceptions to the requirements may result in the rejection of the offer.

(l) All proposal volumes shall be presented in the number of copies and shall be clearly marked according to the table below. Each proposal volume shall be submitted both as a paper/hard copy and in electronic format on Compact Disc-Read Only Memory (CD-ROM) or Digital Video Disk

Read Only Memory (DVD-ROM) in the quantities shown. The electronic copy shall be in Portable

Document Format (PDF). Identify one complete paper/hard-copy set of each proposal as

"ORIGINAL" on the outside binder(s) and on the interior title page(s). In the case of discrepancy between various copies, the proposal marked "ORIGINAL" shall take precedence.

Description Number of Copies

Technical 1 Master Original (paper) eight (8) copies

3 Electronic (CD-ROM or DVD-ROM)

Past

Performance

1 Master Original (paper) three (3) copies

3 Electronic (CD-ROM or DVD-ROM)

Price 1 Master Original (paper) three (3) copies

3 Electronic (CD-ROM or DVD-ROM)

Administrative 1 Master Original (paper)

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One (1) copy

3 Electronic (CD-ROM or DVD-ROM)

(m) The Offeror shall submit a cover letter, price, technical, past performance and administrative volume that shall include, at a minimum:

(1) The written proposal submitted in response to this solicitation shall consist of four separate volumes.

VOLUME REFERENCE PAGE LIMITS

Technical L.10 30

Past Performance L.11 None

Price L.12 None

Administrative L.13 None

(2) Illustrations on separate pages, catalog cut sheets, calculations, appendices, letters of certification, and the drawing booklet are exempt from the page limits.

(n) Proposal Format: The following format requirements apply:

(1) The paper/hard copy of each proposal volume shall be presented in standard 3-ring loose-leaf binders. Volumes may consist of more than one binder. Binders shall not exceed 3 inches thickness. Each binder shall be labeled with the title of the volume, the Offeror's company name, and have a table of contents with corresponding divider tabs.

(2) The pages are to be on white bond paper.

(3) Written portions of the proposals shall be formatted using minimum of 12-point font for general text. Tables and spreadsheets may use a reduced font of not less than 10 point, and illustrations may use a reduced font style of not less than 8 point. All material may be single-spaced. Proposals shall be formatted on an 8½ x 11 inch page with at least a one (1) inch margin on all sides. Drawings are exempt from this font size requirement but must be clearly legible. Calculations are not exempt.

(4) Paragraphs shall be numbered following a logical numbering sequence. It is important that paragraph numbering allow for easy reference to a particular section of the proposal in future correspondence.

(5) Illustrations, including photographs, drawings, diagrams, tables and charts, may be included in the proposals. Illustrations may be provided on fold out pages. These pages are limited to 11 x 17 inch when unfolded and 8½ x 11 inch when folded.

(6) A drawing booklet shall accompany the Technical proposal volume (see L.10). The drawings provided in the drawing booklet shall be printed on 11 x 17 inch paper. The

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Section L Page 14 of 22 drawing shall be clearly marked with the name of the Offeror, the drawing title, the scale, and a unique drawing number in the lower right corner. The drawing booklet shall have a drawing index. Drawings shall be bound with a durable cover.

(7) Pages shall be individually, sequentially, and uniquely numbered (i.e., 1 of 30).

(8) Each page shall identify the submitting Offeror in the header or footer.

(9) All data, including drawings and illustrations, shall be presented in English units.

Manufacturer’s catalog cut-sheets are excluded from this requirement.

(10) No price or cost data shall be included in the Technical or Past Performance volumes.

(11) Electronic links to on-line data via the World Wide Web are not acceptable as the data is subject to alteration after the date of submittal. Such electronic material must be copied and pasted into a document that can be saved as a complete file in and of itself.

(12) Electronic copies shall be provided in PDF, compatible with Adobe Acrobat Reader DC version 2018.011.20040 or higher. Each electronic file shall be clearly labeled with the

Offeror’s name, contents and date. No videos are permitted.

(13) Facsimile proposals will not be accepted.

L.11 TECHNICAL VOLUME INSTRUCTIONS

NOTICE: PRICE PROPOSAL NARRATIVE IS NOT ALLOWED IN THE TECHNICAL

VOLUME

(a) Technical proposals shall not exceed 30 typewritten pages printed on 1 side. All typewritten pages shall be no less than 1 line spacing and no smaller than 12-point font. The required

Integrated Master Schedule, drawings, calculations, and manufacturer’s cut sheets, shall not be included in the page limitation.

(b) Proposals shall be prepared in such a manner as to enable personnel with general training to make a thorough evaluation and arrive at a sound determination as to whether or not the proposed design and equipment will satisfy the requirements of the Government. In order to provide all necessary information for a comprehensive evaluation, all proposals must be complete, self-sufficient and respond directly to the requirements of the solicitation.

(c) Proposals shall demonstrate an understanding of and ability to meet all the requirements set forth in Section C. The vendor shall provide sufficient detail to substantiate the validity of all statements. The vendor shall demonstrate that the proposal is in compliance with the requirements, terms, and conditions of Section C. General statements offered as the only evidence of compliance with the solicitation requirements, such as: the contractor can or will comply with the specification requirements, that standard procedures and well known techniques

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Section L Page 15 of 22 will be used, or statements which paraphrase the solicitation requirement in whole or in part, will be considered as non-compliance with the solicitation requirements. Any information provided may be selectively verified.

(e) Drawings shall be submitted as electronic media and paper copies.

(f) Offerors shall submit the following minimum information for each factor:

1. Systems Integration and Design Approach Factor:

Identify proposed generator sets and provide detailed specifications including the following and other pertinent information as deemed by the contractor:

o Diesel Engine - Make, model, continuous horsepower, continuous RPM, number of cylinders, bore and stroke, description of governor, and overall weight as installed (with and without fluids).

o Generator - Make, model, power rating, voltage, frequency, power factor, overall weight as installed (with and without fluids), description of generator controls including voltage regulation, engine regulation and overspeed protection.

Provide proposed generator set arrangement drawing(s) clearing showing all physical dimensions and required maintenance access space dimensions and locations. Include generator set mounting footprint.

Identify proposed exhaust silencer and provide general specifications including engine combustion air/exhaust system description including combustion air and exhaust gas requirements.

Provide engine air starting system description including start air requirements (pressures and volume).

Provide electric start system description and electric start requirements.

Provide engine fuel system description including fuel oil consumption data and fuel filtration requirements.

Provide engine cooling water system description and engine cooling water requirements.

Provide generator cooling water system description and generator cooling requirements.

Provide engine lube oil system description including type of lube oil required and consumption data.

Provide description of proposed switchboard upgrade/retrofit design and required components to integrate proposed generator sets into shipboard electrical system.

Provide proposed switchboard upgrade/retrofit arrangement drawing showing all physical dimensions and required maintenance access space dimensions and locations.

Provide the integrated system design mass/weight changes to the ship in verifiable terms.

Weights for generator sets and switchboard kits shall be individually listed.

Provide list of available parameters, controls and signals available from generator set to communicate to CGMCS.

Provide general discussion on how the contract requirements will be complied with. This shall address how the proposed design approach and selected equipment will meet all or exceed any requirements. If any requirements are exceeded, provide an explanation on

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Section L Page 16 of 22 what additional benefits this will provide the Government. The Contractor shall identify any deviations from the requirements and how the proposed approach will satisfy the intent of any requirements that will be deviated from the requirements.

2. Production, Technical Support and Logistics Factor.

Provide general discussion on plan for providing onsite technical support during production in accordance with the SOW. The plan shall specify the production events

(installation, inspection, or testing) that the onsite rep is required oversee/witness, the estimated number of labor hours / labor days, and address the existing service network available to provide post-installation technical support.

Outline the plan for shipping components to the USCG.

Identify the Contractor-owned production capabilities, facilities, and availability of qualified technical representatives.

Identify the proposed use of any sub-contractor’s (or OEM) production capabilities, facilities or qualified technical representatives.

Identify the availability of OEM technical support and parts availability after contract expiration.

Identify long lead time materials/equipment (LLTM), including required lead time as defined in Section 10.5.3.1 of the SOW.

Provide discussion of commonality for parts readily used or available within the USCG.

3. Performance, Maintainability, and Reliability Factor.

Provide engine load profile and duty cycle rating.

Provide diesel engine EPA or equivalent emissions testing certification.

Provide noise data including maximum sound level emitted in dBA.

Provide documentation of service record for generator set(s) installed and currently in use in a marine environment.

Provide preliminary Maintenance and Reliability data in accordance with SOW-Section

10.6. Include recommended or required Time Between Overhauls (TBO), Mean Time

Between Failure (MTBF), Mean Time Between Critical Failure (MTBCF) and Mean

Time to Repair (MTTR).

4. Management and Quality Assurance Factor.

Provide discussion of how the Offeror will manage the overall contract to include an initial delivery order and multiple delivery orders at up to two sets per year and potentially simultaneous delivery orders. This discussion shall include discussion of, if provided, the offeror’s proposed delivery schedule per Section F.5 Delivery.

Provide a preliminary Integrated Master Schedule detailing the plan for meeting the deliverable schedule for the initial delivery order.

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Provide a discussion of company certifications and ability to meet industry standards in accordance with contract requirements.

Provide a draft Quality Assurance Plan addressing configuration control, deficiencies and corrective action, and certification of any critical production personnel.

Provide a discussion of proposed warranty and warranty services.

Provide a discussion of testing plans including factory acceptance test plan, first article test plan, and commissioning/installation test plan.

Provide a discussion of training plan including proposed duration, content, and format.

Provide a discussion of any subcontracting planned and its relationship to schedule, contract management, and design.

If required per FAR 52.219-9 the Subcontract Plan shall be referenced in this section of the proposal as having been provided in the administrative volume.

5. Technical Documentation and Configuration Management Factor.

Provide a discussion of configuration management process including a proposed list of detailed design and production drawings and calculations to be developed.

Provide a preliminary list of the Contractor's scope of supply (see SOW section 9.0).

Provide a discussion of availability and/or identification of technical manuals, technical publications, and/or catalogue data detailing the technical data for each piece of equipment.

Provide a discussion of change management process for provisioning technical data including technical manuals, software, and recommended spare parts.

Provide the completed solicitation Attachment C-4 addressing its instructions and these following instructions:

o Where the Offeror agrees to grant to the Government the asserted rights listed in Column

4, the Offeror should copy that agreed to right into column 5. If, however, the Offeror is not willing to grant the Rights asserted to an item labeled in Column 4, then the Offeror shall identify the right the Offeror is willing to grant. Offeror shall insert either Unlimited or Limited.

o In a separate table, identify the corresponding CDRL, the names of all vendors that will be supplying commercial item technical data or computer software in alphabetical order, the trade name(s) of the technical data of computer software application(s) (e.g. Adobe

Professional X), and the license number(s) of that commercial item of technical data or computer software to be delivered or otherwise furnished as part of that CDRL.

L. 12 PAST PERFORMANCE VOLUME INSTRUCTIONS

(a) Past Performance

(1) Offerors shall submit three (3) references for previous Government contracts whose effort is/was recent and relevant to the effort required by this RFP.

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(2) “Recent” is defined as a contract in progress or completed within the last five years.

This may include Government and commercial contracts.

(3) Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

(4) Past performance submissions shall consist of narrative past performance descriptions submitted by the Offerors.The Government intends to review Federal Past Performance

Information Retrieval System (PPIRS) ratings and other existing performance ratings on relevant contracts. The Government reserves the right to contact any person or entity regarding the

Offeror’s past performance, whether or not listed in the proposal as a reference or point of contact, and whether or not a questionnaire was received from that person or entity. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(5) The Offeror shall provide a narrative explanation on each previous contract listed describing the objectives achieved and any cost growth or schedule delays encountered, to include the following information to the maximum extent possible:

a. Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation

b. Your (and/or your subcontractor's) CAGE and DUNS numbers

c. Government or commercial contracting activity, address, and telephone number

d. Contracting Officer's (KO's) name, telephone number, and email address

e. Government or commercial contracting activity technical representative, or

Contracting Officer Representative; and telephone numbers and email addresses

f. Contract number

g. Contract Title and short description of the requirement

h. Contract award date

i. Contract type

j. Awarded price/cost

k. Final, or projected final, price/cost

l. Original delivery schedule

m. Final or projected final, delivery schedule

n. Description of your performance to date, including corrective actions taken, in the following areas: cost, delivery, technical

o. A narrative explanation on each previous contract listed describing the objectives achieved and any cost growth or schedule delays encountered.

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p. For any Government contracts that did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence.

q. The Offeror shall also provide a copy of any cure notices or show cause letters received on each previous contract listed and a description of any corrective action by the Offeror or proposed subcontractor.

(6) Offerors shall verify that the references provided are current, available, and will be responsive to Government inquiries. If the Offeror will not be the major provider of service, the Offeror shall include three (3) or more past performance references for each

Subcontractor(s) and shall state the Subcontractor’s name, project manager’s name, street address, phone number, and e-mail address on a separate attachment to be included with the

Offeror’s proposal, Volume 2.

(7) Past Performance Questionnaire: The USCG will provide Attachment L-1 to the references submitted by the Offeror.

L. 13 PRICE VOLUME INSTRUCTIONS

NOTICE: TECHNICAL PROPOSAL NARRATIVE IS NOT ALLOWED IN THIS

VOLUME.

a. Offerors shall submit a price proposal in accordance with pricing elements as outlined in

Attachment J-2, Pricing Worksheet.

(1) Clarity and completeness of the Pricing volume are of the utmost importance. The pricing information shall be completed in accordance with the following:

(2) Cover Page: The first page of the Price Proposal shall be the cover page, containing the following information:

(i) Solicitation number

(ii) Name and address of Offeror

(iii) Name and telephone number of point of contact

(iv) Name, title and signature of authorized representative

(3) The table of contents shall identify all sections of the price proposal by title and page number.

(4) The Offeror shall submit a completed SF 1449 inclusive of the pricing information

(rates, dollars, unit prices, etc.) for each CLIN and subCLIN and submit a completed

Section B with the same information for each CLIN and subCLIN of this solicitation as part of the pricing volume for incorporation into the contract at award.

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(5) The Offeror shall submit proposed pricing by filling out all of highlighted cells in

Section J, Attachment J-2, Pricing Worksheet. The Offeror shall not modify

Attachment J-2 other than to insert pricing in cells highlighted for data entry;

formulas on Attachment J-2 are locked. Enter pricing data to the cent (two decimal places). Attachment J-2, Pricing Worksheet shall be used to calculate a total evaluated price based on the formulas already entered into the spreadsheet. Estimated quantities of supplies and services per ordering year have been inserted in the spreadsheet tabs as appropriate to allow for the calculation of the total evaluated price. Estimated quantities shall not be altered.

a. The narrative in Section B for each Contract Line Item Number (CLIN) refer to

Statement of Work (SOW) titles that are applicable to the respective CLIN.

These references only serve as guidance. The Government’s listing of certain

SOW titles as references does not limit the responsibility of the Offeror to propose pricing to meet the entire SOW for the 270 WMEC SLEP.

b. The Offeror shall complete Attachment J-2, tabs for (1) On Board Repair Parts A

Class, (2) On Board Repair Parts B Class, (3) System Stock Parts, (4) Technical

Support and (5) On Board Training. The Contractor shall list all material that meets the definition of each tab as outlined by SOW Section 10.5.

i. The Offeror shall provide in the lists for (1) On Board Repair Parts A

Class, (2) On Board Repair Parts B Class, and (3) System Stock Parts the following information: Item Number, OEM Name, Make and Model, Part

Number and Unit Price, Quantity per each, and Extended Price (unit price multiplied by Quantity). Prices are to be reflected in Attachment J-2, on the applicable tabs.

c. For price evaluation purposes for Technical Support and On Board Training, fully burdened Firm-Fixed Price rates are requested in Attachment J-2, on the applicable tables.

(1) See Section J, Attachment J-2, Pricing Worksheet for the estimated production schedule.

L. 14 ADMINISTRATIVE DOCUMENTATION INSTRUCTIONS

(a) The Offeror shall complete and include the following data in this volume in the format as indicated:

(1) Proposal forwarding letter, if any.

(2) If amendment(s) to the solicitation are issued, include a signed copy of each amendment (SF30).

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(3) Insert the DUNS number on the SF1449, required by FAR clause 52.204-6.

(4) RFP, Section F.5 Delivery if Offeror is providing a completed Offeror’s Proposed

Delivery Schedule.

(5) RFP, Section G.7. Complete the section with the responsible official, title and address who can receive notice of an improper invoice.

(6) Complete RFP, Section I

(7) Complete RFP, Section K

(8) Subcontracting Plan

a. All Offerors shall submit a subcontracting plan in accordance with FAR

52.219-9, considering Department of Homeland Security (DHS) subcontracting goals as follows:

Small Business (SB) 42%

Small Disadvantage Business (SDB) 5%

Service Disabled Veteran Owned

(SDVOSB)

3%

Women Owned (WO) 5%

HUBZone 3%

b. If applicable, indicate participation in the DHS Mentor-Protégé Program in accordance with HSAR 3052.219-71 and provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small

Business and Disadvantaged Business Utilization (OSDBU).

c. RFP Section I clause “52.219-9 Small Business Subcontracting Plan” requires the Offeror to submit a Subcontracting Plan addressing small business utilization in accordance with FAR 19.704. In the subcontracting plan, Offerors shall also address separate goals, expressed in dollars and percentages of total contract value for Small Business participation, including joint venture partners, team members and a total target for Small

Business participation by subcontractors.

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d. The subcontracting plan shall separately addresses subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns with a separate part for the basic contract and separate parts for each option. The plan shall be included in and made a part of the resultant contract. Failure to submit and negotiate a subcontracting plan shall make the Offeror ineligible for award of a contract. The subcontracting plan will:

e. Describe the complexity and variety of the work small firms will be required to perform, including the percentages of work based off of the subcontracting plan.

f. Describe the extent of participation of such firms in terms of the value of the total acquisition and business type.

g. Provide detailed explanation and documentation supporting the proposed participation percentages.

h. Describe the extent…