TI Maintenance Work Plan Development Process Flowchart_3-19-21.pdf

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Tactical Infrastructure (TI) Maintenance for Big Bend Sector and El Paso Sector in Texas
Solicitation number
70B01C21R00000007
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This document outlines the process flowchart for developing Tactical Infrastructure (TI) maintenance work plans for the Big Bend Sector and El Paso Sector in Texas. Over a 90 day period, the process involves the Contracting Officer's Representative and Alternate COR gathering work plan requirements, conducting site visits with the contractor and Border Patrol stations to develop work descriptions. The Contractor then finalizes the maintenance work plan, develops cost estimates, and enters the plan into the Work Management System. The COR/ACOR reviews and finalizes the plan, validates activities and costs, prioritizes work, and submits the plan for approval up the chain of command. Once approved, the COR activates the maintenance work plan in the WMS to begin execution.

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TI Maintenance Work Plan Development Process

Step 3: CTR Finalizes CWP Day 61 - 62: CTR finalizes CWP (hardcopy)

• Submits to COR for review and approval

Step 1: COR/ACOR Gathers Work Plan Requirements

Day 1 - 45: 90 Day CWP Requirements Identified by CTR, BP, and COR

• CTR sends requirements to COR

• BP sends requirements to TI

Coordinator Day 45: All requirements are due

• Prior to next work plan

Day 46: COR and TI Coordinator:

• Review identified requirements , WMS and backlog

• Plan site visit to discuss identified requirements with respective BP stations and CTR

Day 47 - 53: COR Conducts site visit/tailgate meeting with contractor and develops brief work descriptions, Work Order or SOW (as required)

Step 5: CTR Develops Cost Estimate and Enters CWP in WMS Day 68 - 76:

• CTR develops cost estimates for Work

Orders/CWP, submits to COR review/ acceptance (outside of WMS)

• CTR submits CWP to COR/ACOR via WMS

Cost Estimate

Approved?

Yes

No

GO TO

Work Plan Execution

Process

Step 2: COR/ACOR Sends WP Requirements to CTR

Day 54 - 58:

• COR directs CTR to develop CWP

(hard copy) Using Work Orders

• CTR submits CWP to COR for review

Day 58 - 60: COR makes edits to proposed CWP (hardcopy) and submits back to CTR

CWP

Step 6: COR/ACOR Reviews CWP Day 77 - 81:

• Validates all CWP activities

• Reviews cost

• Revises Work Orders/CWP (as necessary)

• Prioritizes work activities

60 days 7 days 23 days

Step 7: COR/ACOR Finalizes CWP in WMS Day 82 - 89:

• COR submits CWP to Director in WMS

• Director validates CWP, adds funds, and submits to OBP

• OBP validates prioritized requirements and submits to BC

• Director marks CWP “Reviewed” and submits to COR Day 90: COR activates CWP in WMS

Step 4: COR/ACOR Meets w/CTR and Routes Final CWP to ENG/ENV/RE

Day 63 - 67:

• COR/ACOR holds discussions to:

- Outline requirements and expectations

- Ensure mutual understanding

• COR submits final CWP (hard copy) to ENG/ENV/RE for review

Slide Number 1

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