01 40 00_Contractor_Quality_Control_Rev 1_Amend 0003.pdf

FEDERAL AVIATION ADMINISTRATION MARCH 18, 2024

ANC New ATCT & TRACON/Base Building

CONTRACTOR QUALITY CONTROL 01 40 00-1

SECTION 01 40 00 - CONTRACTOR QUALITY CONTROL

PART 1 - GENERAL

1.1 REFERENCES

A. The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

1.2 AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

A. ASTM D 3740 Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction

B. ASTM E 329 Agencies Engaged in the Testing and/or Inspection of Materials Used in Construction

1.3 SUBMITTALS

A. Contractor Quality Control Plan

B. Contractor Quality Control Personnel

C. Independent Quality Control Organization

PART 2 - PRODUCTS

NOT USED

PART 3 - EXECUTION

3.1 GENERAL REQUIREMENTS

A. The Contractor is responsible for quality control and must establish and maintain an effective quality control system. The quality control system must consist of plans, procedures, and organization necessary to produce an end product that complies with the contract requirements.

The system must cover all construction operations, both onsite and offsite, and must be keyed to the proposed construction sequence. The site project superintendent will be held responsible for the quality of work on the job and is subject to removal by the COR for non-compliance with the quality requirements specified in the contract. The site project superintendent in this context must be the highest-level manager responsible for the overall construction activities at the site, including quality and production. The site project superintendent must maintain a physical presence at the

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site at all times, except as otherwise acceptable to the COR, and must be responsible for all construction and construction related activities at the site. Similar requirements apply to the quality control manager. CONTRACTOR QUALITY CONTROL (CQC) PLAN

B. Content of the CQC Plan

1. Plan shall be submitted no later than 15 days after Notice to Proceed (NTP). Reviewing procedures will be in accordance with Section 01 33 00, “Submittal Procedures”

2. The CQC Plan must include, as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager must issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters must also be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with Section 01 33 00, “SUBMITTAL

PROCEDURES”.

e. Testing Matrix; Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person/entity responsible for each test.

(Laboratory facilities must be approved by the COR.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures must establish verification that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

i. A list of the definable features of work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there is frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

3. Acceptance of Plan: Acceptance of the Contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

4. Notification of Changes: After acceptance of the CQC Plan, the Contractor must notify the

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COR in writing of any proposed change. Proposed changes are subject to acceptance by the

COR.

3.2 COORDINATION MEETING

A. After the Preconstruction Conference, before start of construction, and prior to acceptance by the Government of the CQC Plan, the Contractor must meet with the COR and discuss the Contractor's quality control system. The CQC Plan must be submitted for review a minimum of 7 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the FAA's Quality Assurance. Minutes of the meeting will be prepared by the Contractor and signed by both the Contractor and the COR. The minutes must become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures that may require corrective action by the Contractor.

3.3 INDEPENDENT QUALITY CONTROL ORGANIZATION (CQC)

A. Personnel Requirements: The requirements for the Independent CQC organization are a CQC System Manager and sufficient number of additional qualified personnel to ensure safety and contract compliance. QCQ Manager is required to complete the 16 hour “Construction Quality Management (CQM) for Contractors” course as offered by the Corps of Engineers. Personnel identified in Part D Experience Matrix requiring specialized skills to assure the required work is being performed properly will also be included as part of the CQC organization. The Contractor's CQC staff must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure contract compliance.

The CQC staff must be subject to acceptance by the COR. The Contractor must provide adequate office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC organization. Complete records of all letters, material submittals, shop drawing submittals, schedules and all other project documentation must be promptly furnished to the CQC organization by the Contractor. The CQC organization must be responsible to maintain these documents and records at the site at all times, except as otherwise acceptable to the COR.

B. B. Third Party CQC Firm/Agency: The proposed QC firm/Agency shall have a minimum of 8 years' experience in managing quality control of construction projects similar in size and complexity to this Project. The Third Party QC firm shall assign a point of contact within the company who shall be identified as the QC System Manager.

C. The CQC System Manager will be an individual within the onsite work organization who must be responsible for overall management of the contractor's QC and have the authority to act in all QC matters for the Contractor. The individual must have a minimum of 8 years' experience as a superintendent, inspector, QC Manager, project manager, project engineer or construction manager on similar size and type construction contracts which included the major trades that are part of this Contract. The Third Party QC System Manager must attend all weekly and coordination meetings as required by the project. The Third Party QC Systems Manager shall coordinate quality control for all disciplines as required per the contract documents. The Third Party QC Systems Manager must be an employee of the Third Party QC firm/agency. The Third Party QC Systems Manager will interact directly with the Prime Contractor's QC manager and with the Government to implement the QC plan. The Third Party QC System Manager must be assigned no other duties. An

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alternate for the QC System Manager must be identified in the plan to serve in the event of the QC System Manager's absence. The requirements for the alternate must be the same as for the designated QC System Manager. The Third Party QC System Manager shall not be a direct employee of the Prime Contractor nor have any business relationships with any subcontractors involved in this project; nor any equipment divide manufactures; suppliers nor installers for any such equipment as part of this project.

D. Additional CQC Personnel: In addition to CQC personnel specified elsewhere in this specification, the Contractor must provide as part of the CQC organization specialized personnel to assist the CQC System Manager in the following areas: civil, architectural, structural, mechanical, electrical, and fire protection. These individuals must:

1. Be responsible to the CQC System Manager

2. Be on site once a week minimum to support construction activities in their areas of responsibility

3. Have the necessary education and/or experience in accordance with the experience matrix listed herein.

4. These individuals must review all submittals in their areas of responsibility prior to submission to the FAA

5. Witness testing of the activities in their areas of responsibility.

6. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan.

7. All personnel are subject to FAA approval.

8. Personnel must not be a direct employees of the Prime Contractor nor have any business relationships with any subcontractors involved with this project; nor with any equipment device manufacturers, suppliers nor installers for any such equipment provided as part of this project.

E. EXPERIENCE MATRIX

Area Qualifications

1. Concrete, Pavements, Utilities and Soils US Registered Civil Engineer with 2 years related experience

2. Architectural US Registered Architect with

2 years related experience

3. Structural (Foundations and Structures) US Registered Structural Engineer with

2 years related experience

4. Mechanical US Registered Mechanical Engineer with 2 years related experience.

Required knowledge of HVAC TAB, HVAC DDC and HVAC commissioning.

5. Electrical US Registered Electrical Engineer with 2 years related experience

6. Fire Protection US Registered Fire Protection Engineer (FPE) with 2 years related experience

F. Organizational Changes: When it is necessary to make changes to the CQC staff, the Contractor must revise the CQC Plan to reflect the changes and submit the changes to the COR for acceptance.

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3.23.3 REQUEST FOR INFORMATION (RFI’s) AND SUBMITTALS

A. Submittals must be made as specified in Section 01 33 00 “SUBMITTAL PROCEDURES”. The specialized personnel identified in the Experience Matrix (paragraph 3.4.D) as part of the CQC System must be responsible for reviewing all RFI’s and submittals in their areas of responsibility prior to submission to the FAA.

3.33.4 CONTROL

A. Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control must be conducted by the CQC System Manager for each definable feature of work as follows:

B. Preparatory Phase: This phase must be performed prior to beginning work on each definable feature of work; after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase must include:

1. A review of each paragraph of applicable specifications, reference codes, and standards. A copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field must be made available by the Contractor at the preparatory inspection. These copies must be maintained in the field and available for use by Government personnel until final acceptance of the work.

2. A review of the contract drawings.

3. A check to assure that all materials and/or equipment have been tested, submitted, and approved.

4. Review of provisions that have been made to provide required control inspection and testing.

5. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

6. A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

7. A review of the appropriate activity hazard analysis to assure safety requirements are met.

8. Discussion of procedures for controlling quality of the work including repetitive deficiencies.

Document construction tolerances and workmanship standards for that feature of work.

9. A check to ensure that the portion of the plan for the work to be performed has been accepted by the COR.

10. Discussion of the initial control phase.

11. The Government must be notified at least 48 hours in advance of beginning the preparatory control phase. This phase must include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. The results of the preparatory phase actions must be documented by separate minutes prepared by the CQC System Manager and attached to the daily CQC report. The Contractor must instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

C. Initial Phase: This phase must be accomplished at the beginning of a definable feature of work. The following must be accomplished:

1. A check of work to ensure that it is in full compliance with contract requirements. Review

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minutes of the preparatory meeting.

2. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

3. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

4. Resolve all differences.

5. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

6. The Government must be notified at least 24 hours in advance of beginning the initial phase.

Separate minutes of this phase must be prepared by the CQC System Manager and attached to the daily CQC report. Exact location of initial phase must be indicated for future reference and comparison with follow-up phases.

7. The initial phase should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

D. Follow-up Phase: Daily checks must be performed to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. The checks must be made a matter of record in the CQC documentation.

Final follow-up checks must be conducted and all deficiencies corrected prior to the start of additional features of work that may be affected by the deficient work. The Contractor must not build upon nor conceal non-conforming work.

E. Additional Preparatory and Initial Phases: Additional preparatory and initial phases must be conducted on the same definable features of work if: the quality of on-going work is unacceptable;

if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.43.5 TESTS

A. Testing Procedure: The Contractor must perform specified or required tests to verify that control measures are adequate to provide a product that conforms to contract requirements. Upon request, the Contractor must furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and/or acceptance tests when specified. The Contractor must procure the services of an approved testing laboratory or establish an approved testing laboratory at the project site. The Contractor must perform the following activities and record and provide the following data:

1. Verify that testing procedures comply with contract requirements.

2. Verify that facilities and testing equipment are available and comply with testing standards.

3. Check test instrument calibration data against certified standards.

4. Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.

5. Results of all tests taken, both passing and failing tests, must be recorded on the CQC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test must be given. If approved by the COR, actual test reports may be submitted later with a reference to the test number and date taken.

An information copy of tests performed by an offsite or commercial test facility must be provided directly to the COR. Failure to submit timely test reports as stated may result in nonpayment for related work performed and disapproval of the test facility for this contract.

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B. Testing Laboratories

1. Capability Check: The Government reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician's testing procedures and techniques. Laboratories utilized for testing soils, concrete, asphalt, and steel must meet criteria detailed in ASTM D 3740 and ASTM E 329.

2. Capability Recheck: If the selected laboratory fails the capability check, the Contractor will be assessed a charge of $500 to reimburse the Government for each succeeding recheck of the laboratory or the checking of a subsequently selected laboratory. Such costs will be deducted from the contract amount due the Contractor.

C. Onsite Laboratory: The Government reserves the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests, and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

D. Furnishing or Transportation of Samples for Testing: Costs incidental to the transportation of samples or materials must be borne by the Contractor. Samples of materials for test verification and acceptance testing by the Government must be delivered to the Contracting Officer’s Representatives office unless otherwise coordinated.

E. Coordination for each specific test, exact delivery location, and dates will be made through the

Contracting Officer’s Representative.

3.53.6 DOCUMENTATION

A. The Contractor must maintain current records providing factual evidence that required quality control activities and/or tests have been performed. These records must include the work of subcontractors and suppliers and must be on an acceptable form that includes, as a minimum, the following information:

1. Contractor/subcontractor and their area of responsibility.

2. Operating plant/equipment with hours worked, idle, or down for repair.

3. Work performed each day, giving location, description, and by whom. When Network

Analysis (NAS) is used, identify each phase of work performed each day by NAS activity number.

4. Test and/or control activities performed with results and references to specifications/drawings requirements. The control phase must be identified (Preparatory, Initial, and Follow-up). List of deficiencies noted, along with corrective action.

5. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

6. Submittals and deliverables reviewed, with contract reference, by whom, and action taken.

7. Offsite surveillance activities, including actions taken.

8. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

9. Instructions given/received and conflicts in plans and/or specifications.

10. Contractor's verification statement.

B. These records must indicate a description of trades working on the project; the number of personnel

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working; weather conditions encountered; and any delays encountered. These records must cover both conforming and deficient features and must include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. The original and one copy of these records in report form must be furnished to the Government daily within 24 hours after the date covered by the report, except that reports need not be submitted for days on which no work is performed. As a minimum, one report must be prepared and submitted for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the contract. The first report following a day of no work must be for that day only. Reports must be signed and dated by the CQC System Manager. The report from the CQC System Manager must include copies of test reports and copies of reports prepared by all subordinate quality control personnel.

3.63.7 NOTIFICATION OF NONCOMPLIANCE

A. The COR will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor must take immediate corrective action after receipt of such notice.

Such notice, when delivered to the Contractor at the work site, must be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders must be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

END OF SECTION 01 40 00