Section C_Statement of Work_Amend 00002.pdf

SIR 693KA8-20-R-00008 Amendment 00002

PART I - SECTION C

STATEMENT OF WORK

C.1.0. INTRODUCTION

The Federal Aviation Administration (FAA) has a requirement for the acquisition and life cycle in-service support of Direct Current Back-Up System (DC BUS) uninterruptible power supplies.

The FAA has acquired Commercial Off-the-Shelf/Non Developmental Items (COTS/NDI) DC

BUS equipment. DC BUS equipment is required to provide conditioned, uninterruptible electrical power to support critical National Air Space (NAS) communication and electronic equipment.

This Statement of Work (SOW) defines the FAA’s requirements for life cycle integrated

LOGISTICS (iLOG) technical services, technical support, and training for the DC BUS and associated equipment.

C.1.1. SCOPE

The scope of services required under the DC BUS contract includes (1) Project Management, (2)

Configuration Management, (3) Logistics, (4) Training, (5) Installation, and (6) Quality Control for the DC BUS and associated equipment being acquired. The Contractor is responsible for, but is not limited to, all necessary equipment, engineering, logistics services, maintenance/operator training, spares provisioning, and providing all documentation needed to support the acquisition of the DC BUS and associated equipment.

C.2.0. APPLICABLE DOCUMENTS

C.2.1. SPECIFICATIONS, STANDARDS, AND PUBLICATIONS

The Specifications Standards and Publications referenced are part of this SOW to the extent specified. In the event there are conflicts between FAA documents and industry standards, the

FAA documentation must take precedence. The applicable documents consist of Government documents as well as non-Government documents, and are in effect on the date as stated and form a part of this SOW. The Contractor must ensure that work performed is in accordance with (IAW) the most current version of the references listed below.

C.2.2. FAA ORDERS

FAA Order 1800.66 Configuration Management in the National Airspace System

FAA Order 3900.19B Occupational Safety and Health Program

FAA Order 4600.27 Personal Property Management

FAA Order 6200.4 Test Equipment Management Handbook

FAA Order 3000.57 Air Traffic Organization Technical Operations Training and

Personnel Certification Programs

FAA-D-2494B Electronic, Electrical, and Mechanical Equipment, Requirements for

Preparation of Manuscript and Production of Books

C.2.3. FAA STANDARDS

FAA-STD-013D Quality Control Program Requirements

FAA-STD-016A Quality Control System Requirements

FAA-STD-021 Configuration Management, Contractor Requirements

FAA-STD-028 Contract Training Programs

AMAWI-00002 FAA Academy Training Development and Revision

C.2.4. INDUSTRY STANDARDS

ASTM-D-3951 Standard Practice for Commercial Packaging

ANSI/ISO/ASQ Q9001 Quality Management Systems – Requirements

EIA 649 National Consensus Standard for Configuration Management

NFPA 70 National Electric Code

NFPA 70E Standard for Electrical Safety in the Workplace

NFPA 101 Life Safety Code

ISO-9000 Quality Management and Quality Assurance Standards

C.2.5. MILITARY SPECIFICATIONS (Used for Guidance Only)

MIL- HDBK-61 Configuration Management, Appendix A

C.2.6. ORDER OF PRECEDENCE BETWEEN THE SOW AND APPLICABLE

DOCUMENTS

a. If the requirements of this SOW and the referenced applicable documents are in conflict, this

SOW has precedence over all documents referenced herein.

b. If the Contractor identifies a potential conflict between two or more referenced applicable documents or two or more paragraphs of this SOW, the Contractor must advise the FAA

Contracting Officer for resolution in accordance with the conditions specified in Section H.6.

C.2.7. AVAILABILITY OF DOCUMENTS

Copies of FAA orders, directives, and policies may be obtained from the FAA Contracting Officer.

Requests must clearly identify the title and/or number of the document.

C.3.0. REQUIREMENTS

The Contractor must furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to produce, test, and deliver the items described in this SOW. All such items must be supplied in conformance with the terms and conditions of this SOW and the complete contract, including references. The Contractor must execute the terms of this contract in accordance with individual delivery orders and be solely responsible for the management of its subcontracts.

Throughout the SIR and Award performance, the FAA will use Working Days and Business Days interchangeably. Working/Business days constitute Monday-Friday, excluding weekends and

Holidays, unless otherwise noted.

C.3.1. PROGRAM MANAGER/MANAGEMENT

The Contractor must establish and maintain a program management organization to manage all

Contractor resources, personnel, subcontractors, and activities involved in the performance of the contract. The Program Manager (PM) for the DC BUS contract will manage the program and be the primary focal point for the DC BUS Contractor. The PM will coordinate interaction with the

FAA and any other facilities to support the successful performance of the contract.

The Contractor must provide all of the necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking or associated task/delivery orders. The Contractor must also manage and administer submission of all data items required in each task/delivery order, and host an FAA-exclusive internet account for viewing and downloading contract documents.

The Contractor must designate the Program Manager (PM) and Alternate Program Manager

(APM). The Alternate Program Manager is to be made available in the temporary absence of the

Program Manager. The PM and APM are designated as “Key Personnel.” The individual PM must possess a minimum of five (5) three (3) years of program management experience with a contract of similar size, scope, and complexity in a FAA or corporate environment. The APM must possess a minimum of three (3) years one (1) year of program management experience with a contract of similar size, scope, and complexity in a FAA or corporate environment. Other functions considered part of Program Management are:

1. Direct Current Back-Up System Installation, SOW Paragraph 3.3

2. Integrated Logistics Support (ILS), SOW Paragraph 3.4

3. Contractor Depot Logistics Support (CDLS), SOW Paragraph 3.5

4. Training, SOW Paragraph 3.6

C.3.1.1. PROGRAM PLAN

The Contractor must provide a Program Plan, indicating the method in which the FAA’s work

(equipment, logistics, and training) will be functionally integrated into the Contractor’s existing management structure.

The Program Plan may be submitted in the Contractor’s format and must provide information on the Contractor’s organization, practices, and techniques to be used in managing the program and its management of subcontracts.

At a minimum, the Program Plan must contain the following:

1. A chart showing the structure of the program organization by title and name. Identify the program office, support contractors, and major subcontractors.

2. A chart showing the relationship of the program functions to the functional organizations indicating lines of authority and communications

A soft copy of the Program Plan must be emailed to the CO, COR, and the program manager within twenty-one (21) working days of receipt of contract award and must be updated if any changes or revisions are made to the Contractor’s program management structure.

C.3.1.2. PROGRAM MANAGEMENT REPORT

The Contractor must maintain a spreadsheet listing task orders in a way that shows current status of deliverables, funding, and invoice status including task order number/date issued, task order description, facility local ID, facility type, project completion date, project invoice number/date, project dollar balance, and various program financial totals.

In addition to the above, the Program Management Report must also capture:

1. Accomplishments and shortfalls of performance during the reporting period;

2. Planned activities for the next reporting period;

3. Outstanding action items;

4. Status of work relating to milestones and any near term and long term schedule changes;

5. Financial status comparisons between planned and actual expenditures against the current and projected budgets;

6. Problems and issues;

7. Assessment of risks;

8. Planned implementation trends; and

9. Special interest and action items.

A soft copy of the report must be e-mailed to the FAA program manager and CO or COR not more frequently than once per month.

C.3.1.3. TRANSITION-IN PLAN AND EXECUTION

To ensure a smooth transition in the change of work effort from the current contract, the Contractor must submit to the COR a Transition-In Plan within fifteen (15) calendar days after contract award, and execute the Transition-In Plan during the first thirty (30) calendar days after the plan is approved by the COR. The Contractor must use this time to implement operating procedures described in the Transition-In Plan. The COR will arrange for access to Government facilities.

Contractor personnel must observe the performance of services defined within this SOW during the Transition-In period. However, the Contractor’s actions to staff personnel and establishment of procedures must not interrupt services at any time during this period. At a minimum, the

Transition-In Plan must include:

a. A transition schedule for Government Furnished Equipment (GFE), to include movement and shipment of GFE;

b. Recommendation for work observance accomplished by current employees;

c. Recommendation for supporting the Logistics and Contractor Depot Logistics Support

(CDLS) sections of this SOW;

d. Identification of personnel available during the Transition-In period.

C.3.1.4. TRANSITION-OUT PLAN AND EXECUTION

The Contractor must provide the COR a Transition-Out Plan sixty (60) calendar days prior to the last day of the contract. The FAA will use this Transition-Out Plan in the event the FAA awards a contract following this one. If the follow-on contract is awarded to any Contractor other than the incumbent, the incumbent Contractor must cooperate to the extent required to permit an orderly changeover to the successful Contractor to ensure a smooth transition to the new contract. During this Transition-Out period, the incumbent Contractor is fully responsible for all current contract requirements. At a minimum, the Transition-Out Plan must include:

a. A list of all current equipment being stored in support of Logistics and CDLS requirements;

b. The most current version of all documentation;

c. A final financial report;

d. A final status report that includes a projection of activities for the remainder of the contract;

e. A closeout meeting with the FAA (details and participants to be determined by the FAA);

and

f. All FAA security badges, if issued, must be returned to the COR by closeout of the contract.

C.3.1.5. WEBSITE ACCOUNT

The Contractor must host an internet account on its commercial website that is exclusively for

FAA use. The account will contain DC BUS documentation available for viewing and downloading. The Contractor must provide the internet address to the COR within thirty (30) calendar days of contract award and ensure the account/access is password protected. The documentation posted on this website must consist of the following:

a. Commercial & Technical Documentation. For DC BUS units, batteries, battery racks, battery tools, Battery monitor, and load banks.

1. Operator manuals

2. Special support equipment documentation

3. Maintenance manuals

4. Technical Instruction Books/Schematic drawings

5. Supplemental Technical data sheets

6. Repair Parts Supply Documentation

7. Field Service Bulletins

8. OEM Part Numbers/Interchangeability: Parts Manual/Origin of Components: Parts

Manuals must contain the Company name of the actual manufacturer of the part as well as the manufactures part number.

b. Reports and information

1. Startup and Testing documents

2. Startup Reports

3. DC BUS Service Plans

4. Training Information

c. Warranty Documents

1. DC BUS Units

2. Batteries

3. Battery Disconnect

4. Battery Monitor

5. Load Bank

6. Battery Warranty Claim Forms

C.3.1.6. FAA TEMPORARY EQUIPMENT STOCKROOM (E-STOCK)

The Contractor must furnish a storage warehouse for temporary storage of DC BUSs. At a minimum, there must be 200 square feet of secure warehouse space dedicated to storing FAA e-

Stock.

C.3.1.7. CONFERENCES/MEETINGS

The Contractor must plan, support, and participate in DC BUS related meetings, reviews, and conferences. The Contractor must prepare and deliver to the COR an agenda five (5) working days prior to each scheduled conference, review, or meeting, and meeting minutes within five (5) working days after each scheduled conference, review, and meeting. Conference meeting agendas and minutes must be submitted in the Contractor’s format, using the latest version of Microsoft office.

Contractor administrative support must be provided for meetings and conferences at a Contractor facility. Such support may consist of providing facilities, office equipment, and clerical support.

Meetings and conferences held at the Contractor’s facility means a facility located in the

Continental United States (CONUS). Travel by Contractor’s personnel to meetings and conferences in locations other than Contractor’s facility, or the Contractor’s city or local metropolitan area, are reimbursable in accordance with (IAW) the FAA’s Travel Policy (FAATP).

C.3.1.7.1. POST AWARD CONFERENCE

The Contractor must participate in a Post Award Conference (PAC) to be held at the Contractor’s facility or a location determined by the CO. The conference will be scheduled no later than thirty

(30) working days after contract award. The purpose of the conference is to thoroughly review the contract to ensure that all parties have a clear understanding of all contractual requirements. The

Program Management, Logistics Guidance, initial CDLS, and Training Guidance Conferences may be held concurrently with the PAC or, at the discretion of the FAA, held on separate dates and locations.

C.3.1.7.2. PROGRAM MANAGEMENT REVIEW

Program Management Reviews (PMRs) will be conducted to review the contract status in terms of Performance and Schedule. The CO or the COR must notify the Contractor at least thirty (30) working days in advance of all required PMR briefings, reviews, and agenda items. All program review dates will be determined by the CO or COR designated representative.

The Contractor must propose an agenda to the COR for review and approval for each PMR no later than fifteen (15) working days prior to such PMR. The Contractor must prepare and submit to the COR, no later than five (5) working days after the PMR, minutes and action item list in support of all PMR meetings. PMR agendas and minutes must be submitted in the Contractor’s format, using the latest version of Microsoft office.

C.3.1.7.3. TECHNICAL INTERCHANGE MEETINGS (TIMS)

The Contractor must support and participate in TIMs. The purpose of these meetings is to promote a free exchange of ideas between the Contractor and the FAA in order to identify and resolve technical problems. The Contractor must provide the appropriate subject matter experts in order to respond to FAA questions. The Contractor and FAA will coordinate the best location for the meetings. Meetings will be coordinated with the COR and approved by the CO. Teleconference or tele video meetings may be held in lieu of travel. The CO must notify the Contractor of the

FAA's readiness at least fifteen (15) working days in advance of each TIM.

The Contractor must propose an agenda to the COR for review and approval for each TIM no later than five (5) working days prior to each TIM. The Contractor must prepare and submit to the

COR, not later than five (5) working days after each TIM, minutes and action item list in support of all TIMs. TIM agendas and minutes must be submitted in the Contractor’s format, using the latest version of Microsoft office.

C.3.1.7.4. PROVISIONING GUIDANCE CONFERENCE

The Contractor must participate in an FAA-sponsored Provisioning Guidance Conference. The provisioning conference is required to determine onsite and depot-sparing levels. The initial conference must convene within twenty (20) working days of contract award and may be held concurrently with the post-award conference.

Subsequent provisioning conferences, resulting from changes in equipment, may be scheduled at the discretion of the FAA to resolve any supply support issues that may arise during the contract period of performance.

C.3.1.8. CONFIGURATION AND QUALITY CONTROL

C.3.1.8.1. QUALITY CONTROL PROGRAM

The Contractor must provide, in Contractor format, a Quality Assurance Plan (QAP) for the design, development, evaluation, and furnishing of hardware, software, firmware supplies, services, and associated documentation (including any modification to existing hardware and software). The plan must integrate the FAA’s quality control needs into the Contractors existing practices without developing a new quality assurance program.

The QAP must be in accordance with the requirements of the specific standards cited in the contract and include traceability from the quality elements of the contract to the specific contractor/processes, which support those elements. Additionally, quality system requirements needed to support the elements of the contract must be fully described.

The QAP must identify the means by which the contractor will ensure quality system effectiveness and demonstrate comprehensive management and review of data, such that the results may be used to indicate trends and progress in the quality of test and repair. The QAP must describe what is measured, how often it is tracked, and who reviews and assures that appropriate action is initiated when trends are unfavorable.

All updates must consist of notes or changes to the plan, clearly identified as to where applicable

(i.e., system element, page/paragraph, number, etc.).

All calibratable systems and equipment, as detailed in Attachment J.1, DC BUS Specifications, must be traceable to the National Institute of Science and Technology (NIST).

A soft copy of the QAP must be submitted to the CO, COR, and program manager within twenty-one (21) working days of contract award. If the Contractor is ISO 9000 certified, copies of the certification must be submitted with the QAP. The QAP must be kept current and reflect any changes. The Contractor must conduct its quality assurance program in accordance with the approved QAP.

The Contractor’s QC/QA function must be compliant with ANSI/ISO/ASQ Q9001, Quality

Management Systems – Requirements; FAA-STD-013D, Quality Control Program Requirements;

and FAA-STD-016A, Quality Control System Requirements.

C.3.1.8.2. SOFTWARE QUALITY ASSURANCE

The Contractor must develop and implement a software quality assurance program aimed at comprehensively eliminating software bugs. All functions must be tested on a software simulator by someone different than the person responsible for the original code or any subsequent changes.

The Contractor must also develop and implement an organized plan for ensuring all previous software corrections or enhancements developed for previous clients have been incorporated in this project. Configuration management processes must be capable of identifying code changes and software revision levels. Proper functioning of the software must be demonstrated on a simulator. The Contractor must provide a copy of their ISO 9000 series certification documentation to support compliance of the above Quality Assurance requirements

C.3.1.8.3. CONFIGURATION MANAGEMENT

The Contractor must incorporate the FAA Configuration Management requirements into their established configuration management program and reporting system. The Contractor’s in-place

Configuration Management Program will be augmented with FAA Order 1800.66. Further guidance may be obtained from EIA-649, FAA-STD-021, and MIL-HDBK-61, Appendix A. The

Contractor must describe their process for configuration identification, configuration control, configuration status accounting, and configuration audits. The Contractor must establish a configuration control board that includes FAA representation. The FAA must be notified of any equipment changes. The Configuration Management Plan, in the Contractor’s format, describing the Contractor’s Configuration Management Program must be submitted to the COR for approval within twenty-one (21) working days of contract award. The PM must be the point of contact for all communications on Configuration Management related issues. Configuration Identification:

The Contractor must have a system to identify Hardware Configuration Items (HWCI), Computer

Software Configuration Items (CSCI), and Firmware associated with each DC BUS.

a. Configuration Control:

1. The Contractor will notify the CO of any anticipated or scheduled changes to HWCI, CSCI, Firmware, or documentation associated with the DC BUS and associated equipment using the Contractor’s established configuration management notification system. The

Contractor must notify the CO via a Formal letter of any “Field Service Bulletins” associated with any DC BUSs procured for the FAA as addressed in Section 3.6 Contractor

Depot Logistics Support (CDLS). Access to the information contained within a Field

Service Bulletin must be available from the contractor's electronic bulletin board, if available. The Contractor must provide all information and FAA Intellectual Property (IP) at no cost to the FAA in the event of contract termination.

2. The Contractor must notify the FAA if new equipment needs to be used for the DC BUS units. The FAA will determine if testing of the new equipment is required.

b. Configuration Status Accounting:

The FAA will utilize the Contractor’s Configuration Status Accounting (CSA) system to record and report baseline data, changes to configuration controlled items, and any other items identified in the Configuration Management Plan. CM changes applicable to the DC BUS and associated equipment at FAA sites must be reported to the FAA within ten (10) working days of Contractor engineering changes.

C.3.2. COMMERCIAL OFF-THE-SHELF EQUIPMENT

The DC BUS must consist of Commercial-off-the-Shelf/Non-Developmental Item (COTS/NDI) equipment conforming to requirements in “Direct Current Back-Up System Specification (DC

BUS SPEC)” found in the Section J, Attachment J.1, of this contract.

C.3.2.1. SOFTWARE, FIRMWARE AND DOCUMENTATION COPYRIGHT,

DEVELOPMENT AND LICENSE RIGHTS

C.3.2.1.1. REMOTE MONITORING SOFTWARE

The Contractor must develop and provide FAA access to DC BUS and associated equipment

Remote Maintenance Monitoring (RMM) interface software information. This contractor software interface documentation will be used by the FAA to develop FAA RMM software that interfaces to the DC BUS processor.

The Contractor must provide the COR, in softcopy and within twenty-one (21) working days of contract award, the following interface software information:

1. Listing of all data points monitored and controlled.

2. Define the serial data stream; is it a serial protocol or network protocol. Provide the definition of the serial data protocol for conversion to FAA subsystem protocol.

3. Define what is needed to receive commands from the remote telemetry unit (RTU).

4. The document must contain the necessary detailed information allowing the FAA to write a software program to functionally connect the DC BUS software and the RTU software.

C.3.2.1.2. DC BUS SOFTWARE/FIRMWARE

The FAA must have full and complete data rights to all DC BUS system software, system firmware, and all supporting documentation. The Contractor must furnish to the FAA any software or firmware necessary to alter or modify the “application” software. The “executable” source code must be furnished. The executable code must be properly annotated and commented. The FAA must have the right to reproduce, copy, alter, use, and modify all data, documentation, software, and firmware. The FAA agrees to maintain this data in a reasonably secure manner. The manufacturer must license the FAA to use all applicable software.

C.3.2.1.3. DC BUS MAINTENANCE DIAGNOSTICS AND ANALYSIS SOFTWARE

The FAA must have full and complete data rights to all DC BUS system maintenance software and system firmware that supports the FAA maintenance concept in Section C.3.4. The Contractor must furnish to the FAA any software or firmware necessary to allow FAA technicians to perform all of the tasks that the Contractor’s Customer Service Engineer or Field Service Engineers perform during an assistance visit to a customer site(s). Tasks must include, but are not limited to, inspection of equipment, troubleshoot/diagnosis to fault, removal of failed parts/LRU(s), replacement of failed parts/LRU(s), and validation and certification (if applicable) that the DC

BUS is operational and available for service. The FAA agrees to maintain this data in a reasonably secure manner. The manufacturer must license the FAA to use all applicable software.

C.3.2.1.4. COMMERCIAL TECHNICAL DOCUMENTATION

a. DC BUS equipment documentation must be sufficient to support FAA technicians to operate, maintain, trouble-shoot, and repair the DC BUS including all ancillary and support equipment.

The COTS documentation must enable the technician to identify a failure, isolate the failure to the

Lowest Replaceable Unit (LRU), and repair using LRU replacement procedures. The DC BUS

COTS documentation detail must provide the FAA technicians with a thorough understanding of all DC BUS and associated equipment to operate and maintain the equipment for its expected life cycle.

b. The Contractor must provide, with each DC BUS, one copy of the applicable Installation and

Operations manual(s) and other such applicable hardware, software, and firmware documentation for the DC BUS including all DC BUS ancillary equipment (battery, battery monitoring, RMLS interface, etc.) and support equipment (tools and test equipment, etc.). The Government must have full and complete rights to all system software, system hardware, system firmware, and all supporting documentation. The Contractor must furnish to the Government any hardware, software, or firmware necessary to alter or modify the “application” software. The “executable” source code must be furnished. The executable code must be properly annotated and commented.

c. The Government must have the right to reproduce, copy, alter, use, and modify all data, documentation, software, hardware, and firmware. The Government agrees to maintain this data in a reasonable secure manner and agrees not to divulge the data to any competitors. The manufacturer must be required to license the Government to use all applicable software.

d. The Contractor must provide, within twenty-one (21) working days of contract award and when requested, the Government (program office and second level engineering) soft copies of all documentation listed in C.3.2.1.4 and C.3.2.1.5 for the vendor’s product(s) listed in Schedule B of this contract. This delivery will constitute the Documentation Baseline for the vendor Product

Line and consist of the following:

1. Technical Instruction Manuals (applicable to ordered hardware, software, and/or firmware)

2. Service/Technical Bulletins (applicable to ordered hardware, software, and/or firmware)

3. Maintenance Manuals (applicable to ordered hardware, software, and/or firmware)

4. Engineering Drawings and Schematics (applicable to ordered hardware, software, and/or firmware)

5. Illustrated Parts Breakdown(s) (IPB) (Applicable to ordered hardware)

6. Commercial Parts Price list(s) (applicable to ordered hardware, software, and/or firmware)

7. Applicable Commercial Catalogs (applicable to ordered hardware, software, and/or firmware)

8. Other documentation, as requested by the Government

After delivery of the above baseline set, the Contractor must deliver updates in accordance with the Contractor’s normal update process and schedule.

C.3.2.1.5. EQUIPMENT INFORMATION, DATA SHEETS, MANUALS, AND

PROCEDURES

The Contractor must provide the COR, in the Contractor’s format and within thirty (30) working days after contract award, the information listed below (reference FAA-D-2494B) for all equipment listed in this contract. This includes DC BUS units and associated equipment. When the Contractor changes equipment supplied under this contract, corresponding commercial support documentation must be submitted.

a. General Information - The content of this section must provide management, supervisory personnel, and other users having a general interest in the equipment with a rapid reference source for determining the purpose, physical and functional characteristics, operational capabilities, and limitations of the equipment. Detailed technical explanations must not be used in this section.

b. System estimated years of service life that the Original Equipment Manufacturer (OEM) offers full parts and service support.

c. Product Literature.

d. Operating Procedures – The content of this section must provide the information and procedures necessary to place the equipment into operation and to maintain or change that operation as required, diagrams or photographs showing locations of controls and adjustments, and the text must include procedures for equipment shutdown, startup, isolation, bypass, etc.

e. User’s Manual.

f. Quickstart Guide.

g. Technical Description - The information in this section must be sufficient to enable a complete understanding of how the equipment works. Text must reference diagrams and drawings within this section or contained in a separate troubleshooting support section. The description must first be presented in a simplified form and referenced to block diagrams, and then be followed by a detailed theory of operation referenced to schematic diagrams of the equipment. Mechanical functions must also be described.

h. Recommended Setup.

i. Alarm List and Descriptions.

j. Navigating User Interface.

k. Navigating Remote Monitoring Interface.

l. Drawings (OEM System Level, Schematics, and Point to Points).

m. Specifications (standards and tolerances) - This information must include equipment specifications, standards, tolerance, performance data, mechanical wear limits, electrical values at specified test points, and operating limits.

n. Supplemental Tech Data Sheets.

o. Periodic Maintenance - This includes performance checks and recurring maintenance tasks that are designed to forestall equipment breakdown. The description must include required test equipment, tools, and their setup.

p. Maintenance Procedures - This information includes maintenance tasks, whether preventive or corrective in nature. Corrective maintenance tasks includes troubleshooting procedures (use of technical descriptions and schematic diagrams). It must include discussions and checkout of parts and components. It must contain replacement procedures to the LRU (lowest replaceable unit) level.

q. Parts Lists with Descriptions – This section includes a listing of all replacement parts, including consumables. The list must identify and describe each part and provide all necessary part numbers and source data required for procurement. The list must further delineate Lowest Replaceable

Units (LRUs) with expected life cycle including replacement periodicity and OEM supportability

(technical and parts).

r. Installation - Instructions and related drawings must be included for normal installation and checkout of the equipment.

s. Startup and Test Procedures.

t. System Software and Firmware Manuals - Detailed information must be included in this section for equipment that uses stored programs to control digital processors as an integral part of one or more of the operational, monitoring, control, and maintenance functions of the equipment. The section must include the following

1. Program Hierarchy - A description must be provided for the hierarchy of stored programs that are used by the equipment. A functional block diagram must be provided which shows the relationship of each program with every other program and with the equipment. The block diagram must also indicate the flow of data between the various programs and between the programs and the equipment. The block diagram must be accompanied by a narrative text. The various sequences of program executions possible must be described. The descriptions must include the purpose of each run sequence and the programs that are executed during the sequence. The progression of runs as the equipment cycles from one run to another must be described to show the complete cycle of runs.

2. Program Descriptions - A description must be provided for each program supplied as part of the equipment. The description must include program purpose, capacity, and interface.

3. Listings - Listings of the stored programs for each program must be included. The listing must be a reproduction of the actual computer source code used by the equipment. All descriptions of referenced procedures, routines, and data must be included with this listing and arranged for convenient access. In the case where the stored program consists of assembler code generated by compiling a source program written in higher-level language, listings must be provided for both programs.

u. Software Firmware List Location Function and Settings.

v. Software Setpoint Adjustments for Equipment Operation.

w. Software Setpoint Adjustments for Alarms.

x. Troubleshooting – The section must contain all needed data to effect isolation and repair to the lowest replaceable unit. This data includes block diagrams, schematic diagrams, logic diagrams of required levels, functional and signal flows, power and its distribution, and photos or diagrams of cabinets, chassis, and modules or printed circuit boards.

y. Warranty.

z. Field Service Bulletins.

aa. Support Equipment Candidate List – The section must contain the list of special tools or test equipment.

bb. Other Commercial-Off-the-Shelf Documents.

C.3.2.1.6. DC BUS AND ASSOCIATED EQUIPMENT DRAWINGS

The Contractor must provide the DC BUS schematic diagram and installation drawings for each

DC BUS CLIN. The Contractor must also provide drawings for all equipment associated with the

DC BUS, such as, load banks, remote monitors, batteries, battery monitors, etc., for each DC BUS associated equipment CLIN and sub-CLIN. The Contractor must provide the COR, in AutoCAD version 13 or later format, the aforementioned drawings and schematic diagrams within thirty (30) working days after contract award.

C.3.2.2. EQUIPMENT IDENTIFICATION AND MARKING

C.3.2.2.1. BAR CODE ASSET TRACKING SYSTEM

The Contractor must ensure that each DC BUS delivered to the FAA has a bar code identifying the item in accordance with the FAA approved Bar Code. DC BUS units will be named, described, identified, classified, and numbered (cataloged) in accordance with Federal Property Management

Regulations, specifically Section J, Attachment J.28, Personal Property Management, FAA Order

4600.27C and the FAA Asset Identification Process and Procedure Guide. The Contractor must provide valid national stock number(s) (NSN) for DC BUS at acquisition. If no NSN has been assigned to an item, the Contractor must provide Vendor Part Numbers, Vendor Descriptions, Serial Numbers (if applicable), and Costs for the items to obtain NSN(s) from the Defense

Logistics Information Service (DLIS).

C.3.2.2.2. DIRECT CURRENT BACK-UP SYSTEM NOMENCLATURE PLATE

Each DC BUS must have a name plate showing the manufacturer's name, equipment type (such as model number or specification number), ampere rating, alternating current input voltage, output direct current voltage, serial number, date of manufacture, and other pertinent data.

C.3.2.3. CONTROL CIRCUITS AND EQUIPMENT

Control circuits and equipment must be standardized for all units on the contract, and must not change during the period of the contract without prior approval by the FAA.

C.3.2.4. START-UP SERVICE

All DC BUS and associated equipment must be shipped to FAA facilities for installation by FAA personnel, third party installation contractors, or the DC BUS vendor. Upon completion of installation, the DC BUS Vendor must follow the startup and onsite orientation procedures of all

DC BUS units, described in Attachment J.1, DC BUS Specification.

C.3.2.5. EQUIPMENT DELIVERY

C.3.2.5.1. GROUND LEVEL DELIVERY

When directed by the FAA, the Contractor must provide ground level delivery service (sometimes referred to as “lift gate truck” service) as required where no further movement of equipment is performed by the carrier, other than deliver equipment to the site and remove from the truck to ground level.

C.3.2.5.2. INSIDE DELIVERY

The Contractor must provide inside delivery service as required to remove equipment from delivery truck and place the equipment inside the facility.

C.3.2.5.3. DELIVERY OUTSIDE CONTIGUOUS UNITED STATES

The Contractor must, as required, provide equipment delivery service to locations outside the 48 contiguous United States.

C.3.2.6. SPECIAL DIRECT CURRENT BACK-UP SYSTEM EQUIPMENT

The Contractor must provide technical services and products for special DC BUS applications and projects. The contractor must perform tasks associated with engineering studies, analyses, product fabrication, internal or external, and, if applicable, hardware and software integration.

Efforts may include ensuring DC BUS hardware is capable of incorporating alternative energy sources, such as wind and solar.

C.3.3. DIRECT CURRENT BACK-UP SYSTEM INSTALLATION

DC BUS Implementation by the DC BUS vendor is optional, at the discretion of the FAA. The

FAA may use multiple installation resources to implement the DC BUS system, and associated disposal work, at FAA sites.

C.3.3.1. SITE SURVEY TASK

This section identifies the scope of work for site survey services relative to the installation of DC

BUS systems at FAA National Air Space (NAS) facilities, staffed or un-staffed, located throughout the United States and its territories. Site Survey Task may or may not be in conjunction with

Design Task and/or Site Preparation and Installation Task. Task(s) will consist of a Site Survey and Site Survey Report. When directed, the Contractor must visit the site(s), based on the task order assignment, to verify existing conditions and to become familiar with the existing power system configuration and surrounding support environment. The Contractor must prepare and submit to the COR a Site Survey Report in the following format:

1. All documents, in hard copy format, must be submitted on 8.5” x 11” paper in a binder; drawing inserts may be submitted on no more than 11” x 17” and folded as necessary to fit binder.

2. Written documents, in soft copy format, must be submitted in the most current version of MS

Word; drawings or spreadsheets may be submitted in PDF or as graphic inserts on the Word documents.

3. Project Schedules, in soft copy format, must be submitted in either MS Project or Windows 98.

4. CADD drawings, in hard copy format, must be submitted in drawing size “A,” “B,” or “D”;

soft copy formats may be submitted in AutoCAD .dwg and dxf translatable to MicroStation .dgn drawing, AutoCAD version 13 or later.

5. Cost estimates must be submitted utilizing the Construction Specification Institute’s Division 1 through 17 format.

The site survey must be in conformance with specific task/delivery orders, which may include some or all of the following: The Contractor must conduct a survey of existing power system, power system associated equipment, and ability of the physical facility to accommodate a new DC

BUS power system. The survey must address some or all items (1) through (12) below, as tasked by the FAA Program Office and CO. This approach examines the existing power system, the facility housing the power system, and all supporting equipment as an integrated system. The site survey findings must be compiled and presented in a Site Survey Report. As directed by the CO, the Site Survey Report must contain all or part the following information:

1. Site Plan, including related power distribution equipment, facility perimeter, service entrance, access gate(s), and digital images (pictures) of the site.

2. Survey date, facility ID, local ID, and address.

3. Site survey attendees and SSC manager name and contact information.

4. Physical facility adequacy for new power equipment installation:

a. Architectural (room clearances to accommodate new equipment)

b. Structural (description of existing floor and its capability to support weight of new equipment and anchoring requirements.

c. Mechanical (HVAC - heat removal and hydrogen removal capability are sufficient to support new equipment)

d. Electrical panel size and breaker availability to support new equipment

5. Existing electrical one-line drawing and equipment layout (use existing FAA drawings if available).

6. Power System electrical equipment survey as a minimum must include:

a. Engine generator (including transfer switch, fuel system piping, fuel storage tank, day tank)

b. DC BUS/UPS/Battery/Battery monitor

c. Service entrance, electrical distribution systems, and Maintenance Bypass

d. Lightning protection grounding bonding and shielding, Transient Voltage Surge

Suppression (TVSS), locate multi-point grounding plate; and

e. Associated power system support equipment

f. Radio, FTI, and other facility loads that require power.

g. Inspect equipment to nameplate information that is necessary for short circuit study and arc flash hazard analysis for new equipment.

7. Proposed high level scope of work

8. Proposed equipment disposition

9. Proposed high-level electrical one-line drawing showing new equipment connectivity.

10. Proposed high-level floor plan showing new equipment location and associated working clearances. The Contractor must review and note all hazards on new floor plan drawing, located within the area considered for power system replacement. If hazardous materials are noted and require abatement, the contractor must provide all relevant permits and licenses (inclusive of subcontractors).

11. Preliminary cost estimate of any electrical system replacement or associated support equipment replacement or facility modifications required to modernize the existing electrical power service to accept the DC BUS and Batteries.

12. During the site survey identify the following:

a. The cable/connection from the proposed Environmental Remote Monitor System

(ERMS) equipment location at the facility (Remote Center Air to Ground (RCAG), Remote Transmit and Receive (RTR), Backup Emergency Communications

(BUEC), small Air Traffic Control Tower (ATCT), etc.) to the facility’s communications demarc.

b. The communications path from the remote facility demarc to the intermediate facility (ATCT, Automated Flight Service Station (AFSS), etc.),

c. The type of modems required, if any, for communication of the DC BUS status via

ERMS to the intermediate facility (ATCT, AFSS, etc.).

From this Site Survey, preliminary site layouts and report must be submitted for approval within twenty (20) working days after the visit, unless otherwise directed.

C.3.3.2. ENGINEERING DESIGN TASK

As directed and utilizing the format in paragraph C.3.3.1 of this SOW, the Contractor must develop the Engineering Design Documents. If directed by the Contracting Officer (CO), the cost of engineering design work could be included in the Site Preparation and Installation cost as priced in the Site Survey Report. These documents will be used by the FAA for site preparation, installation, and testing of power systems and associated support equipment. From this point forward, when engineering services are required it must be understood that the Contractor will be the source for the engineering services. In support of the design effort, Contractors must take into consideration electrical work, Arc Flash Hazard Analysis calculations and labels, proper equipment anchoring, and International Building Code where required.

C.3.3.2.1. GENERAL ENGINEERING DESIGN

Using the Site Survey Report, from paragraph C.3.3.1 of this SOW or one furnished by the

Government combined with a site visit, if necessary, the Contractor must create specifications, drawings, data handbook, and cost estimate documents. Designs should examine the existing power system, the facility housing the power system, and all support equipment as an integrated system.

New or revised design drawing submittals, based on scope, may include the following:

1. Electrical one line,

2. Panel schedules,

3. Raceways,

4. Schematics, and

5. Equipment elevations and floor plan layouts.

Drawings must reflect equipment removed and new equipment installed (including all equipment, electrical/mechanical, connections, and equipment locations).

FAA Form 3900-17, Design Risk Analysis for Environmental and Occupational Safety and Health

Checklist, Section J, Attachment J.29, must be completed and submitted with all designs.

Seismic Study and Report. Provide a seismic report with calculation and anchoring recommendations for batteries and DC BUS and monitoring equipment.

The Contractor must, upon notification by the FAA, be responsible for revising his/her designs to provide a reasonable level of constructability if difficulties are encountered during installation.

C.3.3.2.2. DESIGN ENGINEERING SUPPORT

The Contractor must provide the necessary support required to accomplish design efforts, as detailed in the Site Survey Report and as indicated on the delivery/task order. Support may include, but is not limited to:

Electrical Engineer

Mechanical Engineer

CAD Operator/Designer

Clerical

C.3.3.2.3. DESIGN QUALITY PROVISIONS

The contractor must submit an internal review procedures plan and schedule. As a minimum, this plan must include a tentative list of all documents to be provided; e.g., drawings, calculations, estimates, specifications, etc. This schedule must include spaces for the initials of the originator and reviewer(s) of each document and the dates (proposed and actual) that they are to be ready for each review. Each drawing sheet, specification section and set of calculations must be initialed by the originator, and if applicable at least one registered professional engineer, prior to its first submittal. Each document must be rechecked and initialed prior to each subsequent transmittal if it has been revised. The following documents must be subject to the internal review process:

1. Installation drawings (structural, mechanical, and electrical).

2. Installation specifications.

3. Installation cost estimate(s) (which must provide all basic cost data for development of the project cost estimate).

4. Design Data Summary Handbook.

5. Mechanical/Electrical Systems Instruction Book.

6. Standard Facility Designs and Studies.

C.3.3.2.4. PROFESSIONAL ENGINEER CERTIFICATION

As required, and determined on a site-by-site basis, the Contractor or his/her authorized representative must sign the original tracings of all drawings and the first page of all specifications, estimates, or similar documents under the Contractor’s titled name and over the affixed replica of his/her professional seal or his/her registration certificate number.

C.3.3.2.5. PERMITS

The Contractor must obtain any federal, state, or local permits that are applicable to the site and task assigned.

C.3.3.2.6. INTERIOR SPACE LAYOUTS AND RELATIONSHIP

The Contractor, as assigned, must develop layouts which utilize space requirements by function in the various equipment and work areas. Appropriate recommendations will be furnished by the

FAA for each task assignment.

C.3.3.2.7. OSHA

The Contractor must ensure all OSHA requirements are met as it relates to unique power equipment personnel safety items. This includes electrical safety boards, battery testing and handling safety items, and battery fluid containment.

C.3.3.2.8. SECURITY

Site specific security requirements will be furnished by the FAA for each task assignment.

C.3.3.2.9. FIRE PROTECTION AND LIFE SAFETY

The Contractor must utilize the National Fire Protection Association codes or local building codes to determine fire protection and life safety requirements.

C.3.3.2.10. STRUCTURAL REQUIREMENTS

The Contractor must make all structural designs in accordance with requirements of the latest edition of the International Building Code or more stringent local building codes, for a specific site, when required. Structural design work is in support of power systems equipment and ancillary support equipment installation.

C.3.3.2.11. DESIGN LOADING

For design purposes, the contractor must determine the design loading (equipment, wind, snow, combination, etc.) in accordance with the International Building Code, unless otherwise directed.

Any special loading required for a specific site or standard design will be furnished by FAA.

C.3.3.2.12. SEISMIC DESIGN CONSIDERATIONS

The contractor must incorporate the provision for earthquake resistance into all equipment mounts and applicable structural components designed by the Contractor. The minimum design requirements must be equivalent to current International Building Code provisions. Except as specified otherwise, the prime consideration in the seismic design must be the life-safety of the occupants and passers-by, due to structural failure of components or equipment, with a secondary consideration of potential fire hazard and continuing the operational mission in the aftermath of earthquake activity. DC BUS systems are installed in buildings with occupancy Category IV and

Importance Factor 1.5 per IBC 2012. Battery racks and mounting systems must conform to IBC

Seismic Design Category E mounting, as installed in buildings with occupancy Category IV and

Importance Factor 1.5 per IBC 2012. All equipment, materials, and associated parts must be

Underwriters Laboratories (UL) listed. In certain circumstances, the building structure may not be adequate to support such a design; this must be noted on all Site Survey Reports.

C.3.3.2.13. SEISMIC DESIGN COMPUTATIONS

The contractor computations of seismic design must at a minimum include stress and deflection analysis of lateral force resisting elements,…