Questions and Answers_Amendment0004_Nov25.docx

Question#

1) RFP Section L – Instructions, Conditions, and Notices to Bidders, 3.2.4-1 Type of Contract (Apr 1996)-Page 60/82.

2) RFP Section I – Contract Clauses, 3.2.4-4 FIXED- PRICE CONTRACTS WITH ECONOMIC PRICE ADJUSTMENT-LABOR AND MATERIAL (APR 1996)- Page 22/62;

3) File B-001-CLIN Structure-Pricing Schedule.xlsx Clause 3.2.4-1 states the FAA contemplates award of a hybrid contract to include time and materials and fixed price line items resulting from this Screening Information Request. The RFP incorporates the following contract clause by reference: 3.2.4-4 FIXED-PRICE CONTRACTS WITH ECONOMIC PRICE ADJUSTMENT-LABOR AND MATERIAL (APR 1996) but B-001-CLIN_Structure-Pricing_Schedule only references FFP CLINs.

Appendices A, B, C, D, E, F, I or J.

2.3.1.6 and both include Other Direct Costs on rows 27 and 29, respectively.

Please clarify which specific paragraphs of SOW section

2.3.1.6 should be estimated as part of/belonging to SUBTASK 5?

SUBTASK 5 pricing should include the following items identified in SOW Section 2.3.1.6 Site System Maintenance: Subsection "General Maintenance" and the following Subsections of Subsection "General Maintenance," "Maintenance Supplies and Spare Parts", "Preventative Maintenance", "Corrective Maintenance", and "Other Direct Costs". The following items from SOW Section 2.3.1.6 Site System Maintenance, which are Subsections of Subsection “General Maintenance,” should be included in SUBTASK 1 pricing: "Housekeeping", "Trash Removal", "Grass, Weed, and Brush Cutting Services", and "Snow Removal Services".

1) C-001_Statement of Work; Section 2.3.1

2.3.1. Scope of Work by Remediation System 2) B- 001-CLIN Structure-Pricing Schedule; Worksheet Tab B-001 CLIN 0003 - All SUBTASKs SUBTASK 1 / SOW Section 2.3.1 includes subsections 2.3.1.3, 2.3.1.4, 2.3.1.5 and 2.3.1.6 (but not 2.3.1.2) which all Separate SUBTASKS.

So that offerors don't duplicate any costs in the SOWs subsections under Section 2.3.1, will the FAA provide the specific paragraph and/or sections for each of the subsections 2.3.1.3, 2.3.1.4,

2.3.1.5 and 2.3.1.6 which don't apply to SUBTASK 1?

Sections are to be priced to the following subtasks:

· SOW Section 2.3.1.3 -> SUBTASK 2

· SOW Section 2.3.1.4 -> SUBTASK 11

· SOW Section 2.3.1.5 -> SUBTASK 11

· SOW Section 2.3.1.6 -> SUBTASK 5 pricing should include the following items identified in SOW Section 2.3.1.6 Site System Maintenance: Subsection "General Maintenance" and the following Subsections of Subsection "General Maintenance," "Maintenance Supplies and Spare Parts", "Preventative Maintenance", "Corrective Maintenance", and "Other Direct Costs". The following items from SOW Section 2.3.1.6 Site System Maintenance, which are Subsections of Subsection “General Maintenance,” should be included in SUBTASK 1 pricing: "Housekeeping", "Trash Removal", "Grass, Weed, and Brush Cutting Services", and "Snow Removal Services".

Environmental Remediation Support Services (ERSS) Contract Solicitation 692M15-19-00005 Amendment 00004 Comment/Response Matrix

Solicitation No. 692M15-19-R-00005, Amendment #2 dated 23Jun20 and file B-001-CLIN Structure- Pricing Schedule.xlsx

Otherwise, iaw FAR 22.1007 - please provide the applicable SCA?

Prevailing rates are applicable to new construction activities, generally under CLIN 001 (Remedial Action Construction). A wage determination was provided as attachment I-001 to the SIR. The Davis Bacon Act applies to all construction projects over $2,000.00. The SCA does not apply to the labor categories included in B-001 CLIN Structure Pricing Sheet.

Please see attachments “ERSS Thumbdrive Appendices File List_Amendment0004” and “ERSS Thumbdrive FAA Superfund Repository File List_Amendment0004”. These documents provide a list of all documents provided on each thumb drive.

1. Close the spent carbon discharge valve located at the bottom of the adsorber.

2. Place approximately 1,500 gallons of utility water in the adsorber to protect the underdrain from the impact of the replacement carbon.

3. Position the bulk trailer with the replacement carbon near the adsorber to be transferred.

4. Fill the bulk trailer with approximately 5,000 gallons of utility water.

5. Connect a temporary carbon/water transfer line (flexible hose with quick connect fittings) between the bulk trailer and the adsorber's carbon fill line.

6. Position the remaining valves on the adsorber to be filled as indicated on Exhibit VI.

7. Connect a temporary compressed air line to the bulk trailer and regulate the compressed air at 150 scfm and 18 psig.

Once this has been completed, the valves on the bulk trailer will be opened starting the transfer.

foundation.

EXISTING OR WILL BE PROVIDED BY OTHERS.

Please the utilities, piping, or site restoration needed - requirements outside the building.

For bidding purposes, assume that any work outside of the building wall is not part of this bid task. Assume all utilities and piping will be in place at the time of building construction.

The fire alarm system requires annual inspection by a New Jersey certified inspector. The fire extinguishers are inspected monthly by the ERSS Contractor and annually by a New Jersey certified inspector.

The paragraphs below this sentence includes only items a through e.

The final SIR version had an error in the lettered list in Section L.5.6; "Quality of Service" should have been identified as item "a" to start the list. The lettering should be as follows:

a. Quality of Service

b. Timeliness of Performance

c. Customer Satisfaction

d. Business Relations/Integrity/Effective Management

e. Ability to Manage Cost/Control Cost

f. Environmental Violations/Enforcement Actions

See Conformed_SIR_Amendment00004.

RFP Section L.5.7.3.b

Can the FAA provide the basis for the 10 contract periods listed in RFP Section L.5.7.3.b.?

Are the periods based on date of award or are they based on the FAA fiscal year?

Please provide assumed start date.

The ERSS Contract will have ten (10) 1-year contract periods. The start of the contract base period will begin on date of award. Each subsequent option period (if exercised) will start on the year anniversary of the contract award.

For bidding purposes, the Offerors should assume a full performance start date of April 1, 2021, with a transition period prior to that performance start date. This does not commit the Government to a performance start date of April 1, 2021.

L001 – Sample Task Order

L001 – Sample Task Order

CLINs 0003-0005

How does the FAA intend to award task orders for CLINs 0003-0005 of the ID/IQ?

Will the contractor submit proposals or will the FAA award the yearly prices provided under this solicitation?

The FAA will award CLINs 0003-0005 using the yearly prices provided by the awarded Offeror using the B-001 Pricing Schedule.

CLINs 0003-0005

Can offerors include a narrative for CLINs 0003-0005 in their proposal and if so, what are the page limitations and where should this be included?

Section L.5.7.4 describes the information required in the Price Proposal Narrative. In accordance with SIR Section L.4.5 there is no page limitation for the Price Proposal Volume.

Scope of Work, Section 1.5.1

Is the operation and subsequent decommissioning of the TCH system at Area D the responsibility of the contractor (Scope of Work, Section 1.5.1)?

Will there be LTM requirements once decommissioned?

The TCH remedial action contractor is responsible for the TCH system up to the point that the effluent enters the CTP and associated treatment components (e.g., Building 293 - CATOX Building and Building 294B Manifold Building).

The TCH remedial action contractor is responsible for decommissioning of the TCH system. LTM requirements will be evaluated upon the completion of the TCH remedial action. Please see Section 1.5.1 of the Conformed SOW.

Scope of Work Section 2.3.1.1

Scope of Work Section 2.3.1.3 and Section 7.1

Scope of Work Section 2.3.1.3 and Section 7.1

Is the GIS/GPS System Administrator an on-site position?

Scope of Work Section 2.3.1.3 does not indicate that it is, but Section 7.1 indicates “The GIS/GPS System Administrator is an on-site, supervisory position…” GIS/GPS System Administrator is an on-site position, supervisory position.

Scope of Work, Section 1.5.22

Is Area B suspected as being impacted with PFOA/PFAS contamination (Scope of Work, Section 1.5.22)?

If PFOA/PFAS has not been investigated at Area B, will this investigation be required/requested and be the responsibility of the contractor under this contract?

Environmental Investigations (including PFAS, et al) are performed by the Environmental Architect/Engineer (A/E).

Scope of Work, Section 1.1

Can the Government please provide the existing Sampling and Analysis Plans (SAP), Operation Strategy Plan (Op Plan), and Staffing Plan for the AOCs as indicated in the Scope of Work, Section 1.1? We understand that the O&M Manuals were provided previously as

GFI.

FAA will not provide existing SAP, Op Plan or Staffing plan as those documents are proprietary to the current contractor.

Scope of Work, Section 10

Scope of Work

Will the contractor be responsible for preparing a Five-Year Review during the

POP?

No. The Five-Year Review will be prepared for the FAA by the Environmental A/E. The ERSS Contractor will provide operational data and remedial construction information in support of the Five- Year Review.

Scope of Work, Section 2.6 Scope of Work, Section 2.3.1.5 Section 2.3.1.6, Appendix F

Can the government please provide a list of the corrective maintenance/surge unscheduled repairs for the past 5 years of operations (i.e., transducer, pump, etc.) as described in Scope of Work, Section 2.6?

We understand the Government has supplied frequency of treatment process chemical usage (Scope of Work, Section 2.3.1.5) and will provide an example of the preventive maintenance schedule (Section 2.3.1.6, Appendix F).

FAA has estimated $200K for a yearly budget for corrective maintenance/SURGE unscheduled repairs based upon a ten-year history of the project. In the event additional repairs are warranted, FAA will evaluate and modify the contract as needed.

Scope of Work

Emergency Alarms will require immediate acknowledgement and personnel to respond on-site within 60-minutes. This requirement was added as Section 2.3.1.1-ss and 2.3.1.2-ee to the Conformed SOW that is included in Amendment 00004.

Scope of Work

Scope of Work, Section 7.2

Scope of Work, Section 7.2 lists the positions of Project Environmental Engineer, Project Geotechnical Engineer, and Site Hydrogeologist. These positions are not listed in the B-001 Labor Category List.

Which of the provided Labor Categories should bidders use for these positions?

The referenced positions have been retitled for clarity purposes and added to the Pricing Schedule - WJHTC Labor tab. See Conformed Attachment B-001 “CLIN Structure - Pricing Schedule” that is included in Amendment 00004.

Sample Task

Sample Task

Sample Task

Sample Task

Sample Task - What is the pressure of the influent water to the treatment building? Is the influent water pressure sufficient to meet the piping test requirements in Specification Section 02713, Part 3.2.1. Note, there is a discrepancy between the test pressure specified in Section 02713, Part 3.2.1 and Section 11371, Part 3.5.

For bidding purposes, assume pressure testing will be conducted at 100 psig. Assume that the influent water pressure to the building will meet the 100 psig requirement.

Sample Task

Sample Task

Sample Task

Sample Task

Sample Task

CLIN III - SOW Section 7.2

See Conformed Attachment B-001 “CLIN Structure - Pricing Schedule” and Conformed SOW included in Amendment 00004.

CLIN III - SOW Section 7.2

CLIN III – Section 7.2 of the SOW (Other Personnel defines the Project Geotechical Engineer and Project Engineer labor categories, however these positions are not shown on CLIN III.

Where shall the bidder provide rates for these proposed non-key personnel?

Project Geotechnical Engineer and Project Engineer labor categories have been retitled as “Geotechnical Engineer” and “Environmental Engineer” and added to the revised B-001-CLIN Pricing Schedule on the WJHTC Labor tab. See Conformed Attachment B-001 “CLIN Structure - Pricing Schedule” that is included in Amendment 00004.

CLIN III - SOW 2.3.1.5.1

CLIN III - SOW 2.3.1.1

Is the operation of the SVE included in the SOW? If yes, where should the costs be included?

(SOW 2.3.1.1)

Operational costs related to the SVE will be covered under the Subtask 1 of Attachment B-001 “CLIN Structure - Pricing Schedule” (System Operation - SOW Section 2.3.1.1). Maintenance related to the SVE will be covered under the SURGE CLIN.

CLIN III - SOW 2.3.1.2 and 2.3.1.3

Is the operation of the CATOX included in the SOW? (SOW

2.3.1.2 and 2.3.1.3) Operational costs related to the CATOX will be covered under the Subtask 1 of Attachment B-001 “CLIN Structure - Pricing Schedule” (System Operation - SOW Section 2.3.1.1). Maintenance related to the CATOX will be covered under the SURGE CLIN.

CLIN III - SOW 1.5.1 and 3.5

CLIN III - SOW 2.3.1.5.1

CLIN III - SOW Section 2.3.1.5

CLIN III - SOW 9.2

CLIN III - SOW 2.3.1.1 and 2.3.1.2

CLIN III - SOW 2.3.1.1

CLIN III - SOW 2.3.1.1 and 2.3.1.2

CLIN III - SOW 2.3.1.1

The CTP O&M manual describes components which were not discussed during the site visit.

What components are still online? (SOW 2.3.1.1) Within the CTP, the flocculator/clarifier has been bypassed, the greensand filters have been removed, and Final Transfer Tank T3 has been removed.

CLIN III - SOW 2.3.1.1 and 2.3.1.2

CLIN III - SOW 2.3.1.2 and 2.3.1.3

Please provide the scope of work for the CTP heating, ventilation, and air conditioning (HVAC) annual service agreement for maintenance and service of HVAC components. (SOW

2.3.1.2 and 2.3.1.3) The HVAC system in the CTP consists of two (2) Carrier HVAC Units (model number 50VQL300BDN601C2) with a Honeywell controller (model XL500), sensors and switches. The Offeror is required to contract an annual service agreement for maintenance and service with a Carrier certified company.

CLIN III - SOW 2.3.1.2 and 2.3.1.3

The fire alarm system requires annual inspection by a New Jersey certified inspector. The fire extinguishers are inspected monthly by the ERSS Contractor and annually by a New Jersey certified inspector.

CLIN III - SOW 2.3.1.4

The ERSS Contractor must utilize New Jersey certified/calibrated WQIP instruments. Please see updated Section 2.3.1.4 in Conformed SOW that is included in Amendment 0004.

CLIN III - SOW 2.3.1.4

Sample Task

Sample Task

Please provide the detail on how the treatment system will be connected to the existing extraction system. No details were provided on how site water will be connected to the system for checkout and final testing. (11371, 3.7 and 02713, 3.2.2) For bidding purposes, assume all influent and effluent water piping will be in place at the time of building construction. Assume that the influent water pressure to the building will meet the required hydrostatic testing requirements.

Sample Task

Sample Task

The specifications call for: “Provide a treatment system including two (2) bag filter assemblies and eight (8) fully (manually) backwashable granular activated carbon (GAC) absorber units.” The drawings do not appear to show any piping or connections for backwashing the GAC units. How will water be provided for these units, do we need plan appropriate connections and assume availability of the required water flow and pressure from the fire hydrant located adjacent to the building?

For bidding purposes, assume that ports for countercurrent backwash flow will need to be provided. Assume that backwash water will be provided from an outside source and that backwash water will be discharged to an auxiliary tank. Neither the backwash, water piping, or auxiliary tank are part of this bid task.

Sample Task

There are references to wiring for Fire Alarm systems, junction boxes, recovery couplings, etc. If required, please provide Fire Alarm panel specifications.

For bidding purposes, assume that any Fire Alarm components will not be part of this bid task.

Sample Task

Past Performance Information Sheet

Questions d) Business Relations/Integrity/ Effective Management, e) Ability to Manage Cost/Control Cost, and f) Environmental Violations/Enforcement Actions ask the offeror to describe various aspects of work on “previous contracts.”

Please confirm that the response provided for each of those questions should be limited to the contracts proposed under Phase I, Factor II, Corporate Experience and not previous or other contracts performed.

Responses under Factor V are limited to the contracts proposed under Phase I, Factor II Corporate Experience.

SIR

SOW Section 2.3.1.4, Discharge Monitoring and Reporting

If Contractors are able to provide data validation and/or report preparation services in house (SOW Section 2.3.1.4, Discharge Monitoring and Reporting), should these hours/costs be included in the O&M cost estimate for Subtask 11 as an ODC cost?

If the contractor has the ability to perform data validation and report preparation services in house, those costs are O&M related and should be included on the Pricing Schedule (CLIN 0003) under Subtask 11 as an ODC cost.

Factor IV – Key Personnel and SOW Section C.7.1

Under Factor IV – Key Personnel, the RFP states “Offerors must submit resumes for each of the Key Personnel Positions listed in the SOW Section C.7.1.

Resumes are limited to two (2) pages each and must demonstrate the proposed key personnel’s experience relevant to the SIR requirements as referenced in the SOW.” Would the FAA allow additional information to be provided or is it strictly limited to the resumes?

See SIR Section L.5.5 for the requirements of and information that must be included in Offeror’s response to Factor IV. Resumes are limited to two (2) pages each and no additional pages are permitted. This page limitation does not include the Letter of Intent, as applicable, referenced in SIR Section L.5.5.

Factor V – Past Performance, Under Factor V – Past Performance, the RFP states “The Offeror must submit a Past Performance Information Sheet (Attachment L-003) for each of the contracts proposed under Phase I, Factor II, Corporate Experience. The Offeror is limited to only submitting Past Performance for the proposed Corporate Experience contracts.” Would the FAA allow additional information to be provided or is it strictly limited to the past performance information sheets?

See SIR Section L.5.6 for the requirements of and information that must be included in Offeror’s response to Factor V.