52.212-1_5 Axis 20260203.pdf

52.212-1

Instruction To Offerors (ITO) And

Instructions for Proposal Preparation

Lowest Price Technically Acceptable (LPTA)

5-Axis CNC Mill / Lathe

309 MMXG

Machine Shop, Bldg. 847 Hill Air Force Base, UT

FAR 52.212-1- INSTRUCTIONS TO OFFERORS

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be unacceptable and therefore not considered eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for the 5- Axis CNC Mill / Lathe, as the Government will review only one proposal per offeror.

B. Communications:

Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information can be transmitted via DOD SAFE at https://safe.apps.mil/. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

C. General Instructions:

This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the RFP (Request for Purchase) and its supporting attachments. Non-conformance with the instructions provided in this ITO may result in an unacceptable proposal evaluation.

D. General Information:

1. Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. The Contract Specialist (CS) is to be copied on e-mail correspondence. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

2. Debriefings The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for their proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3. Discrepancies If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

4. Electronic Reference Documents All referenced documents for this solicitation are available on the Government Point of Entry web site at http://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5. Discussions The Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal. If the Government determines to hold discussions, they will be held in accordance with FAR 15.306.

6. Site visits The Government does not intend to hold a site visit as part of this solicitation.

II. Volume Organization

A. General: Proposals shall be submitted to the Government as separate volumes as set forth below:

VOLUME DESCRIPTION COPIES PAGE LIMIT

I Completed RFP and Price

Proposal 1 No Page

Limits II Written Technical Proposal 1 25

B. Format Instructions:

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

2. Print shall be no smaller than a font size of 12 and should be on 8 1/2 x 11 inch paper, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets and shall not be greater than 11” x 17”. Each volume within the proposal shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, or color presentations are not desired or required.

3. The page limitation for Volume II, Written Technical Proposal, is 25 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets but excludes any cover page, table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

4. Page limitations may be placed on Evaluation Notices (ENs), if issued. The specified limits for EN responses will be identified in the letters forwarding the ENs to the offerors or on the EN form itself.

5. Each page containing proprietary information should be so marked.

6. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

C. Submission Instructions:

1. The contractor will either mail, hand carry, or e-mail their proposal to the below address no later than the date and time specified in the combined Synopsis/Solicitation. Late proposal submissions will not be accepted. Email is the preferred submission method. A receipt confirmation is recommended.

Tanner Nielsen tanner.nielsen@us.af.mil

(801) 586-2756 6038 Aspen Ave. Building 1289 Upstairs

HILL AFB UT 84056-5838 USA

2. HAND-CARRIED PROPOSALS NOTICE: Offerors are cautioned that Hill AFB (HAFB) has stringent visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass and be cleared by the Government POC to be visited prior to entrance. A request must be received by the above Contracting Specialists at least five (5) days prior to requested entry for an offeror to gain entrance onto HAFB. It is possible the POC may not be available to clear offerors for entrance, which may prohibit submission of hand-carried proposals; consequently, offerors electing to hand-carry their proposals for submittal just prior to closing time do so at their own risk.

3. Hard copy proposals will be accompanied by a non-rewritable CD with electronic versions of the proposal document and all associated attachments

D. Volume I, Completed RFP and Price Proposal

1. General: Volume I, shall consist of a Completed RFP and Price proposal. The Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

1.1 Cost/Price Information

Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required.

However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

1.2 Price Proposal - Total Evaluated Price

This solicitation requires that price proposals shall be presented in the following way. Offerors shall develop their Total Evaluated Price (TEP) as follows:

CLIN 0001 – Upon receipt of order, 20% of the total contract value will be paid to support long lead items and design activities. FFP CLIN 0002 – Additional 20% of the contract total will be paid upon demonstrating the completion of the assembly at manufactures facility. FFP CLIN 0003 – Payment of 50% of purchase price once shipment is received and accepted by the Government. FFP CLIN 0004 – Remaining 10% of funds will be paid upon government acceptance of final installed and bought-off asset. FFP CLIN 0005 – DATA CDRLs A001 – A005. NSP (Not Separately Priced)

The total evaluated price will be the sum of the total prices for all listed CLINs.

1.3 Exceptions to Solicitation Requirements:

Exceptions to Solicitation Requirements: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of the table below.

Solicitation Exceptions

SOLICITATION

Document

Page/ Paragraph

Requirement/ Portion

Rationale

PS, ITO, Evaluation Criteria, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

1.4 Other Information Required:

Authorized Offeror Personnel – Provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Company/Division Address, Identifying Codes, and Applicable Designations – Provide company/division’s street address, county and facility code; CAGE code; DUNS code; and size of business (large or small).

E. Volume II, Written Technical Proposal

1. General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

2. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with 52.212-2, Evaluation Basis for Award. The written technical proposal shall address each of the following subfactors to describe the offeror’s proposed approach to performing the requirements set forth in the ITO and Purchase Specification (PS).

3. Data Rights: Responding vendors will state any limitations on the disclosure of full/unlimited data rights. Unlimited data rights are preferred by the government for this acquisition; any exceptions or objections to this arrangement shall be addressed within the proposal.

4. Technical Subfactors:

4.1 Technical Subfactor 1:

Description: Requirements

This subfactor is met when the proposal describes the Offeror’s plan to accomplish design, development, and testing for the 5 Axis CNC mill/lathe, ensuring all current functional requirements identified in section 3 of the PS and any other supporting documents are met and/or exceeded. Any exceptions or objections to the PS requirements shall be clearly addressed within the proposal.

4.2 Technical Subfactor 2:

Description: Verification This subfactor is met when the proposal clearly explains and includes a detailed description of how all verifications listed in section 4 of the PS will be met. Any exceptions or objections to the PS requirements shall be addressed within the proposal.

4.3 Technical Subfactor 3:

Description: Safety Appendix C This subfactor is met when the proposal clearly explains how all requirements listed in the Safety Appendix C of the PS will be met. Any exceptions or objections to the Safety Appendix C requirements shall be addressed within the proposal.