Attachment J-2 - Performance Requirements Summary dated 10-20-2023.docx

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E-Gov Travel Service, Next Generation (ETSNext) Travel and Expense (T&E) Technology Managed Service
Solicitation number
47QMCB23R0011
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This document outlines performance requirements for the E-Gov Travel Service, Next Generation (ETSNext) Travel and Expense (T&E) Technology Managed Service contract. The contractor will implement requirements from the Requirements Traceability Matrix to deploy production services to designated Initial Operating Capability agencies representing 10-15% of transaction volume within one year. Full deployment to all agencies is required by February 2027. Key performance standards include completing user acceptance testing, achieving availability thresholds for production and non-production environments, conducting regular usability and accessibility testing, transactional microsurveys, system backups and restoration testing, ongoing system maintenance, and ensuring API and system responsiveness. Performance will be evaluated in accordance with the Quality Assurance Surveillance Plan.

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47QMCB23R0011 - ETSNext Generation Attachment J-2: Performance Requirements Summary dated October 20, 2023 Attachment J-2: Performance Requirements Summary The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP), which will be based on the elements incorporated in this Performance Requirements Summary table. A Government Point of Contact (POC) will monitor the compliance with the PWS by conducting reviews in accordance with the quality control measures and meeting the required delivery dates below.

The QASP is a Government owned and provided plan that is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards outlined in this Performance Requirements Summary.

Item#
Performance Requirement
Performance Standard
Acceptable Quality Level (AQL)
PRS-1
The contractor shall implement all requirements in the RTM.
All requirements are tested, accepted by the Government, and ready for production roll-out within phases identified by the Government.
· 100% of requirements meet approved user stories and acceptance criteria

· 100% of requirements are deployed in each phase .

· No Critical or High defects are open.

PRS-2
The contractor shall complete an initial operating capability by deploying production services to designated IOC users that use standard configurations by no later than 1 year from the start of the base period of performance. IOC agencies collectively will represent approximately 10-15% of total TDY transaction volume.
All IOC requirements are tested, accepted by the Government and ready for production roll-out to the designated IOC users.
100% of designated users within 1 year from the start of the base period of performance
PRS-3
The contractor shall complete full deployment by February 23, 2027.
All agencies fully transitioned to ETSNext.
100%
PRS-4
Contractor shall collect annual Customer Satisfaction metrics from user, agency T&E managers, agency and Governmentwide policy officials, and agency and GSA executives.
Customers have high satisfaction with the ETSNext T&E Technology Managed Services they receive
75% of customers are highly satisfied
PRS-5
The contractor shall work with the ETSNext PMO and agency-selected TMCs to improve and maximize online adoption and efficiency.
Most domestic trips are booked via online self service and require no assistance prior to ticketing
Online Adoption: at or above current agency baseline rate of domestic trips are booked via online self service within 6 months of FOC completion [CFO Act agencies]

First time yield (unassisted rate): >2% improvement over initial agency baseline within 12 months of FOC completion of reservations that are booked in the OBT and ticketed automatically with no TMC counselor intervention Assisted rate: >2% reduction over initial agency baseline within 12 months of FOC completion reservations that are booked in the OBT and then modified or assisted by a TMC counselor

PRS-6
The contractor shall conduct usability and accessibility testing with end users at regular intervals to ensure system functionality meets their needs.
Quarterly, during implementation phase or annually after completion of FOC phase

Submit findings to Governance within 30 days of testing

PRS-7
The contractor shall conduct usability testing of features in development prior to release.
Features in development are tested prior to rollout and results are provided to the Government timely

Testing includes at least 5 participants from each relevant user type

All major features in development, as prioritized by the Government product owner, are tested prior to rollout with at least 5 users from the relevant user type at least 90 percent of the time

PRS-8
The contractor shall conduct transactional microsurveys to collect user feedback at key points in the user journey (eg booking, voucher completion)
Users are satisfied with the experience of core travel and expense functions
2% annual improvement over initial baseline within 12 months of FOC completion
PRS-9
The contractor shall ensure ongoing availability of systems/applications except for planned and approved maintenance periods.

System availability (Production environment)

System availability (Testing, Training environments)

Planned maintenance occurs during non-business hours >99.5%

>99%

100%

PRS-10
The contractor shall conduct system backups to ensure that data and transactions would not be lost during an event.
Conduct backups
At least daily
PRS-11
The contractor shall periodically test the backups to ensure they can be successfully restored and provide reports on backup performance including backup success rate, completion time and retention period
Backup testing

Backup reporting At least quarterly

At least monthly

PRS-12
The contractor shall perform all necessary system patching, maintenance, updates, or any other activities required to ensure all approved business functions are performing in the production environment as agreed to in the RTM and documented in the solution configuration documentation.
Production functionality
99% of requirements are available and working properly, with any issues resolved in a timely manner per the Service Desk requirements.
PRS-13
The contractor shall ensure the API gateway is available and functioning properly.
API availability
>99.5%
PRS-14
The contractor shall ensure system is responsive to user actions
System responsiveness
<4 seconds
PRS-15
The contractor shall provide the Government full API access to data and execute the accepted Data and Reporting Requirements Management Plan and Data Cleansing and Normalization Plan.
Accepted Data and Reporting Requirements Management Plan

and Data Cleansing and Normalization Plan are fully executed.

100%

PRS-16
The contractor shall provide written notice to the TMCs of pending ETSNext solution releases.
TMCs are notified of pending releases
100%
PRS-17
The contractor shall provide the TMCs advanced written notice and time to conduct User Acceptance Testing, depending on the extent of the changes, as outlined in the TMC Service Implementation, Integration and Relationship Plan.
TMCs have advanced written notice and time to conduct User Acceptance Testing, as outlined in the TMC Service Implementation, Integration and Relationship Plan
100%
PRS-18
The contractor shall provide written notification to the TMCs of planned outages at least one week in advance of the planned outage.
TMCs provided at least one week notice for planned outages
100%
PRS-19
The contractor shall establish and maintain a ‘live’ customer support service desk for users, TMCs, and agency T&E management and policy personnel during the core service hours of 7am - 10pm ET Monday through Friday, except federal holidays.
Service desk is available during core service hours.

95% service desk support availability during specified hours

PRS-20
The contractor shall provide user and admin support tools 24x7x365.
Users and admins can access support tools
98% availability
PRS-21
The contractor shall provide a real-time issue request and tracking tool available, and receive service requests via that tool, 24x7x365 basis.
Access to the issue and request tool
98% available/ uptime
PRS-22
The contractor shall provide an option for expanded core service hours to 24x7x365 after implementation for Federal agencies with employees outside the Continental United States (OCONUS) or international travel scenarios.
Provide expanded service desk services upon implementation of agency with OCONUS travel scenarios.

95% service desk support availability during specified hours

PRS-23
The contractor shall provide language line services for help desk analysts to support users that speak languages other than English.
Provide language line services upon implementation of an agency with users that speak other than English.
95% of non-English speaking users will have access to help desk analysts who speak their language if it is supported by the language line.
PRS-24
The contractor shall assign a priority to each issue based on its severity or impact using an industry standard, such as ISO or ITIL. See PRS-27 for example levels.
Issues are assigned a priority based on the accepted standard upon receipt of the issue. .
98%
PRS-25
The contractor shall inform callers or online chat requests if the average wait time exceeds 3 minutes
Requestor receives a message when the wait time exceeds 3 minutes.
98%
PRS-26
The contractor shall offer the caller an option to release the call or online chat requests while retaining their place in the queue and receive a call back.
Caller receives an option to receive a call back/chat and the call back/chat happens within the allotted time.
98%
PRS-27
The contractor shall respond and provide resolutions in accordance with the following:

a. Critical - resolution <8 hrs; response <1 hr

b. High - resolution <48 hrs; response <4 hrs

c. Medium - resolution <5 days; response <24 hrs

d. Low - resolution <4 weeks; response <48hrs

Issues are responded to and resolved within the time outlined in the accepted standard’s priority levels.

(Per Customer Support #31, issues can be reported by users, TMCs, and agency T&E management and policy personnel.)

98% response within time outlined in PWS based on severity level

90% resolution within time outlined in PWS based on severity level

PRS-28
The contractor shall train service desk personnel to be knowledgeable of Government travel configurations, processes, and have a working knowledge of the applicable T&E policies and RTM capabilities for the agencies they are supporting.
Positive feedback from service desk survey that includes a question on knowledge of service desk staff
Survey feedback greater than 85%
PRS-29
The contractor shall provide accurate estimates for the level of effort required to complete increments of work.
“Forecast accuracy rate ” is 1-(actual effort - estimated effort) / estimated effort) and measured quarterly
Forecast accuracy rate is at least 70%
PRS-30
The contractor shall provide a ETSNext Service Test Plan that documents the approach for testing and related test automation to support continuous delivery, continuous interface delivery release processes.
Test automation will be measured with each release.
Test Automation at least 80%
PRS-31
The contractor shall automate, track, and report testing results in accordance with the accepted Testing Plan.
Testing conforms to procedures outlined in the accepted Testing Plan

Defect Rate (%) will be measured each release. Defect Rate is the measurement of the units of production that are defective or unusable. Defect Rate = Defects / Output Tested x 100.

100%

Defect Rate % less than 20% for User Acceptance Testing

Automated Testing success rate is at least 90%

Defect Rate % less than 10% for Integration and Regression Testing

No Critical or High Defects included in a release

PRS-32
The contractor shall test enhancements to confirm they meet the requirements and objectives that satisfy the approved user stories and acceptance criteria prior to the release.
Integration, Regression and User acceptance testing will be conducted for each release with appropriate testing schedule aligned with the scope and priority of the need.
100% enhancements meet approved user stories and acceptance criteria

No critical or high defects

PRS-33
The contractor shall test and evaluate features for conformance to the Revised 508 Standards prior to each release.
Defect Rate (%) will be measured monthly. Defect Rate is the measurement of the units of production that are defective or unusable. Defect Rate = Defects / Output Tested x 100.
Defect Rate % less than 10%

90% of releases have been tested for 508 compliance with any issues remediated

PRS-34
The contractor shall remediate system security weaknesses in accordance with GSA IT Security Policy.
Refer to GSA Guide on Vulnerability Management Process CIO-IT Security-17-80
Remediation of security vulnerabilities identified through security scanning tools and system security weaknesses identified through assessments (conducted by 3PAO) shall be remediated within the following parameters:.

(1) Binding Operational Directive (BOD) Timelines

(a) Within 14 days for vulnerabilities added to CISA’s KEV Catalog with a CVE date post FY21.

(b) Per the CISA KEV catalog date or GSA Standard timelines below, whichever is earlier, for vulnerabilities in the CISA KEV catalog with a CVE date in FY21 or earlier.

(c) Within 15 days for Critical (Very High) vulnerabilities for Internet-accessible systems or services.

(2) GSA Standard Timelines

(a) Within 30 days for Critical (Very High) and High vulnerabilities.

(b) Within 90 days for Moderate vulnerabilities.

(c) Within 120 days for Low vulnerabilities for Internet-accessible systems/services

No Critical, High, or outstanding KEV findings at the time of FedRAMP package submission.

PRS-35
The contractor shall ensure information systems utilized to deliver on this contract are accurately defined within the security authorization system boundary and all components adhere to FedRAMP and GSA security requirements
Refer to GSA Guide on Managing Enterprise Cybersecurity Risk CIO-IT Security-06-30 and the FedRAMP CSP Authorization Playbook
Following items cannot be un-remediated, missing or outstanding at the time of FedRAMP or MiSaaS ATO package submission:

Refer to Appendix F of CIO-IT Security-06-30 for Showstopper Capabilities and Associated Controls.

1. Multi-Factor Authentication (MFA) for Privileged & User-level access

2. Critical and High vulnerabilities or weaknesses (from scans or assessments)

3. Remote Code Execution (RCE) Vulnerabilities

4. End of Life Software

5. System Architecture has been reviewed and approved by GSA OCISO Information Security Engineering

6. Encryption of Sensitive Data (i.e., PII, PCI, Authenticators)

7. Compliance with CISA ED/BOD (https://www.cisa.gov/news-events/directives)

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