Attachment J-15_ Sample Test Case- Domestic Trip.xlsx

README

This spreadsheet contains test cases for the domestic trip use case.

Requirement numbers reference the requirement descriptions in RTM 2.0

The test cases and requirement numbers map to the Domestic Trip Service Blueprint

The Generate a Profile tab is not complete

Vendors will be given access to columns A-G only https://docs.google.com/spreadsheets/d/17Ui7sGD9vJWY-Gn_UIwOKBopjTerVn_KqV8Qx1S6NWk/edit?usp=sharing Generate a Profile

PR-02,

PR-03,

PR-04,

PR-05,

PR-06,

PR-07 PR-01: Capture travel personnel name, title, organization, and contact information consistent with FTR PR-02: Capture travel personnel role(s) information as consistent with FTR, OMB Cir, and E.O.

PR-03: Determine and document travel personnel unique identification information consistent with FTR.

PR-04: Provide travel personnel unique identification information consistent with FTR.

PR-05: Capture travel personnel payment and billing information consistent with FTR.

PR-06: Determine and document travel personnel baseline profile information consistent with FTR, OMB Cir, and E.O.

PR-07: Provide travel personnel baseline profile information consistent with FTR, OMB Cir, and E.O.

PR-09: Provide traveler's assigned or designated travel arranger, authorizing/approving official(s), certifying officer, agency/organization program coordinator (A/OPC), reasonable accommodations official, and senior legal official information according to internal agency policy and consistent with FTR.

PR-23: Capture traveler loyalty program/frequent flyer information and travel accommodation preferences information consistent with FTR.

Domestic Trip Generate a profile SysAdmin A5 System captures any updates to traveler profile PR-26, PR-27, PR-28 PR-26: Capture travel personnel profile information changes, originator of change, and date of change consistent with FTR, CFR, OMB Cir, and E.O.

PR-27: Develop and document updated travel personnel profile information consistent with FTR, CFR, OMB Cir, and E.O.

PR-28: Provide updated travel personnel profile information consistent with FTR, CFR, OMB Cir, and E.O.

Make a Reservation

RE-07,

RE-13 RE-06: Search for and identify available common carrier/commercial transportation information and document results consistent with FTR RE-07: Provide search results for available common carrier/commercial transportation information consistent with FTR RE-13: Capture exception information to required use of a contract city pair fare as specified by FTR Domestic Trip Make a reservation Traveler B3 System searches & displays flight options RE-89, RE-90, RE-92, RE-95, RE-96, RE-97, RE-98, RE-99 RE-89: Allow agencies to hide specific carriers, airports, or fare classes according to agency policy RE-90: Allow agencies to hide the YCA city pair fare if the Dash CA fare is available on the same flight, according to agency policy RE-92: Provide information next to fares that show whether they are refundable or non-refundable RE-95: Allow agencies to choose default sorting options (e.g., by City Pair Fares first or Lowest Fares first regardless of refundability), according to agency policy RE-96: Allow agencies to have discounted government fares displayed last, according to agency policy RE-97: Allow agencies to define a threshold higher than the lowest available city pair fare, according to agency policy RE-98: Display a warning if the traveler selects a non-CPP fare that is up to an agency-defined threshold RE-99: Display a warning if the traveler selects a discounted government fare (non-award carrier attempt at a matching fare) and a city pair fare was available Domestic Trip Make a reservation Traveler B4 System displays flight selection & exceptions RE-08, RE-11, RE-19, RE-20, RE-21, RE-22 RE-08: Capture traveler common carrier/commercial transportation reservation/updated reservation selection information consistent with FTR RE-11: Provide exception information for required use of coach class accommodations based on origin and/or destination and scheduled flight time as specified by FTR RE-19: Select alternative common carrier/commercial transportation reservation/updated reservation information and document results consistent with FTR RE-20: Capture traveler common carrier/commercial transportation reservation/updated reservation selection information consistent with FTR RE-21: Develop and document traveler common carrier/commercial transportation reservation/updated reservation selection information consistent with FTR RE-22: Provide traveler common carrier/commercial transportation reservation/updated reservation information consistent with FTR Domestic Trip Make a reservation Traveler B5 System searches & displays lodging options RE-38, RE-100, RE-101, RE-102, RE-104, RE-105, RE-106, RE-107, RE-109 RE-38: Search for and identify available lodging with rates at or below per diem at temporary duty (TDY) location(s) information and document results consistent with FTR RE-100: Allow agencies to hide specific lodging properties if the property is not allowed, according to agency policy RE-101: Allow agencies to hide non-FedRooms rates at FedRooms properties, according to agency policy RE-102: Allow agencies to hide certain rate descriptions (e.g., GOV, MIL, AARP) so that the traveler isn't confused about what rates to take RE-104: Provide information next to lodging that indicates whether the selection will result in a lesser or major policy violation RE-105: Allow agencies the option to display FedRooms hotels first in the sort order, according to agency policy RE-106: Display a lesser policy warning if the traveler selects a rate at a FedRooms property that is equal to or higher than the FedRooms rate at a FedRooms property and a FedRooms rate is available RE-107: Display a lesser policy warning if the traveler selects a non-FedRooms property and a FedRooms property and FedRooms rate is available.

RE-109: Display a significant policy warning if the traveler selects a property whose rate is more expensive than the per diem for the TDY location they've entered Domestic Trip Make a reservation B6 System displays lodging selection RE-50, RE-51, RE-52 RE-50: Capture traveler lodging reservation/updated reservation selection information consistent with FTR RE-51: Develop and document traveler lodging reservation/updated reservation selection information consistent with FTR RE-52: Provide traveler lodging reservation/updated reservation selection information consistent with FTR Domestic Trip Make a reservation B7 System searches & displays rental car options RE-53, RE-54, RE-55 RE-53: Capture search parameters (e.g., pick up and drop off dates, temporary duty (TDY) travel location(s)) for available rental vehicle reservation information consistent with FTR RE-54: Search for and identify available rental vehicle reservation information, and document results, consistent with FTR RE-55: Provide results of search for available rental vehicle reservation information consistent with FTR Domestic Trip Make a reservation B8 System evaluates reservation for compliance RE-71, RE-72, RE-77 RE-71: Develop and document travel reservation/updated reservation common carrier/commercial transportation fare, and lodging provider and rental vehicle provider rates information consistent with FTR RE-72: Provide travel reservation/updated reservation common carrier/commercial transportation fare and lodging provider and rental vehicle provider rates information consistent with FTR RE-77: Provide travel reservation corrections consistent with FTR

RE-79: Provide ticketing/updated ticketing information consistent with FTR

Create an Authorization

AU-10,

AU-12,

AU-13,

AU-15,

AU-27,

AU-28 AU-09: Capture travel purpose(s) and trip type information consistent with FTR.

AU-10: Capture travel period information consistent with FTR.

AU-12: Identify and document travel reservation/updated reservation information associated with the travel authorization consistent with FTR.

AU-13: Provide travel reservation/updated reservation information associated with the travel authorization consistent with FTR.

AU-15: Capture mode(s) of transportation information authorized for use for official travel consistent with FTR.

AU-27: Determine and document privately owned vehicle (POV) mileage rate information as specified by FTR.

AU-28: Provide privately owned vehicle (POV) mileage rate information as specified by FTR.

AU-54: Provide estimated total travel costs information consistent with FTR.

AU-60: Provide authorization information consistent with FTR and as specified by CompGen.

Domestic Trip Create an authorization Traveler C6 System submits travel auth for review AU-61 AU-61: Submit, route, and document travel authorization information for approval consistent with FTR.

Approve an Authorization

AU-63: Evaluate travel authorization information, route for review, and record results consistent with FTR and OMB Cir.

AU-64: Provide evaluation results for review of travel authorization information consistent with FTR and OMB Cir.

AU-65: Reject travel authorization to traveler/travel arranger with identified issues consistent with FTR and OMB Cir.

AU-66: Provide rejected travel authorization information to traveler/travel arranger with identified issues consistent with FTR and OMB Cir. -- MOVE TO AT EVALUATION

AU-68: Provide request for funds availability check for travel authorization consistent with OMB Cir.

AU-70: Route, review, date, and sign travel authorization and document results consistent with FTR.

Generate a Voucher

- an active travel profile

- an approved travel authorization

Ticketing acknowledgement has been fulfilled VO-01, VO-02, VO-03 VO-01: Capture voucher/claim for reimbursement of expenses type information VO-02: Determine and document travel authorization information associated with voucher/claim for reimbursement VO-03: Provide travel authorization information associated with voucher/claim for reimbursement

- a government travel card

VO-138: Pre-populate data items onto a voucher so that travelers can save time and fill out voucher properly

- a lodging receipt in pdf form

- a taxi receipt over $75

- a camera-enabled smartphone

- a camera app on the smartphone

VO-15: Verify documentary evidence for lodging receipt and receipt for every authorized expense over $75 or other required information for expenses VO-16: Provide confirmation of documentary evidence for lodging receipt and receipt for every authorized expense over $75 or other required information for expenses when not exempt VO-139: Allow travelers to use the camera on a mobile device to take pictures of receipts to attach to expense reports VO-140: Provide OCR capability to parse out expense fields and amounts from photos taken by mobile device

VO-49: Provide daily meals and incidental expenses (M&IE) allowance info VO-50: Aggregate daily meals and incidental expenses (M&IE) allowance information and document results VO-51: Capture information on amount of meals and incidental expense (M&IE) allowance split disbursed directly to the Government travel charge card contractor VO-52: Calculate information on balance amount of meals and incidental expense (M&IE) allowance paid to the traveler and document results VO-53: Provide information on balance amount of meals and incidental expense (M&IE) allowance paid to the traveler VO-54: Develop and document itemized list of expenses VO-55: Provide itemized list of expenses

Line of accounting has been created Approval chain has been identified VO-63, VO-64, VO-67, VO-68, VO-69, VO-70, VO-71 VO-63: Calculate total travel expense information and document results VO-64: Provide total travel expense info VO-67: Capture updates to accounting classification information, to include amount and allocation percentage VO-68: Determine and document updates to accounting classification information, to include amount and allocation percentage VO-69: Provide updates to accounting classification information, to include amount and allocation percentage VO-70: Develop and document voucher/claim for reimbursement of expenses info VO-71: Provide voucher/claim for reimbursement of expenses info Domestic Trip Generate a voucher Traveler D6 System captures traveler signature and submits claim for approval Approval chain has been identified VO-72, VO-73, VO-74, VO-75, VO-76, VO-77, VO-78 VO-72: Capture documentary evidence review of voucher/claim for reimbursement information by traveler when voucher/claim is submitted by travel arranger VO-73: Verify documentary evidence review of voucher/claim for reimbursement information by traveler when voucher/claim is submitted by travel arranger VO-74: Provide confirmation of documentary evidence review of voucher/claim for reimbursement information by traveler when voucher/claim is submitted by travel arranger VO-75: Submit and document voucher/claim for reimbursement of expenses information to proper approving official(s) for approval VO-76: Provide fraudulent claim/responsibility affirmation text VO-77: Provide date and signature or digital representation of traveler/travel arranger when voucher/claim for reimbursement of expenses is submitted to the proper approving official(s) VO-78: Provide voucher/claim for reimbursement information for approval

Request Disbursement

VO-92: Provide request for voucher/claim for reimbursement of expenses payment disbursement info

VO-97: Provide deobligation request information for any remaining funds previously obligated

Test Case Example

- an active travel profile

- an approved travel authorization

Ticketing acknowledgement has been fulfilled VO-01, VO-02, VO-03 VO-01: Capture voucher/claim for reimbursement of expenses type information VO-02: Determine and document travel authorization information associated with voucher/claim for reimbursement VO-03: Provide travel authorization information associated with voucher/claim for reimbursement 2. Create a voucher from an approved travel authorization

- Verify that the system displays available travel authorization(s)

- Verify that traveler profile information (e.g., name, agency, role) is correct

- Verify that trip information (e.g., TA #, trip type, trip description, trip dates) is correct Travel authorization #: tbd Shell voucher is pre-populated with:

Traveler Name: Leslie Knope Traveler Agency: GSA Traveler Role: tbd Travel Authorization #: tbd Trip Type: tbd Trip Description: tbd Trip Departure Date: 12/4/2023 Trip Return Date: 12/7/2023 Voucher has been created from an existing travel authorization

Voucher is populated with traveler information