441CE78D-F987-C11E-794F97DB70EF1A64.xlsx
XLSX spreadsheet 43 KB Posted
- Attached to
- Site Security Cameras, LiDAR & Management System
- Solicitation number
- 2025-62-21
- Issued by
- Franklin County, Ohio
About this file
This is a Request for Proposal (RFP) pricing document issued by the Franklin County Cooperative for Disability and Voluntary Programs, seeking vendors to provide comprehensive employee benefit services for a five-year contract term beginning January 1, 2027, through December 31, 2031. The RFP solicits pricing for five distinct product lines: Disability Insurance (including voluntary and employer-paid Short-Term Disability and Long-Term Disability coverage), Legal Services, ID Theft Insurance, Pet Insurance, and additional ancillary services. Vendors must submit detailed rate proposals organized by product category, with guaranteed rates for Years 1-3 (January 1, 2027, through December 31, 2029) and proposed rate increase caps for Years 4-5 (January 1, 2030, through December 31, 2031). The pricing document requires vendors to specify the basis for all fees, such as per participant, per eligible employee per month (PEPM), or per participant per month (PPPM), along with comprehensive assumptions and comments supporting their proposed costs.
The RFP requires vendors to provide initial setup fees, ongoing service fees structured across multiple pricing tiers and age bands, and available discounts for bundled services. Vendors must also propose implementation credits and employee communication credits to offset ongoing costs, and address numerous county-specific service requirements outlined in the questionnaire, including onshore work verification, designated claims units, W-2 production for employer-paid plans, annual communication pieces, claims subrogation support, designated customer service representatives, member satisfaction surveys, ad hoc reporting capabilities, and case management administration. The document requests total cost estimates for Years 1-3 and annual fee estimates for all five contract years, allowing vendors to demonstrate both competitiveness and value-added services through credits and discounts applicable to Franklin County's employee population.
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Text version
Disability Products
| Franklin County Cooperative - RFP 2025-06-09 Disability and Voluntary Programs RFP |
| Disability Insurance Pricing Document (Rates, Fees and Guarantees) |
| Complete the table below with your proposed pricing for each year of the contract term. Be sure that the basis for fees is noted (i.e., per participant, per eligible employee per month, etc.) |
Vendor - please type in your company name:
| Please provide your rate guarantee for years 1 through 3 | |||
| Please provide your rate increase cap for years 4 and 5, if applicable | |||
| Proposed Fees | Comments/Fee Assumptions (i.e., number of participants) | ||
| I. Disability Insurance | Year 1 | ||
| (1/1/27 - 12/31/27) | Year 2 | ||
| (1/1/28 - 12/31/28) | Year 3 | ||
| (1/1/29 - 12/31/29) | Year 4 | ||
| (1/1/30 - 12/31/30) | Year 5 |
(1/1/31 - 12/31/31)
| A. Initial set-up fees | ||
| B. Voluntary STD (Age Banded Rates - per $10 Weekly STD Benefit) | ||
| 0-29 | ||
| 30-39 | ||
| 40-49 | ||
| 50-59 | ||
| 60-64 | ||
| 65+ | ||
| C. Voluntary LTD (Age Banded Rates - per $100 Monthly Covered Payroll) | ||
| 0-29 | ||
| 30-39 | ||
| 40-49 | ||
| 50-59 | ||
| 60-64 | ||
| 65+ | ||
| D. Employer Paid STD Rate (per $10 Weekly STD Benefit) | ||
| 60% to $1,500 14/14/24 | ||
| 60% to $1,500 7/14/25 | ||
| 60% to $1,500 30/30/22 | ||
| 66.67% to $1,500 14/14/24 | ||
| 66.67% to $1,500 7/14/25 | ||
| 66.67% to $1,500 30/30/22 | ||
| II. Disability Insurance - Discounts, Additional Fees and Buy-ups | Year 1 | |
| (1/1/27 - 12/31/27) | Year 2 | |
| (1/1/28 - 12/31/28) | Year 3 | |
| (1/1/29 - 12/31/29) | Year 4 | |
| (1/1/30 - 12/31/30) | Year 5 |
(1/1/31 - 12/31/31)
| Additional Fee for IME (Independent Medical Examiner) | |||
| Communication Materials | |||
| Audit Services | |||
| Discount for Bundling Services | |||
| IV. Total Cost | Year 1 | ||
| (1/1/27 - 12/31/27) | Year 2 | ||
| (1/1/28 - 12/31/28) | Year 3 | ||
| (1/1/29 - 12/31/29) | Year 4 | ||
| (1/1/30 - 12/31/30) | Year 5 | ||
| (1/1/31 - 12/31/31) | Comments | ||
| Annual fee estimate for proposed services per year | |||
| TOTAL fee estimate 1st 3 years | |||
| V. Credits for Implementation & Employee Communications | Proposed Credits | Comments | |
| A. Amount to be used to offset Implementation-related costs | |||
| B. Amount to be used for on-going employee communications to promote overall health and welfare initiatives |
Legal Services
| Franklin County Cooperative - RFP 2025-06-09 Disability and Voluntary Programs RFP |
| Legal Services Pricing Document (Rates, Fees and Guarantees) |
| Complete the table below with your proposed pricing for each year of the contract term. Be sure that the basis for fees is noted (i.e., per participant, per eligible employee per month, etc.) |
| Vendor - please type in your company name: |
| Subcontractor/Vendor Partner for Legal Services (if applicable) |
| Please provide your rate guarantee for years 1 through 3 |
| Please provide your rate increase cap for years 4 and 5, if applicable |
| Proposed Fees | Comments/Fee Assumptions (i.e., number of participants) | ||
| I. Legal Services | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| A. Initial set-up fees | |||
| B. Per Member Per Month (PMPM) Costs for Voluntary Legal Services Option #1 | |||
| C. PMPM Costs for Voluntary Legal Services Option #2 (if applicable) | |||
| Please explain the variance in scope between Option 1 and 2 (if applicable) |
| II. Legal Services - Discounts, Additional Fees and Buy-ups | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| Discount for bundling services | |||
| Payment Method Fees (e.g. Credit Card surcharges) | |||
| Additional fees to cover members not living in the same household (if applicable) | |||
| Additional fees for exclusively onshore work (see questionnaire County expectations) | |||
| Ad-hoc communications | |||
| Buy-up coverage 1 (e.g. appeals or class actions). Please describe in comments | |||
| Buy-up coverage 2 (e.g. appeals or class actions). Please describe in comments | |||
| Buy-up coverage 3 (e.g. appeals or class actions). Please describe in comments | |||
| Buy-up coverage 4 (e.g. appeals or class actions). Please describe in comments | |||
| III. Total Cost (Based on Current Enrollment) | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| Annual fee estimate for proposed services per year | |||
| TOTAL 3-year fee estimate | |||
| IV. Credits for Implementation & Employee Communications | Proposed Credits | Comments | |
| A. Amount to be used to offset Implementation-related costs | |||
| B. Amount to be used for on-going employee communications to promote Legal Services |
ID Theft Insurance
| Franklin County Cooperative - RFP 2025-06-09 Disability and Voluntary Programs RFP |
| ID Theft Insurance Pricing Document (Rates, Fees and Guarantees) |
| Complete the table below with your proposed pricing for each year of the contract term. Be sure that the basis for fees is noted (i.e., per participant, per eligible employee per month, etc.) |
| Vendor - please type in your company name: |
| Subcontractor/Vendor Partner for ID Theft Insurance (if applicable) |
| Please provide your rate guarantee for years 1 through 3 |
| Please provide your rate increase cap for years 4 and 5, if applicable |
| Proposed Fees | Comments/Fee Assumptions (i.e., number of participants) | ||
| I. ID Theft Insurance | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| A. Initial set-up fees | |||
| Option 1 (Core Plan you are proposing) | |||
| B. Per Participant Per Month (PPPM) Costs for Voluntary ID Theft Insurance | |||
| Individual | |||
| Family | |||
| Max Coverage Amount | |||
| C. Per Employee Per Month (PEPM) Costs for Employer Paid ID Theft Insurance | |||
| Individual | |||
| Family | |||
| Max Coverage Amount | |||
| Option 2 (If applicable, include comments regarding any benefit differences) | |||
| D. PPPM Costs for Voluntary ID Theft Insurance Option #2 (if applicable, include comments regarding benefit differences) | |||
| Individual | |||
| Family | |||
| Max Coverage Amount | |||
| E. PEPM Costs for Employer Paid ID Theft Insurance Option #2 (if applicable, include comments regarding benefit differences) | |||
| Individual | |||
| Family | |||
| Max Coverage Amount | |||
| II. ID Theft Insurance - Discounts, Additional Fees and Buy-ups | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| Discount for bundling services | |||
| Additional fees to cover members not living in the same household (if applicable) | |||
| Additional fees for exclusively onshore work (see questionnaire County expectations) | |||
| Ad-hoc communications | |||
| Buy-up coverage 1 (e.g. financial fraud protection, please describe in comments) | |||
| Buy-up coverage 2 (e.g. financial fraud protection, please describe in comments) | |||
| III. Total Cost (Based on Current Enrollment) | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| Annual fee estimate for proposed services per year | |||
| TOTAL 3-year fee estimate | |||
| IV. Credits for Implementation & Employee Communications | Proposed Credits | Comments | |
| A. Amount to be used to offset Implementation-related costs | |||
| B. Amount to be used for on-going employee communications to promote ID Theft Insurance |
Pet Insurance
| Franklin County Cooperative - RFP 2025-06-09 Disability and Voluntary Programs RFP |
| Pet Insurance Pricing Document (Rates, Fees and Guarantees) |
| Complete the table below with your proposed pricing for each year of the contract term. Be sure that the basis for fees is noted (i.e., per participant, per eligible employee per month, etc.) |
| Vendor - please type in your company name: |
| Subcontractor/Vendor Partner for Pet Insurance (if applicable) |
| Please provide your rate guarantee for years 1 through 3 |
| Please provide your rate increase cap for years 4 and 5, if applicable |
| Proposed Fees | Comments/Fee Assumptions (i.e., number of participants) | ||
| I. Pet Insurance Rates | Years 1-3 | ||
| (1/1/27 - 12/31/29) | Years 4 - 5 | ||
| (1/1/30 - 12/31/31) | Comments | ||
| A. Initial set-up fees | |||
| B. Rate Comparison | |||
| Monthly Cost for Coverage (using assumptions below) WITH Wellness Visits | |||
| Monthly Cost for Coverage (using assumptions below) WITHOUT Wellness Visits | |||
| Please assume the following: | |||
| 1 dog; 0 cats, 0 exotic animals | |||
| Age: 3 years old, Male, Mixed Breed, Medium size (50lbs), already spayed/neutered | |||
| Reimbursement: 80% | |||
| Annual Benefit: $5,000 | |||
| Deductible: $250 | |||
| Do NOT assume any additional buy-up services or coverage level that are NOT part of your standard coverage level (e.g. Hydrotherapy, additional wellness visits, medications, etc.) | |||
| Assume only discounts that would be applicable to ALL Franklin County employees (e.g. group rate or discount). Do NOT assume any individual or identity-based discounts (e.g. military or first-responder discounts) | |||
| C. Available cost discounts | |||
| Discount based on frontloaded payments (e.g. annual payment instead of monthly) | |||
| First Responder Discount | |||
| Multiple pet discount | |||
| Discount for bundling services (assume bundling all lines of coverage requested) | |||
| Other (please specify) | |||
| D. Additional Buy-ups and Fees | |||
| Payment Method Fees (e.g. Credit Card surcharges) | |||
| Ad-hoc communications | |||
| Buy-up coverage 1 (e.g. additional well visits, please describe in comments) | |||
| Buy-up coverage 2 (e.g. additional well visits, please describe in comments) | |||
| Buy-up coverage 3 (e.g. additional well visits, please describe in comments) | |||
| II. Credits for Implementation & Employee Communications | Proposed Credits | Comments | |
| A. Amount to be used to offset Implementation-related costs | |||
| B. Amount to be used for on-going employee communications to promote Pet Insurance |
Additional Charges
| Franklin County Cooperative - RFP 2025-06-09 Disability and Voluntary Programs RFP |
| Pricing Document (Additional Charges) |
| Please fill out the information below based on the corresponding question in the questionnaire. Be sure that the basis for fees is noted (i.e., per participant, per eligible employee, per eligible member, etc.). If no fees apply, enter N/A. |
Vendor - please type in your company name:
| Additional Services and Charges (Noted in Questionnaire) | Years 1-3 | |
| (1/1/27 - 12/31/29) | Years 4 - 5 | |
| (1/1/30 - 12/31/31) | Comments / Fee Assumptions | |
| Q3 - confirm any additional charge related to all onshore work. | ||
| Q48 - confirm any additional charges related a designated claims unit for Franklin County. | ||
| Q59 - confirm any additional costs for producing LTD/STD W-2s (if the plan becomes employer-paid) and mail those W-2s to the employees. | ||
| Q65 - confirm any additional charges for annual communication pieces for Franklin County's benefits and product mailing to homes of Franklin County employees | ||
| Q91 - confirm any additional charges related to claim subrogation. | ||
| Q95 - confirm any additional charges for designated customer service representatives for County employees. | ||
| Q104 - confirm any additional charges for administering an annual member satisfaction survey, specific to the County. | ||
| Q114 - confirm any additional fees for ad hoc disability claim reports for the County. | ||
| Q133 - confirm any set-up fees for implementing the County's case and confirm they can be paid after 1/1/2027 effective date. | ||
| Q178 - confirm any additional fees for Legal Services would be required if members are covered not in the same household. |
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