573A4-21-700 Lake City - RFI TRACKING SHEET REV2 36C77625B0006 6-10-25.xlsx
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- Project 573A4-21-700 EHRM Infrastructure Upgrades construction project at the Lake City, FL VAMC
- Solicitation number
- 36C77625B0006
About this file
This document is a Request for Information (RFI) Tracking Sheet for VA Solicitation #36C77625B0006, a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside project for EHRM Infrastructure Upgrades at the Lake City VA Medical Center in Florida. The project involves comprehensive infrastructure improvements with an estimated construction value between $20-50 million, focusing on telecommunications rooms, data center upgrades, underground utility installations, and associated network and security system enhancements.
Key project details include installing new fiber optic cabling, upgrading access control and video surveillance systems using existing Lenel and Hanwha Wisenet platforms, replacing access floor panels, implementing new network infrastructure, and performing selective demolition and renovation across multiple buildings. The project requires specialized contractor qualifications, including separate Safety, Quality Control, and Superintendent roles, with anticipated award in July or August 2025. Contractors must complete PIV background screening, coordinate closely with VA facility operations, and adhere to strict requirements for working in sensitive medical facility environments while minimizing disruption to ongoing medical center activities.
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Questions
| SOLICITATION #36C77625B0006 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: EHRM Infrastructure Upgrades Project 573A4-21-700 Lake City, FL VAMC | |||
| No. | Question | Government Response | |
| 1 | In addition to the FTP file sharing system, will the VA require Web-based Project Management Software? | Yes, the VA has added Attachment - Spec 01 31 00.01 Project Management and Coordination to the solicitation and will incorporate into the contract. Please review for the construction management software requirements. | |
| 2 | SEE NOTE 1 tab - QUESTION: can the contractor utilize HYBRID fiber optic cable meaning 24 fibers of OM4 and 12 strands of OS2 inside of the same single cable sheath in 6 or 12 strand bundles? | ||
| The benefit will be less occupied space in the conduits and cable trays and will potentially decrease the amount innerduct required. | HYBRID fiber optic cable is not permitted. Run seperately sheathed OM4 & OS2 cable. | ||
| 2b | Follow-up on question 2: Researched: Gel-Free is standard and the only option for the indoor/outdoor description is GEL-FREE that is made in the USA |
The hybrid fiber placement in the request is within the industry standard, SM fibers 1st, then MM.
| QUESTION: Will the VA accept Gel Free Cable as what the specifications call for is currently outside of the industry standards. | HYBRID fiber optic cable is not permitted. Run seperately sheathed OM4 & OS2 cable. | ||
| 3 | Reference Drawing TN1.B.11 - There are 2 cameras shown as existing. Only one has a "Coded Note #3". Should the other also have the same coded note or just the one with the coded note per the Drawing Notes #1? | No, the camera that does not have the coded note #3 should not be visible on this sheet. This camera has the coded note called out on the adjacent sheet TN1.B.12. | |
| 4 | Reference Drawing TD404, ENLARGED #7 - There are 4 access control panels shown as existing. The Drawing Notes states "EXISTING ACCESS CONTROL, BDA, SSTV, CATV, MEDICAL WIFI, NURSE CALL, PA, ETC SHALL REMAIN | ||
| AS INSTALLED, UNLESS OTHERWISE NOTED." Only one has a "Coded Note #3". Should the others also have the same coded note or just the one with the coded note per the Drawing Notes #1? | Coded note #3 indicates the connection of the existing to remain access control panel in this TR to be provided and connected to the new TR network equipment. Only one access control panel will require the network connection. The other remaining panels are connected through the one. No, Coded note #3 only applies to the existing access panel indicated. | ||
| 5 | Reference Drawing TD404, ENLARGED #7 - There appears to be 2 access control panels shown as existing. The Drawing Notes states "EXISTING ACCESS CONTROL, BDA, SSTV, CATV, MEDICAL WIFI, NURSE CALL, PA, ETC SHALL REMAIN AS INSTALLED, UNLESS OTHERWISE NOTED." Only one has a "Coded Note #3". Should the others also have the same coded note or just the one with the coded note per the Drawing Notes #1? | Coded note #3 indicates the connection of the existing to remain access control panel in this TR to be provided and connected to the new TR network equipment. Only one access control panel will require the network connection. The other remaining panels are connected through the one. No, Coded note #3 only applies to the existing access panel indicated. | |
| 6 | Reference Drawing TD404, ENLARGED #5 - There are 2 access control panels shown as existing. The Drawing Notes states "EXISTING ACCESS CONTROL, BDA, SSTV, CATV, MEDICAL WIFI, NURSE CALL, PA, ETC SHALL REMAIN | ||
| AS INSTALLED, UNLESS OTHERWISE NOTED." Only one has a "Coded Note #3". Should the others also have the same coded note or just the one with the coded note per the Drawing Notes #1? | Coded note #3 indicates the connection of the existing to remain access control panel in this TR to be provided and connected to the new TR network equipment. Only one access control panel will require the network connection. The other remaining panels are connected through the one. No, Coded note #3 only applies to the existing access panel indicated. | ||
| 7 | Reference All Drawing TDxxx, Drawing Notes #1 EXISTING ACCESS CONTROL, BDA, SSTV, CATV, MEDICAL WIFI, NURSE CALL, PA, ETC SHALL REMAIN AS INSTALLED, UNLESS OTHERWISE NOTED. Can the VA clarify if any of the above systems are part of this projects SOW if a specific "Coded Note" does not point to any system component shown without a coded note? | The systems indicated in Drawing note #1 are not in scope. The coded notes in question are indicating the reconnection of these systems' main panels in the TR to the new network distribution equipment and the required media for this connection. | |
| 8 | Reference Drawing TN1.1.15, BLDG 18 Floor Plan - This plan references Coded Note #7 at a doorway. Bldg 18 is not listed on the Door Schedule. Nor is the devices shown on Detail #1/T-405. Is the intent of the location of the Coded Note #7 require this door/frame to be modified, to be replaced or other in order to provide the "New access control device..." as the Coded Note specifies and the symbols at this doorway reflect? | Building 18 has a Telecom Enclosure which has its own door/lock and has a camera. The room is occupied by a 3rd party contractor and access to the room will not be modified. No card reader to be installed. - RDC/JPA | |
| 9 | Reference Drawing TN1.B.3 - There are 2 cameras shown as existing. Only one has a "Coded Note #3". Should the other also have the same coded note or just the one with the coded note per the Drawing Notes #1? | No, the camera that does not have the coded note #3 should not be visible on this sheet. This camera has the coded note called out on the adjacent sheet TN1.B.11. | |
| 10 | Reference Drawing TN1.1.15, BLDG 92 Floor Plan - There is 1 camera shown as existing with a coded note. The "Coded Note #3" states to remove existing cabling back to the patch panel and to install new CAT6A. Can the VA clarify if the existing camera cabling is in the required size conduit, if not are we to install the proper conduit size from the camera to the existing cable tray, or other, please specify as the same scenario is on any drawing sheets? | Contractor shall verify that conduit fill does not exceed 40% per ISTS. For instances that existing conduit fill will exceed 40% with new cat6A cabling contractor is to notify EOR. | |
| 11 | Reference Drawing TN1.1.15, BLDG 92 Floor Plan - There is note stating "DATA OUTLETS IN THIS AREA SHALL BE CONNECTED BACK TO NEW PATCH PANELS IN ENCLOSURE IN THIS BUILDING." The "TELECOMMUNICATION ROOM TERMINATION AND HARDWARE SCHEDULE" for this building reflects 9 total terminations for the TR. Nowhere that I see reflects where these 9 CAT6 locations are in the building, other than the 2 network outlets within the new TR room. Can the VA please specify where these 9 data outlets are within this building? | Plans indicate (1) WAP = 2 Cat6A, (2) 2P-data outlets = 4 Cat6A, and (3) cameras = 3 Cat6A for a total of 9 Cat6A cables. | |
| 12 | Reference TELECOMMUNICATION ROOM TERMINATION AND HARDWARE SCHEDULE - Can the VA confirm if the totals shown on this schedule are all required terminations per TR based on work area outlets (WAO) and other systems CAT6 being routed to the TR, or just the WAO's? | The Telecommunication Room Termination and Hardware Schedule shows total connections including WAP devices, Cameras and work area outlets as indicated on plans. | |
| 13 | Reference Drawing TD403, B42 Floor Plan - This floor plan reflects a "Siemens box." Is this the only existing Siemens information available for this design? | This "Siemens Box" is part of the building automation system. The only work associated with this equipment is reestablishing a connection to the new network equipment as indicated in the coded note. See photo of box to the right. | |
| 14 | Reference Drawing E-502, EPO CONTROL DETAIL - Where is this TRIPMASTER XL EPO CONTROL PANEL located on the floor plans? | Tripmaster EPO panel can be located within the data center white space. | |
| 15 | Reference Drawing E-502, EPO CONTROL DETAIL - Besides the EPO button are there any other options for the TripMaster required, such as adjustable time delay as an example? | Time Delay is not required by the VA. Standard panel is required, no additional accessories were requested during design. | |
| 16 | Reference Drawing M-701, (CRAC-X) TYPICAL CONTROL DIAGRAM - Note 1. RACK MOUNTED WIRED THERMOSTAT. PROVIDE ONE THERMOSTAT PER RACK. COORDINATE WITH TELECOM. Can the VA clarify if this Tstat is in addition to the 5 sensors per rack shown on the telecom sheets? | AG: Sensor is the same as listed in Telecom. This note is to ensure coordination with telecom contractor and mechanical and BAS contractor. | |
| 17 | Specifications Section 01 45 29 (TESTING LABORATORY SERVICES) stops just short of including Paragraph 3.18 with a detailed listing of Approximate Number of Tests Required. Can the VA provide the lists of tests required? | See addendum 01 for revised spec 01 45 29. - RDC/JPA | |
| 18 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.2F This para states "Normal working hours for this contract will be from 7:00AM to 5:00PM (local time) Monday through Friday except for weekends and established Federal Holidays." Can the VA confirm these as the work hours for the duration of the project? | Confirmed. Contractor, however, will be required to perform scheduled off hours as coordinated with Medical Center to maintain operations in clinical areas. Work in non-clinical areas may be scheduled for normal working hours in coordination with COR. | |
| 19 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.5B This para states "General Contractor’s employees shall not enter the project site without appropriate badge." Can the VA confirm how long we should expect the badging process will take for the project? | Contractors should allow four to six weeks to complete the entire PIV badging process. | |
| 20 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.5E This para states "A limited number of permits shall be issued for General Contractor and its employees for parking in designated areas only." Can the VA confirm where the designated parking will be and the amount of parking permits we should expect to receive for the project? | Contractor parking will be made available in the Green Lot. However, please note that parking spaces in this area are limited and cannot be guaranteed. Therefore, bidders should make provisions to secure off-site parking as needed. It is advised that the General Contractor plans accordingly to ensure adequate parking arrangements for all employees. | |
| 21 | Can the VA confirm that before construction operations begin, Contractor is not required to provide any temp chain link construction fence, (seven feet) minimum height, around outdoor construction areas indicated on the drawings since no temp fencing information has been provided on the drawings? | See question 185 response below for what is required. - RDC/JPA | |
| 22 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.11 This para states "A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall perform services specified herein and in other specification sections." Can the VA confirm this surveyor scope is limited to the major utilities for the project as specified within para 1.12 LAYOUT OF WORK since no survey information has been provided on the drawings? | A/E will provide drawings in addendum #1 [attachment 01] of existing site conditions including contours and utility locations. GC responsible for verifying accuracy. -RDC/JPA | |
| 23 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.17 This para refers to using elevators. Can the VA confirm that any elevator can be used during the execution of the work, if not can the VA please provide information on the elevators that can be utilized? | Contractor will be allowed to use Service Elevators in the Main Building and the Passenger Elevator in the CLC. Contractor will be required to restore damaged caused by construction activities. | |
| 24 | Reference all TECHNOLOGY SITE PLAN drawing sheets. While the design shows the approximate routing on UG duct bank the drawings do not appear to have provide the existing UG utility conditions the contractor should expect. Can the VA provide the most updated as-builts for the UG utilities? | See addendum 01 for attachment 01 - DESIGN TO REPLACE SITE WATER DISTRIBUTION | |
| 25 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.18A This para states "As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns." Can the VA clarify this plan requirement as section 23 05 93 does not include such a plan? | The “written testing and commissioning plan” for mechanical equipment is the same document as the planning TAB schematic procedures required by 23 05 93. Spec 01 00 00, Section 1.18, details the requirements for the document. The plan should be written by the contracted TAB agent and follow the guidelines of the TAB agent’s licensing body. The testing and commissioning plan should be developed in conjunction with the commissioning agent, although it is separate from the commissioning plan required by section 01 91 00. |
Section 23 05 93 shall be revised to conform with the language in section 01 00 00 and add the written testing and commissioning plan to the list of required submittals.
Section 01 91 00 describes the commissioning plan required as part of the commissioning agent’s responsibilities.
-RDC/JPA
| 26 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.20 This para refers to providing a safety sign. The unedited version of this section provides the spec editor the following guidance: "SPEC WRITER NOTE: Specify safety sign for all projects when construction cost estimate is over $2,000,000, except where the work is such that a sign cannot be observed by the Contractor's personnel sometime during the working day." Can the VA clarify if this sign will be a requirement since no designated location of the sign is shown on the drawings that can be observed by the contractors personnel? | Safety sign will be required. Location to be determined by Project COR during project kick off meetings. |
| 27 | Specifications Section 01 00 00 GENERAL REQUIREMENTS, para 1.21 PHOTOGRAPHIC DOCUMENTATION The unedited version of this on the TIL provides the spec editor the following guidance: "SPEC WRITER NOTE: Use the following paragraph for new buildings and major building additions only. Edit quantities and types as applicable. Indexing system is also optional." Can the VA clarify that the intent is to have photo documentation that can be accomplished by using other 3rd party means such as Procore since there are no new buildings or major building additions under this project? | 3rd party documentation methods are acceptable. -RDC/JPA |
| 28 | Specifications Section 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES , para 1.3C This para states "The VA will provide a blank submittal register in electronic format." Can the VA provide the referenced ENG FORM 4288-R as the one attached does not have a link to the file? | See addendum 01, attachment 07 for form ENG FORM 4288-R, Submittal Register. Other equivilent formats are acceptable. |
| 29 | Specifications Section 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES , para 1.3C This para states "The VA will provide a blank submittal register in electronic format." Can the VA confirm that Procore can be used to create, maintain submittals and register in lieu of ENG FORM 4288-R? | Procore or equivilent is acceptable for submittal management. |
| 30 | Specifications Section 01 35 26 SAFETY REQUIREMENTS, para 1.9C Can the VA confirm that the SSHO has to be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO? | Postions must be separate individuals. |
| 31 | Specifications Section 01 45 00 QUALITY CONTROL , para 3.4B Can the VA confirm that the CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of PM or SRE to determine qualifications based on project? | CQC System Manager and Alternate must be a graduate engineer, graduate architect, or a graduate of construction management or have equivlent accrediation as approved by Project COR. |
| 32 | Specifications Section 01 45 00 QUALITY CONTROL , para 3.4D Can the VA confirm that the CQC System Manager and Alternate CQC System Manager are required to have completed the Construction Quality Management (CQM) for Construction course? | CQC System Manager and Alternate must have completed the Construction Quality Management (CQM) for Construction course or have equivilent accrediation as approved by Project COR. |
| 33 | Specifications Section 01 45 29 TESTING LABORATORY SERVICES , para 3.1.A.3 This para states "Provide supervised geotechnical technician to inspect excavation, subsurface preparation, and backfill for structural fill." Can the VA confirm that there is no structural fill used on this project nor would there be any requirement for a geotechnical tech? | See attached specifications for addendum #1 - RDC/JPA |
| 34 | Specifications Section 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS , para 1.5B.4 This para states "Topsoil use and requirements are specified in Section 31 20 00, EARTH MOVING." Section 31 20 00, EARTH MOVING was not included in the specification. Can the VA confirm if this spec is required and if can this spec be provided? | See attached specifications for addendum #1 - RDC/JPA |
| 35 | Specifications Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS , para 1.8B.3 This para states "The general contractor will engage the CxA under a separate contract." Can the VA confirm that the GC is to provide the CxA for this project? | The CxA is to be provided by the GC as stated in 01 91 00. -RDC/JPA |
| 36 | Specifications Section 02 82 11 TRADITIONAL ASBESTOS ABATEMENT, para 1.1B.2 This para states "Approximately 200 square feet of black mastic category II non-friable miscellaneous material on pipe insulation and on the underlying pipes on all diameters of fiberglass pipe insulation in the interstitial ceiling spaces in the designated area." Several drawing sheets have a note callout "2.75 See abatement specification for removal." Can the VA confirm that the rooms that have this note callout are the only locations that we are to expected to abate the approximate 200 SF as described in the spec for this project even though the drawings do not indicate actual scope/quantities per room? | Note 2.75 was applied to rooms that had positive ACM results per the provided ACM Removal Report. Refer to that report and the provided spec for details. |
- RDC/JPA
| 37 | Specifications Section 02 82 11 TRADITIONAL ASBESTOS ABATEMENT, para 1.1C This para retained several specification sections that do not appear in the spec TOC. "Section 22 05 19, METERS AND GAUGES FOR PLUMBING PIPING, Section 22 05 33, HEAT TRACING FOR PLUMBING PIPING, Section 22 13 23, SANITARY WASTE INTERCEPTORS, Section 22 66 00, CHEMICAL-WASTE SYSTEMS FOR LABORATORY AND HEALTHCARE, Section 23 11 23, FACILITY NATURAL-GAS PIPING, Section 23 22 13, STEAM AND CONDENSATE HEATING PIPING" Can the VA confirm that these sections are not required, otherwise can the VA provide ones that apply to this project? | See addendum 01 for revised spec. |
| 38 | Specifications Section 05 12 00 STRUCTURAL STEEL FRAMING , para 1.2B and para 2.3A This retained specification section 09 06 00, SCHEDULE FOR FINISHES does not appear in the spec TOC. Can the VA confirm that this section is not required, otherwise can the VA provide the section 09 that applies to this project? | Schedule of finish section is not required. Finish schedule is on drawing sheet A600. Disregard reference to spec 09 06 00. |
-RDC/JPA
| 39 | Specifications Section 05 12 00 STRUCTURAL STEEL FRAMING , para 3.3 This para states "Engage registered land surveyor or registered civil engineer as specified in Section 01 00 00, GENERAL REQUIREMENTS to perform survey." . Can the VA confirm that this is required based on the limited steel errection and design configuration shown on the drawings for this project? | Disregard reference to engaging a land surveyor. This is not required. -RDC/JPA |
| 40 | Specifications Section 07 84 00 FIRESTOPPING, para 1.2B This retained specification section 07 81 00, APPLIED FIREPROOFING does not appear in the spec TOC. Can the VA confirm that this section is not required, otherwise can the VA provide the section 07 that applies to this project? | Disregard reference to Applied Fireproofing spec. It is not required. -RDC/JPA |
| 41 | Specifications Section 07 84 00 FIRESTOPPING, para 1.5C and 3.5B These para's state "Contractor to engage a qualified inspector to perform inspections and final reports." and "The inspector to be completely independent of, and divested from, the Contractor, the installer, the manufacturer, and the supplier of material or item being inspected." Can the VA confirm that this is required and applies to this project? | Yes, it applies. -RDC/JPA |
| 42 | Specifications Section 08 71 00 DOOR HARDWARE and A600 Door Schedule The door schedule has a hardware set for door mark 235 as being HW-SH-3A. The HW-SH-3A in the specs do not list that set for that door. Can the VA confirm that door 235 on the drawings door schedule does receive HW-SH-3A even though it's not listed as a door for that set in the specs? | Door 235 does receive hardware set HW-SH-3A. -RDC/JPA |
| 43 | Specifications Section 08 71 00 DOOR HARDWARE and A600 Door Schedule The door schedule has a hardware set for door mark 2 as being HW-E8 . The HW-E8 ON A600 list that door mark as "2" not "2B". Can the VA confirm that door "2" on the drawings door schedule does receive HW-E8 even though its listed as door "2B" for that set in the specs? | Yes, door 2 for building 27 is listed incorrectly as 2B in the spec. They are the same door. -RDC/JPA |
| 44 | Specifications Section 09 05 16 SUBSURFACE PREPARATION FOR FLOOR FINISHES, para 2.1.A1. This para discusses where issues caused by moisture vapor are a concern by using an epoxy system designed to suppress excess moisture in concrete prior to an overlayment. Can the VA identify where these areas of concern are located by bldg/room number? | The surfaces must be sound, dry, clean and free of debree. No new slabs are being poured so moisture should not be an issue. -RDC/JPA |
| 45 | Specifications Section 09 54 00 Data Center Structural Ceiling Grid This section was included in the spec book but not listed in the spec TOC. Can the VA clarify if this is the DYNAMAX PLUS STRUCTURAL ALUMINUM SUSPENSION SYSTEM specification shown on the A600 Finish Legend? | Spec 09 54 00 outlines the basis of the design for the ceiling in the data center. We did use the Dynamax Plus Structural Aluminum Suspension System as a basis of design but any product of equal or better value may be considered. - RDC/JPA |
| 46 | Specifications Section 09 54 00 Data Center Structural Ceiling Grid, para 2.1 This para states "Or an equivalent product" for the ceiling system and panels. Can the VA confirm based on that statement that FAR 52.211-6 Brand Name or Equal would apply? | Yes it applies. See response above. - RDC/JPA |
| 47 | Specifications Section 09 65 13 RESILIENT BASE AND ACCESSORIES, Para 1.2 The related section 09 67 23 RESINOUS FLOORING is not in the spec TOC, however 09 67 23.60 Resinous Urethane and Epoxy Mortar Flooring was included. Can the VA confirm that 09 67 23.60 Resinous Urethane and Epoxy Mortar Flooring is the correct specification for this project? | Yes, 09 67 23.60 is the correct spec. -RDC/JPA |
| 48 | Specifications Section 09 67 23.60 RESINOUS URETHANE AND EPOXY MORTAR FLOORING (RES-6A AND RES-6B) In review of the unedited version of this specification on the TIL, it appears this section may not apply to the areas of which the drawings call out for the product. IE TR rooms. The TIL has the following Spec Writer Note: 2. Recommended areas of Use |
RES-6A (Heavy Duty- Climatic)(Urethane Mortar)
· Cell Bank Freezer, · Freezer Room, Ultra Low, · Mortuary Refrigerator, · Necropsy Room
· Refrigerated Holding, Waste/Carcass, · Refrigerator, Central Tray Retherm
· Refrigerator, Tray Retherm Cart Holding, · Storage, Refrigerated
· Storage, Refrigerated and Frozen Food..... Can the VA confirm the Stonhard is only the Basis of Design and other products can be proposed? If so we propose the following product from this link: https://staticworx.com/esd_flooring/options/urethane-epoxy-coatings/groundworx-ultra-high-performing-coating/
| Yes Stonehard is the basis of design. Any product must meet the criteria outlined in spec 09 67 23.60 as the basis of design does. Any product meeting that criteria is acceptable -RDC/JPA | ||
| 49 | Specifications Section 09 69 00 ACCESS FLOORING, para 1.5D Can the VA confirm if "Mockup: Build mockup of typical access flooring assembly five (5) floor panels in length and five (5) floor panels in width." be required since only the panels are being replaced within the existing grid system? | Mockup not required. - RDC/JPA |
| 50 | Specifications Section 09 69 00 ACCESS FLOORING, para 3.1A Can the VA confirm if "Install floor sealer, required for dust or vapor control, prior to installation of pedestals, only if the pedestal adhesive will not damage the coating. " is required since only the panels are being replaced within the existing pedestal system? | Sealer not required. - RDC/JPA |
| 51 | Specifications Section 09 69 00 ACCESS FLOORING, para 3.2 Can the VA confirm if any of the requirements within this para is required since only the panels are being replaced within the existing pedestal system? | Disregard paragraph 3.2 -RDC/JPA |
| 52 | Specifications Section 09 91 00 PAINTING , Para 1.2C Section 02 83 33.13 and Division 10 SPECIALTIES was retained as a related specifications. Can the VA confirm that no lead paint removal or division 10 are required in this project? | Lead Paint removal is required per the report provided by Terracon. Spec to be provided. - RDC/JPA |
| 53 | Specifications Section 09 91 00 PAINTING , Para 3.8B.1 This para references painting of exposed ceilings. The Finish Legend references using P-2 SW6258 TRICORN BLACK for exposed ceilings. Can the VA clarify this requirement since there are existing items attached to the ceilings and possibly fire proofing spray. Are we to remove any fire proofing, paint all items black that are attached to the ceilings, and the paint specs states "Spray application for new or existing occupied spaces only upon approval by acceptance from COR in writing."? Can the VA clarify the means and methods in painting the existing exposed ceilings once the ceiling grid systems are removed as shown on demo plans; that in existing occupied spaces, where paint is applied by spray, mask or enclose with polyethylene is the method we are to assume for the basis of bid? | Ceilings are not required to be painted. Omit ceiling painting from work. -RDC/JPA |
| 54 | Specifications Section 21 13 13 WET-PIPE SPRINKLER SYSTEMS, Para 1.2B Section 33 10 00 was retained as a related specification. Can the VA confirm that Section 33 10 00 is not required in this project? | AG: Specification section 31 10 00 is not required. |
| 55 | Specifications Section 21 22 00 CLEAN AGENT FIRE SUPRESSION SYSTEMS, Para 2.2 Can the VA confirm that NFPA edition to use is the 2025 edition? | AG: The VA requires the use of the latest code edition. |
| 56 | Specifications Section 22 07 11 PLUMBING INSULATION, Para 1.2D & 1.2K Sections 02 82 13.13, GLOVEBAG ASBESTOS ABATEMENT and 26 32 13, ENGINE GENERATORS was retained as a related specifications. Can the VA confirm that Sections 02 82 13.13 and 26 32 13 are not required in this project? | AG: Specification sections 02 82 13.13 and 26 32 13 are not required. |
| 57 | Specifications Section 22 11 00 FACILITY WATER DISTRIBUTION, Para 2.2B.3 Can the VA confirm that Mechanical press-connect fittings for copper pipe and tube are prohibited? | AG: Per VA guidelines, press-connect fittings are prohibited. |
| 58 | Specifications Section 23 05 11, COMMON WORK RESULTS FOR HVAC, Para 1.2.J Section 23 05 12 was retained as a related specification. Can the VA confirm that Section 23 05 12 is not required in this project? | See addendum 01 for spec. -RDC/JPA |
| 59 | Specifications Section 23 05 11, COMMON WORK RESULTS FOR HVAC, Para 1.8.F This para states "Acceptance of Work for Government Operation: As new equipment, systems and facilities are made available for operation and these items are deemed of beneficial use to the Government, inspections will be made and tests will be performed. Based on the inspections, a list of contract deficiencies will be issued to the Contractor. After correction of deficiencies as necessary for beneficial use, the Contracting Officer will process necessary acceptance and the equipment will then be under the control and operation of Government personnel." Given this statement and using individual TR rooms as an example; as each TR is completed, tested and commissioned will the VA issue partial BOD for each space turned over for VA use to include the warranty period for all work associated with the space IE systems, subsystems etc.? | At Contracting Officer's discretion the VA may elect to establish partial beneficial occupancy dates for completed spaces before substantial completion of the project. At a minumum this would pertain to Project Phases and not individual TR rooms. |
| 60 | Specifications Section 23 05 11, COMMON WORK RESULTS FOR HVAC, Para 2.4A This para references "Section 23 05 12, GENERAL MOTOR REQUIREMENTS FOR HVAC AND STEAM GENERATION EQUIPMENT; Section 26 29 11, MOTOR CONTROLLERS" Given these sections are not part of the specifications can the VA confirm that they are not required? | See addendum 01 for spec. -RDC/JPA |
| 61 | Specifications Section 23 05 11, COMMON WORK RESULTS FOR HVAC, Para 2.6A This para references "26 29 11, MOTOR CONTROLLERS" Given this section is not part of the specifications can the VA confirm that 26 29 11 is not required? | AG: Specification section 26 29 11 is not required. |
| 62 | Specifications Section 23 05 11, COMMON WORK RESULTS FOR HVAC, Para 2.5E.1 This para references "23 82 00, CONVECTION HEATING AND COOLING UNITS" Given this section is not part of the specifications can the VA confirm that 23 82 00 is not required? | AG: Specification section 23 82 00 is not required. |
| 63 | Specifications Section 23 05 11, COMMON WORK RESULTS FOR HVAC, Para 3.2.I This para references "03 30 00, CAST-IN-PLACE CONCRETE" Given this section is not part of the specifications can the VA confirm that 03 30 00 is not required? | See addendum 01 for spec. -RDC/JPA |
| 64 | Specifications Section 23 05 93, TESTING, ADJUSTING, AND |
BALANCING FOR HVAC, Para 3.5A This para references "The TAB Contractor shall measure existing air and water flow rates associated with existing
| systems utilized to serve renovated areas as indicated in the contract documents." Can the VA clarify if we are to record pre-existing air flows and water flow rates in all ducts or piping being removed from the house system? | AG: Pre-existing air flows are required to be recorded in areas identified in drawings. | |
| 65 | Specifications Section 23 05 93, TESTING, ADJUSTING, AND |
BALANCING FOR HVAC, Para 3.10B This para references "Existing Areas: Systems that serve areas outside of the project scope shall not be adversely
| affected. Measure existing parameters where shown to document system capacity." Can the VA clarify that this is not applicable since no existing parameters are shown? | AG: Pre-existing air flows are required to be recorded in areas identified in drawings. | ||
| 66 | Specifications Section 23 07 11, HVAC AND BOILER PLANT INSULATION, Para 1.2C This para references "02 82 13. GLOVEBAG ASBESTOS ABATEMENT" Given this section is not part of the specifications can the VA confirm that 02 82 13 is not required? | AG: Specification section 02 82 13 is not required. | |
| 67 | Specifications Section 23 08 00 COMMISSIONING OF HVAC SYSTEMS, Para 1.1B This para references "A Commissioning Agent (CxA) appointed by the VA will manage the commissioning process." Can the VA confirm that the CxA will be provided by the VA? | See addendum 01 for commissioning spec. GC is to hire CxA for all trades. -RDC/JPA | |
| 68 | Specifications Section 23 09 23 DIGITAL CONTROL SYSTEM FOR HVAC, Para 1.1F This para references "Leave existing direct-digital control system intact and in place. Provide a new ASHRAE Standard 135 BACnet-compliant ECC in the same room as the existing system’s ECC, and provide a new standalone BACnet-compliant control system serving the work in this project. No interoperability is required." Can the VA confirm this statement? | AG: The new equipment controllers will need to be tied into the existing ECC. Interoperability is required. In the Data Center, the server room equipment will be monitored by the ECC, but controlled locally. | |
| 69 | Specifications Section 23 09 23 DIGITAL CONTROL SYSTEM FOR HVAC, Para 1.1G.1 This para references "The General Contractor of this project shall directly hire the Control System Integrator in a contract separate from the contract procuring the controls contractor administered by this Section of the technical specifications." Can the VA confirm this statement? | Statement is confirmed. Contractor is permitted to use a Subcontractor for Digital Control Systems separate from the Control System Integrator (CSI), provided that the CSI is contracted to perform final integration with the existing ECC. | |
| 70 | Specifications Section 23 09 23 DIGITAL CONTROL SYSTEM FOR HVAC, Para 1.2D This para references "23 74 13, Packaged, Outdoor, Central-Station Air-Handling Units" Given this section is not part of the specifications can the VA confirm that 23 74 13 is not required? | AG: Specification section 23 74 13 is was removed from the final scope. | |
| 71 | Specifications Section 23 31 00 HVAC DUCTS AND CASINGS, Para 1.2E This para references "08 90 00, LOUVERS and VENTS." Given this section is not part of the specifications can the VA confirm that 08 90 00 is not required? | AG: Specification section 08 90 00 is not required. | |
| 72 | Specifications Section 23 31 00 HVAC DUCTS AND CASINGS, Para 1.2B This para references "Ductwork leakage testing shall be performed for the entire air distribution system (including all supply, return, exhaust and relief ductwork), section by section, including fans, coils and filter sections." Can the VA confirm that Ductwork leakage testing is not required on existing ducts permanently being removed as shown for demo? | AG: Leakage testing shall be performed for the Data Center as described. For existing buildings, leakage testing is not required for ductwork that is existing or is being removed. | |
| 73 | Specifications Section 23 36 00 AIR TERMINAL UNITS, Para 1.2.I This para references "23 34 00, HVAC FANS" Given this section is not part of the specifications can the VA confirm that 23 34 00 is not required? | See addendum 01 for spec. -RDC/JPA | |
| 74 | Specifications Section 23 36 00 AIR TERMINAL UNITS, Para 1.4D This para references "Provide one typical air terminal unit for approval by the COR. This unit will be returned to the Contractor after all similar units have been shipped and deemed acceptable at the job site." Given this project has a limited quantity of ATUs can the VA confirm that a sample would be required? | AG: We would waive the requirement for a sample if the air terminal box product is a common product type from a reputable manufacturer. | |
| 75 | Specifications Section 23 36 00 AIR TERMINAL UNITS, Para 2.2H This para references "Externally powered DDC variable air volume controller and damper actuator to be furnished under Section 23 09 23, DIRECT-DIGITAL CONTROL SYSTEM FOR HVAC for factory mounting on air terminal units. " Can the VA confirm that the controllers have to be factory mounted on the ATU? | AG: DDC controllers are to be provided to the ATU manufacturer for mounting. | |
| 76 | Drawing Sheet M-801, AIR DISTRIBUTION SCHEDULE - The "GRATEAIRE" specified is available with or without top surface adjustable dampers. Can the VA confirm if top surface adjustable dampers are required? | AG: Adjustable dampers are required. | |
| 77 | Drawing Sheet M-801, AIR DISTRIBUTION SCHEDULE - The "300RS" specified is available with single defletion or double. Can the VA confirm which are required? | AG: Single deflection is acceptable. | |
| 78 | Drawing Sheet M-801, AIR DISTRIBUTION SCHEDULE - The "GRATEAIRE" specified is available in standard white or optional Stainless steel. SS has a cost increase. Can the VA confirm if standard white or SS are required? | AG: Provide standard white to match other floor tiles. | |
| 79 | Specifications Section 23 81 23 COMPUTER ROOM AIR-CONDITIONERS, Para 3.1D This para references "Section 23 22 13, STEAM and CONDENSATE HEATING PIPING" Given this section is not part of the specifications can the VA confirm that 23 22 13 is not required? | AG: Specification section 23 22 13 is not required. | |
| 80 | Specifications Section 26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS, Para 1.2.B & 1.2.I This para references "Section 07 60 00, FLASHING AND SHEET METAL" and "Section 31 20 00, EARTHWORK" Given these sections are not part of the specifications can the VA confirm that 07 60 00 and 31 20 00 are not required? | 31 20 00 will be provided. | |
| 81 | Specifications Section 26 05 41 UNDERGROUND ELECTRICAL CONSTRUCTION, Para 1.2D This para references "Section 31 20 00, EARTHWORK" Given this section is not part of the specifications can the VA confirm that 31 20 00 is not required? | 31 20 00 will be provided. | |
| 82 | Specifications Section 26 05 41 UNDERGROUND ELECTRICAL CONSTRUCTION, Para 3.3.B.3 This para states: 3. Tops of concrete-encased ducts shall be: |
a. Not less than 600 mm (24 inches) and not less than shown on the drawings, below finished grade.
b. Not less than 750 mm (30 inches) and not less than shown on the drawings, below roads and other paved surfaces.
c. Additional burial depth shall be required in order to accomplish NEC-required minimum bend radius of ducts.
| d. Conduits crossing under grade slab construction joints shall be installed a minimum of 1.2 M (4 feet) below slab. These minimums seem to differ from the T-504 details. Can the VA confirm which depths are correct? | T-504 takes ownership. | ||
| 83 | Drawing Sheet T-504, CONCRETE ENCASED DUCT BANK DETAIL - The notes specified "MINIMUM CONDUIT DEPTH IS 1'0" BELOW FINISHED GRADE TO TOP OF DUCTBANK. FOR UNDER ROADWAYS AND PARKING LOTS, | ||
| MINIMUM DEPTH IS 3'-4" TO TOP OF DUCTBANK." Can the VA confirm if 1'0" is correct? | Discussions with station facilities staff confirmed that 1'-0" minimum depth for Concrete Encased Ductbanks is acceptable for locations that minimum 3'-4" is not achievable. Minimum depth under roadways and parking lots is 3'-4". | ||
| 84 | General - Can the VA describe where any existing paved areas and roads that cannot be disturbed while installing the UG ductbank? | Contractor shall restore any paved areas or roads that are disturbed during activites. Shutdown of roads and pavements shall be phased and coordinated with facility to minimize impact to operations. | |
| 85 | Specifications Section 26 08 00 COMMISSIONING OF ELECTRICAL SYSTEMS, Para 1.1B This para references "A Commissioning Agent (CxA) appointed by the VA will manage the commissioning process." Can the VA confirm that the CxA will be provided by the VA? | Contractor shall contract with Comissioning Agent directly as outlined in Specification 01 91 00 Sec 1.1 G. However for UPS manufacturer to provide manufacturer start up and CX | |
| 86 | Specifications Section 26 22 00 VOLTAGE TRANSFORMERS, Para 1.2A This para references "Section 03 30 00, CAST-IN-PLACE CONCRETE" Given this section is not part of the specifications can the VA confirm that 03 30 00 is not required? | Specification Section will be provided. | |
| 87 | Specifications Section 26 33 53 STATIC UNINTERRUPTIBLE POWER SUPPLY, Para 1.2F This para references "26 26 00, POWER DISTRIBUTION UNITS FOR STATIC UNINTERRUPTIBLE POWER SYSTEMS:" Given this section is not part of the specifications can the VA confirm that 26 26 00 is not required? | Confirmed | |
| 88 | Can the VA confirm that in the case of differences between drawings and specifications, the specifications shall govern? | Per contract clause 52.236-21; ”Specifications and Drawings for Construction”, …“Anything mentioned in the specifications and not shown on the drawings, or shown on the drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both. In case of difference between drawings and specifications, the specifications shall govern. In case of discrepancy in the figures, in the drawings, or in the specifications, the matter shall be promptly submitted to the Contracting Officer, who shall promptly make a determination in writing. Any adjustment by the Contractor without such a determination shall be at its own risk and expense. The Contracting Officer shall furnish from time to time such detailed drawings and other information as considered necessary, unless otherwise provided.” | |
| 89 | Specifications Section 27 05 11, 1.3 APPLICABLE PUBLICATIONS This para states "ANSI/TIA-606-B" whereas 27 05 53, para 3.1a states ANSI/TIA-606-C. Can the VA clarify which is correct? | ANSI/TIA-606-C | |
| 90 | Specifications Section 27 05 26, para 2.1E.2 This para states "Capacity: 10 Double-hole lugs." Can the VA confirm this is correct? | Yes, this is correct. | |
| 91 | Specifications Section 27 05 33 CONDUITS AND BACKBOXES FOR COMMUNICATIONS SYSTEMS, para 1.2A & 1.2C This para references "Section 07 60 00, FLASHING AND SHEET METAL" and "Section 31 20 00, EARTHWORK" Given these sections are not part of the specifications can the VA confirm that 07 60 00 and 31 20 00 are not required? | Specification Section 31 20 00 Earthwork will be added. | |
| 92 | Specifications Section 27 10 00 STRUCTURED CABLING Can the VA confirm that this specification is complete, as there are no labeling or testing that is typical a requirement for example for this section on the TIL? | Yes, section 27 10 00 Structured cabling is required. This is an interim specification section that was created specifically for EHRM projects. | |
| 93 | All of the below specification sections do not appear to be part standards found on the TIL. Can the VA confirm that we are not bound by any similar specifications to the below list that are on the TIL or referenced in any TIL design manuals or design guides? 27 11 16 Communications Cabinets, Racks, Frames, and Enclosures 12-22 |
27 11 19 Communications Termination Blocks and Patch Panels 12-22 27 11 26 Communications Rack Mounted Power Protection and Power Strips 12-22 27 13 13 Communications Copper Backbone Cabling 12-22 27 13 13.13 Communications Copper Cable Splicing and Terminations 12-22 27 13 23 Communications Optical Fiber Backbone Cabling 12-22 27 13 23.13 Communications Optical Fiber Splicing and Terminations 12-22
| 27 15 13 Communications Copper Horizontal Cabling 12-22 | Only specs provided as part of the bid set and addendum 01 should be used for this project. - RDC/JPA | ||
| 94 | Are we required to be escorted by the hospital in order to gain admittance or obtain approval to enter required spaces? If so how many escorts can we anticipate having from the VA in order to execute this project? | Contractor and Subcontractor personal shall complete PIV background screening to allow select staff unescorted access to OIT spaces. | |
| 95 | Specifications Section 09 67 23.60 RESINOUS URETHANE AND EPOXY MORTAR FLOORING, para 1.7B Can the VA confirm that "A sample warranty letter must be included with bid package or bid may be disqualified."? | Warranty letter not required during bid package, however approval will be required as part of submtital process. | |
| 96 | Specifications Section 28 05 00 COMMON WORK RESULTS FOR | ||
| ELECTRONIC SAFETY AND SECURITY, para 1.5A Can the VA confirm that "The Contractor shall provide quarterly inspections during the warranty period."? | Yes, quarterly inspections shall occur for the 1 year warranty period indicated in paragraph 1.15 Warranty. | ||
| 97 | Can the VA provide the floor to deck heights of each building and floor? | See addendum 01 for attachment 05 - LEVEL DIAGRAM | |
| 98 | Can the VA provide the deck type of each building and floor IE; concrete, bar joists? | GC to verify where to drill through the slab. Most areas are concrete. -RDC/JPA | |
| 99 | To understand the subsurface soils can the VA the most recent Geotechnical reports for the campus? | A recent Geotechnical Investigation in the area of construction is not avaliable. | |
| 100 | Are there any open EPA cleanup actions currently on the campus? If so, can the reports be provided prior to bid? | There are no known EPA actions. | |
| 101 | Are there any subsurface site conditions that need to be remediated under this project, if so please clarify? | There are no known subsurface conditons that need remediation. | |
| 102 | Does the VA have an existing Storm Water Pollution Prevention Permit for the entire campus? | No | |
| 103 | Did the Engineer of Record perform underground locates for determining the underground ductbank route? | No. - RDC/JPA | |
| 104 | Can the VA provide the Underground utilities located during design to include any storm sewer, sanitary sewer, water gas, communication, fiber optic, electrical, fuel, irrigation, and chilled water and steam lines? | See addendum 01 for: |
attachment 01 - DESIGN TO REPLACE SITE WATER DISTRIBUTION dated 7/30/2020 attachment 02 - TOPOGRAPHIC SURVEY LD-6456 dated 10/28/2019 Contractor to take appropriate measures during excavation to avoid conflict.
| 105 | Can the VA provide the UG utilities as-builts prior to bid? | Will provide in drawing update. -RDC/JPA | |
| 106 | Can the VA provide the utility-owned communication service paths for the campus? | Will provide in drawing update. -RDC/JPA | |
| 107 | If the route of the UG ductbank as shown on the drawings needs to be re-routed due to below surface obstacles during construction, who is responsible for the added costs? | Underground routes are diagramatic in nature. Contractor shall adjust routes to avoid damage to existing trees and other obstructions. Contractor will be reponsible for these costs. | |
| 108 | Typically with projects similar to this with mass amounts of UG construction crossing various utilities the design would have profiles included. Can the VA provide the profiles of the UG duct banks? | See addendum 01 for attachment 03 - TYPE A AND TYPE B BEDDING AND TRENCHING DETAILS (dated 4/17/2018) | |
| 109 | Per the VA’s Physical Security and Resiliency Design Manual, para Table 8-3 Protection of Utilities and Equipment | ||
| “Access points (such as manholes) At grade: The VA facility must assess the risk at each location of the at-grade utility structure. If determined to be high risk, it must comply with section 3.3 Standoff Requirements and section 3.6 Anti-Ram Rated Vehicular Barriers, and be provided a fence as a pedestrian barrier and electronic security system for access control, intrusion detection, and monitoring of the critical equipment in accordance with Chapter 10.” Can the VA confirm that the MH’s have been evaluated and are not at high risk, therefore the above paragraph is not applicable to the project? | Manholes should not be considered high risk. | ||
| 110 | Are all new utilities across roads, parking lots to be open cut installations? | Yes, all new utilities across roads, parking lots to be open cut installations. | |
| 111 | Is the VA going to provide each of the HH designations, to include the inverts in & out on the duct banks? | Labels will be provided during construction for the handholes. Inverts shall be determined onsite. | |
| 112 | Reference Drawing Sheet T-504, HANDHOLE INSTALLATION DETAIL The elevation depicts conduits coming thru the side and up into the bottom of the HH. Note States "2. FIELD-CUT OPENING FOR SIDE-ENTRY CONDUITS ACCORDING TO ENCLOSURE MANUFACTURER'S WRITTEN INSTRUCTIONS. SIDE ENTRY CONDUITS ONLY ALLOWED IF CONDUIT IS MINIMUM 36" BELOW GRADE." The detail has side entry as minimum 24" from grade, the HH depth required is 36". By following the note one could never install side entry conduits with a 36" deep HH box. Can the VA clarify this? | Installation note 2. is in error - should read "...24" below grade." | |
| 113 | Reference Drawing Sheet T-504, CONCRETE ENCASED DUCT BANK DETAIL The elevation depicts top of concrete ductbank as minimum 3'-4" from grade. However the note for the detail states "MINIMUM CONDUIT DEPTH IS 1'0" BELOW FINISHED GRADE TO TOP OF DUCTBANK. FOR UNDER ROADWAYS AND PARKING LOTS, MINIMUM DEPTH IS 3'-4" TO TOP OF DUCTBANK." Can the VA confirm that minimum depth of 1' is correct? | Discussions with station facilities staff confirmed that 1'-0" minimum depth for Concrete Encased Ductbanks is acceptable for locations that minimum 3'-4" is not achievable. Minimum depth under roadways and parking lots is 3'-4". | |
| 114 | Is the contractor responsible for any re-marking of parking stalls or other directional markings disturbed during UG construction? | Yes, however nothing has been identified. -RDC/JPA | |
| 115 | Given the routes shown on the drawings for the UG work and the very steep slopes we will encounter, can the VA provide the topographic survey of the campus? Se the below pictures. Left is north side of bldg 78, right is near bldg 82. | See addendum 01 for attachment 02 - TOPOGRAPHIC SURVEY LD-6456 (dated 1/9/2019) | |
| ERROR:#VALUE! | |||
| 116 | Specifications Section 26 05 41 UNDERGROUND ELECTRICAL | ||
| CONSTRUCTION, para 3.1B Statement has "Access: Ensure the top of frames and covers are flush with finished grade." Can the VA confirm that "Access: Ensure the top of frames and covers are flush with finished grade.." since there are many very steep slopes where the routes are shown can the VA clarify how to make the tops flush with the grades? Example picture below behind bldg 78. | The example shown in photo is acceptable | ||
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