620-334-Responses to Tech Questions - 1-30-24.pdf

TECHNICAL QUESTIONS AND SOLICITATION #: 36C77623R0156

RESPONSES TRACKING SHEET PROJECT TITLE: Build New Community Living Center Minor Construction - Montrose 620-334

# RECEIVED

DATE

ANSWERED

DATE CONTRACTOR QUESTION VA RESPONSE

1 07/17/23 01/25/24 I wanted to clarify if the Portal Control Devices (2.16) section on page 57 is referring to pedestrian related security turnstiles inside the living center or if this is a reference to outside perimeter security?

Portal control Devices are not required.

2 11/16/23 01/25/24 We received notice of a large project in early stages for Hudson Valley Heath Care System, Franklin Delano Roosevelt Hospital, in Montrose, NY, and would like to receive information on this project as it comes in.

Is there a “list” or something you can have my contact information added to?

We do not keep a list of interested vendors to send updates to, but all solicitation information and amendments can be found at SAM.gov under solicitation number 36C77623R0156.

Additionally, there is an option to “follow” projects on SAM so that you can get notifications when there are updates.

3 12/20/23 01/25/24 Regarding the referenced Montrose, NY project, since it has been classified with a ‘tiered set-aside evaluation’, does this mean that a Category 4-Large Business Concern, will not have an opportunity to win the contract unless a winning proposal is not submitted and selected from a SDVOSB, VOSB, or HUBZone contractor?

This information has since been posted to SAM.gov under solicitation #36C77623R0156. See section 2.2 of the RFP for an explanation of the tiered evaluation process.

4 12/20/23 01/25/24 Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please change the contract type to a Fixed-Price with Economics Price Adjustments pursuant to FAR 16.203.

In accordance with FAR 16.202 and 52.216-1, this requirement will remain a Firm Fixed Price contract.

5 12/20/23 01/25/24 Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please reduce the price-hold period to 30 days.

The Government standard concerning price-hold period is 90 calendar days and will not be altered.

ANSWERED

DATE CONTRACTOR QUESTION VA RESPONSE

6 12/20/23 01/25/24 Please confirm that any designers or consultants who provided professional services for the construction documents including reports are precluded from pursuing this project as a Prime contractor, Mentor-Protégé partner, or subcontractor.

Any member of the design team of this project is not permitted to be part of the construction team.

7 12/20/23 01/25/24 Please confirm that any bonding provided by a contractor in tier 1 or tier 2 must be through an SDVOSB/VOSB or SBA/VA APPROVED Mentor-Protégé partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the proposal due date.

The bonding requirements must be met for this project, within the applicable tier, per the applicable clauses, provisions, and instructions to offerors.

8 12/20/23 01/25/24 Please confirm that if this project is awarded at tier 1 or tier 2, a large business not part of an SBA/VA APPROVED Mentor- Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee or a payment & performance bond for an SDVOSB/VOSB.

The bonding requirements must be met for this project, within the applicable tier, per the applicable clauses, provisions, and instructions to offerors.

9 12/20/23 01/25/24 Is this project tax exempt? If the project is sales tax exempt will the government/VA provide a sales tax exemption certificate?

See Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes in the solicitation.

10 12/21/23 01/25/24 Can I have information on why the original project was cancelled?

This project was previously cancelled due to the bids received being significantly over budget.

ANSWERED

DATE CONTRACTOR QUESTION VA RESPONSE

11 12/21/23 01/30/24 The government referenced $16.5M as the available funding for this project. That seems unlikely for a 27,000 GSF new building, amount of sitework, and current economic factors within the construction industry for Westchester County, NY.

1. The tiered set-aside evaluation process includes the language, “fair and reasonable price” as a factor to disqualify a SDVOSB offer in favor of a lower priced offer by small or large business entities. What $ or % threshold would lead the government to determine that award to a lesser priced option in Tiers 2-4 is in the best interest of the government? Or are you evaluating whether each tier is within 15% of the IGE?

There is no fixed dollar value or percentage threshold for determining whether an offer is considered fair and reasonable.

12 01/16/24 01/25/24 Item 2.2.B.1: Our bariatric system provides for 1100 lbs.

lifting capacity in the veteran’s sleeping/exam room. Do all lift units need to be configured for access to the toilet/shower, and if so, is a 550 lifting capacity a possible option based on discussion regards to care giver work flow?

Q-601 calls out for JSN # (equipment labels) A1203 – Bariatric Lifts to be 1000 lb capacity. See Q sheets for location of all A1203 lifts (all patient rooms).

Refer to Sheet AC101A for delineation of specific patient lift track coverage for base bid. Refer to deductive alternate list for deductive alternate 14 indicating areas of coverage removed in the alternate.

13 01/16/24 01/25/24 Item 2.2.B.7: Horizontal Axis Motors are normally used when a patient/veteran is self-operating the lift, without caregivers present. Is this a feature that is to be quoted for every system, or will this be an added feature in only a select few of the rooms where lifts will be installed?

Provide horizontal axis motor at all locations.

14 01/16/24 01/25/24 Item 2.5.A: What type of battery charging is desired, as no specifics between wall charging or in-rail charging was given.

Provide for in-rail charging.

15 01/25/24 01/30/24 On the Drawings it shows a symbol as RL which it states is a Card Reader Relay. the specs don't call for any relays. Are they referring to a push button? Please advise.

The RL symbol is identified on sheets EY101A and EY101B as Card Reader Relay, and this is identified in specification section 087100 with respect to interface with the Fire Alarm System. The specifics of these relays are outlined in the division 28 specifications with over 30 individual references.

ANSWERED

DATE CONTRACTOR QUESTION VA RESPONSE

16 01/25/24 01/30/24 Please provide Manufacturer/Model of the decorative louvered fence for the generator pad.

The decorative louvered fence surrounding the generator pad was based on the Omega 80 louvered fence.

17 01/25/24 01/30/24 Per CD101 there is approx. 870' of chain link fence that is highlighted to be removed and reinstalled. What location will the fence be reinstalled? Please advise.

This fencing is not called out to be reinstalled on the site.

The contractor has the option of removing the existing fence and reusing this fencing for the construction fencing around the proposed site.