S02_Construction SOW_3 Pages.pdf

As of 25 Nov 2019

Scope of Work – Upgrade Cath Lab #4

Project Number #618-CSI-230

Minneapolis VA Health Care System

A. General Intention: This project will upgrade and reconfigure cardiac Cath Lab #4 to provide site prep for new medical equipment.

1. Background: The new Cath Lab #4 X-Ray equipment will replace the existing equipment that is reaching end-of-life.

2. The existing Cath Lab #4 space shall be prepared for the removal of the existing x-ray system and the installation of a new x-ray system. Specific tasks related to the removal of the existing x-ray system and installation of the new x-ray system will be performed by the x-ray system vendor. Therefore, close coordination of Contractors for the duration of this project is required.

3. The adjacent Cath Lab, Cath Lab #3, will remain operational during this project.

4. Work Hours: Work hours will need to be coordinated with the COR.

a. Shutdowns shall be coordinated with the Contractor’s Officer Representative (COR). All shutdown requests must be submitted to the COR, in writing, at least 25 calendar days prior to the desired date of the proposed shutdown. All shutdowns must be scheduled for after normal business hours or during weekend periods.

B. Base Bid: The contractor shall provide all labor, materials, and equipment necessary to accomplish the renovation of Cath. Lab 4 and site preparation for new x-ray equipment in Cath. Lab 4 per project construction drawings and specifications. This work includes, but is not limited to:

1. Infection Control: Contractor shall erect and maintain all necessary infection control barriers and measures necessary to complete construction work. This work includes, but is not limited to;

temporary hard barriers, maintaining negative air pressure to isolate construction site from adjacent active areas of the hospital, and maintaining Infection Control standards and requirements required by Minneapolis VAHCS.

2. Demolition: The existing x-ray equipment is scheduled to be removed under a separate contract.

The conduits, gutters, raceways, and power that supported the existing x-ray equipment shall be removed as part of this project. Demolition of the existing structural strut system, walls (lead), finishes, casework, medical gases, plumbing, HVAC, and electrical systems shall be included in the demolition. See attached plans and specifications for the full extent of the demolition plan.

a. The Contractor shall remove from VAHCS site and legally dispose of all equipment and materials necessary to accommodate requirements of Drawings and Specifications. This will not apply to the existing X-Ray system that will be removed by the X-Ray system vendor.

The VA will not retain any other equipment in addition to the X-Ray system and it shall not be “abandoned in place.”

3. New Construction: Will include the site preparation for the new installation of new x-ray equipment, new walls, corridor wall/floor finishes, and finishes for Cath Lab 4. See attached drawings and specifications for full scope of work.

a. The contractor should review the x-ray drawings and understand that they will be responsible for providing materials and labor for the installation of all items specified as contractor responsible unless stated otherwise. During the installation of the new x-ray equipment the contractor should allow time for support for the installation and terminations of final electrical conductors for the x-ray equipment.

b. New flooring, ceilings, finishes, casework, doors/windows, walls and other miscellaneous items will be included as part of the Upgrade Cath Lab 4 project. Contractor shall include all lead lined items shown on the drawings. Lead shielding will be required for walls, doors and windows.

c. Corridor Finishes: Included but not limited to the removal and replacement of the flooring and wall finishes in the corridors in cardiology. See drawings for the full scope of finishes that will be removed and replaced.

d. A new structural support system for the x-ray equipment and the service booms will be required. The structural support system shall be provided and installed by the contractor.

e. Service booms shown on the drawings and associated medical gas systems, low voltage systems, structural support systems, and electrical power to the booms shall be provided and installed by the contractor as part of the base bid.

f. Replacement of existing sprinkler system for semi-recessed quick response heads.

g. Installation of new medical vacuums and medical gas systems providing oxygen, medical air, waste anesthesia gas disposal, and nitrous oxide.

h. Installation of new electrical, lighting, and communication wiring and devices as per the attached drawings and specifications.

i. Relocation and modifications of HVAC, Fire Protection Services, Plumbing, Electrical, and

Low Voltage Cabling will be included as a part of the Upgrade Cath Lab 4 project. See attached plans and specifications for the full scope of what will be relocated and modified.

C. Anticipated Project Construction value is between $1,000,000.00 to $2,000,000.00.

D. Anticipated Construction Phasing:

1. Project shall be phased such that all equipment vendor required work is incorporated into the General Contractor Construction schedule.

a. Prepare the site for the removal of the existing x-ray equipment and installation of new x-ray equipment.

b. Canon will remove the current x-ray equipment.

(1) Removal of the current x-ray equipment will take Canon an estimated two days.

(2) Canon won’t reinstall during this time.

c. When site preparation is complete, Canon will install the new equipment.

(1) Canon will need an estimated four weeks to install the new equipment.

d. Completion of Cath Lab 4 Site Prep Construction.

e. Canon to complete commissioning of new x-ray equipment

(1) Contractor shall coordinate final connections with Canon.

f. Completion of Cath Lab #4

E. Contractor Requirements:

1. Dedicated Meetings:

a. Construction progress meetings will be held weekly in VA Engineering and will be coordinated with the COR.

(1) At least one weekly progress meeting per month will include a site-visit to accommodate inspection of the project by Design A/E Firm and various other project stakeholders.

b. Weekly project meeting minutes shall be the responsibility of the general contractor to provide 24 hours after the scheduled meeting time.

2. Garbage and debris removal: Contractor shall provide their own containers. Contractor shall provide COR with monthly reports per specification section 01 74 19.

3. Sensitivity of Information:

a. The sensitivity of information relating to this project is emphasized. The entirety of the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

4. Ownership of Drawings:

a. All designs, drawings, specifications, notes, and other work developed in the performance of this task order shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the Prime Contractor. With respect thereto, the Prime Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

F. Additional project specific notes.

1. Items not noted as to be demolished during the site walk through shall be protected from damage. Any damage not caused by the owner or deemed to be normal wear shall be corrected by the contractor with no additional time and/or money.

2. Temporary construction items such as dust walls, safety barriers, HEPA filtration, etc.

shall be the responsibility of the contractor and must adhere to VA safety standards and

ICRA/ILSM. Prime contractor must obtain permission from VA Engineering prior to installation of such temporary construction.

G. Proposed Schedule:

1. Contract Award – D

2. Notice to Proceed (NTP) – D+10

3. Pre-construction conference at VAMC – D+5

4. Construction Start- D+30

5. Construction Completion- D+240

6. The anticipated substantial completion of this project is 240 days after Contract Award