S02 - Solicitation 36C26121R0079 - FINAL.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26121R0079

X 11-18-2021

640-22-1-5214-0001

640-13-134 36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21

391 Taylor Blvd. Suite 110 Pleasant Hill CA 94523 Offers shall be submitted via EMAIL ONLY to: angela.oppenheimer@va.gov.

Angela M. Oppenheimer 925-372-2354 Project Number: 640-13-134 Project Title: PAD Cath Lab Hybrid OR Suite Upgrade Project Location: VA Palo Alto Health Care System, Palo Alto Division (PAD), 3801 Miranda Avenue, Palo Alto, CA 94304

Contractor shall provide services during construction as outlined in the Statement of Work (SOW) as well as associated design documents, drawings, and specifications, including all labor, materials, equipment, tools, and supervision to complete the construction of the PAD Cath Lab Hybrid OR Suite and install an Air Handling Unit (AHU) on the roof.

In accordance with FAR 836.204, Disclosure of the magnitude of construction projects, the magnitude of construction for this project is between $5,000,000 and $10,000,000.

NAICS code for this solicitation is 236220 with a small business size standard of $39.5 million.

Bid bonds, payment bonds, and performance bonds shall be required under this solicitation and any resultant contract.

A single site visit has been scheduled. Refer to section 52.236-27 Site Visit for details.

Requests for Information (RFIs) are due by no later than Tuesday, Dec. 21, 2021, at 2 PM Pacific, and shall be emailed to Angela Oppenheimer, email angela.oppenheimer@va.gov. Use attached RFI form for the required format.

Project shall be completed within 365 calendar days from issuance of Notice to Proceed (NTP).

Offerors who claim Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) status must be verified in VIP VetBiz website at time of offer submission and at time of award.

Go to: https://vetbiz.va.gov/ This is an open-market, unrestricted solicitation. Resultant contract will be awarded in accordance with FAR Part 15, Contracting by Negotiation. Evaluation of proposals will be a partial trade-off source selection process.

Both technical and price proposals are required to be submitted. Refer to Instructions to Offerors section on how to submit offers.

*** Offerors are strongly encouraged to thoroughly read the entire Request for Proposal (RFP) and to pay special *** *** attention to Instructions to Offerors section and Evaluation section. ***

In accordance with established public law, all offerors are required to be registered and current in the System for Award Management (SAM) at time of offer submission as well as at time of award. The official website for SAM.gov is: https://sam.gov/content/home

X X

52.211-10 X email only

2:00 PM

PST

01-13-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 391 Taylor Blvd., Suite 110 Pleasant Hill CA 94523

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Angela M. Oppenheimer Contracting Officer

Table of Contents

STATEMENT OF WORK

Statement of Work Veterans Affair Palo Alto Health Care System (VAPAHCS)

PROJECT NO: 640-13-134

PROJECT TYPE Non-Recurring Maintenance (NRM)

DATE: September 14, 2021

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: To provide comprehensive construction services to complete construction of a new Catheterization (Cath) Laboratory (Lab) Hybrid Operating Room (OR) Suite and to install a rooftop air handling unit (AHU) in accordance with construction documents as provided by VA’s architectural and engineering consultants. The new Cath Lab Hybrid OR Suite is approximately 4330sf and has been partially constructed but has remained unoccupied for a few years.

B. CONSTRUCTION SCHEDULE: Complete construction of the project within 365 calendar days from “Notice to Proceed” (NTP).

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings and specifications titled “100% - Bid Set”. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives and applicable contract terms or conditions.

1. PROJECT BACKGROUND

1.1. The new Hybrid OR Suite is located on the 2nd floor of Bldg. 100 (VA Palo Alto’s Medical Facility and main Hospital). It is adjacent to an existing Cath Lab Suite that will remain operational during construction. The new Hybrid OR Suite is approximately 4330sf and encompasses an Operating Room, a Control Room, a Generator Room, an Anesthesia Pump Equipment Room, a Scrub Area, a Clean Supply Room, a Holding/Monitor Area, a Locker Room, and a couple of Toilet Rooms. This suite will also include a new HVAC system that will extend from the 2nd floor through the 4th floor with roof penetration that will culminate with the installation of a new Air Handling Unit (equipment that is already owned by the VA) on the roof. The total affected gross area for this project is approximately 4,450sf.

1.2. This project has been partially constructed on the 2nd, 3rd, and 4th floors and has remained unoccupied for a few years. It recently underwent a re-design with a new Architectural/Engineering firm that has documented the existing conditions and have made some minor design changes to these conditions. The design intent was to keep all existing conditions “as is” and has remain as such with the exception of the minor changes.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent of this project is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to complete the construction of the Cath Lab Hybrid OR Suite and install an Air Handling Unit (AHU) on the roof.

A Hybrid Operating Room (OR) is an advanced procedural space that combines a traditional operating room with an image-guided interventional suite. It is an aseptic environment that combines surgical equipment, instruments, surgical tables, operating room lights, equipment management systems, and surgical booms along with fixed advanced angiographic imaging systems, offering the capability to perform combined image-guided procedures with minimally invasive procedures.

2.2. The contractor must also coordinate with various equipment vendors and assist vendors with the installation of VA own equipment at the appropriate stages of construction as required. Suffice it to say, some equipment is integral with the construction, i.e., structural anchorage, med-gas hookups, etc.

2.3. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3. STATEMENT OF BID ITEMS

The provision of comprehensive construction services to complete the construction of a 4330sf Hybrid OR suite and the installation of an Air Handling Unit on the rooftop of Bldg. 100 (VA Palo Alto’s Medical Facility and main Hospital) per the construction documents. The construction documents comprise of a set of drawings and the accompanying specifications manual. These documents encompass the following design disciplines: structural, architectural, fire protection, plumbing, electrical, mechanical, and medical equipment.

The provision of Key Personnel that has acumen, knowledge, and experience in the construction of Cath Lab Hybrid Operating Rooms and Endovascular Suites.

Key Personnel are:

a. Construction Project Manager

b. Construction Project Superintendent

c. Quality Control Manager/Team

The Construction Project Manager shall have a minimum of five (5) years of experience in design and/or construction management within the healthcare industry.

The Project Superintendent shall have a minimum of eight (8) years of experience in construction within the healthcare industry. The Project Superintendent shall be a full time (40+ hours per week) dedicated Superintendent and shall be assigned solely to this project and oversee no other project or contract.

The Quality Control Manager shall have a minimum of eight (8) years of experience in design and/or construction within the healthcare industry. Reference specification section (01 45 00 Quality Control) for additional narrative. He/she shall either assume the role of a Surgical Suite Subject Matter (SMS) or work on a team of qualified individual(s) who assume the role of SMS. The SMS team members shall have knowledge and experience in the construction of Complex Integrated Surgical Platforms. Examples of such experience include:

a. Complex Tertiary Quaternary/Academic Hospitals

b. Integrated Interventional Surgical Suites

c. Hybrid OR utilizing the following modality technology:

· Bi-Plane OR and Endovascular Suites

· Monoplane OR and Endovascular Suites

· Robotic OR and Endovascular Suites (Pheno and IGS 730/740)

QC Manager/team members shall have thorough knowledge of Cardiovascular Catherization Imaging Laboratories, EP Laboratories, Interventional Radiology and Vascular Surgery Suites including radiation protection of said procedure rooms, suites, surgical operatories.

QC Manager/team members shall be registered architect, professional engineer and/or any professional individual within the healthcare industry that has knowledge and experience in the construction of catheterization laboratories/hybrid operating rooms and/or endovascular suites.

All Key personnel submitted in Offeror’s proposal shall be assigned to the project for the entire duration of the project. Contractor must submit replacement personnel qualifications to the CO and COR before replacement is made. Any substitute Key Personnel must abide by the same contract requirements as the original Key Personnel.

3.3 Commissioning management. All equipment installed as a part of this project will be commissioned per the VA Whole Building Commissioning Process Manual. The VA will hire a 3rd party commissioning agent that will lead and help facilitate the commissioning process. The role of the construction contractor will be that of the commissioning manager as detailed in the VA Whole Building Commissioning Process Manual.

4. SPECIFICATIONS AND DRAWINGS

4.1. Specifications and Drawings: After the award of a contract, one set of specifications and drawings will be furnished by VAPAHCS to the contractor. The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government.

4.2. As-built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative as per paragraph 1.14 of spec section 01 00

5. COMPLIANCE WITH CODES AND STANDARDS

5.1. The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents.

ADDITIONAL CONSIDERATIONS

5.2. Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

5.3. Quality Control Plan: A plan is required and shall be submitted 30 days from NTP and prior to commencing work. Contractor shall refer to Exhibit A, “Section 014500 Quality Control” and Exhibit B, “Quality Control Plan Review Checklist” for detailed instructions.

5.4. Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work.

5.5. Utility shutdowns. The contractor shall coordinate all utility with the contracting officer’s representative. Major utility shutdown will require 45 days advance notice to coordinate with facility.

5.6. Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction. Life Safety Measures will include the following, at a minimum;

Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor shall perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

For any activity that may impact the facility’s operation, contractor shall perform those activities after hours or on the weekends.

6.9. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Amended October 25, 2021)

0. Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

0. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

0. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

6.10 Contractors shall comply with the following as it pertains to COVID-19:

1. All CDC guidelines, OSHA requirements, and local county directives regarding COVID-19 precautions.

2. Mandatory Screening:

a. VAPAHCS Staff will screen all individuals entering VAPHCS campuses. Contractors are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

i. Are you experiencing a fever, cough, or shortness of breath?

ii. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

iii. Have you been diagnosed with COVID-19 in the last 14 days?

b. If permitted to enter VAPAHCS property, the individual will be provided a colored band to be worn in a visible location throughout the day. This band will identify the wearer as having been properly screened and is authorized access to the campus for the day. Color bands change daily.

3. When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

4. All Contractors are required to wear a face covering. Face coverings are normally cloth and are not considered PPE. The face covering must cover the mouth and nose, fit snugly, allow for breathing without restriction, and laundered daily. Individuals should be informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering. Individuals should wash their hands immediately after removing their face covering.

6. COORDINATION AND EXECUTION.

6.1. User Groups: The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof. Henceforth, the “Contractor” shall be defined as a collective of the following key personnel: Construction Project Manager, Construction Project Superintendent, and the Quality Control Manager. The Quality Control Manager shall assume the role of a Surgical Suite Subject Matter Specialist (SMS) or work on a team of qualified individual(s) who assume the role of SMS and shall actively participate in all phases of construction.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.1.3 Architect and Engineer (A/E): The Architect of Record and their associated Engineering Consultants who are responsible for the Construction Documents shall also monitor work progress, assist the COR and CO in verification of work completed, review product submittals, and review contractor’s monthly payment requests.

6.2. Construction Administration

7.2.1 Project Schedule: After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

7.2.2 Schedule of Values: The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

7.2.3 Observation and Site Visits: The contracting officer’s representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

7.2.4 Project Meetings and Inspections: The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

7.2.5 Submittals: The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

7.2.6 RFIs and Change Orders: During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

7. ABBREVIATIONS AND ACRONYMS

End of Section

VA Palo Alto Healthcare System (VAPAHCS) Palo Alto Division, 3801 Miranda Avenue, Palo Alto, CA 94304 Construction Project # 640-13-134 PAD Cath Lab Hybrid OR Suite Upgrades

DIVISIONAL COST BREAK-OUT SHEET

Please provide a complete Divisional Cost Break-Out for the entire project. Submit pricing for all specification division line items listed below using the required format (also shown below). Include additional line items, if needed and not listed below, to provide a complete Divisional Cost Break-Out for the entire project. Failure to do so may cause rejection of offer.

SPECIFICATION DIVISION

DIVISION DESCRIPTION

TOTAL

Other*

SUB-TOTAL:

BONDS & INSURANCE

OVERHEAD

PROFIT

TOTAL PROPOSED PROJECT PRICE**:

*Add lines, if necessary, for each additional division that is applicable to this requirement.

**TOTAL PROPOSED PROJECT PRICE must also be recorded on form SF-1442, in Block 17.

INSTRUCTIONS TO OFFERORS

INTRODUCTION

1. Offerors are strongly encouraged to carefully review the entire solicitation, statement of work (SOW), specifications, drawings, evaluation factors, and these submission instructions when providing the written response. Failure to submit any of the following information, or failure to follow the formality requirements, may result in rejection of the offer. Please note: “Offeror” and “Prime Contractor” are synonymous and given the same meaning in the information below.

2. This is a partial trade-off source selection evaluation, conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, supplemented by Department of Veterans Affairs Acquisition Regulations (VAAR). FAR regulations are available electronically at https://www.acquisition.gov/browse/index/far, and VAAR regulations are available electronically at https://www.acquisition.gov/vaar.

3. Cursory responses or responses that merely reiterate and/or reformulate the Government statement of work and other project documents will not be considered for meeting the requirements of the solicitation. Assurance of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s proposal are essential. The absence of such evidence shall adversely influence the evaluation of the Offeror’s proposal.

4. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to the evaluation factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award.

5. Offerors are cautioned that the Government intends to award without discussions based solely on the initial offers received. Therefore, each initial offer received should be submitted on the most favorable terms, from both price and technical standpoints. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses to the Evaluation Notice (EN) and Final Proposal Revision (FPR) will be considered in making the source selection decision. If the Offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any change or exception in the Final Proposal Revision are subject to evaluation and may introduce risk that the Offeror’s proposal is determined to be unacceptable and ineligible for award.

6. The period of performance for this project is stipulated in the Schedule.

7. Only one award will be made in response to this solicitation, and it will be made as a firm, fixed price (FFP) contract.

8. This solicitation is unrestricted. Offeror MUST have an active DUNS number and be current in System for Award Management (SAM) at time of offer submission and at time of award. Also, any Offeror that claims SDVOSB and VOSB status must also be verified in VIP VetBiz (https://vetbiz.va.gov) at time of offer submission and at time of award.

1. SUBMISSION INSTRUCTIONS:

a. Offeror shall email both technical proposal and price proposal (do not combine these files into one file; they should remain as separate files) to Contracting Officer, Angela Oppenheimer, email angela.oppenheimer@va.gov) by no later than the stated due date/time specified in block 13 of SF1442 (subject to amendment).

When submitting proposal, subject line of email shall state “RFP 36C26121R0079 – PAD Cath Lab Hybrid OR Suite”. Under no circumstances shall email file size exceed 10MB. Multiple emails are acceptable.

Hand-delivered or faxed solicitation responses cannot be accepted at this time due to COVID-19 safety protocols currently in place.

2. REQUESTS FOR INFORMATION (RFIs) CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this solicitation shall be submitted in writing and received no later than Tuesday, December 21st, 2021, at 2:00 PM Pacific Time. All RFIs shall be emailed to Angela Oppenheimer at angela.oppenheimer@va.gov. Use the RFI form attached to the solicitation for the required format.

3. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. Failure to inspect the site shall not constitute grounds for a claim after contract award. Refer to provision 52.236-27, Site Visit, for details about the date, time, and location of the site visit, as well as for required COVID-19 safety protocols currently in place at the facility.

4. PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal shall be complete, concise, accurate, and not overly elaborate. Reliance on promotional brochures is discouraged.

b. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

c. Offeror shall be held responsible for the validity of all information supplied in the proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that any fact or condition was not as stated, the proposal may be rejected and may receive no further consideration.

d. If a revised proposal is requested, the number of revised copies to be submitted shall be the same as those of initial proposal, unless stated otherwise.

5. FORMAT AND CONTENT OF OFFEROR RESPONSE TO PROPOSAL:

Do not combine technical and price proposals together into one file. Keep separate.

TECHNICAL PROPOSAL shall be comprised of the following parts:

Response to Evaluation Factor 1 – Prime Contractor Project Experience (use required Excel worksheet attached to solicitation to submit response to this factor)

Response to Evaluation Factor 2 – Key Personnel Qualifications (use required Excel worksheet attached to solicitation to submit response to this factor; include Letter of Commitment, if applicable)

Response to Evaluation Factor 3 – Technical/Management Approach

Response to Evaluation Factor 4 – SDVOSB/VOSB Status

Response to Evaluation Factor 5 – Past Performance (Note: Do not include Attachment B - Past Performance Questionnaires (PPQs). All PPQs must be emailed directly from references listed in response to Factor 1 – Prime Contractor Project Experience, to Angela Oppenheimer, angela.oppenheimer@va.gov, and must be received by solicitation due date and time (subject to amendment).)

For Response to Evaluation Factor 5, include:

1) any final CPARS evaluations, if available, from completed projects listed in Offeror’s response to Factor 1

2) copies of Attachment C – Subcontractor/Teaming Partner Consent Letter

3) copies of Attachment D – Client Authorization letter.

PRICE PROPOSAL shall be comprised of the following parts:

Response to Evaluation Factor 6 – Price (fully completed Divisional Cost Break-Out sheet) Completed/Signed Standard Form (SF) 1442 (fully completed and signed; be sure that block 17, total proposed project price, is also completed); also, acknowledgment of all amendments by either entering data in block 19 of SF 1442, or by completing blocks 15 a, b, and c of SF 30 (Amendments) and returning them with offer.

Completed/Signed Standard Form (SF) 24, Bid Bond with raised seals and Power of Attorney (Raised seals must be visible when scanned into a PDF file; Prime Contractor shall maintain original bid bond until after award.)

OTHER REQUIRED DOCUMENTS shall be comprised of the following parts:

Safety & Environmental Record Documentation Experience Modification Rate (EMR) Documentation Contractor’s license (Provide your state contractor’s license. If your state does not issue contractor’s licenses, provide your county or local contractor’s license or the recognized contractor license that allows you to operate your business.)

Fully executed Joint Venture Agreement (if applicable) Subcontracting Requirements (see next section)

Sustainable Acquisition Plan (see VAAR provision 852.223-70)

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning Prime Contractor must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, Offerors shall provide:

1. Safety & Environmental Record information as specified below (see next section)

2. Experience Modification Rate (EMR) information as specified below (see next section)

3. Copy of Prime Contractor license: Provide your state contractor’s license. If your state does not issue contractor’s licenses, provide your county or local contractor’s license or the recognized contractor license that allows you to operate your business.

4. Copy of fully executed Joint Venture Agreement (if applicable)

5. Completed Representations and Certifications in SAM.gov; see FAR 52.204-8, 52.209-5, and 52.209-7.

6. Sustainable Acquisition Plan; see VAAR provision 852.223-70

7. Subcontracting Requirements: If you are a large business, submit a Small Business Subcontracting Plan for this project in the format provided in the attachment titled “Large Business Subcontracting Plan Template”. Offer shall include all information required in the attachment per FAR 19.704, Subcontracting Plan Requirements, including proposed subcontracting to Service-Disabled Veteran Owned Small Businesses (SDVOSBs) or Veteran Owned Small Businesses (VOSBs). The Government’s subcontracting goals are as follows:

If you are a small business, submit a subcontracting participation breakdown in the format provided in the attachment titled “Small Business Participation Plan Template”.

All Offerors shall demonstrate a commitment to using small business concerns in the Small Business Subcontracting Plan or in the Small Business Participation Plan templates and may list all subcontractors by name. If the proposed small business subcontracting goals do not meet the minimum VA Small Business Subcontracting Targets, include a detailed explanation describing the actions taken to arrive at that determination, along with an explanation for the goals that were proposed.

This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of Non-Responsibility and make the offer ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017: SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0. Refer to All offers shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All Offerors shall submit information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

SITE VISIT: Refer to Provision 52.236-27 for specific information regarding the project pre-proposal site visit. This pre-proposal site visit will be the only opportunity for potential Offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal site visit.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the Offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database (https://www.vip.vetbiz.va.gov/).

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Affiliation based on joint ventures.