36C26121R0079_2.docx

Statement of Work Veterans Affair Palo Alto Health Care System (VAPAHCS)

STATEMENT OF WORK – CONSTRUCTION SERVICES FOR CATH LAB HYBRID OR SUITE UPGRADES

GENERAL INFORMATION

SET-ASIDE

Palo Alto Division

3801 Miranda Avenue, Building 100

Palo Alto, CA

CONTACT INFORMATION

VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 391 Taylor Blvd., Suite 110 Martinez CA 94553-4668

POINT OF CONTACT*

Angela M. Oppenheimer, Contracting Officer angela.oppenheimer@v.agov angela.oppenheimer@va.gov 925-372-2354

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Network Contracting Office (NCO) 21 intends to issue a Request for Proposal (RFP) to complete construction of a new Catheterization (Cath) Laboratory (Lab) Hybrid Operating Room (OR) Suite project and to install a rooftop air handling unit (AHU) in accordance with the construction documents as provided by VA’s architectural and engineering consultants. The project is located at VA Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) campus, 3801 Miranda Avenue, Palo Alto, CA 94304.

The intent of this solicitation is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to complete the construction of the Cath Lab Hybrid OR Suite and install a VA-owned Air Handling Unit (AHU) on the roof. Contractor shall provide comprehensive construction services to fulfill project requirements. Contractor shall perform in a professional manner to ensure long term durability, and meet all applicable standards, and codes. All work shall be done in accordance with all laws, ordinances, building codes, rules and regulations applying to the work, including, but not limited to VA, federal, state, county, local, industry guides, codes, standards, regulations, and policies. During construction, contractor shall work with the Contracting Officer’s Representative (COR) to minimize construction impact to the daily operations of Palo Alto Division campus.

A site visit will be conducted to allow all interested parties adequate on-site information to provide a proposal to complete construction of the Cath Lab Hybrid OR Suite. Offerors will be allowed and encouraged to submit Requests for Information (RFIs) as needed to obtain the necessary information to submit a complete and accurate proposal.

Period of Performance is 365 days from issuance of the Notice to Proceed (NTP).

Complete solicitation documents will be available at Contract Opportunities website: https://beta.sam.gov/search?index=opp. Amendments to the solicitation will also be posted on this website. All parties must obtain solicitation documents and amendments to the solicitation through Contract Opportunities website (formerly, FBO). Hard copies will not be mailed. It is the responsibility of all offerors to frequently check the website for all notices, amendments, etc., regarding this solicitation. The Government will not be responsible for any notification not sent or received by the offeror regarding the solicitation.

The contract will be awarded in accordance with the procedures specified in the solicitation. The solicitation will be issued as an RFP conducted in accordance with Federal Acquisition Regulations Part 15 – Contracting by Negotiation.

This project is being solicited as an open-market solicitation on an unrestricted basis.

The specialty North American Industry Classification System (NAICS) code for this project is 236220, Commercial and Institutional Building Construction Contractors, with a small business size standard of $39.5 million.

The magnitude of construction is between $5,000,000 and $10,000,000.

Solicitation is anticipated to be issued after November 4th, 2021.

In accordance with FAR 5.203, this notice is being published at least fifteen days before issuance of the solicitation.

Potential Offerors must be:

1. Registered in System for Award Management (SAM) to be eligible for award (refer to https://sam.gov/SAM/) by no later than solicitation due date and on date of contract award.

2. Have current Online Representations and Certification Application on file in SAM.

3. If claiming SDVOSB or VOSB status, Offeror must be verified as a VOSB or SDVOSB in VA’s VIP Vet Biz website (https://www.vip.vetbiz.va.gov/) by no later than the solicitation due date and on date of contract award.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

PROJECT NO: 640-13-134

PROJECT TYPE Non-Recurring Maintenance (NRM)

DATE: September 14, 2021

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: To provide comprehensive construction services to complete construction of a new Catheterization (Cath) Laboratory (Lab) Hybrid Operating Room (OR) Suite and to install a rooftop air handling unit (AHU) in accordance with construction documents as provided by VA’s architectural and engineering consultants. The new Cath Lab Hybrid OR Suite is approximately 4330sf and has been partially constructed but has remained unoccupied for a few years.

B. CONSTRUCTION SCHEDULE: Complete construction of the project within 365 calendar days from “Notice to Proceed” (NTP).

Table of Contents

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings and specifications titled “100% - Bid Set”. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives and applicable contract terms or conditions.

1. PROJECT BACKGROUND

1.1. The new Hybrid OR Suite is located on the 2nd floor of Bldg. 100 (VA Palo Alto’s Medical Facility and main Hospital). It is adjacent to an existing Cath Lab Suite that will remain operational during construction. The new Hybrid OR Suite is approximately 4330sf and encompasses an Operating Room, a Control Room, a Generator Room, an Anesthesia Pump Equipment Room, a Scrub Area, a Clean Supply Room, a Holding/Monitor Area, a Locker Room, and a couple of Toilet Rooms. This suite will also include a new HVAC system that will extend from the 2nd floor through the 4th floor with roof penetration that will culminate with the installation of a new Air Handling Unit (equipment that is already owned by the VA) on the roof. The total affected gross area for this project is approximately 4,450sf.

1.2. This project has been partially constructed on the 2nd, 3rd, and 4th floors and has remained unoccupied for a few years. It recently underwent a re-design with a new Architectural/Engineering firm that has documented the existing conditions and have made some minor design changes to these conditions. The design intent was to keep all existing conditions “as is” and has remain as such with the exception of the minor changes.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to complete the construction of the Cath Lab Hybrid OR Suite and the installation of an Air Handling Unit (AHU) on the roof.

2.2. The contractor must also coordinate with various equipment vendors and assist vendors with the installation of VA own equipment at the appropriate stages of construction as required. Suffice it to say, some equipment is integral with the construction, i.e. structural anchorage, med-gas hookups, etc.

2.3. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3. STATEMENT OF BID ITEMS

3.1. The provision of comprehensive construction services to complete the construction of a 4330sf Hybrid OR suite and the installation of an Air Handling Unit on the rooftop of Bldg. 100 (VA Palo Alto’s Medical Facility and main Hospital) per the construction documents. The construction documents comprise of a set of drawings and the accompanying specifications manual. These documents encompass the following design disciplines: structural, architectural, fire protection, plumbing, electrical, mechanical, and medical equipment.

3.2. The provision of Key Personnel that has acumen, knowledge, and experience in the construction of Cath Lab Hybrid Operating Rooms and Endovascular Suites. Key Personnel shall have a minimum of (2) completed project each that are recent (completed within the last six years) and relevant to this project in terms of scope and complexity.

The Key Personnel are:

a. Construction Project Manager

b. Construction Project Superintendent

c. Quality Control Manager/Team

The Construction Project Manager shall have a minimum of five (5) years of experience in design and/or construction management within the healthcare industry.

The Project Superintendent shall have a minimum of eight (8) years of experience in construction within the healthcare industry. The Project Superintendent shall be a full time (40+ hours per week) dedicated Superintendent and shall be assigned solely to this project and oversee no other project or contract.

The Quality Control Manager shall have a minimum of eight (8) years of experience in design and/or construction within the healthcare industry. Reference specification section (01 45 00 Quality Control) for additional narrative. He/she shall also either assume the role of a Surgical Suite Subject Matter (SMS) or work with a team of qualified individual(s) who can assume the role of an SMS. The SMS team members shall have knowledge and experience in the construction of Complex Integrated Surgical Platforms. Examples of such experience include:

a. Complex Tertiary Quaternary/Academic Hospitals

b. Integrated Interventional Surgical Suites

c. Hybrid OR utilizing the following modality technology:

· Bi-Plane OR and Endovascular Suites

· Monoplane OR and Endovascular Suites

· Robotic OR and Endovascular Suites (Pheno and IGS 730/740) QC Manager/team members shall have thorough knowledge of Cardiovascular Catherization Imaging Laboratories, EP Laboratories, Interventional Radiology and Vascular Surgery Suites including radiation protection of said procedure rooms, suites, surgical operatories.

QC Manager/team members shall be a registered architect, professional engineer and/or any professional individual within the healthcare industry that has knowledge and experience in the construction of catheterization laboratories/hybrid operating rooms and/or endovascular suites.

3.3 Commissioning management. All equipment installed as a part of this project will be commissioned per the VA Whole Building Commissioning Process Manual. The VA will hire a 3rd party commissioning agent that will lead and help facilitate the commissioning process. The role of the construction contractor will be that of the commissioning manager as detailed in the VA Whole Building Commissioning Process Manual.

4. SPECIFICATIONS AND DRAWINGS

4.1. Specifications and Drawings: After the award of a contract, one set of specifications and drawings will be furnished by VAPAHCS to the contractor. The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government.

4.2. As-built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative as per paragraph 1.14 of spec section 01 00

5. COMPLIANCE WITH CODES AND STANDARDS

5.1. The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents.

ADDITIONAL CONSIDERATIONS

5.2. Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

5.3. Quality Control Plan: A plan is required and shall be submitted 30 days from NTP and prior to commencing work. Contractor shall refer to Exhibit A, “Section 014500 Quality Control” and Exhibit B, “Quality Control Plan Review Checklist” for detailed instructions.

5.4. Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work.

5.5. Utility shutdowns. The contractor shall coordinate all utility with the contracting officer’s representative. Major utility shutdown will require 45 days advance notice to coordinate with facility.

5.6. Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction. Life Safety Measures will include the following, at a minimum;

5.7. Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

5.8. Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor shall perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

5.9. For any activity that may impact the facility’s operation, contractor shall perform those activities after hours or on the weekends.

5.10. Contractors shall comply with the following as it pertains to COVID-19:

1. All CDC guidelines, OSHA requirements, and local county directives regarding COVID-19 precautions.

2. Mandatory Screening:

a. VAPAHCS Staff will screen all individuals entering VAPHCS campuses. Contractors are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

i. Are you experiencing a fever, cough, or shortness of breath?

ii. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

iii. Have you been diagnosed with COVID-19 in the last 14 days?

b. If permitted to enter VAPAHCS property, the individual will be provided a colored band to be worn in a visible location throughout the day. This band will identify the wearer as having been properly screened and is authorized access to the campus for the day. Color bands change daily.

3. When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

4. All Contractors are required to wear a face covering. Face coverings are normally cloth and are not considered PPE. The face covering must cover the mouth and nose, fit snugly, allow for breathing without restriction, and laundered daily. Individuals should be informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering. Individuals should wash their hands immediately after removing their face covering.

6. COORDINATION AND EXECUTION.

6.1. User Groups: The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof. Henceforth, the “Contractor” shall be defined as a collective of the following key personnel: Construction Project Manager, Construction Project Superintendent, and the Quality Control Manager. The Quality Control Manager shall assume the role of the Surgical Suite Subject Matter Specialist (SMS) and be an active participant in all phases of construction.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.1.3 Architect and Engineer (A/E): The Architect of Record and their associated Engineering Consultants who are responsible for the Construction Documents shall also monitor work progress, assist the COR and CO in verification of work completed, review product submittals, and review contractor’s monthly payment requests.

6.2. Construction Administration

7.2.1 Project Schedule: After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

7.2.2 Schedule of Values: The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

7.2.3 Observation and Site Visits: The contracting officer’s representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

7.2.4 Project Meetings and Inspections: The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

7.2.5 Submittals: The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

7.2.6 RFIs and Change Orders: During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

7. ABBREVIATIONS AND ACRONYMS

End of Section See attached document: S02 - Cath Lab Spec Vol 1 20210115 - DRAFT.

See attached document: S02 - Cath Lab Spec Vol 2 20210115 - DRAFT.

See attached document: S02 - Construction Documents Bid Set 1 - DRAFT.

See attached document: S02 - Construction Documents Bid Set 2 - DRAFT.

See attached document: S02 - Construction Documents Bid Set 3 - DRAFT.

Project Number 640-13-134 Page 13