S02 36C25925Q0292 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07-08-2025

36C259-25-AP-5297

575-25-1-6043-0004

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25925Q0292

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-28-2025 10:00AM MDT See CONTINUATION Page

The purpose of this amendment is to establish a new date and time to receive questions, provide responses to previously answered questions, revise the Statement of Work, and specify a new solicitation close date.

A. The date and time to receive questions is change to 7/14/2025 at 10:00AM MDT. Questions shall be submitted to Crystal Volmar at crystal.volmar@va.gov.

B. Responses to previous answered questions are identified on page 6-7 of this amendment.

C. Paragraph 6.5, subsection 5 of the Statement of Work is hereby revised. See changes in yellow highlighted areas.

D. The new date and time to submit quotes is 10:00 AM MDT on 7/28/2025. Quotes shall be emailed to Crystal Volmar at the email address provided above.

Heather Chase Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Complete (2) Semi-annual maintenance service on the facility ATO.

Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: H130 - Quality Control - Mechanical Power Transmission Equipment

Complete an Ultrasound and Infrared Thermography Imaging on the Electrical Distribution System.

POP Begin: 08-01-2025 POP End: 07-31-2026

Complete Tri-Annual Testing and Inspection of the Electrical Distribution System.

POP Begin: 08-01-2025 POP End: 07-31-2026

Complete (2) Semi-annual maintenance service on the facility ATO.

Contract Period: Option 1 POP Begin: 08-01-2026 POP End: 07-31-2027

Complete an Ultrasound and Infrared Thermography Imaging on the Electrical Distribution System.

POP Begin: 08-01-2026 POP End: 07-31-2027

Complete Tri-Annual Testing and Inspection of the Electrical Distribution System.

POP Begin: 08-01-2026 POP End: 07-31-2027

Complete (2) Semi-annual maintenance service on the facility ATO.

Contract Period: Option 2 POP Begin: 08-01-2027 POP End: 07-31-2028

Complete an Ultrasound and Infrared Thermography Imaging on the Electrical Distribution System.

POP Begin: 08-01-2027 POP End: 07-31-2028

Complete Tri-Annual Testing and Inspection of the Electrical Distribution System.

POP Begin: 08-01-2027 POP End: 07-31-2028

Complete (2) Semi-annual maintenance service on the facility ATO.

Contract Period: Option 3 POP Begin: 08-01-2028 POP End: 07-31-2029

Complete an Ultrasound and Infrared Thermography Imaging on the Electrical Distribution System.

POP Begin: 08-01-2028 POP End: 07-31-2029

Complete Tri-Annual Testing and Inspection of the Electrical Distribution System.

POP Begin: 08-01-2028 POP End: 07-31-2029

Complete (2) Semi-annual maintenance service on the facility ATO.

Contract Period: Option 4 POP Begin: 08-01-2029 POP End: 07-31-2030

Complete an Ultrasound and Infrared Thermography Imaging on the Electrical Distribution System.

POP Begin: 08-01-2029 POP End: 07-31-2030

Complete Tri-Annual Testing and Inspection of the Electrical Distribution System.

POP Begin: 08-01-2029 POP End: 07-31-2030

Previously Answered Questions Issue 1 – Load Flow Study (Section 4.3) Question: Will voltage drop measurements satisfy the Load Flow Study requirement, or is there a specific guideline to follow? The load flow study must determine the voltage, current, power flows, and losses in an electrical power system under steady-state conditions.

Issue 2 – ATO Software Updates (Sections 4.1.1 & 4.3.2) Question: Who is the authorized vendor for obtaining software versions and updates, and what is the pricing structure? Contact XCEL for this information.

Issue 3 – ATO Semi-Annual Testing (Section 4.1.1) Question: Can the semi-annual ATO test be conducted during normal business hours, or must it be scheduled during weekends/off-hours? This is defined in the SOW.

Issue 4 – Maintenance Frequency (Sections 4.1 & 4.2) Question: What is the basis for semi-annual and annual servicing when VHA Directive 1028 and NFPA 70B recommend a 36-month frequency? Annual service is IAW NFPA 70B 2023.

Issue 5 – Generator Load Bank Test (Section 4.3.1) Question: Has a load bank been required during past 4-hour tests? Yes Issue 6 – Transformer Nitrogen Blanket (Sections 4.1.4 & 4.3.6) Question: Do all oil-filled transformers have fill ports to adjust nitrogen blanket pressure? Yes Issue 7 – Ground Resistance Analysis (Section 4.3.17) Question: Are there drawings detailing the ground system configuration, including test ports? Drawings are available, but do not detail the ground system.

William Henderson, LLC, 4041 Greenfern Dr., Lockhart, FL 32810, Phone: (407) 427-0436 Issue 8 – Arc Flash Labeling (Section 4.3.20) Question: Shouldn’t the contractor performing the arc flash study also be responsible for label placement? Yes, the vendor conducting the arc flash study is expected to label all equipment that requires arc flash labeling.

Issue 9 – Onsite Parking Restriction (Section 6.4) Question: Can the current restriction of one (1) vehicle per contractor be revised to allow three (3) vehicles? No.

Could you please provide a single diagram or a detailed list of the devices at building sites (especially the relays) mentioned in the RFQ? Information is attached.

The Tri-annual Services will be performed in May. Can you specify which months the Annual and Semi-Annual services will be performed? Triennial is due every 36 months in May and the vendors can use this information to coordinate annual and semi-annual services. Otherwise, the contractor can choose consistent intervals but should avoid summer months.

For the base year and Year 3, is it possible to combine the Semi-Annual and Tri-Annual services into one trip? This was my thought for the base year and the following Triennial years. One of the annual inspections would also be an opportunity to complete the semi-annual requirements.

One-line and other informational drawings of the Electrical Power Distribution System. Information is attached.

Available Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information Triennial attached is the most comprehensive list available.

Prior Triennial Electrical Survey. Information is attached.

Excel format inventory of Electrical Power Distribution System components to be maintained, inspected, and tested under this Scope of Work. Numbers of transformers, distribution boxes, ATS, ATO, panels, etc. are listed in the SOW and should be reflected in the previous survey / one lines. This list is comprehensive and should only have minor discrepancies. The VA expects the entire system to be inspected, tested and surveyed.

All Reports and Diagrams are attached as pdf in Contracting Opportunities.

See attached document: P09 Final SOW.